07-487Council File # ���
Green Sheet #
Presented By:
Referred To:
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Committee:Date:
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WHEREAS, the City of Saint Paul, Police Department, has received a grant from the Minnesota
Department of Public Safety for a Youth Gang Intervention Grant; and
WHEREAS, this program will help reduce gun and gang violence among youth through educaring youth
on gang resistance; and
WHEREAS, the City Council authorized the City of Saint Paul to enter into the grant agreement on
April 11, 2007 (on council file #07-329); and
WHEREAS, A 2007 financing and spending plan needs to be established for this grant; and
WHEREAS, The Mayor pursuant to Secrion 10.07.1 of the Charter of the City of Saint Paul, does certify
that there are available for appropriation funds of $11,877, in excess of those estimated in the 2007 budget;
and
WHEREAS, The Mayor recommends that the following addition be made to the 2007 budget:
CURRENT AMENDED
436-Police Projects Fund BUDGET C�IANGES BUDGET
FINANCING PLAN:
34204-Youth Gang Intervention Grant
3199-Other Federal Direct Grants-State 0 11,877 11,877
Total Changes to Financing 11,877
SPENDING PLAN:
34204-Youth Gang Intervention Grant
0299-Other Professional Services
0370-Computer Equipment & Supplies
0389-Other Miscellaneous Supplies
1,000 1,000
1,867 1,867
9,010 9,010
31 Totat Changes to Spending 11,877
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33 BE IT RESOLVED, that the City Council approves these changes to the 2007 budget.
Yeas
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
AbseM
Requested by Department of:
�
Adopted by Council:Date:
�
Adoption Cerflfed by Council Secretary: Form Approved by City Att�ey:
sy: ' sy: � i/ � ,
Approved by Ma . a:(�Q�/ 2'(� 7 Approvell-B'� �'� yor for�S�uJ�pnis��
By: B �s( s:,, .t,c�t��
Q:\FiscaMO&CR�200TYOUth Gang Interveniion Grant budget cr.zls
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
07
; PD - PoliceDepazunenr
� ConWCt Person & Phone:
' Chief John Harrington
i 266-5586
; Mus[ Be on Council Aaen
by
Doc. Type: RESOLUTION W/$ TRANSAC
o,-�,Y-07 � I Green Sheet NO: 3039294
� '
i
Assign �
Number
For �
Routing I
Order ;
E-Document Required: Y I I
Document Contact: Amy Brown �
Contact Phone: 266-5W7 I I
ToWI # of Signature Pages (Clip All Locations for Signature)
Signatures on the attached council resolution.
0 RoliceDeparhnent ; PoliceDeoa�hnent '
1 �olice Deparhment i Pdice Deparhnent ��
2 �'k5nancial5ervices D'vector. Ftinancial Servia
� City Atiomey � City Attomey
4 SVIavor's O�ce Mavor �
5 ouncil Ctity Council
6 � i[y Clerk City C7erk �
7 dice Depar�ent Police Depar�ent
Planning Commission � 1. Has this person/firm ever worked under a contract for this department?
CIB Committee - Yes No
Civil Service Gommission 2. Has this person/firm ever been a city employee?
Yes No
3. Dces this personRirm possess a skill not normally possessetl by any
current ciry empioyee?
Yes No
I Explain all yes answers on separate sheet and attach to green sheet
initiating Problem, 155ue5, Opportunity (Who, What, When, Where, Why):
The Ciry of Saint Paul Police Depariment has received a Youth Gang Interven6on Grant from the Minnesota Department of Public
SafeTy to help reduce gun and gang violence among youth (see attached). A 2007 financing and spending plan needs to be established.
Advantages If Approvetl:
Oppommity to assist youth in becoming producave in society.
, � Disativantages If Approved:
i None.
Disadvantages If Not Approved:
Lost opportunity to help youth to be productive in society.
Trensaction: $11,877
Funding source: State of Minnesota
Financial Information:
(Explain)
MQY 2 3 2001
MAYOR or+�E
q ??R4.?'�,f:e7 �r^�!�. s`�:5: Oai3i�4.;i
1
M AY 2 � 2d�7
CosVRevenue Budgeted:
Activiry Number: 436-34204 �' �° F
���'�
➢ 4�� � 7
AAay 1, 2007 3:35 PM
Page 1
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Council File #
RESOLUTION
; SAINT PAUL, NIINNESOTA
Presented By:
Referred To:
Committee:Date:
1 WHEREAS, the City of Saint Paul, Police Deparhuent, has received a Youth Gang Intervention Grant
2 from the State of Minnesota Department of Public Safety, for the period of January 2007 through
3 December 31, 2007; and
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RESOLVED, that the City Council accepts this grant and authorizes the City to enter into, and
Cluef John Harrington to implement the attached agreement with the Minnesota Deparhuent of Public
Safety, which includes an indemnification clause.
.,.
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30 �
Benanav
Yeas
Requested by Department of:
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Adopted by Council: Date:
Adoprion Certifie by Co
By:
Approved by M ate:
B
Green Sheet #
0 �7
3037891
�
F A • ed by Cit$� Attorney:
V
By:
Approved by Mayor for Submission to Council:
sy: �,, �, � �� `/- a- aoo�
c�:�Fisca���� 6�'C�•�'+��V?i'I�FYI�fI-2(1!Y-}
������
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Saferv. Office of Justice
Pro¢rams. 444 Cedaz Street. Suite 100. St. Paul, Minnesota 55101-5100 ("State") and Citv of St Paul. Police Deoartment,
367 Grove Street. St Paul Minnesota 55106 ("Grantee").
Recitats
1 Under Minn. Stat. § 299A.01. Subd 2 LZ the State is empowered to enter into this grant contract.
2 Federal funds for this grant contract aze provided from Science, State, Justice, Commerce, and Related Agencies
Appropriations Act of 2006, Public Law 109-108 for the purpose of an Anti-Gang Initiative targeting the seven-county,
metropolitan azea.
3 The State is in need of projects that will help reduce gun and gang violence.
4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effecrive date. Januarv 1. 2007, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 42 of this grant contract. Reimbursements will
only be made for those expenditures made according to the terms of this grant contract.
1.2 Ezpirafion date. December 31, 2007, or until all obligations have been satisfactorily fulfiAed, whichever occurs
first.
1.3 Survival nf Terms. The following clauses survive the expira6on or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Goveming Law, 7urisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties
2.1 Acrivities. The Grantee, who is not a state employee, will perform all of the duties and tasks specified herein and
in the applicable Request for Proposal and Grautee's grant application which aze incorporated by reference into this
grant contract and on file with the State and located at 444 Cedar Sh�eet, Suite 100, St. Paul, MN, 55101-5100.
Grantee shall also comply with all program standazds, which aze hereby incorporated by reference and made pazt of
this grant contract.
2.2 Reporting Requiremenu. Grantee shall report to the State as specified in the Office of Justice Programs' Grant
Manual, which is hereby incorporated by reference into this grant contract and made a part of this grant contract.
(1) Financial Reporting. Grantee will submit a financial report form to the State at least quarterly utilizing the
format identified by the State within 30 days after the end of the reporting period.
(2) Progress Reparting. Grantee shall use forms prescribed by the State to submit a quarterly progress report
detailing progress achieved towazd the accomplishment of the progfam goals and objectives within 30 days after
the end of the reporting period.
(3) Other Requirements. Grantee shall submit such other reports and attend meetings and training as State shall
reasonably request.
(4) Evaluarion. State shall have the authority, during the course of this grant period, to conduct an evaluafion of
the performance of the Grantee.
(5) Requirement Changes. State may modify or change all reporting forms at their discretion during the grant
period.
(6) Special Requirements. The State reserves the right to include in the grant, at any time during the term of the
grant, special administrative requirements deemed necessary to assure the Grantee's successful implementation of
the program. The State will notify the Grantee in writing of any special administrative requirements.
PSN Ol/0J
Youth Gang Intervention Prog,��am Gcanks 07
O]P Grnnt Number 2007-YGI-00474
s Time
The Grantee must comply with all the time requirements described in this grant contract.
grant contract, time is of the essence.
�7���
In the performance of this
Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensafion. The Grantee will be reimbursed an amount not to exceed $11.877.00 according to the
breakdown of costs contained in Exhibit A, which is attached and incorporated into this grant contract. The
Grantee will submit any revisions to E�ibit A as described in Section 4.2 (2) of this grant contract and the and
the revised budget must be approved by the State's Authorized Representative before any expenditures may be
made based on the revised budget.
(2) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the
(3)
(4)
Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations
which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and
subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for
out of state travel. Minnesota will be considered the home state for dete�in;ng Whether travel is out of state.
Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, wiil be met by the Grantee: 0 000.00.
Total Obliga8on. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $11,877.00.
42 Fiscal Requirements. Grantee shall report to the State as specified in the Office of Justice Program's Grant
Manual.
(1) Financial Guidelines. The Grantee's eligible expenditures under this grant contract must be incurred by the
Grantee by the Expira6on date of this grant contract. The Grantee will report on all expenditures, interest
eamed, and interest expended pertaining to this grant contract in the manner prescribed by the State. Final
expendihue and interest report must be received no later than 30 days a8er the Expiration date of this grant
contract.
�2)
(3)
(4)
Budget Revisions. Grantee shall submit a written budget revision request to the State's Authorized
Representative before any expendihue can be made based on the revised budget. Submission and approval of
a budget amendment is necessary if a) a line item will deviate by $200 or 10%, whichever is higher, from the
approved budget, or b) a new line item that was not part of the approved budget will be created.
C(oseoui Grantee shall have until 30 days after the Expiration date of ttus grant contract, to submit a report of
all funds and interest received and disbursed. If a report is not submitted within this time period, expenses
claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee.
Records. Grantee shall retain all fmancial records for a minimum of six (6) yeazs after the date oF submission
of the final fmancial status report, or until completion of an audit which has commenced before the expiration
of this six-year period, or until any audit findings and/or recommendarions from prior audit(s) have been
resolved between the Grantee and State, whichever is later.
4.3 Payment
Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services
actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be
submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least
quarterlv, but not more often than monthlv, and within 30 days of the period covered by the invoice for services
satisfactorilv performed.
The fmal invoice pertaining to each state fiscal vear of this erant contract must be received bv July 3 i of that
calendar veaz. Reimbursements from the next fiscal vear(sl may commence on or afterJuly 1 of that calendar year.
The final invoice must be received no later than 45 davs after the Expiration date of this Qrant contract.
Expenditures for each state fiscal yeaz of this grant contract must be for services performed within the applicable
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Youtf� Gang Intervention Progiam Grants 07
OlP Grant Number 2007-YG[-00474
state fiscal year. Every state fiscal yeaz begins on July 1 and ends on June 30. Q��f��/ �7
-! /
Upon the Grantee's request, an advance payment may be made after grant contract execution, in an amount not to
exceed 30 days of the State's obligation, as determined necessary by the State, for execution of the Grantee's grant
contract obligations.
The Grantee a�ees to retum any unused funds to the State unless prior approval for an extension has been granted
by the State's Authorized Representarive and an amendment to the grant contract has been duly executed. Unused
funds must be returned to the State within 30 days of the Expiration date of this �ant contract.
4.4 Federal requiremenu. (Where applicable, if blank this section does not apply)
Payments under this grant contract will be made from federal funds obtained by the State through CFDA 16.744.
The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full
financial responsibiliry for any requirements imposed by the Grantee's failure to comply with federal requirements.
The Grantee wIll comply with the Single Audit Amendments of 1996 and Office of Management and Budget
Circulaz A-133. An explanation of the Federal Audit Requirements is attached and incorporated and made a part
of this grant contract. See Exhibit B.
The Grantee shall submit to the State one copy of all reports and proposed publications resulting from this
agreement thirty (30) days prior to public release.
Any written, visual, or audio publicarions, with the exception of press releases, whether published at the Grantee's
or State's expense, shall contain the following statement:
"This project was supported by Grant No. 2006-PG-BX-0062 awarded by the Bureau of Justice Assistance. The
Bureau of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of
Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, and
the O�ce for Victims of Crime. Points of view or opinions in this document are those of the author and do not
represent the official position or policies of the United States Department of Justice."
In addition, all such publications must contain the Project Safe Neighborhoods logo unless the recipient is
otherwise notified by the State.
The Grantee agrees to comply with the fmancial and administrafive requirements set forth in the current edition of
the O�ce of Justice Programs (OJP) Financial Guide.
The Grantee assures that federal funds made available under this grant contract will not be used to supplant state or
local funds but will be used to increase the amounts of such funds that would, in absence of federal funds, be made
available for criminal justice activities.
The Grantee will not use any federal funds under this grant contract, either directly or indirectly, in support of the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of govemment, without
the express prior written approval of the federal Office of Justice Programs.
The Grantee will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor
Standards Act.
The Granfee will establish safeguards to prohibit employees from using their positions for a purpose that is or gives
the appearance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they have fanuly, business, or other ties.
The Grantee assures that in the event a Federal or State court or Federal or State administrative agency makes a
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Youth Gang Int�vention Progrem Grants 07
OIP Gtant Number 2007-YGI-00474
fmding of discrimination afrer a due process hearing on the grounds of race, color, religion, national origin,'sex, or
disability against the Grantee or its subcontractors, the Grantee will forwazd a copy of the fmding to the State.
"The Grantee assures that it will comply, and all its subcontractors will comply, with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streeu Act of 1968, as amended, the Juvenile Justice and
Delinquency Prevention Act, or the Victims or Crime Act, as appropriate, the provisions of the current edition of
the Office of Justice Progams Financial and Administrative Guide for Grants, M7100.1; and all other applicable
Federal laws, orders, circulazs, or regulations.
The Grantee will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Adnuuistrative Review Procedure; Part 20, Crimuial Justice Information Systems; Part 22, Confidentialiry
of Idenufiable Reseazch and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part
3Q Intergovemmental Review of Department of Justice Prograzns and Activiries; Part 42, Nondiscrimination/Equal
Employment Opportuniry Policies and Pzocedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws
or regulations applicable to Federal Assistance programs.
The Grantee assures that it will comply, and all its subcontractors will comply, with the nondiscrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or
Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabiliries Act (ADA) (1990);
Tifle IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Aepartment of Justice
Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E and G; and Department of Justice regulations
on disability discrnnniation, 28 CFR Part 35 and Part 39.
This grant contract is subject to all applicable federal and state statutes and regulations, including, but not limited
to the following:
1) 28 CFR Part 69, New Restrictions on Lobbying, and 28 CFR Part 67, Govemment-Wide Debarment and
Suspension and Government-Wide Requirements for Drug-Free Workplace through the submission of a
certification form committing the Grantee to compliance.
2) 28 CFR 42.302 et.seq. through the submission of a certification form regarding the Grantee's Equal
Opportunity Employment Plan compliance. The Grantee will provide an Equal Employment Opportunity Plan if
required to maintain one, where ihe application is for $500,000 or more.
3) 28 CFR Part 46 and all federal Office of Justice Programs policies and procedures regarding the protection of
human reseazch subjects.
4) 42 USC Section 3789g and 28 CFR Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee filrther agrees to submit a Privacy Certificate that is in accord with requirements of 28 CFR
Part 22 and, in particulaz, section 22.23.
CondiHons of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federai,
state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the
State to be unsatisfactory or performed in violation of federal, state, or local law.
Authorized Representative
The State's Authorized Representative is Gree Hen_oa, State Proerams Administrator Senior. Department of Public
Safety, Office of Justice Programs, 7ustice and Communit�Grants. 444 Cedaz Street. Suite 100, St. Paul. Minnesota
55101. (65 11 201-73 1 9, or his/her successor, and has the responsibility to monitor the Grantee's performance and the
authority to accept the services provided under this grant contract. If the services aze satisfactory, the State's
Authorized Representarive will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Amv Brown, Reseazch & Grants Manaeer. St Paul Police Deoartment. 367
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Youth Gang ]ntervention Pmgram Grants 07
OlP Grant Number 2007-YGI-00474
Grove Street. St Paul, Minnesota 55101. (6511266-5507. If the Grantee's Authorized Representative changes at any�
time duting this grant contract, the Grantee must immediatety notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 AssignmenL The Grantee may neither assign nor ffansfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assigiment Agreement, executed and approved by the
same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendmenu. Any amendment to this grant contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant contract, or the'u
successorsin office.
73 Waiver. If the State fails to enforce any provision of this gant conuact, that failure does not waive the provision or
its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the
Csrantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either
P�Y•
S Liability
The Czrantee must indemnify, save, and hold the State, its agents, and employees hazmless from any claims oi causes of
action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the
Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee
may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract aze subject to examination by the State and/or the State Auditor or L,egislative
Auditor, as appropriate, for a minimum of six yeazs from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to a11 data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data refened to in this Clause, the Cnantee must unmediately notify the
State. The State will give the Grantee instructions concerning the release of the data to the requesting party beFore the
data is released.
11 Workers' Compensat►on
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation
insurance coverage. The Crrantee's employees and agents will not be considered State employees. Any claims that
may arise under the Minnesota W orkers' Compensation Act on behalf of these employees and any claims made by any
third party as a consequence of any act or omission on the part of these employees aze in no way the State's obligation
or responsibility.
12 Publicity and Endorsement
12.1 Publiciry. Any publicity regazding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases,
research, reports, signs, and similaz public notices prepared by or for the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from this
grant contract.
12.2 Endorsement The Grantee must not claim that the State endorses its products or services.
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Youth Gang Intervention Progam Grents 07
OJP Grant Number 2007-YGI-00474
13 Governing Law, Jurisdiction, and Venue �� /��
Minnesota law, without regard to iu choice-of-law provisions, govems this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Terminafion
14.1 Terminatian by the State. The State may cancel this grant conffact at any time, with or without cause, upon 30
days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
14.2 Termination by the Grantee. The Grantee may request termination upon 30 day's notice to the State's
Authorized Agent. Upon termination the Grantee is entitled to payment for services actually performed and agrees
to return any unused funds to the State.
143 Termination for Insufficient Funding. The State may immediately terminate this gant contract if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Termination must be by written or fac notice
to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of
termination. However, the Grantee will be enritled to payment, determined on a pro rata basis, for services
satisfactorily perfoimed to the extent that funds aze available. The State will not be assessed any penalty if the
grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to
appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the
State receiving that notice.
15 Data Disclosure
Under Minn. Stat. § 270C.65, and other applicable law, the Grantee consents to disclosure of its social secwity
number, federal employer tac identification number, and/or Minnesota tax identification number, already provided to
the State, to federal and state talc agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state tax laws which could result in action
requiring the Grantee to file state tax returns and pay delinquent state taz liabilities, if any, or pay other state liabilities.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
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Youth Gang Intervention Program Grants 07
OIP Grent Number 2007-YGI-00474
1. ENCUMBRANCE VERIFICATION
Indtvidual certifies tha[fundr have beerz encumbered as
regui�ed by Minn. S[at. §¢ ! 6A.15 and f 6C.05.
Signed:
Date:
Grant Contrnct No.: 2007-YGI-00474 / 9300-1 850
2. GRANTEE
The Grantee certifiu that the appropriate person(s)
have executed the grant contract on behalf of the Grantee ¢s
required by applicab[e articler, bylaws, ruolutions, or ordinances.
By:
Title: Chief o£ P olice
Date:
By:
Ticte: City Attorney
Date:
By:
Title: Director, Financial Services
Date:
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Youtt� Gang Intervention Progcam Grants 07
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3. STATE AGEiVCY
G��-�g�
By
(with delegated authoriTy)
Tide:
Date:
Distribution:
Agrncy
Grantee
State's Authorized Reptesenlative
7
o�����
EXHIBIT A
��,at C� n L
i e "�T+�'
'y � A � F
u �
3
Y
? P%y
sr FO"nuNE'�
OFFICE OF JUSTICE PROGRAMS
Grantee: St Paul Police Department
Grant Number: 2007-YGI-00474
P�Ogfdfl'1 COfllP011eflt: Youth Gang Intervention� St. Paul Police G.R.E.A.T
�
_ � � _ _��
program
Budget Category Award
Program Expenses $9,010.31
OtherExpenses $2,866.69
Total $11,877.00
�� - ��� Exhibit B, page 1 of
FEDERA� AUDIT REQUIREMENTS
For subrecioients that are state or local oovernments. non-orofit orqanizations. or Indian tribes
If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to
obtain either a single audit or a program-specfic audit made for the fiscal year in accordance with the
terms of the Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by January 1, 1987, a
constitutional or statutory requirement for less frequent audits. For those governments, the federal
cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shali
also honor requests for biennial audits by governments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to
January 1, 1987.
For subrecioients that are institutions of hiaher education or hosoitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the
grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local
government auditor or a public accountant who meets the independence standards specified in the
General Accounting Office's "Standards for Audit ot Governmental Organizations, Programs, Activities,
and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB
Circular A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in
1986. The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a plan for corrective action taken or planned and comments on the status of
corrective action taken on prior findings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements
as may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB
Circular A-133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circular A-133.
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Exhibit B, page 2 of 2
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
7. The granfee agrees to retain documentation to support the schedule of federal assistance for at least four
years.
8. Reauired audit reaorts must be filed with the State Auditor's Office Sinqle Audit Division and
with federal and state aqencies arovidinq federal assistance, and the Department of Public SafeN
within nine months of the arantee's fiscal vear end.
OMB Circular A-133 requires recipients of more than $500,000 in federai funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47132
Attn: Sing{e Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
(10/OS)