07-410Council File #
Presented By:
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
Green Sheet #
Committee:Date:
O�-�iv
3038825
��
1 BE IT RESOLVED, that the Saint Paul CiTy Council authorizes the City of Saint Paul, Police
2 Department to enter into the attached amendment to agreement #02-13710-C with the State of Minnesots
3 Department of Public Safety. A eopy of said agreement is to be kept on file and on record in the Office
4 of Financial Services.
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Thune
Adopted by Council: Date: - J alj 7
Adoption Certified by C ncil Secretary:
BY� �/DiJi��lf%St�i
Approved by
By:
'/�`j/ �' Approved ayor or Submission to ouncil:
�� sy:
Q:\FiscaMO&CR�200T2005LETPamendment#02-13710-C.xls
Requested by Department of:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
� 7-yi e
( �F
;PD
- POliw Departrnem
CoMaM Person $ Phone:
Chief John HartingtIXl
266-5588
Must Be on Cou�il A9en
Doc. rype: RESOLIlTION
E-DocumeMRequiretl: Y
DocumeM CoMaet: Matt Boshom
Contact Phone: 266-5552
Total # of Signature Pages
,�-�R-0� �� I Green Sheet NO: 3038825
y
Assign
Humber
For
Routing
Order
Locations for Signature)
0
1
2
3
4
5
6
�dieeDe�arUme¢t j PdiceDeoarGment
�aiiceileoarhnent PdiCeDepaztnenk
'ty AtWraeg i City Attome4 I
�V�.M1poi'S OffiCe MByor
iCouucil I Car¢cil
i Clerk Ci Cierk
dioe t Pdice De armient
Signatures on the attached council resoluuon authorizing the City of Saint Paul, Police Department to enter into the attached
amendment to agreement #02-13710-C with the State of Minnesota, Department of Public Safery.
iaanons: npprove (n) or tte7ect (tt): Personal5ervice Cantracts Must Answer the Folbwing �uestions:
Planning,COmmission 1. Has this persoNfirm ever worked under a contract for this tlepartment?
CIB Committee Yes NO
Civil Service Commisswn 2. Has this personlf�rm ever 6een a city employee?
Yes No
3. Dces this personlfirm possess a skill not normally possessed by arry
current ciry employee?
I Yes No
F�cplain all yes answers on separate shcet antl attach to grcen sheet
Initiatieg Problem, Issues, Opportunity (Who, What, When, Where, Why):
The City of Saint Paul, Police Department, has received a 20D5 Law Enforcement Terrorism Prevention Grant. An amendment to
extend ffie ageement for additional time is needed.
Advantages If Approved:
The Sainr Paul Police Department will conanue to piovide intelligence infomoation that conld preempt possible terrorist attacks.
Disadvantages If Approved:
None.
APR 3 0 2no�
MAYOR�S OF�C�
DisativaMages If Not Approved:
Lost opporiuniry to provide information that could preempt ppssible teaorist attacks.
� ow� Amourrc rn
7rensaction: $�12
Funainy source: State of Mi�nesota
Financial lnfomration:
(Enplain)
�
Counc'sl Research Center
Cost/Revenue Budgeied:
Activity Number: 34096
�� � � � "��Q�
April 17, 2007 3:38 PM �-. Page 1
D 7-�ia
AMENDMENT NO.1 TO GRAN'I' CONTRACT # 2005-LETPP-00536
- - '- ._. --- ___ �,--_- -_ _ = _
- = --
- — -- _- �-
— 0rigiea�EogkacE-E#�ec�ive�ate:=}44a�2�2-005==— --T-0tal�ontrac�-Amou�t.�l��-�00:80 -- — ------
Originai Conh�act Expiration date: March 3 L 20d7 Origjnal Contract Amount: $112.500.00
Amended Contract Expirarion date: December 3 L2007 Previous Amendment(s) Total: $0.00
Current Amendment Amount: $ OAO
This amendment is between the State of Miuuesota, acting through its Comsnissioner of Public Safetv. Divisioa
of Homeland Securitv and Emergency Manaaement, 444 Cedar Stree� Suite 223 St Paul Mi�esota 55101-
6223 ("State") and Citv of St. Paul. 15 W Kello� Boulevard Minuesota 55102 ("Grantee").
Becitals
The State has a grant contract with the Grantee identified as Grant Contract 2005-LETPP-00536 to purchase
equipment for protecting first responders and strengthen terrorism response capabilities by providing
funding for exercises, tra�ning, plazming and organizational activities.
The State and the Grantee have agreed that additional time is necessary for the satisfactory completion of
tTus project.
The State and the Grantee aze willing to amend the Original Grant Cotttract as stated below.
Grant Contract fimendment
In this Amendment deleted contract terrrzs will be struck out and the added contract terms will be underlined.
REVISION 1. Clause 1, "Term of Grant ContracY', Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date_ �aa��',� r-''�r December 31, 2007, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REVISION 2. Clause 4, "Consideration and Payment", Section 4.2, Paragraph (1) b of the Original Crrant
Contract is amended as follows:
b. Expendihues for each state fiscal yeaz (July through June) of this grant contract must be for services
satisfactorily performed within applicable state fiscal year. Final Grant Billing Foixn pertaining to the
first state fiscal year of this grant contract must be received by the State no later than August I5, 2005.
Reimbursements from the second state fiscal yeaz may commence on or after July 1, 2005. The final
Gzant Billing Form pertaining to the second state fiscal yeaz of this grant contract must be received by
the State no later than August 15, 2006. Reimbursements from the tturd state fiscal yeaz may commence
on or after July l, 2006. The final Grant Billin� Farm nertaining to the third state fiscai vear of
this 2rant contract must be received bv the State no later than Au�ust 15, 2007. Reimbursements
from the fourth state fiscal vear mav cammence on or after JulY 1, 2Q07. The final Grant Billing
Form pertaining to the �1�-fourth state fiscal yeaz of this grant contract must be received by the State
within 45 days of the Expiration date of this gcant contract.
REST OF THIS PAGE IlVTENTIONALLY LEFT BLANK
Gxant Amendment �2(07
�� -L(-� G�
AMENDMEN'P NO.1 TO GRANl' CONTRACT # 2005-LETPP-00536
�heOriginal Grant-�ou�aeraad areirtcorporatecY �his amendmenE hy�eference.— - -
1. ENCiTMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Mina Sraz. §§ 16AI S and 16C.05.
Si�ed:
3. STATE AGENCY
(with delegated authority)
TiTle:
Date:
Date:
Grant Contract No. 2005-LETPP-00536
2. GRANTEE
The G�antee certifies that [he appropriate person(s)
have executed the grant contract on behaljojthe Grantee as
required by applicabLe articles, bylaws, resolutions, or ordinances.
By:
Title: �/4�-� � t"� � � �-Q,
�--
Date:
By:
Title: City Attorney
Date:
By:
Title: Director, Financi Services
Date:
By:
Title: Ma
Date:
By:
Title: Director, Human Rights
Date:
Distribution:
DPS/FAS
Cttantee
State's Authonzed Represeniarive
Grant Amendment 02/07 Z
��� c��-,�( t o a�C � �'
HSEM Grant # 2005-LETPP-00536 _ _
CTATF �F �
GRANT CONTRACT
This �ant contract is between the State of Minnesota, acting through its Commissioner of Public Safety,
Division of Homeland Securitv and EmerQencv Manaeement_ 444 Cedar Str Suite 223 St. Paul,
Minnesota 5�101-6223 ("State") and Cit� fcr na„t i 5 w KP11nee Boulevard. St Paul Mumesota 55102
("Grantee").
Recitals
1 Under Minn. Stat. §§ 12 22 and 299A.01 Subd 2(4) the State is empowered to allocate and disburse
federal funds made available through the Department of Homeland Security and is empowered to enter
into tYus grant contract.
2 The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2005
Homeland Security Grant Program, Awazd Number 2005-GE-TS-0019, to purchase equipment for
protecting first responders and strengthen terrorism response capabilities by providing fixnding for
exercises, training, plaiming and organizational activiries.
3 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the sarisfaction of the State.
Grant Contract
Term of Grant Contract
l.l Effective dttte: Mav 23, 2005, or the date the State obtains all required signatures under Minnesota
Statutes Secrion 16C.05, subdivision 2, whichever is later. Once this grant contract is fully
executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 42
of this grant contract. Reimbursements will only be made for those expenditures made according to
the terms of tkus grant contract.
1.2 Expiration date: March 31, 2007, or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant
contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and
Endorsement; 13. Governing Law, 3urisdiction, and V enue; and 15. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
21 Perform the work in the Grantee's 2005 Homeland Security Grant Program Application,
Attachment A, which is attached and incorporated into this grant contract. Approved equipment,
exezcise, training, planning, organizational, and/or management and administration costs identified
in Attachment A were approved from the 2005 Homeland Security Grant Program Guidelines
incorporated into this grant contract by reference.
2.2 Comply with all program guidelines specified in the 2005 Homeland Security Program Grant
Application Packet provided to the Grantee by the State, and will comply with the standazds and
requirements attached and incorporated into this grant contract. These addirional standards and
requirements are the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this
grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant
contract.
2005 Homeland Security Program (04lOS) Page 1
c��-'�I d
HSEM Grant # 2005-LETPP-00536
c. Grantees receiving $100,000.00 or more must complete �nd Tefi�TT' the Certificatioa Rega,-ding
Lobbying form, labeled Attaclunent D, which is attached and incorporated into this grant
contract.
2.3 Funds approved under this grant contract shall be used to supplement, and shall not be used to
supplant, non-federal funds dedicated to this effort. The Grantee may be required to supply
documentation certifying that a reduction in non-federal resources occurred for reasons other than
the receipt or eacpected receipt of federal funds.
2.4 Provide all necessary training to their employees conceming the use of equipment purchased
through this grant contract, and shall not pernut the equipment to be tampered with or operated by
individuals who aze not properly trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear
all costs of maintenance, repair ancllor replacement related to equipment. Equipment purchased
through this grant contract is the property of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently mazked as
follows: "Purchased with funds provided by the U.S. Department of Homeland Securit}�'.
2.7 Comply with all program guidelines specified in the 2005 Homeland Security Grant Progratn
Guidelines provided to the Grantee by the State and incorporated into this grant contract by
reference. Specifically, the Grantee is required to develop, implement, and adopt National Incident
Management System (NIMS), and Homeland Security Presidential Directive (HSPD) that is
comprised of 8 iniriatives in their jurisdiction and the Grantee is required to document and submit
documentation to the State to support proof of compliance.
Time
The Grantee must comply with all the tune requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant
contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $112,500.00
according to the breakdown of costs specified in Grantee's 2005 Homeland Security Grant
Program Application, Attachxnent A, which is attached and incorporated into this grant contract.
The Grantee will submit a written change request for any substitution of budget items in
Attachment A, or any deviation of more than 15% from the approved budget category amounts
in Attachment A. Change requests for substitutions of budget items, or a deviation of more than
15% from the approved budget category amount must be n ven in writing to the State's
Authorized Representative and at least 60 days prior to the Expiration date of this grant contract.
Grantees whose requests have been approved will be norified in writing by the State's
Authorized Representative to the Grantee's Authorized Representative. Requests must be
approved prior to any expenditure by the Grantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching
requirement, for the grant contract, will be met by the Grantee: $0.00.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to
the Grantee under this grant contract will not exceed $ll2.500.00 .
4.2 Payment
2005 Homeland Security Program (04lOS) Page 2
����I �
HSEM Grant # 2005-LETPP-00536
(1) Grant Billing Form. The State will promptly pay the Grantee �fter the Grar.:ee g:esea'.s a rr�t
Billing Form for the services actually performed and the State's Authorized Representative
accepts the invoiced services. Grant Billing Form must be submitted timely and aceording to the
following schedule:
a. Cnantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices
for actual costs incurred at least bi-annually due June 30 and December 31 for the life of the
grant, but not more often than monthly and within 30 days of the period covered by the Grant
Billing Form.
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for
services satisfactorily performed within applicable state fiscal yeaz. Final Grant Billing Form
pertaining to the first state fiscal yeaz of this grant contract must be received by the State no
later than August 15, 2005. Reimbursements from the second state fiscal year may
commence on or after July l, 2005. The final Grant Billing Form pertaiuing to the second
state fiscal year of this grant contract must be received by the State no later than August 15,
2006. Reimbursements from the third state fiscal yeaz may commence on or after July 1,
2006. The final Grant Billing Form pertaining to the third state fiscal year of this grant
contract must be received by the State within 45 days of the Expiration date of this grant
contract.
c. Grantee will submit financial and narrative performance reports at least bi-annually due June
30 and December 31, for the life of the grant, but not more often than monthly. The narrative
performance report shall consist of a comparison of actual accomplishments to the approved
work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this
grant contract will be made from federal funds obtained by the State through CFDA # 97.067,
Public Law 108-334 Department of Homeland Securitv Approuriations Act of 2005. The
Grantee is responsible for compliance with all federal requirements imposed on these funds and
accepts fizll financial responsibility for any requirements imposed by the Grantee's failure to
comply with federal requirements.
Conditions of Payment
Ali services provided by the Grantee under this grant contract must be performed to the State's
satisfaction, as determined at the sole discretion of the State's Authorized Representa6ve and in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The
Grantee will not receive payment for work found by the State to be unsatisfactory or performed in
violation of federal, state, or local law.
Authorized Representative
The State's Authorized Representative is Kristen Sailer Grants Specialist, Division of Homeland
Securitv and Emergency Mana¢ement 444 Cedaz Street Suite 223 St. Paul, MN 55101, vhone
(6511215-6939, fas (651) 296-0459, or his/her successor, and has the responsibility to monitor the
Grantee's performance and the authority to accept the services provided under this grant contract. If
the services are satisfactory, the State's Authorized Representative wili certify acceptance on each
Grant Billing Form submitted for payment.
The Grantee's Authorized Representative is Matthew Bostrom Senior Commander, Citv of St.
2005 Homeland Security Program (04/OS) Page 3
����1 �
HSEM Grant # 2005-LETPP-00536
Paul 367 Grove Street St Paul Minnesota 55106 ohone (6511266-5733 f��651? 266-5542. �
the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee
must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
71 Assignmen� The Grantee may neither assign nor h�ansfer any rig�ts or obligations under this
grant contract without the prior consent of the State and a fully executed Assignment
Agreement, executed and approved by the sazne parties who executed and approved this �ant
contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in wrihng and will not be
effective until it has been executed and approved by the same parties who executed and
approved the original grant contract, or their successors in office.
73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not
waive the provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements
between the State and the Grantee. No other understanding regarding this grant coniract,
whether written or oral, may be used to bind either party.
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any
claims or causes of action, including attomey's fees incurred by the State, arising from the
performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause
will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill
its obligations under this grant contract.
State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting
procedures and practices relevant to this grant contract are subject to examination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the
end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies
to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data
referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referted to in this Clause, the Grantee must
immediately notify the State. The State will give the Grantee instructions conceming the release of
the data to the requesting party before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to
workers' compensation insurance coverage. The Grantee's employees and agents will not be
considered State employees. Any claims that may arise under the Minnesota Workers'
Compensation Act on behalf of these employees and any claims made by any third party as a
2005 Homeland Security Program (04/OS) Page 4
D�-�io
FiSEM Grant # 2005-LETPP-00536
conseqnence of any act or omission on tfie part of these employees are in no way the State's
obligation or responsibility.
12 Pnblicity and Endorsement
12.1Publicity. Any publicity regarding the subject matter of this grant conh must identify the
State and the Department of Homeland Security as the sponsoring agency and must not be
released without prior written approval from the State's Authorized Representative. All
publications created with funding under this grant contract shall prominently contain the
following statement: "This document was prepared under a grant from the Office of State and
I,ocal Govemment Coordinarion and Preparedness (SLGCP), U.S. Department of Homeland
Security. Points of view or opinions expressed in this document aze those of the authors and
do not necessarily represent the official position or policies of SLGCP or the U.S. Deparhnent
of Homeland Security." For purposes of trus provision, publicity includes notices,
informarional pamphlets, press releases, reseazch, reports, signs, and similar public notices
prepazed by or for the Grantee individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this grant contract.
Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and urevocable
license to reproduce, publish, or otherwise use, and authorize others to use, for federal
government purposes: (1) the copyright in any work developed under an award or sub-award;
and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with
Federal support. The Recipient agrees to consult with SLGCP regarding the allocarion of any
patent rights that arise from, or are purchased with, this funding.
12.2Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue
for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or
federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel this grant contract at any time, with or
without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will
be entitled to payment, determined on a pro rata basis, for services satisfactorily performed.
14.2Termination for Insufficient Funding. The State may immediately texsninate this grant
contract if it does not obtain funding from the Minnesota Legislature, or other funding source;
or if funding cannot be continued at a level sufficient to allow for the paytnent of the services
covered here. Termination must be by written or fax notice to the Grantee. The State is not
obligated to pay for any services that are provided after notice and effective date of
termination. However, the Grantee will be entitled to payment, detemuned on a pro rata basis,
for services satisfactorily performed to the extent that funds aze availabie. The State will not
be assessed any penalty if the grant contract is terminated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The State must
provide the Grantee notice of the lack of funding within a reasonable time of the State
receiving that notice.
143Termination for Failure to Comply. The State may cancel this grant contract immediately if
the State finds that there has been a failure to comply with the provisions of this grant, that
reasonable progress has not been made or that the purpose for which the funds were granted
2005 Homeland Security Program (04/OS) Page 5
D�?-'�(D
HSEM Grant # 2005-LETPP-00536
have not been or will not be fulfilled. The State may take actior to protec+_ the inYerests ef *he
State of Mimiesota, including the refusal to disburse addirionai funds and requiring the return
of all or part of the funds already disbursed.
15 Data Disclosure '
Under Miun. Stat_ § 270.66, and other applicable law, the Grantee consents to disclosure of its
social security number, federal employer tax identification number, and/or Minnesota ta�c
identification number, already provided to the State, to federal and state taac agencies and state
personnel involved in the payment of state obligations. 'I`hese idenrificarion numbers may be used
in the enforcement of federal and state tax laws which could result in action requiring the Grantee to
file state ta.x retums and pay delinquent state tax liabilities, if any, or pay other state liabilities.
1. ENC ��N��T��+'��D 3. STATE AGENCY
Ind' ualc � bere as
requ ed by inn. Smt §§ I6A.15 and 16C . By � � dele ted a thori )
Signed: �CT � 2�05 Title:
Date: ��� ' 6J �
Date:
Grant
2. GRANTEE
The Grnntee certifias lhat the appr rmte persan(sJ
have executed [hegrnnt contrnc( behaf f�he GrRntee as
re9u'ved 6y nip<<cable nrt�eles, [aws, r�lvtions, or ordinances.
Distribution:
DPS(FAS
Grantee
State's Authorized Represrniative
Da`fe: ��
By:
Title:
Date:
- —I ���
By:
Tit1e
Date:
By: _
Titl�
Date
sy:
T�cl
Date
2005 Homeland Security Program (04/OS)
Page 6
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� _, . A7cr2�ci��__�A_ _ —
- � - �f?���7'�0 =�r7�J =��0�7 - -
2005 LAW ENFORCEMENT _ -
TERRORISM PREVENTION PROGRAM
ri s� /����
► ✓, � � �
Must be submitYed by ctose of business MARCH 11, 2005 _
ion °�ity�5ain� � - " ` "
�' Phone �&5.'�
Name Mat,tfiew $nst�orn - =
r..__'_'r::.:.�:r;%�nAcr ' .'-. - :.-°�; ... -. ._ • , - "_ -
367- G�ovQ Stteef : ` ' ' - � - - ,
Saint Paul.: �: ' � county RamseY,.
�
State: MN Zip 5� �uo
..�, - • - Fax Number (bo a � cvu-�.,-r� � �.
:-mailAddress rriait.bostroina�,7ci:stppaul.inn:us:: .: z _,-��,�.� ; •„_ . ,_ 6;
Please enter fhe amounf awarded to your jurisdicSon for �'_;�?��i�,s`,p,° `'='==r'='�'� =
-�,., ;..,; a.>.. � _: ,<,.
���= ti :,
\ward Amount this grant Contact HSEM staff if this amount is not known. �a _; .,, � �f •,- ,-,' �;,,
�...�: „ �.::�.
"` =`�_- _;_.'�: Dis ersedtoCitieslTownshi s '� .:u;���=__`�°�: ��
P p _�'�::;vu.
2etainedbyCounty ;•�f:;'si='i:-LL=.
MAJOR OBJECTNES - Please explain how the resourc � requested in this appiication will enhance yoN �� be
jurisdiction`s ability to prevent a terrorist act and be pre ared to demonstrate how homeland security
improved_ Also, p�ease indicate how the specific items requested support and are consistent with the overall
State Homeland Security Strafegy- , , „ x _ . ._._„ _ • - = - " *"' `'
These.fiundswil{beusedtosuPPo?�? tt5��homelandsecu�
For shann`g:af;vtia�nomeianu,���u���r � , , , „s _ _
governm�n�managers, erid pndat� partners.� , ,. -
•:�: ... `� .... . . :... .. . ..::': �'. • , : � "..``_ ',. '
,;.;: � , :,:,._ ,; :- �� :, ,. ,.
STATE STRATEGY LINK - Expiain how resources requested support the overall State Homeland Security
Strategy. In addition, please reference fhe specific goals�d objectives identified in the State Strategy that
these requested equipment needs address. eG � tegy; spec� ica y oa ,:,. e , a e o' mpeso,a, m.
, eseresou�rcessuppo. _, e;ovela . ,e , ome an _ P � - ' editious
..,.,,.,e.�*��n with tew enforGerimeqYageneies throughou�t Yhe staYe wiil dev��o and an e�c�enf and exp ective B�
:, - ..�. �+r����iStateSttateaY, PagG 31) i�hJ „
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2005 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
- EQi32glifiE�T }NQ�4�SNE�� - - --- — — -- — --- — - -
Please use the fiighlighted lines below each category to indicate intended eauipment purchases. !f mcre lines a:e
required, use those provided on tfie "Add'I Eqpt Lines" tab.
• UNIT PRICE SHOULD INCLUDE TAX AND SHIPPINGIHANDLING EXPENSES
" DISCIPLINE AILOCATION: Please use Yhe drop-clown tist to indicate the aliocated discipline for the units (QT1') to be purchased. For
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Page A-11
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HSEM Grant # 2005-LE TPP-00536
FEDERAI. AUDIT REQUIItEMENTS
ATTA�H'�i �EiVT B
1. For subrecipients that are state or local governments non-profit organizations. or Indian tribes
If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal yeaz in accordance with the terms of the Sin�le
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by 7anuary 1, 1987, a consritutional or
statutory requirement for less frequent audits. For those governments, the federal cognizant agency sha11 permit
biennial audits, covering both yeazs, if the government so requests. It shall also honor requests for biennial
audits by governments that have an admuustrative policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients that aze institurions of higher education or hosvitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in accordance with ONiB Circular A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The
audit shall cover either the entire organization ar a11 federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicabie
laws and regularions.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standazds for Audit of Governmental Organizations, Programs, Activities, and Functions"
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-
133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The
federal govemment has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the
report, including a plan for corrective action taken or planned and comments on the status of conecrive action
taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should
accompany the audit report.
4. The grantee agrees that the �antor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit
Act and OMB Circulaz A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2005 Homeland Security Program (04/OS) Page B-1
U l��f�
HSEM Grant # 2005-LETPP-00536
?. The grantee agrees to retzin decuruentation to s��pgert tre sched��? e cf federal assist�ce for at lezst fo•:� years.
8. Re uired audit re orts must be filed with the State Auditor's Office Sin le Audit Division, and with
federal and state agencies nrovidine federal assistance within siz months of the ntee's fiscalvear end,
OMB Circular A-133 requires recipients of more than $500,000 in federal funds to submit one copy of the audit
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau ofthe Census
Data Preparation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Aepartment of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, NIN 55101-5126
2005 Homeland Security Program (04/05) Page B-2
D�1� �10
HSEM Grant # 2005-LETPP-00536
--- "- A11Al.�li1L1�`1'� --
:'EDLRAI, ASSL�itA1\'�ES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines
and requuements, including OMB Circulazs No. A-21, A-110, A-122, A-128, A 87; E_0. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
govem the application, acceptance and use of Federal funds for this federally-assisted project. Also the
Applicant assures and certifies that:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similaz action has been duly
adopted or passed as an official act of the applicant's governing body, authorizing the filing of the applicarion,
including all understandings and assurances contained therein, and directing and authorizing the person
idenrified as the official representative of the applicant to act in connection with the applieation and to provide
such additional information may be required.
2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treahnent of persons displaced as a
result of Federal and federally-assisted programs.
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of govemment whose principal employment is in connection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standazds
Act.
5. It will establish safeguazds to prohibit employees from using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private gain for themselves or others, particulazly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptsoller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, pro�'am requirements, and other administrative requirements.
8. It will insure that the facalities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the pzoj ect are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the BPA Office ofFederal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
9. It will comply with the flood inswance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Secrion 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is
available as a condition for the receipt of any Federal financial assistance for conshuction or acquisition
purposes for use in any area that has been idenrified by the Secretary of the Department of Housing and
Urban Development as an area having special flood hazards. The phrase "Federal financial assistance"
2005 Homeland Security Program (04/OS) Page Gl
��l��lU
HSEM Grant # 2005-LETPP-00536
--- �sc;udes �� �„�•���, �la��; �a.: ; gu-a.ax,� pay�ien�; reoa� suosi�disas� assisiance ioan or
grant, or ar.y ot�:e: f rm ef direct or indirect Federal ass:stance.
10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeologicai and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible
for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part
800.8) by the acrivity, and notifying the Federal grantor agency of the existence of any such properties and
by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate
adverse effects upon such properties.
11. It will compiy, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Titie I of the Omnibus Crune Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Vicrims of Crime Act, as appropriate; the provisions of the
current edirion of the Office of 7ustice Programs Financial and Administrative Guide for Grants, M7100.1;
and all other applicable Federal laws, orders, circulazs, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Depazhnent of 7ustice Programs and Activities;
Part 42, Nondiscrimination(Equal Employment Opportunity Policies and Procedures; Part 61, Procedures
foz Implementing the National Environxnental Policy Act; Part 63, Floodpiain Management and Wetland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
13. It will comply, and all its conh�actors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Deparhnent of
Justice regulations on disability dascrimination, 2$ CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrarive agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Proerams.
15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
2005 Homeland Security Program (04/OS) Page G2 '
p�-�rv
HSEM Grant # 2005-LETPP-00536 _
ATTACHMENT D
CERTIFICATION REGARDING LOBBYING
For State ofMinnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her lmowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or empioyee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connecrion with the
awazding of any Federal contract, the maldng of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendxnent, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standazd Form-LLL,
Disclosure Form to Report Lobbying in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and conh�acts under grants, loans and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shail be subject
to a civil penalty of not less than $10,000 and not more than $104,000 for each such failure.
\ � 7
� N �,rc�
Oreanization Name
Date
2005 Homeland Security Program (04/OS)
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Page D-1