07-384Council Fi1e # Q 7 �L�
Green Sheet # 3038199
Presented Sy:
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
��
Referred To: Committee:Date:
1 RESOLVED, that the City of Saint Paul, Police Department is authorized to enter into the attached
2 agreement with the United States Department of Justice to parricipate in the Organized Crime Drug
3 Enforcement (OCDETF) Task Force from October 1, 2006 through September 30, 2007. A copy of
4 said agreement is to be kept on file and on record in the Office of Financial Services.
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Adopted by Council: Date: �� �/
Adoption Cer�ri£ by C�o ncil Secretary:
BY� / / //il//ii/iJiiiiSddt . _
Appr�
By:
Approve a or f i ubmissi to Council:
B
Q:\Fiscal W O&CR�200TOCDETFOCT7 2006-Sept302007.x1s
Requested by Deparhnent of:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
C�7-38
..cy.o. u ��c �vv�� ��cvunci
'� PD - Police Depamnent
2&MAR-07 � Green Sheet NO: 3038199
' Coniact Person & Phone: � �
Chief John Harrington I
266-5588 � puign
Must Be on Councii Agenda by (Date): ' Mumber
For
Routing
: Doa Type: RESOLUTION � Ortler
', EDOCUment Requiretl: Y �
� Doeument CoMact: Cdr i � ��
ConWct Phone:
0 Yolice Depaziment Police Deoar6nent ' _
I Yolice Depar�ent : Poiice Deoarhnent
2 City Attornev Cih Attorne ��
3 � yor's Office ' Ma or
4 Council Council I
5 Citp Clerk City CIe k
6 ' olice Deoarhneot I Potice Deaarhnent i
Total # of Signature Pages __1_ (Clip All Locations for Signature)
Signatures on the attached council resolution authorizing the City of Saint Paul, Police Depamnent to enter into the attached
agreement with the United States Depar[ment of Jus6ce, Organized Crime Drug Enforcement Task Force (OCDETF).
Planning Commission
CIB Committee
Civil Service Commission
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Ini[iating Problem, Issues, Opportunity (Who, What, When, Where, Why): � � �
The Saint Paul Police Department will participate in the OCDETR with the United States Department of 7ustice. The Saint Paul
Police Deparhnent will be reimbursed for overtime expenses.
� AtivanWges If Approved: ! . ------ �
I 1'Le Saint Paul Police Department will pazGcipate in the above mentioned federaY task force with pther federal and loaa] agencies. �
i � , RfCEiVED �
Disadvanqges If Approvetl:
None.
---- - A�'R - �' 4 200� --- :
MAYOR'S O�FfCE
' DisadvaaWges If Not Approved: � �
`� The Saiut Paul Pollce Department will not participate in this federa] task force.
i
Transaction: $3Q000
Fundiny source: United States Department of
Financiallnformation: �US[ICE
(Explain)
CosURevenue Budgetetl:
Activiry Number: 04000 �' � �
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Aprif 9, 2007 2:10 PM Page 1
o � ��'y
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ORGAI�TIZED CRIME DRUG ENFORCEMENT TASK FORCES
A reement
FOR THE USE �F THE STATE AND LOCAL
OVERTIME AND AUTHORIZED EXPENSE PROGRAM
Federal Tax Identification'�:
Amount Requested:
Num6er of Officers Listed: �' . �
From:
To:
Beginning Date of Agreement
Endmg Date of Agreement
State or Local Agency
Coutact Pecson:
Telephone Number:
DC #:
Investigation
f9 i. • P'1 fJ - t"? a"t
�ederal Agency Investigation
Number: ay5c' - ��' 6� � 7'a
State or Local Agency Name and Address:
s �u.vi Po�;c� (�or�a. r-t
�6� C�cove Sf��
�'�. Q�v� P"�N J5101
!Sponsoring Federal Agency(ies): I
� ��� -
Please provide the name, telephone number and e-mail address far the administrative or financial
staff person at the state or local agency, who is directly responsible for the billings under this
Reimbuzsement Agreement:
Name:
Telephone Number:
E-mail Address:
Fax Number:
Agreement (Oct. O6), Page l.
o � 3�y
��
This agreement is between the above named State or Loca1 law enforcement agency and the
Organized Crime Drug Enforcement Task Force (OCDETF) Program. This agreement shall be
effeciive when signed by an authorized State or Local agency official, the sponsoring Federal
agency Special Agent-In-Chazge, the agency OCDETF Coordinator, and the Assistant United
States Attorney OCDETF Coordinator.
1. It is a�eed that the State or Loca1 law enforcement officers named on this agreement will
assist in Organized Crime Drug Enforcement Task Force invesrigations and prosecutions
as set forth in the Oreanized Crime Dru�Enforcement Task Forces State and Loca1
f�IZ17.'�
No individual agreement with a State or Local department may exceed $20,000, and the
cumulative amount of OCDETF State and Local overtime monies that may be expended
on a single OCDETF investigation in a single fiscal yeaz �ay not exceed $30,000 without
express prior approval from the OCDETF Executive Office. The OCDETF Executive
Office will entertain requests to exceed these funding levels in parCicular cases. Please
submit a written request including justification approved by the AUSA Regional
Coordinator to the OCDETF budget officer when seeking to exceed the above stated
funding levels.
Each Reimbursable Agreement will be allowed four (4) modifications per yeaz. In
addition, if the funds for a particular agreement are completely deobligated with the
intention ofclosing that agreement, it will not count as a modification for purposes of this
policy. These amendments or changes must be transmitted by a memorandum approved
and signed by the AUSA OCDETF Coordinatoror designee for the region and forwarded
to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall be deobligated. The OCDETF Executive Office will assist with the monitoring of
the aging Agreements. Further, if a State or Local agency indicates that it is no longer
performing work under a particular Agreement, the State and Local Overtime Procedures
Manual requires that a modification memorandum identifying the amount to be
deobligated be submitted to the OCDETF Executive Office within five (5) working days
of determining that no work is being performed.
5. The State and Local Police Departments are to provide monthly billing estimates or
activity upon request.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who are identified in this agreement to work on the specified
OCDETF investigation. Any change in law enforcement officers assigned must be
agreed to by all approving officials.
7. Officers who are not deputized shall possess no law enforcement authority other than that
conferred by virtue of their position as a commissioned officer of their pazent agency.
8. Officers who are deputized may possess Fedexal law enforcement authority as specified
by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF investigation in accordance with this
Agreement (Ock 06), Page 2
C�7 3Bu,
12
agreement aze not considered Federal employees and do not take on the benefits o£
Federal employment by viriue of their participation in the investigation.
10. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation will provide to the assigned StatelLocal officers the clerical,
operational and administrative support that is mutually agreed to by the parties to this
agreement.
ll. Officers assigned to OCDETF investigations must work full-time on the investigation(s)
in order to be paid overtime. In order to satisfy the "full-rime" requirement, a law
enforcement officer must work forry (40) hours per week or eight (8) hours per day on
a single or multiple OCDETF investigation(s). Any established exceptions or waivers
to this definition shall be requested by the Regional Coordination Group and attached as
Addendum A to the Agreement. [The parent State or Local agency must pay the base
salary of their officers. In the event officers must work overtime on the OCDETF
investigation, the OCDETF Program will reimburse the parent State or Local law
enforcement agency for a limited amount of those overtime costs.] The agency is
responsible for paying its law enforcement o�cer(s) for their overtime, travel and per
diem expenses. To ensure proper and complete utilization of OCDETF overtime and
expense allocations, reimbursement claims must be submitted monthly on the OCDETF
Reimbursement Request Form. The OCDETF Executive Office may refuse payment on
any reimbursement request that is not submitted to the OCDETF Regional Coordination
Group within thiriy (30) days of the close of the month in which the overtime was
worked.
12. Analysis of reimbursement claims by the Regional Coordination Crroup may result in a
modification of the obligation of funds contained within this agreement as well as the
time period covered. The agency affected by any such modification will be
telephonically advised ten (10) business days in advance of such modification with
follow-up confirmation in writing.
13. Overtime payments, in any event, may not, on an annual per person basis, exceed 25%
of the current approved Federal salary rate in effect at the time the overtime is performed.
The State or Local agency is responsible far ensuring that this annual payment is not
exceeded. The field office of the sponsoring Federal agency and the Agency OCDETF
Coordinator also will monitor these payments.
14. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the
State or Loca1 official authorized to approve the Reimbursement Request must certify
that only authorized expenses are claimed and that overtime has not exceeded 25% of the
current Federal salary rate in effect at the time the overtime was worked.
15. Under no circumstances will the State or Local agency charge any indirect costs for
the administration or implementation of this agreement.
16. The State or Local agency shall maintain complete and accurate records and accounts of
a11 obligations and expenditures of funds under this agreement for a period of six (6)
yeazs and in accordance with generally accepted accounting principles to facilitate
inspection and auditing of such recards and accounts.
Ageement (Oct. 06), Page 3
����y
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17. The State or Local agency shall permit examination and auditing by representatives of
the OCDETF Program, ihe sponsoring Federal agency(ies), the U.S. Departsnent of
Justice, the Comptroller General of the United States, andlor any of their duly-authorized
agents and representatives, of any and all records, documents, accounts, invoices,
receipts, or expenditures relating to this agreement.
18. The State or Local agency will comply with Title VI of the Civil Rights Act of 1964 and
all requirements applicable to OCDETF agreements pursuant to the regulations of the
Department of 3ustice see, �, 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R. 50.3
(1991)) relating to discrimination on the grounds of race, color, sex, age, national origin
or handicap.
19. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thirty (30) days of the notice of termination.
20. The Debt Gollection Improvement Act of 1996 requires that most payments made by the
Federal government, including vendor payments, must be made by electronic funds
transfer (EFT). In accordance with the act, all OCDETF reimbursement payments will
be issued via EFT. All participating State and Local agencies must complete and submit
the attached EFT form. The OCDETF Executive Office must receive one EFT form from
each participating agency or police department prior to processing their reimbursement
payments. In certain circumstances the OCDETF Executive Office will make exceptions
for agencies that are unable to accept this form of payment, however, they must include
written justification in the addendum of each new agreement.
21. All changes made to the original agreement must be approved by the OCDETF Executive
Office and initialed by the Executive Assistant of the Regional Coordination Group
making the revision. The OCDETF AUSA Coordinator or designed must initial all
funding changes.
Agreement (Oct. 06), Page 4
��-��y
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This agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent projections
only and are based upon consultation between the sponsoring Federal agency and the State or Local
law enforcement agency. They aze, therefore, subject to modification by OCAETF based upon the
progress and needs of the OCDETF investigation. Additionally, resources are contingent upon the
availability of fixnds per the approval and signature of the AUSA OCDETF Coordinators obligating
authority. The OCDETF Executive Office will verify and accept that all the terms and conditions of
the agreement have been met.
Approved By:
Approved By:
Approved By:
Approved By:
Authorized State or Local O�ceal Title Date
Sponsoring Federal Agency Special Agent in Charge or designee Date
Regional Sponsoring Federal Agency OCDETF Coordinator Date
Assfstant United States Attarney OCDETF Coordinazor Date
Funds are encumbered for the State/Local Agency overtime costs and authorized expenses
specified above. Subject to availability of funds.
Accepted By:
OCD&TF Executive D�ce Daae
�
��
City Attorney Date
Director, Financial Services Date
A� (Oct. 06), Page 5
o � ���
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ORGAI�TIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE PROGRAM
State ar Local Agency: St :� ac� �{�p(� � ��p„��-�-� ���-�
OCDETF Investigation Number:
The law enforcement officers listed below will assist with the above identified OCDETF
investigation. Any modification of the list of law enforcement officers must be ab eed to in
writing by all of the parties to this Agreement, made a part of the Agreement, and forwarded to the
OCDETF Executive Office.
NAME TITLE/RANK DOB
1. ��c�a�d S�'ra K0. Seteea,n� ��Zl
2. Srw_r,.. rn.�� I a�,,. �iv�...vemn �F,r;,a l9k�F-.<._n/� r�7. /�_ I97/
C�s�t .��:. �Wti,.c� � ��te� J1�'ce�_ (SS-2�(- �y77
4.
5.
6.
7.
0
ITI:
Agreement (Oct. 06), Page 6
07�3��
16
Addendum A
Definition of "Full-Tune Participation" Exemption
Any Other Exceptions or Justifications
Agreement (Oct. 06), Page 7
o7
��
ACH VENDOR/NIISCELLANEOUS PAYMENT
ENROLLMENT FORM
Pf��F./COMpF�Y INF��F�iT1�N Qnclude State and Local asencv name as written on aereement cover
Name:
Address:
Taspayer ID I�iumber:
Contact Person Name:
Number:
FINANCIAL INSTITUTION INFORMATION
The Debt Collection Improvement Act of 1996 requires that most payments made by the Federal government,
including vendor payments, must be made by electronic Funds transfer (EFT). A benefit of receiving payments by
EFT is that your funds are directly deposited to your account at a financia] institution and are available to you on the
date of payment.
If you have any question regarding the delivery of remittance information, please contact the financial institution
(bank) where your account is held.
If you have any qaestion on the completion of this form, please contact Keith Matthews, EFT Coordinator, 202-307-
2042
To inquire about a bill please contact: http://fmsapps treas.gov/paid/PAIDfaq.asp
Agreement (Oct. 06), Page 8
Please return with the Reimbursable Agreement
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ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
REIMBURSEMENT REQUEST FOR OVERTIME COSTS
AND AUTHORIZED EXPENSES FOR STATE AND LOCAL LA W
ENFORCEMENTPERSONNEL
DATE OF REQUEST:
FEDERAL TAX IDEN"TIFICATION #:
SEND PAYMENT TO:
BILLING CONTACT PERSON:
Telephone/E-mail:
YREGDOC: O7 - OS - I
OCDETF INVESTIGATION NUMBER: - -
SPONSORING FEDERAL AGENCY INVESTIGATiON NUMBER:
DATHS FOR WHICH REIMBURSEMENT
IS REQUESTED:
FROM
TO
Authorized State or Local Official
TOTAL
Number Of Officers Involved In This Silling:
Total Number Of Overtime Hours Claimed In This Request:
Total Number Of Regular Hours Worked During This Time Period On This OCDETF Investigation(s): _
In accordance with the executed standard State and Local Agreement, reimbursement is hereby requested for overtime and for
authorized expenses for ]aw enforcement offtcers from the above-named agency. I hereby certify that totat overtime from all sources, indusive
of this request; for each officer covered by this request does not exceed 25%ofthe current approved Federal salary rate in effect at the time the oveRime
was performed. 1 further certify that the fu�ds requested are for overtime, travel and per diem expenses incurzed by the officer(s) identified in the
Agreement for work on the cited OCDETF investigatioq and that the State and Local officer(s) have been paid.
Note: DIRECT PAYMENTS TO OFFICERS ARE NOT ALLOWED
Certified:
Certified:
Approved:
Approved:
Approved for
(State Or Local Agency, Address, Zip Code)
AMOUNT RE.QUESTED: OVER'I`LME $
EXPENSES $
Title
Sponsoring Federal Agency Supervisory Special Agent or Desi�ee
Regional Sponsoring Federal Agency OCDETF Coordinator
Regional Assistant United States Attorney OCDETF Coordinator
Executive Office, Organized Crime Drug Enforcement Task Forces
Date
Date
Date
Date
Aate
Reimbursement Request - (Oct. 06)
D 7-38y
Modification Request - (Oct. 06)
ORGANIZED CRiME DRUG ENFORCEMENT TASK FORCES
NOTIFICATION OF CHANGE IN LAW ENFORCEMENT OFFICERS
State or Local Agency: � f. P„�„ � i�o � i c 2, ��el� a,r�"nn eh�
OCDETF Investigation
Current Total Number of Officers:
Revised Total Number of Officers:
YREGDOC No:
AUSA Coordinator or Designee Approval:
The law enforcement officers listed below are added to the above identified OCDETF
investigation. Any modifications must be agreed to in writing by all of the parties to this Agreement
and forwarded to the OCDETF Executive O�ce.
NAME
TTTLE/RANK DOB
1. 1Z� e.�aP� �ij1�a SeP4ec. n f fv°Zl' 6�
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J�H, vc,��. -- — Po�r«_ C7 �cere. p�'•z�i-i1�7
5.
F'�
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ORGt�NIZBD CRIME DRUG ENFORCEMENT TASK FORCBS
2007 OFFICERS OVERTIME LOG
OCDETF Investigation Number:
State or Local Agency:
Billing Period for Fiscal Year 2007:
Number Other umu atrve
Numberof Authorized Overtime Overtime
State or Loca{ Regular of Overtime Officer's Expenses Amount Federal Charged
Employee Name Hours Hours Overtime Claimed Claimed Overtime from
Worked on �'�'orked on Rate Earned Federal
case
case Sources
Totals
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