07-554COUNCIL FILE #: ��/ �
GREEN SHEET #: 3040491
Presented By:
Referred to:
RESOLUTION
SALNT PAUL, iVIINNESOTA
Date:
��
WHEREAS, the 2007 Hmong Intemarional Freedom Celebration is an annual event held at McMurray Field in Saint Paul,
this year on June 30 and July 1, with an addirional cleanup day on July 2; and
WHEREAS, this event requires a large number of City staff to run and maintain the event site on both day and evening
shifts; and
7 WHEREAS, traffic at the event is very congested, making it difficult for City staff to leave the work site for meals
8 and retum in a timely manner; and
9
10 WHEREAS, the weather is lustorically very hot and humid and requires staff to have and consume plenty of fluids to
11 sustain themselves; and
12
13 WHEREAS, the City of Saint Paul has historically spent up to $600 to purchase and provide refreshments and meals
14 for the employees assigned to work the event; and
15
16 WHEREAS, the Lao Family, as budgeted in the 2007 adopted budget, will reimburse the City up to $35,000 towazd the
17 City's costs incuned £or the event; and
18
19 WHEREAS, the Division of Pazks and Recreation fmds it necessary to staff this event because since it's inception
20 in Saint Paul, the event has been extraordinarily large for its site, compared to other similar events, and has had such a lazge
21 impact on Como Pazk and surrounding neighborhoods, therefore by providing staff for the event there has now been a reducrion
22 in complaints regarding trash and congestion that were originally reported before the City staffing began; and
23
24 THEREFORE BE IT RESOLVED, that Parks and Recrearion is authorized to expend up to $600 of City funds on food and
25 beverage purchases far staff who are working at the 2007 Hmong Sports Tournament.
V
✓
Adopted by Council:
G���/��
Adoption Certified by Council Secretary
BY� ` �/
Approved by Ma or: Date: ��6�
BY� (.�ri /' �,� o��'�'yJ o�-�.a/
Requested by:
Division of Parks and / �R ' ecreation
Sy: , . �j`�"ur.C�e.� Y
G:1FMiQ7lWirkaU2esolutions, AOs, G�een SheetslResolutions106 Hmong Toumamenf.xls Page: 1 of 1
Approval Recommended by Financial Services Director:
F ��
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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PR - Parks and Recreation
Contact Person 8 Phone:
Bob Bierscheid
on
Doc.7ype: RESOLUTION W/$TRANSAC
EDOCUmeM Required: N
Document Contact: 266-6409
Conqet Phone:
OFrJUN-07
�
Assign
Number
For
Routing
Order
Total # of Signature Pages _(Clip Aii Locations for SignaWre)
Green Sheet NO: 3040491
0 azks and Recreation
1 arks and Recreation De artmeut Director �?�� �
2 ancial Services ce Financial Services
3 ' Aitome
4 or's Office Ma or/ASSisUnt
5 ouncil Cti Coancil
6 ' Clerk C5 Clerk
Action Requested:
Approval of attached budget resolurion auffiorizing addirional spending for food and refreshmems for City staff working at the 2007
Hmong Sports Toumament, funded through a donarion from the Lao Family.
ioauons: Hpprove �H� or rc
Planning Commission
CIB Committee
Civil Service Commission
'I. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this personlfirtn ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Pazks and Recreation has received up to $600 in additional funding for the purpose of providing staff with food and refreshments
while working at the 2007 Hmong Sports Tournament.
AdvanWgeslfApprovetl:
Approval of this request for addifional funding will allow Pazks and Recreation to provide food and beverages to City staff who are
working at the event.
Disativantages If Approved:
None
JUN 0 8 2007
Disadvanpges If Not Approved:
Pazks and Recrearion would have to determine an altemate plan for providing food and beverages to staff, allowing them to remain on
site for theu entire shift at the event site.
Tfdf153Cti011: �
Fundingsource: ContrdCtPaymetn
Financial Information:
(Explain)
Activity Number: 03132
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CosURevenue Budgeted:
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June 6, 2007 8;46 AM Page 1