07-330Council File #
RESOLUTION
CITY OF SA,�NT PAUL, MINNESOTA
Presented By:
Green Sheet #
Referred To: Committee:Date:
D'7-33D
3Q37757
�'
1 RESOLVED, that the City of Saint Paul, Police Departmen� is authorized to enter into the attached
2 amendment to agreement #02-14054-G with the State of Minnesota to extend the expiration date.
3 A copy of said agreement is to be kept on file and on record in the Office of FSnancial Services.
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Requested by Department of:
Sy:
by City Attorney:
Adopted by Council: Date: '��/� /(J y
,
Adoption
B J
Approved by
B
by C�ouncil Secretary:
`�f�Zf ��
B
Approved by Mayor for Submission to Council:
BY� Itl/�r�Gu O• �i�.✓ �`02•�20D�
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Q:\FiscalW O&CFi�200T2005UrbanAreaGrtAmend.cr.x15
� Green Sheet Greer� Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
07
� DeparbnenUofficelcounciL• ; Date InHiatetl: '
PD —Poi�ce� j 14MAR-07 � Green Sheet NO: 3037757
; Contact P�son & Phone: i , �ePartment Sent To Person Ini[iaVDate i
Clitef dohn Hariington � ', 0 Ydice Deoarhnent { Pdice Deputment , �
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2 ��� $ Assigrl � 1 PdiceDeparhnent ! PdiceDepazUnent ; I
, Must Be on Council Agenda by (Date): } Number ,�
� j For i 2 Ciri Attornev ' Cilv Attorney j
Routing ' 3 ror's O�ce Mavor I�j. jp�
! Doa Type: RESOLUTION � Ortler , I
� I I 4 ,ComN Councd
� E-Document Required: Y I 5 ity Clerk � Citv Clerk
�, Oocument Contact: Amy Brow� � I 6 dice Deoardneot i Police Denartment I
Contaet Phone:
�,
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Total # of SignaNre Pages �(Clip All Locations for Signature)
Signa[ures on the attached council resolution authorizing the a[tached amendmen[ to contract #02-14054-G be[ween the City of
Saint Paul, Police Department, and [he Minnesota Depar[men[ of Public Safety.
iaanons: Approve (n) or ri
Planning Commission
CIB Committee
Civil Service Commission
�_ _
' Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
'� The City of Saint Paul, Police Depaztment, has Leceived a 2005 Urban Aiea Security Grant from the Minnesota Department of Public
,' Safe[y. The expiration date needs to be extended from Mazch 31, 2007 to December 31, 2007.
� AdvanWgeslfApproved: �
I The 2005 Urban Area Security Ini6atzve Grant provides funding fox overtime hours to monitor critical infrastructure.
� ��r.Fn1�D
'�, Disadvantages If Approved:
� None.
I
i
I
i
1. Has this persoNfirtn ever worked under a contract for this department?
Yes No
2. Has this persoNfirm ever been a city employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessetl by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
APR 0 2 2007
MAYOR'S O�FICE
Disativantages If Not Approved:
Los[ opportunity to meet all obligations of the grant.
! 7otai Amount of $144,085
Transaction:
'�. Funding Source: $Y2t0 Of MIM2SOt8
� Pinanciallnformation:
(ExpWio)
Activity Number:
+�' ,
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Cour�cil Research Center ;
qp(t G2 200I
March 14, 2007 3:31 PM
CosURevenue Budgeted:
Page 1
,
AMENDMENT NO. 1 TO GRANT CONTRACT # 2005-UA5I-00739
O7 330
Original ConVact Effecfive date: October 20. 2005 Total Contract Amount: $144.085.00
Original Contract FYpiration date: Mazch 31. 2007 Original Contcact Amount: �144.085.00
Amended Contract Expiration date: December 312007 Previous Amendment(s) Total: $0.00
Current Amendment Amount: $ 0.00
This amendment is between the State of Minnesota, acting through its Commissioner of Public Safetv Division
of Homeland Securitv and Emergencv Management 444 Cedaz Street, Suite 223_ St. Paul, Minnesota 55101-
6223 ("State") and Citv of St Paul 15 W Kelloe� Boulevard Mmnesota 55102 ("Cnantee ).
Recitals
i The State has a grant contract with the Grantee Sdentified as Crrant Contract 2005-UASI-00739 to purchase
equipment for protecting first responders and stcengthen terrorism response capabilities by providing
funding for exercises, training, planning and organizational activities.
2 The State and the Cn•antee have agreed that additional time is necessary for the satisfactory completion of
this project.
3 The State and the Grantee aze willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
In this Amendment deleted contract terms witl be struck out and the added contvact terms wi7l be underlined
REVISION 1. Clause 1, "Term of C,rant ContracY', Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: "� ''�P��=-��Q� December 31, 2007, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
I2EVISION 2. Clause 4, "Consideration and PaymenY', Section 4.2, Paragraph (1) b of the Original Crant
Contract is amended as follows:
b. Expenditures for each state fiscal yeaz (July thzough June) of this grant contract must be for services
satisfactorily performed within applicable state fiscal year. Final Grant Billing Form pertaining to the
first state fiscal year of this grant contract must be received by the State no later than August 15, 2005.
Reunbwsements from the second state fiscal year may commence on or after July 1, 2005. The final
Grant Billing Form pertaining to the second state fiscal year of this grant contract must be received by
the State no later than August 15, 2006. Reimbursements from the third state fiscal year may commence
on or after 7uly l, 2006. The final Grant Billine Form uertainin� to the third state fiscal vear of
this grant contract must be received bv the State no later than Aueust 15, 2007. Rexmbursements
from the fourth stafe fiscal vear mav commence on or after Julv 1, 2007. The final Grant Billmg
Porm pertaining to the fi��c�fourth state fiscal year of this grant contract must be received by the State
within 45 days of the Expization date of ttus grant contract.
REST OF THIS PAGE INTENTTONALLY LEFT BLANK
Grant Amendment �2(07
�
D�--3�j
AMENDMENT NO. 1 TO GRAN`I' CONTRACT # 200SUASI-007
The Original Graut Contract aad any previous amendments are incorQorated into this amendment by reference.
�. ENCUMBR?.NCE VE�YCATION
jndividual certifres that fundr have been encumbered as
required by Minn. StaL §§ 16AI S and 16C.05.
Signed:
3. STATE AGENCY
delegated au5hority}
Title:
Date:
Aate:
��tc�n,�tNo. zoos-t�ASl-oo�39
2. GRANTEE
The Grantee certifzes tTsat the appropriate person(s)
have executed the grant conlrnct on beha(jo,(tke Grantee as
required by applicable articles, bylaws, resolutions, or ordtnances.
By:
Title: Chief of P°lice
Date:
�
Title: Cit A to
Date:
BY=
Title: Mayor
Date:
BY=
Tit1e: Director, Financial Services
Aate:
By:
Title: Director, Human Riqhts
Disfibution:
DPS/FAS
Grnntee
State's Authorized Reprosentative
Grant Amendment02l07
�f b�- 1 �-i ��y C,
HSEM Crrant # 2005-UASI-00739 �
STATE OF MINNESOTA U7�� �j�
GRA.RTT CQ:�'T'Rt��'T
This grant contract is between the State of Minnesota, acting ttu'ough its Commissioner of Public Safeiv. �
Division of Homeland Securitv'and Emereencv Manag 444 Cedar Street Suite 223. St. PauL �
Minnesota 55101-6223 ("State") and Ci of St Paul I S VJ Keliog,g Boulevazd St. Paul. Minnesota 5� 102 '�
("Cnantee"}.
Recitals
1 Under Minn. Stat. §§ 12 22 and 299A.01 Subd 2(41 the State is empowered to allocate and disburse
federal funds made available through the Department of Homeland Security and is empowered to enter
into this grant contract.
2 The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2005
Aomeland Security Grant Program, Awazd Number 2005-GB-TS-0019, to purchase equipment for
protecting fust responders and strengthen terrorism response capabilities by providing funding for
exercises, training, planning and organizational activities.
3 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the Stafe.
Grant Contract
1 Terra of Grant Contract
1.1 Effective dale: October 20, 2005 or the date the State obtains ali required signahzres under
Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is
fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause
4.2 of this grant contract. Reimbursements will only be made for those expenditures made
according to the terms of this grant contract.
1.2 Bxpiration date: March 31. 2007, or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant
contract: 8. L'aability; 9. State Audits; 10. Govemment Data Practices; 12. Publicity and
Endorsement; 13. Goveming Law, Jurisdiction, and Venue and 15. Data Disclosure.
2 Grantee's Avties
The Grantee, who is not a state employee, will:
21 Perform the work in the Grantee's 2005 Homeland Security Grant Program Application,
Attachment A, which as attached and incorporated into this grant contract. Approved equipment,
exercise, training, planning, organizational, and/or management and administration costs identified
in Attachment A were approved from the 2005 Homeland Security Grant Program Guidelines
incorporated into this grant contract by reference.
2.2 Comply with all program guidelines specified in the 2005 Homeland 3ecurity Pro�am Grant
Applicafion Packet pzovided to the Grantee by the State, and will comply with the standazds and
requirements attached and incorporated into this grant contract. These additional standazds and
requiremen±s aze the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this
grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant
contract.
2005 Homeland Security Program (04(OS) Page 1
�/ / �� �
HSEM Grant # 2005-UASI-0
c. Grantees receiving $100,000.00 or more must complete and retum the Certification Regazding
Lobbying form> labeled Attachment D, which is attached and incorporated into this grant
coniract.
23 Funds approved under this grant contract shall be used to supglement, and shall not be used to
supplant, non-federal funds dedicated to this effort. 'I'he Gzantee may be required to supply L f
documentation certifying that a reduction in non-federal resources occuned for reasons other than
the receipt or expected receipt of federal funds.
2.4 Provide a11 necessary training to their employees concerning the use of equipment purchased
through this grant contract, and shall not permit the equipment to be tampeied with or operated by
individuals who aze not properly trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear
all costs of maintenance, repair andior replacement related to equipment. Equipment purchased
through ttus grant contract is the property of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently marked as
follows: "Purchased with funds provided by the U.S. Department of Homeland Security".
2.7 Comply with all program guidelines specified in the 2005 Homeland Security Grant Program
CTUidelines provided to the Grantee by the State and incorporated into this grant contract by
reference. Specifically, the Grantee is required to develop, implement, and adopt National Incident
Management System (NIMS), and Homeland Security Presidential Directive (HSPD) that is
comprised of 8 initiatives in their jurisdiction and the Grantee is required to document and submit
docuxnentation to the State to support proof of compliance.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant
contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $144.085.00,
according to the breakdown of costs specified in Grantea's 2005 Homeland Security Grant
Program Application, Attackunent A, which is attached and incorQornted into this grant contract.
The Grantee will submit a written change request for any substitution o£ budget items in
Attachment A, or any deviation of more than I S% from the approved budget category amounts
in Attachment A. Change requests for substitutions of budget items, or a deviation of more than
15°to from the approved budget category amount must be given in writing to the State's
Authorized Representative and at least 60 days prior to the Expiration date of this grant contract.
Grantees whose requests have been approved will be notified in writing by the State's
Authorized Representative to the Crrantee's Authorized Representative. Requests must be
approved prior to any expendiiure by the Grantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching
requirement, for the grant contract, will be met by the Grantee: 0.00.
(3) Total Ob[igation. The total obligation of the State for a11 compensation and reimbursements to
the Grantee under this grant contract will not exceed $14A,085.00.
4.2 Payment
2005 Homeland Security Program (04f05) Page 2
p
HSEM Crrant # 2005-LSASI-0
(i) Grant Bitling �o�'�++- �e State will promptly pay the Crrantee after the Grantee esentati e�
Billing Form for the services actual1Y Performed and the State's Authorized Rep
accepts the invoiced services. Csrant Billing Forna must be submitted timely and according to the
following schedule:
a Grantee will submit the Grant Billing Fozm along w�� copies of Grantee's itemized invoices 5 '
for actual costs incurred at least bi-annually due 7une 30 and December 31 for the life of the '
grant, but not more o8en than monthly and within 30 days of the period covered by tha Cnant
Billing Form. ant contract must be for
b. Expendiriues for each state fiscal yeaz (July through 3une} of this gr
services satisfactorily perfornaed within applicable state fiscal yeaz. Final Grant Biiling Form
pertaining to the first state fiscal year of this grant contract must be reaeived by the State no
later than August 15, 2D05. Reimbursements from the second state fiscal ye o�e second
commence on oT after 3uly 1, 2005. The final Grant Billing Form pertauvng
state fiscal yeaz of this grant conlract must be received by the State no later than August 15,
2006. Reixnbursements from the thu'd state fiscal year may commence on or after July 1,
2006. The final Grant Bilting Form pertaining to the third state fiscal yeaz of this grant
contract must be received by the State within 45 days of the Expiration date of this a ant
contract.
c. Cnantee will submit financial and narrative performance reports at least bi-annually due une
30 and December 31, for the life of the grant, but not more often than monthly. The narrative
performance report shall consist of a comparison of actual accomplistunents to the approved
work plan in AttacYunent A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this
grant contract will be made from federal funds obtained by the State tl�rough CFAA # 97.067,
Public Law 108-334 De artment of Homeland Securi A ro riations Act of 2005. The
Crrantee is responsible for compliance with all federal requirements imposed on these £unds and
accepts full �inancial responsibility for any requirements imposed by the Grantee's failure to
comply with federal requirements.
5 Conditions of Payment
All services provided by the Grantee under this grant contzact must be performed to the State's
satisfaction, as determined at the sole discretion of the State's Authorized Representative and in
Gran eewill not receP e paym nt�for work found by the State o unsati fact ry or performed �
violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Shazon Olson. Grants 3 ecialist Division of Homeland
Securi and Emer enc Mana ement 444 Cedar Street Suite 223, St. Paul MN 55101 hone
(65112�1 74�2 fax (651) 246-0459, or his/her successor, and has the responsibility to monitor the
Grantee's performanee and the authoriry to accept the services provided undei this grant contract. If
the services aze satisfactory, the State's Authorized Representative wi11 certify acceptance on each
Grant Billing Form submitted foi payment.
The Grantee's Authorized Representative is Paul Meffert Ser eant Ci of St. Paul_ 367 Grove
Page 3
2005 Homeland Security Program (04/OS)
D����O
HSEM Grant # 2005-UASI
Street St Paul Minnesota 5510� aYnany a�g �5 �ant contract, tne I Cnazlt manste s
Authorized R chang
immediately notify the State. ;
;.
7 Assignment, Amendments, �'�Ver+ and Grant Contract Complete ,�
7.1 AssignmenL The Grantee may neither assign nor transfer any rights or obligations under this
grant contract without the prior consent of the State�andWh l execut d and app� d�s grant
Agreement, executed and approved by the same P
contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and wili not be
effective until it has been executed and approved by the same Part�es who executed and
appLOVed the original grant contract, or theiz successors in office.
7,3 N'aiver. If the State fails to enfozce any provision of this grant contracY, that failure does not
waive the provision or its right to enforce it. eements
7,4 Grant Contract Complete. 'fhis grant contract contains all negotiations and agr
between the State and the Grantee. No other understanding regarding this grant contract,
whether written or oral, may be used to bind either party
S Liability
The Giantee must indemnify, save, and hold the State, its agents, and employees hannless om any
claims or causes of action, including attomey's fees incuned by the State, arising from the
performance of thas grant contract by the Grantee or the Crrantee's agents or employees. This clause
will not be construed to hax an co g tract The Gzantee'anl ab lity s by Stat. § 66 et.
its obligations under this gran
Seq. and any othei appticable law, rule or regulation.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, recoxds, documents, and accountmg
procedures and practices relevant to this grant contract are subject to examinatiott by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six yeazs from the
end of this grant contract.
10 Government Data Practices
The Grantee and State must comply wath the Minnesota Govemment Data Practices Act, Minn.
Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies
to all data created, collected, received, stored, used, maintained, or disseminated by the Crrantee
undec this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data
referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data refened to in this Clause, the Grantee must
immediately notify the State. T before t the da a released. tee insfructions concerning the release of
the data to the requesting parry
ll Workers' Compensation ertainingto
The Cnantee ceztifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, p
workers' compensation insurance coverage. The Grantee's employees and agents will not be
considered State employees. Any claims that may acise under the Minnesota W arkers'
Page 4
2005 Homeland Security Program (04/05)
��-���
HSBM Grant # 2005-UASI-007
Compensation Act on behalf of these employees and anY claisns made bY anY third P�' � a
consequence of any act or omission on the part of these employees aze in no way the State's
obligation or responsibility.
12 Publicity and Endorsement ' {
12.1PubZicity. Any publicity regarding the subject matter of this grant coniract must identify the
State and the Department of Homeland Security as the sponsoring agency and must not be
released without prior written appraval from the State's Authorized Representafive. All
publications created with fimding under this grant contract shall prominently contain the
following statement: "This document was prepared under a grant from the Office of 5tate and
Local Government Coordination and Preparedness (SLGCP), U.S. Department of Homeland
Security. Points of view or opinions expressed in tl�is doctunent aze those of the authors and
do not necessarily represent the official position or policies of SLGCP or the U.S. Department
of Homeland Security." For purposes of ttus provision, publicity includes notices,
informational pamphlets, press releases, reseazch, reports, signs, and similaz public notices
prepared by or for the Grantee individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this grant contract.
Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use, for federal
govemment purposes: (1) the copyright in any work developed under an award or sub-award;
and (2) any rights of copyright to which arecipient or subrecipient purchases ownership with
Federal support. The 12ecipient agrees to consult with SLGCF regazding the allocation of any
patent rights that arise from, or are purchased with, this funding.
12.2Endorsement. The Grantee must not claun that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue
for all legal proceedings out of this grant contract, or its bteach, must be in the appropriate state or
federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termdnation by the State. The State may cancel this grant contract at any time, with or
without cause, upon 30 days' written notice to the GranYee. Upon termination, the Grantee will
be entitled to payment, determined on a pro rata basis, for services satisfactorily performed.
14.2Terminatzorz for Insufficient Funding. The State may immediately terminate this grant
contract if it does not obtain funding from the Minnesota Legislahue, or other funding source;
or if funding cannot be continued at a level sufficient to allow for the payment of the services
covered here. Terminarion must be by written or fax notice to Uae Cnantee. The State is not
obligated to pay for any services that aze provided after notice and effective date of
termina#ion. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds aze available. The State wili not
be assessed any penalty if the grant contract is terminated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The State must
provide the Grantee notice of the lack of funding within a reasonable time of the State
receiving thaf notice.
14.3Termination for Failure to Comply. The State may cancel this grant contract immediately if
the State finds that there has been a failure to comply wifh the provisions of this grant, that
2045 Homeland Security Program (04/OS)
Page 5
D�--� �
HSEM Grant # 2005-UASI-00739
reasonable progress has not been made or that the purpose for which the funds were granted
have not been or will not be fuifilled. The State may take action to protect the interests of the
State of Minnesota, including the refusal to disburse additional funds and requiring the refurn
of all oz part of the funds already disbursed.
15 Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its
social security number, federal employer tas identification number, and/or Minnesota taY
identification number, already provided to the State, to federal and state tax agencies and state
personnel involved in the paysnent of state obligafions. These identification numbers may be used
in the enforcement of federal and state tax laws which could result in action requiring the Grantee to
file state taY retums and pay delinquent state tax liabilities, if any, or pay other state liabilities.
L ENCUMBRANCE VERIFICATION
Indrvidual certhes 1fia1 funds h¢ve been�
Signed:
Date:
3. STATE A ENCY e �
BY: ���1/`�
(wi de egate authoriTy)
T�ue: �� L
Date: 1 � ' 1 /� � W
GrantCon�ctN 200� 0�
2. GRANT �3Y �}n��
The Grantee cert fes rhat the appropriate person(sJ
have ueculed[he grani contract on b{wlJaft e Grantee as
reguired I� ppplicable mticles, byl�r, resol�ons, or ordiwnces.
�
D��� _� �l��' �n
Sy. �� � �� t),-,2
i
Title: Gity A oraey
Date: /U'c�
By. ��_�
`
Title: Director, Financial Services
Date: ` g/��
C`"F t%1a -� O �� 7
Distribution:
DPS/FAS
Grantee
Stace's Authorized Representative
BY : l� ��"'�'�
Title: Mayor
Date: -'
By: �
Ti[le: Di r, Human Rights
Date:
s,
�
2005 Homeland Security Program (04/OS) Page 6
07�-���
HSEM Crrant # 2005-UASI-00739
The grantee agrees to retain documentation to support the schedule of federal assistance for at least four yeazs.
OMB Circulaz A-133 requires recipients of more than $500,000 in federal funds to submit one copy ofthe audit'
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Aivision
1201 fiast lOth Street
Jeffersonville, Tndiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesofa Depariment of Public Safety
Office of Fiscal and Administrative Services
444 Cedaz Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2005 Homeland Security Program (04/OS) Page B-2
D�-3�v
HSEM Grant # 2005-UASI-00734
ATTACffiVI�l�T S
F�DEI2AL AUDIT REQUIl2EMENTS
For subrecitiients that aze state or local governments non-vrofit oreanizations. or Indian tribes :'�
If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal yeaz in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by January 1,1987, a constitutional or
statutory requirement for less frequent audits. For those governments, the federnl coguzant agency shall permit
biennial audits, covering both years, if the govemment so requests. It shall also honor requests for biennial
audits by governments that have an administrative policy calling for audits less frequent than annnal, but only
audits prior to 1987 oz administrative policies in place prior to January 1, 1987.
For subrecipients that are insfitutions of higher education or hosnitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The
audit shall cover either the entire organization or all federal funds of the organi�ation.
The audit must determine whethez the subrecipient spent federal assistance funds in accordance with applicable
laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditox is a state or local government
auditor or a public accountant who meets the independence standazds specified in the Generai Accounting
Office's "Standards for Audit o£ Governmental Organizations, Programs, Activities, and Functaons."
4
5.
The audit report shall state that the sudit was performed in accordance with the provisions of OMB Circulaz A-
133 (or A-110 as applicahle).
The reporting xequirements for audit reports shall be in accordance with the Ameriean Institute of Certified
Pu61ic Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The
federal govemment has approved the use of the audit guide.
In addition to the audit report, the tecipient shall provide comments on the findings and recommendations in the
report, including a pIan for corrective action taken or planned and coinments on the status of cosective action
taken on prior findings. If conective action is not necessary, a statement describing the reason it is not should
accompany the audit report.
The grantee agrees that the grantor, the Legislative Auditor, the Stata Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with ttae Single Audit Act Amendments of 1996 and OMB Circular A-133.
Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit
Act and OMB Circular A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2005 Homeiand Security Program (04J05) Page B-1
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Start Menu Admin RFP Menu Grant Menu
6o to Grant Budnet Overview
User: Sharonl Olson
BUDGEf ITEM DEf.4I�
j Budget Overview�Budget Summaly�eudget Detaif��+dd Budget Item�
��, Critical Infrastructure Pcatection: SE Paui CIP
r
Bud9et Cztegory for this 6udget item: OpereCional Activities
Provide a short description for this budget item (should be unique to this budget):
--
tima - --- --
Provide a more detailed description fo� Yhis 6udget item:
rtime for �� oiection of aitical infrastnicture
Enter the doliar amounts associated with the bud9et item:
�
* = Required Field
Foweretl by
Request
$144,O85,D�
Expended: $D.00
(for Operationat Activities}
��- � �
Grant � : 2005-UAS:
6mntee: St Paul
S��us; Grant Funding A �
sess lavet: Grant Admir ':
Help � fSO(es t 1
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Page A-Z
V l � J �
ATTACHMENT A
2005 Urban Aeea Security Initiative
Grantee Name: Sf Paul, City of
Number: 20a5-UASl-�0739 Amount Requested: � f�� Q�'�
Grantee Address: 15 W Kellogg Boulevard
City Hall Annex
St Pau{
Program Contact: ��/.Y.���
��'�-a��- s��
Major Ob}ectives:
City of St. Paui wilf be abie to provide increased securiry of criticat infrastructure located within Rs area of
responsibility during periods of Code Orange or Code Yeifow afert tevefs.
UAHSS Strategy Link:
Goal 8; Objective A
1 �
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