07-329Council File #
RESOLUTION
' SAINT PAUL, MINNESOTA
Presented By:
Referred To:
Committee:Date:
1 WHEREAS, the City of Saint Paul, Police Department, has received a Youth Gang Intervenfion Grant
2 from the State of Minnesota Department of Public Safety, for the period of January 2007 through
3 December 31, 2007; and
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RESOLVED, that the City Council accepts this grant and authorizes the City to enter into, and
Chief John Harrington to implement the attached agreement with the Minnesota Department of Public
Safety, which includes an indemnificarion clause.
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Yeas
✓
✓
Adopted by Council: Date:
Green Sheet #
07_3�.�
3037841
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Absent
✓
Adoption Cerrifie by Coyncil Secretary:
gY� D/Jlyy%'�i%�S�r/
Approved by
By:
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Requested by Department of:
By:
F�brJn A • ed by Cit j� Attorney:
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Approved by Mayor for Submission to Council:
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
D 7-3 a �
pp — Police Depariment
CoMact Person & PMne:
Chief John Narrington
266-5588
Doc. Type: RESOLUTION
� E-DocumeM Required: Y
DocumeM Corrtact: Amy Brown
; Coniact Phone: 266-5507
ToWI # of Signature Pages
19-MAR-0�
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i
Assign � 1
Number Z
For
Routing i 3
Order �, 4
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All Lxations for Signature)
Green Sheet NO: 3037891
Police DenazOnent : Pdice Deparhnent I
diceDepazhnent ; PdiceDeparlment I
'tv AtWrnes ' City Attorney 1 t�
pYtavor's Office � Mavo ��L /P}
(:om�cil Council
i Clerk Ci Gerk
� olice DeUar�en[ ! Police Depazpnent
Signatures on the attached council resolution authorizing the City of Saint Paul, Police Department, to enter into the attached grant
agreement with the 5tate of Minnesota Public Safety for a Youth Gang Intervention projec[.
iaanons: Npprove �N� or n
Planning Commission
CIB Gommittee
Croil Servlce Commission
1. Has this pewonlfirm ever worketl uatler a contract for this department?
Yes No
2. Has this persoNfirm ever been a city employee?
Yes No
3. Does this personffirm possess a skifl not rrormafly possessed by any
curtent city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportun'rty (Who, What, When, Where, Why):
The Youth Gang Intervention project grant provides funding to help reduce gun and gang violence among youth. Authoriza6on is
needed to en[er inro the attached grant agreement,
Advantages If Approved:
Opportunity [o help youth be productive in society,
� r
APR 0 2 2�07
DiSadventages lf Approved:
None.
�AR 2 � ��i�7
Disadvantages If Not Approved:
Inabihty to enter intn a grant agreement with the S[ate of Minnesota to assist youth in being productive in society.
� oca� wmoun[ oi
Trensaction: �'q� �9�e��eed
Fund�ng source: State of Minnesota
Financial Information:
(Explain)
�`iOt96�C9� E's���>s:�x;,��� n, � _ �;;;�.
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CosURevenue Butlgeted:
Activity Number:
March 19, 2007 11:44 AM Page 1
0 7-3a q
STATE OF MINN�SOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv. Office of Justice
ProQrams 444 Cedaz Street Suite 100 St Paul Minnesota 55101-5100 ("State") and Ciry of St Paul. Police Deoartmen�
367 Grove Street. St Paul, Minnesota 55106 ("Grantee").
Recitals
1 Under Minn. Stat. § 299A.01. Subd 2(4� the State is empowered to enter into this grant contract.
2 Federal funds for this grant contract aze provided from Science, State, Justice, Commerce, and Related Agencies
Appropriations Act of 2006, Public I.aw 109-108 for the purpose of an Anti-Gang Initiative targeting the seven-county,
metropolitan area.
3 The State is in need of projects that will help zeduce gun and gang violence.
4 The Grantee represents that it is duly qualified and agrees to perform all seroices described in this grant contract to the
satisfaction of the State.
Grant Contract
Term ot Grant Contract
1.1 Effective date. January l, 2007, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this gant contract is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will
only be made for those expenditures made according to the terms of this grant contract.
1.2 Expiratian date. December 31. 2007, or until all obligations have been satisfactorily fulfilled, whichever occurs
fust.
13 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties
2.1 Activities. The Grantee, who is not a state employee, will perform all of the duties and tasks specified herein and
in the applicable Request for Proposal and Grantee's grant application which aze incorporated by reference into this
grant contract and on file with the State and located at 444 Cedar Street, Suite 100, St. Paul, MN, 55101-5100.
Grantee shall also comply with all program standazds, which aze hereby incorporated by reference and made part of
this grant contract.
2.2 Reporting Requdremenu. Grantee shall report to the State as specified in the Office of Justice Programs' Crrant
Manual, which is hereby incorporated by reference into this grant contract and made a part of this grant contract.
(1) Financia[Reporting. Grantee will submit a financial report form to the State at least quarterly utilizing the
format identified by the State within 30 days after the end of the reporting period.
(2) Progress Xeporting. Grantee shall use forms prescribed by the State to submit a quarterly progress report
detailing progress achieved towazd the accompiishment of the program goals and objectives within 30 days after
the end of the reporting period.
(3) Other Requirements. Grantee shall submit such other reports and attend meetings and training as State shall
reasonably request.
(4) Evalua8on. State shall have the authority, during the course of this grant period, to conduct an evaluation of
the performance of the Grantee.
(5) Requirement Changes. State may modify or change all reporting forms at the'u discretion during the gant
period.
(6) Special Requirements. The State reserves the right to include in the grant, at any time during the term of the
grant, special administrafive requirements deemed necessary to assure the Grantee's successful nnplementation of
the program. The Siate will notify the Grantee in writing of any special administrative requirements.
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Youth Gang Intervention Progrsm Grants 07
OJP Grant Number 2007-YGI-00474
. . 67-3a�
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence.
Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $11.877.00 according to the
breakdocvn of costs contained in Exhibit A, which is attached and incorporated into this grant contract. The
Grantee will submit any revisions to E�ibit A as described in Section 4.2 (2) of this grant contract and the and
the revised budget must be approved by the State's Authorized Representative before any expenditures may be
made based on the revised budget.
(2) Travel Expenses. Reimbursement for uavel and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations
which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and
subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for
out of state travel. Minnesota will be considered the home state for determining whether travel is out of state.
(3) Matching Requirements (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: 0 000.00.
(4) Total ObligaHon. The total obligation of the State for all compensafion and reimbursements to the Grantee
under this grant contract will not exceed 11 877.00.
4.2 Fiscal Requirements. Gzantee shall report to the State as specified in the Office of 7ustice Progam's Grant
Manual.
(1) Financial Guidelines. The Grantee's eligible expenditures under this grant contract must be incurred by the
Grantee by th� Expiration date of this grant contract. The Grantee will report on all expenditures, interest
earned, and interest expended pertaining to this grant contract in the manner prescribed by the State. Final
expenditure and interest report must be received no later than 30 days after the Expiration date of this grant
contract.
(2) BudgetRevisions. Grantee shall submit a written budget revision request to the State's Authorized
Representative before any expenditure can be made based on the revised budget. Submission and approval of
a budget amendment is necessary if a) a line item will deviate by $200 or 10%, whichever is higher, from the
approved budget, or b) a new line item that was not part of the approved budget will be created.
(3) Closeout Grantee shall have unti130 days after the Expiration date of this grant contract, to submit a report of
all funds and interest received and disbursed. If a report is not submitted within this time period, expenses
claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee.
(4) Records. Grantee shall retain all fmancial records for a minimum of six (6) yeazs after the date of submission
of the fmal fmancial status report, or until completion of an audit which has commenced before the expiration
of this six-yeu period, or until any audit fmdings and(or recommendations from prior audit(s) have been
resolved between the Grantee and State, whichever is later.
4.3 Payment
Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services
actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be
submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least
quarteriv, but not more ofren than monffiIv and within 30 days of the period covered bv the invoice for services
satisfactorilyperformed.
The fmal invoice pertaining to each state fiscal year of this grant contract must be received bv July 31 of that
calendaz vear. Reimbursements from the next fiscal yeaz(s may commence on or after 7ulv 1 of that calendaz yeaz
The fmal invoice must be received no later than 4S days after the Expiration date of this grant contract
Expenditures for each state fiscal year of this o ant contract must be for services performed within the applicable
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O1P Grznt Number 2007-YG[-00474
. �7`3��
state fiscal yeaz. Every state fiscal year begins on July 1 and ends on June 30.
Upon the Grantee's request, an advance payment may be made after grant contract execution, in an amount not to
exceed 30 days of the State's obligation, as detemiiued necessary by the State, for execution of the Grantee's gcant
contract obligations.
The Grantee agees to retum any unused funds to the State unless prior approval for an extension has been granted
by the State's Authorized Representative and an amendment to the grant contract has been duly executed. Unused
funds must 6e rehuned to the State within 30 days of the Expiration date of this grant contract.
4.4 Federal requirements. (Where applicable, if blank this section does not apply)
Payments under this grant contract will be made from federal funds obtained by the State through CFDA 16.744.
The Grantee is responsible for compliance with all federal zequirements imposed on these funds and accepts full
financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements.
Tl�e Grantee will comply with the Single Audit Amendments of 199b and Office of Management and Budget
Circular A-133. An explanation of the Federal Audit Requirements is attached and incorporated and made a patt
of this grant contract. See E�chibit B.
The Grantee shall submit to the State one copy of all reports and proposed publications resulting from this
agreement thirty (30) days prior to public release.
Any written, visual, or audio publications, with the exception of press releases, whether published at the Grantee's
ox State's expense, sha11 contain the following statement:
"This project was supported by Grant No. 2�06-PG-BX-0062 awarded by the Bureau of Justice Assistance. The
Bureau of Justice Assistance is a component of the Office of Justice Progams, which also includes the Bureau of
Justice Statistics, the National Institute of Justice, the Office of Juvenile 7ustice and Delinquency Prevention, and
the Office for Victims of Crune. Points of view or opinions in this document aze those of the author and do not
represent the official position or policies of the United States Department of Justice."
Tn addition, all such publications must contain the Project Safe Neighborhoods logo unless the recipient is
otherwise notified by the State.
The Grantee agrees to comply with the financial and administrative requirements set forth in the current edition of
the Office of Justice Programs (OJP) Financial Guide.
The Grantee assures that federal funds made available under this grant contract will not be used to supplant state or
local funds but will be used to increase the amounts of such funds that would, in absence of federal funds, be made
available for criniinal justice activities.
The Crrantee will not use any federal fuuds under this grant contract, either directly or indirectly, in support of the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of govemment, without
the express prior written approval of the federal Office of 3ustice Programs.
The Grantee will comply with the minimum wage and maacimum hour provisions of the Federal Fair Labor
Standazds Act.
The Grantee will establish safeguazds to prohibit employees from using their positions for a purpose that is or gives
the appearauce of being motivated by a desire for private gain for themselves or others, particulazly those with
whom they have family, business, or other ties.
The Grantee assures that in the event a Federal or State court ar Federal or State administrative agency makes a
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Youth Gang Intervention Propam GranYS 07
O1P Giant Number 2Q09-�'GI-00474
D7-� a-�
fmdmg of discrimination after a due process hearing on the gounds of race, color, religion, national origin, sex, or
disabiliry against the Grantee or its subcontractors, the Grantee will forward a copy of the fmding to the State.
The Grantee assures tl�at it will comply, and all its subcontractors will comply, with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the 7uvenile Justice and
Delinquency Prevention Act, or the Victims or Crime Act, as appropriate, the provisions of the current edition of
the O�ce of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable
Federal laws, orders, circulars, or regulations.
The Grantee will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Aclministrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality
of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part
30, Intergovemmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equa1
Employment Opportuniry Policies and Procedutes; Part 61, Procedures for Impiementing the National
Environmental Policy Act; Par[ 63, Floodplain Management and Wetland Protection Procedures; and Federal laws
or regulations applicable to Federal Assistance programs.
The Grantee assures that it will comply, and all its subcontractors will comply, with the nondiscrnnination
requirements of ihe Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or
Victims of Crune Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; 5ection 504 of the
RehabilitaGon Act of 1973, as amended; Subtitle A, Title II of the Asnericans with Disabilities Act (ADA) {1990);
Title IX of the Education Amendments of 1972; the Age Discriminauon Act of 1975; the Department of Justice
Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E and G; and Department of Justice regulations
on disability discrimination, 28 CFR Part 35 and Part 39.
This grant contract is subject to all applicable federal and state statutes and regulations, including, but not limited
to the following:
1) 28 CFR Parc 64, New Restrictions on Lobbying, and 28 CFR Part 67, Government-Wide Debarn�ent and
Suspension and Government-Wide Requirements for Drug-Free Workplace through the submission of a
certification form committing the Grantee to compliance.
2) 28 CFR 42302 et.seq. through ihe submission of a certification form regazding the Grantee's Equal
Opportunity Employment Plan compliance. The Grantee will provide an Equal Employment Oppoitunity Plan if
required to maintain one, where the application is for $SOO,OOQ or more.
3) 28 CFR Part 46 and all federal Office of Justice Programs policies and procedures regazding the protection of
human research subjects.
4) 42 USC Section 3784g and 23 CFR Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee further agrees to submit a Privacy Certificate that is in accord with requirements of 28 CFR
Part 22 and, in particular, section 2223.
5 Conditions of Payment
All senrices provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal,
state, and local laws, ordinances, rules, and regulafions. The Grantee will not receive payment for work found by the
State to be unsatisfactory or performed in violation of federal, state, or local law.
Authorized Representative
The State's Authorized Representative is Greg Herz� State ProFrams Administrator Senior Department of Public
Safetv, Office of Justice Proerams Justice and Communitv Cnants 444 Cedar Street Suite 100 St Paul Minnesota
55101. (65 11 201-73 1 9, or his/her successor, and has the responsibility to monitor the Grantee's perfonnance and ttte
authority to accept the services provided under this grant contract. If the services aze satisfactory, the State's
Authorized Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Amy Brown, Research & Grants Manager St Paul Police Department 367
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Youth Gang Intervenhon Program Grants 07
OJP Gcant Number 2007-YGI-00474
� 07
Grove Street St Paul Minnesota 55101 (6511266-5507. If the Grantee's Authorized Representative changes at any
time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligatians under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the
same parties who executed and approved this gant contract, or their successors in office.
7.2 Amendments Any amendment to this gant contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant contract, or their
successors in office.
7.3 Waiver. If the State fails to enforce any pzovision of this grant contract, that failure does not waive the provision or
its right to enforce it.
7.4 Grant Contr¢ct Complete. This grant contract contains all negotiations and agreements between the State and the
Grantee. No other understanding regazding this grant contract, whether written or oral, may be used to bind either
P�Y�
S Liability
The Grantee must indemnify, save, and hold the State, its agents, and emgloyees harmless from any claims or causes of
action, including attorney's fees lncurred by the State, azising from the performance of this gant contract by the
Grantee or the Grantee's agents or employees. This clause will not be construed to baz any legal remedies the Grantee
may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Gtantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract aze subject to examination by the State and/or khe State Auditor or Legislative
Auditor, as appropriate, for a minimum of six yeazs from the end of this gant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Goveiument Data Practices Act, Minn. Stat. Ch. 13, as it
applies to ali data provided Uy the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 agply to the release of the data refened to in this clause by either the Gtantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the
State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the
data is released.
ll Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation
insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that
may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any
third parry as a consequence of any act or omission on the part of these employees aze in no way the State's obligation
or responsihility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of ihis ,,urant contract must identify the State as the
sponsoring agency and must not he released without prior written approval from the State's Authorized
Representavve. For purposes of this provision, publicity includes notices, informational pamphlets, press releases,
reseazch, reports, si�s, and similar public notices prepazed by or for the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from this
grant contract.
122 Endorsemenr. The Grantee must not claim that the State endorses its products or seroices.
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Youth Gang Intervention Program Grants 07
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13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-iaw provisions, govems this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termina8on by the State. The State may cancel this grant contract at any time, with or without cause, upon 30
days' written notice to the Gtantee. Upon termination, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
14.2 Termination by the Grantee. The Grantee may request tetmination upon 30 day's notice to the State's
Authorized Agent. Upon termination the Grantee is entitled to payment for services actually performed and agrees
to retum any unused funds to the State.
143 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
level sufficient to a11ow for the payment of the services covered here. Termination must be by written or fax notice
to the Grantee. The State is not obligated to pay for any services that aze provided after notice and effective date of
termination. However, the Grantee will be enritied to payment, determined on a pro rata basis, for services
satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the
grant contract is tenninated because of the decision of the Minnesota Legislature, or other funding source, not to
appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the
State receiving that notice.
15 Data Disclosure
Under Minn. Stat. § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security
numbez, federal employer tax identification number, andlor Minnesota tax ident�cation numher, akeady provided to
the State, to federal and state ta�c agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state tax laws which could result in action
requiring the Grantee to fite state tax retums and pay delinquent state ta�c liabilities, if any, or pay other state liabilities,
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
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Youth Gang Incervrntion Progmm Grants 07
OJP Grant Number 2007-YGI-OOA74
1. ENCUMBRANCE VERIFICATION
Individu¢! certifies thaifunds have been encumbered as
required by Minn_ Stat. §¢ 16A.15 and 16C.05.
Signed: `
�
Date:
Grant Conaact No.: 2607-YGI-0047 /9300-1850
2. GRANTEE t
The Grantee certifzes [kat the appropriate person(s)
have executed the grarst contract on behalf ojthe Grantee as
required by applicable artic(es, by(aws, resolutions, or ordin¢nces.
g �r
Titta: Chieflof Po ice
Date:
By:
Title: City Attorney
Date: �`�..�
By= r \ �`
4 /
Title: Director, Fina 'al Serv
Date: `
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Youth Gang Interventron Angam Gran4s 07
OJP Grant Number 2007-YGI-00474
3. STATE AGENCY
By:
Title:
Date:
Disiribution:
Agency
GCMfCC
State's Authorized Representallve
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EXHIBIT A
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OFFICE OF JUSTICE PROGRAMS
Grantee: St Paul Police Department
Grant Number: 2007-YGI-00474
PfOg!'af77 COfllp0ft0flt: Youth Gang Intervention: St. Paul Police G.R.E AT
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program � �*^a�»
Budget Category Award
Program Expenses $9,010.31
OtherExpenses $2,866.69
Total $11,877.00
�7- � a-�
Exhibit B, page 1 of 2
FEDERAL AUDIT REQUtREMENTS
1. For subrecioients that are state or local qovernments non-profit oraanizations or Indian tribes
If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to
obtain either a single audit or a program-spec�c audit made for the fiscaf year in accordance with the
terms of the Singie Audit Act Amendments of 1996.
Audits shail be made annually unless the state or local government has, by January 1, 1987, a
constitutio�al or statutory requirement for less frequent audits. For those governments, the federal
cognizant agency shall permit bienniai audits, covering both years,'rfthe government so requests. It shafl
also honor requests for biennial audits by governme�ts that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administrative policies i� place prior to
January 1, 1987.
For subreciaients that are institutions of hiaher education or hosoita4s
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the
grantee agrees to obtain a financiai and compiiance audit made in accordance with OMB Circufar A-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
appficabie faws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or locaf
government auditor or a public accountant who meets the independence standards specified in the
General Accounting Office's "Standards for Audit of Governmental Organizations, Programs, Activities,
and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB
Circular A-133 (or A-110 as appiicable).
The reporting requirements for audit reports shall be in accordance with the American institute of
Certified Pubfic Accounts' (AICPA) audit guide, `Audits of State and Local Governmental Units," issued in
1986. The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, includinq a plan for corrective action taken or planned and comments on the status of
corrective aetion taken on prior findings. tt corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements
as may be necessaryfor the grantor to comply with the Single Audit Aet Amendments of 1996 and OMB
Circular A-133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single
Audii Act and OMB Circular A-133.
poios>
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Exhibit B, page 2 of 2
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
7. The grantee agrees ta retain documentation to support the schedule of federal assistance for at least four
years.
8. Reauired audit reaoRs must be £led with the State Auditor's Office. Sincale Audit Division. and
with federal and state aaencies orovidina federal assistance. and the Deaartment ot Public Safetv
within nine months of the arantee's fiscal vear end.
OMB Circular A-133 requires recipients of more than $500,000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the centrai clearinghouse at the following address:
Bureau of ihe Census
Data Preparation Division
1201 East 1pth Street
Jeffersonville, Indiana 47132
Attn: Singfe Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
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