Loading...
07-377Council File # 0�37 Suspension - 4/25/07 Green Sheet # JJ3�1� RESOLUTION CITY OF AINT PA , IN SO � Presented by � ' / i Resolution Continuing Funding for Saint Paul District Council I3 s WHEREAS, the Saint Paul City Council directed in Council File # 07-125 that a progress report be a presented no later than April 25, 2007on the development of the District Council 13 organization; and e WHEREAS, the D 13 Planning Group has provided this report (attached) in a timely fashion and it � communicates to the City Council that excellent progress is being made toward the goal of establishing a s District Council 13; and io WHEREAS, the progress repor[ requests that the City continue to make available funds for the operation of i� the Lexington-Hamline, Snelling Hamline and Merriam Park community councils through July 1, 2007 at a iz pro-rated level of 2006 funds; and 13 ia WHEREAS, the interim board of District 13 will be finalizing a proposed budget and work plan after they is have officially assumed their duties on July 1, 2007; now, therefore be it I6 n RESOLVED, that the Saint Paul City Council directs that City funding for Lexington-Hamline Community is Council, Snelling-Hamline Community Council and Merriam Park Community Council be made available i9 through June 30, 2007 at a pro-rated amount of annual funds, using 2006 funding formulas and levels; and zo be it zi zz RESOLVED, that the Saint Paul City Council accepts the continued use of past work plans for the zs community councils as a basis for funding through June 30, 2007; and be it 24 zs RESOLVED, that the Saint Paul City Council directs that Ciry funding for these community councils be ze allocated instead to the new entity, District Couneil 13, from July 1 Yhrough July 30, 2007, at a pro-rated z� amount of annual funds, using 2006 funding formulas and levels; and be it 28 z9 RESOLVED, that the Saint Paul City Council accepts the use of an"amalgam" of the three community so council 2006 work plans as a work plan for the month of July 2007; and be it finally 31 sz RESOLVED, that the Saint Paul CiTy Council hereby schedules a report from the bistrict Council 13 33 Interim Board at the August l, 2007 City Council meeting where the Interim Board will present its 34 proposed budget and work plan for the balance of 2007. District CouncJ I3 April 25, 2007 Resolu[ion, Page 2 of 2 303c1 Q'S3 Q� �77 Yeas Nays Absent Benanav �/ Bostrom ,/ Harris ,/ Helgen � Lantry � Montgomery ✓ Thune i / � � U Adopted by Council: Date �/r.�`✓���7 Adoption Certified by Counci Secretary B Y ---�!�!' ,/lA.?/A /Ji .�5�� Approvedb��ISte s/� �67 B —, Requested by Department oE � Form Approved by City Attorney � Approved by Mayor for Submission to Council � b� � ��'j � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � co ��a�1 Contact Person & phone: Marcia Moertnond 266$570 Must Be on Council Aqen Doc. Type: RESOLUTION E-DOCUment ReqUired: N Document Contact: Racquel Naylor ConWCt Phone: 266-8573 25-APR-07 � Assign Number For Routing Order Total � of Signature Pages _(Clip All Locations for Signature) Green Sheet NO: 3039083 0 unc� 1 ooncil De artmentD'vecWr 2 ' Cierk 3 4 5 Continuing the funding for the Saint Paul District Council 13 and scheduling a report from their interim board at the August 1, 2007, City Council meeting in order for the boazd to present iPs proposed budget and work plan for the balance of 2007. or Personal Service Contracts Must Planning Commission 1. Has this person/firm ever worked under a conhact for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a city employee? Yes No 3. Does this personffirm possess a skill not normally possessed 6y any wrrent city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): Advantages If Appmved: �.. _. _-� R._,.- Disadvantages If Approved: Disadvantages If Not Approved: Transaction: Funding Source: Financial Information: (Enplain) � CostlR¢venue Budgeted: Activity Number: April 25, 2007 3:01 PM Page 1 D��3'7�J District 13 Report to the Saint Paul City Council Apri125, 2007 At its February 7, 2007 meeting, the City Council considered and adopted Council File # 07-125 which accepted an interim report from district council 13, granted additional interim funding and requested a progress report by April 25, 2007. What follows is a summary of the progress over the last several months in the development of a unified district 13. Progress Report Meetings. Lexington-Hamline, Snelling Hamline and Memam Pazk Community Councils have already appointed representatives from their boards who continue to meet regulazly as the D 13 Planning Group working through the issues that will allow them to comply with the City Council's directive. The meetings of the Planning Group aze nearing an end and most of the work will be continued in smaller subgroups which are described below. Bylaw Development A final draft of the bylaws has been completed by the D 13 Planning Group. Representatives of each of the three community councils have been presenting progress reports along the way to their respective boards and they aze now each engaged in the process of formally reviewing and adopting the bylaws. It is expected this review and adoption process will be complete by the end of May, establishing the new District 13 effective July 1, 2007. Articles of Incorporation. The Merriam Park Community Council's Articles of Incorporation are in the middle of a 2-month process of being modified to become the District 13 Articles of Incorporation. After this change, the Merriam Pazk Community Council will cease to exist. The continuation of the Snelling Hamline Community Council will be based on the wishes of that neighborhood and the organization's board. The Lexington-Hamline Community Council has expressed its intention to continue to operate as an independent neighborhood organization. Work Plan. In the short-run, District 13 would like to continue to officially operate under the work plans of its constituent community councils until the interim board has been selected and had a chance to review plans for the organization. Therefore, District 13 would like to have its interim board present a work plan to the City Council August 1, 2007. Budge� Representatives of the Yhree communiYy councils have been developing an organizational budget for District 13 which provides for a range of funding alternatives for the rest of 2007 and for all of 2008. After some additional discussion and revision by the Finances Task Force, the budget will be presented and adopted by the D13 Planning Group as a preliminary planning budget. Task Forces. The District 13 Planning Group has initiated six task forces to proceed with the practical aspects of creating this new organization, which are in addition to an executive work group comprised of the three community council presidents. • Committees, charged with examining the programs and committee structures currently operative in the three community councils, and with designing the committee structure for the new D 13 Council b����� District 13 4/25/07 Report to Ciry Council, Page 2 of 2 • Finances, chazged with drafting a preliminary budget (see above) • Office finding, charged with locating and analyzing potential D13 office sites, • Communications, charged with considering plans for D13 Web sites, newsletters, and the like • Staffing, charged with interviewing existing council staff, identifying strengths and skill sets, and developing a functional list of skills desired in D 13 staff. • Nominations, charged with designing a method to appoint members of the Interim D 13 Council Board, forming a nominations list for Interim Directors, and generating a slate of officers for the Interim Executive Committee. Several of these task forces have already met several times, and will be presenting progress reports to the Planning Group April 24. The District 13 Planning Timeline (attached) lays out target dates and work products for all these task forces. Request District 13 is requesting that the City Council extend its funding for Lexington-Hamline, Snelling Hamline, and Merriam Pazk Community Councils through August 1, 2007 at a pro-rated 20061eve1 of annual funds. At that time, the interim board of the newly-formed district 13 organization would like to formally present a work plan and budget for the organization through the end of 2007. District 13 is anticipating receiving citizen participation and crime prevention funding from the City for the balance of 2007 at the same levels as were provided in 2006 to the three constituent community councils.