07-301Council Pile # �
GreenSheet# 3038050
�
Presented By:
Referred To:
RESOLUTfON
PAUL, MINNESO7A
Committee: Date
��
i WHEREAS, the City of Saint Paul continues to seek ways to enhance its ability to mitigate, prepare for, respond
z to, and recover from terrorism and potential threats to homeland security, and
a WHEREAS, pubiic safety officials from tfie City of Saint Paul have diligently worked with public safety o�cials
a from Fiennepin, Ramsey, and Dakota Counties, the City of Minneapofis, and the State of Minnesota, Department
s of HomeVand Security and Emergency Management to identify and implement a metropolitan area strategy for
� homeland security, and
s WHEREAS, the Federal Department of Homeland Security, acting through the State of Minnesota, is providing
io funding necessary to buitd interoperable communications systems for public safety responders across the
,i metropolitan area especially equipment designed to operate on the 800 Mhz Metropolitan Radio System, and
iz
,s WHEREAS, the Department of Fire and Safety Services wou�d like to accept the 2006 Nomeland Security grant
�a of $1,118,000 for the compietion of the Computer Aided Dispatch (CAD)/Fire Mobile project and the purchase
�s of 800 Mhz interoperable communications equipment and equipment and training for the Collapse Structure
�s Rescue Team, and
��
�s NOW THEREFORE IT BE RESOLVED, that the proper City officials are hereby authorized and directed to
,s execute an application for the City of Saint Paul's Department of Fire and Safety Services to apply for the
zo 2006 Homeland Security grant; a copy of said agreement is to be kept on file and of record in the O�ce
z� of Financial Services.
zz
23
24
25
26
Requested by Department of:
Adopted by CounciL Date ��7�/'�i
Adoption Certified by Councif Secretary:
�
�.�
�
Fire &
By: —�
Approval R
By:
by Director of Financial Services:
For pprov d by City Attorney:
By:
Approv y y ` Submission to Council:
B `z l7 Yw+�"�
� Green Sheet Green Sheet
D �-.�l
Green Sheet Green Sheet Green Sheet Green Sheet �
i DepartrnenUOffce%council: � Date Initiated: � �
FR -Fire
CoMatt Person ffi Phone: � �
Tim Butler '
225-6217 �
Assign
Must Be on Council Agenda by (Date): ; Number
{ For
Routing
� Doa Type: RESOLUTION i Order
', E-DOCUment Required: Y �,
, DocumentContact: Ji11t,aCasse i
23MAR-07
ConWCt Phone: 228-G257
Green Sheet NO: 3038050
0 F'ire ` _ _,_
I �re ' DeparenentDirector ; � � � /
. 2 CityAttorney ✓
i
3 �laror's OtLce MaYOr/ASSistant _
4 C ouncil �
5 City Clerk � City Clerk
Total # of Signature Pages _„ (Clip All Locations for Signature)
Approval of the attached Council Reso}ution authorizing the Depaztment of Fire and Safery Services to accept the 200b Homeland
Security Grant.
ioanons: Npprove (H) or rc
Planning Commission
CIB Committee
Civil Service Commission
1. Has this person7firm ever worked under a contract For this depaM1ment?
Yes No
2. Has ihis person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skili not normally possessed by any
current cRy employee? �
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, lssues, Opportunity (Who, What, When, Where, Why):
The Depacdnent of Fixe and Safety Services would like to accept the grant of $l,ll 8,000.00 from the State of Minnesota to implemem
the goals' and objecrives of the Urban Area Homeland Secudty Strategy. These funds would provide nerivork installalion costs for the
upgraded Computer Aided Dispatch system, 800Mhz mobile a�d portable radio equipment for Police and Fire and equipment and
training money for the Fire DeparGnenPs Collapsed Structw Rescue Team.
AdvantageslfApproved: �
The City of Saint Paul wlll be able to fund a significant portlon of the mobile and portable radio needs of Fire and Police Departments
and help integrate our wmmunications with other emergency depar[ments azound the metro area. The safety of our responders and
the citizens will be s)g�ificantly enhanced by opexating on the regional 800 Mhz system. Also, ��C l���ciuce Rescue Team
will receive equipment aad training. t
Disadvantages If Approved:
Noae.
MAR � �i �001
MAYDR'� �FFiCE
DisadvanWges If NotApproved:
Lost opportuniry to secure adequate £unding for critical public safety systems impacting all aspecis of emergency responses for Police
and Fire and Safety Services.
Total Amount of �,��,,, �,� �
Transadion:
Funding Source: G�Bnt
Financial Infortnation:
(Explain)
CosURevenue Budgeted: Y
Activity Mumber: 35207
�; �:. f: � e*x ° :.
""� . i :�.'�:'„'
March 23, 2007 8:50 AM Page 1
a 7-.301
STAiE OF MIlVZvESOTA
GRANT CONTRACT
HSEM Grant � 2007-HSGP-00448
This grant contract is between the State of Minnesota acting through its Commissioner of Public Safetv. Division of
Homeland Securirv and Emer�encv Mana¢ement 444 Cedar Street Suite 223. St PauL Minnesota 5� 101-6223 ("State")
and City of St Paul. 15 W KelloQa Boulevazd_ Citv Aall Annex St Paul. Minnesota 55102 ("Grantee").
Recitals
1 Under Minn. Stat. § 12.22 and 299A.01 Subd 2(4) the State is empowered to allocate and disburse federal funds made
available through the Department of Homeland Security and is empowered to enter into this grant contract.
2 T'he State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2006 Homeland
Security Grant Program, Awazd Number 2006-GE-T6-0005, for planning, organization equipment, training, exercises,
and management and administration to prevent, protect against, respond to, and recover from terrorist attacks, major
disasters, and other emergencies.
3 The Crrantee represents that it is duly qualified and a�rees to perform all services descrihed in this grant contract to the
sarisfaction of the State.
Grant Contract
1 Term of Grant Contract
11 Effective date: Seqtember 1. 20Q6, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant conuact is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will
only be made for those expenditures made according to the terms of this grant contract.
1.2 Expiration date: June 30. 2008, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
13 Survival of Terms. The fotlowing clauses survive the expiration or cancellation of this grant contract 8. Liability;
9. State Audits; 10. Govemment Data Practices: 12. Publicity and Endorsement; 13. Goveming Law, Jwisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Dufies
The Grantee, who is not a state employee, will:
2.1 Perfotm the work in the Grantee's 2006 Aomeland Security Grartt Program Application, Attachment A, which is ,
attached and incorporated into this grant contract. Approved equipment, exercise, training, planning,
organizaLionai, ancUor management and administrarion costs identified in Attachment A were approved from the
2006 Homeland SecuriTy Grant Program GuideIines incorporated into this grant contract by reference.
2.2 Comply with the standazds and requirements attached and incorporated into this grant contract. These additional
standards and requirements are the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federa] Asswances, labeled Attactunent C, which is attached and incorporated into this grant contract.
c. Grantees receiving $10�,00�.00 or more must complete and return the Certification Regazding Lobbying form,
]abeled Attachment D, which is attached and incotporated into this grant contract.
23 Funds approved under this grant contract shall be used To supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Grantee may be requued to supply documentation certifying that a
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
2.4 Provide all necessary h to flaeir employees concerning the use of equipment pnrchased through this grant
contract, and shall not permit the equipment to be tampered with or aperated by individuals who are not properly
ttained.
2.5 Assume total responsibility of the proper handling use, and maintenance of the equipment and bear all costs of
maintenance, repair and/or replacement related to equipment. Equipment purchased through this grant confract is
the properry of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided hy the U.S. Department of Homeland Security".
2.7 Comply with all program guidelines specified in the 2006 HomelarAd Security Grant Pro�am Guidelines,
specifically, the Grantee is required to develop, implement, and adopt National Incident Management System
2006 Homeland Security Grant Proaam (11/06)
�-3nl
HSEM Grant # 2007-HSGP-00448
(NIMS), and Homeland Security Presidential Directive (HSPD) that is comprised of 8 iniriatives in their
jwisdiction and the Grantee is required to document and submit documentation to the State to support proof of
compliance.
3 Time
The Grantee must comply with all the rime requ'uements described in this erant contract. In the performance of this
S'dR contract time is of the essence.
Considerafion and Pavment
4.1 Consfderation. The State will pay for all services performed by the Grantee under this grant contract as foliows:
(1) Compensation. The Czrantee will be reimbursed an amount not to excead $1.118.000.00 according to the
breakdown of costs specified in Attachment A.
The Grantee will submit a written change request for any subsritufion of budget items or deviation of more than
I S% from the approved budget category amounts in Attachment A. Change requests for substitutions of budget
items, or a deviation of more than 15% from the approved budget category amount must be given in writing to
the State's Authorized Representative and at least 60 days prior to the Expiration date of this grant contract.
Gzantees whose requests have been approved wil] be notified in writing by the State's Authoriaed
Representative to the Grantee's Authorized Representative. Requests must be approved prior to any
expendihue by the Grantee.
(2) Matching Requirements. (If Applicable,) Grantee certifies that the following matching requirement, for the
grant contract, wiil be met by the Grantee: $0.00.
{3) Totat Ob[igation. The total obligation of the State for all compensation and reitnbursements Yo the Grantee
under this grant contract wzil not exceed $1.118.000.00.
4.2 Payment
(1) Invoices The State will promptly pay the Grantee after the Grantee presents a Financial Status
ReporUPayment Request for the services actually performed and the State`s Authorized Representative
accepts the invoiced seroices. Financial Status ReportlPayment Request must be submitted timely and
according to the following,schedule: _
Grantee will submit the Financial Status ReportlPayment Request along with copies of the Grantee's
itemized invoices for actual costs incurred quazterly, but not more often than monthly, and within 30 days of
the period covered by the Financial Status ReporUPaytnent Request.
Expenditures for each state fiscal year (7uly through June) of this grant contract must be for services
satisfactorily perfozmed within applicable state fiscal years. The final Financial Status ReportlPayment
Request pertaining to each state fiscal yeaz of this gant contract must be received by July 31 of that calendar
year. Reimbursements from the neart fiscal yeaz(s) may commence on or a8er July 1 of that calendar year.
The final invoice must be received within 30 days after the Expiration date of this gzant conttact.
Grantee will submrt narrative perfotmance reports at ]east bi-annually on June 30�' and December 31 st for the
life of the grant. The nanative performance report shall consist of a comparison of actual accomplishments
to the approved work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. Payments under this �ant contract will be made from federal funds obtained by the State
through CFDA # 99.067, supported under DHS A�pronriations act of 2006 (P.L 109-90�The Grantee is
responsible for compliance with all federal requirements imposed on these funds and accepts full fmancial
responsibility for any requu ements imposed by the Grantee's failure to comply with federal requirements.
2006 Homeland Secunry Grant Pro�am (11f06)
a�-�b I
ASEM Grant," 2007-ASGP-00448
� Condifioas of Payment
All services provided by the Grantee under this grant contract must be performed to the State`s satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee wilt not receive payment for work
found by ffie State to be unsatisfactory or performed in violation of federal state, or local law.
Authorized Representati[ve
The State's Authorized Representative is Shazon Olson_ Grant Specialist Division of Aomeland Securstv and
Emeraencv ManaQement 444 Cedaz Street Suite 223. St. PauL MN » 101 -6223. phone (6� 11 201-7422. e-mail:
Sharonl.olsonnn state.mn.us, or hislher successor, and has the responsibiliry to monitor Yhe Grantee's performance
and the authoriry to accept the services provided under this g�ant contract. Tf the services aze satisfactory, the
State's Auffiori2ed Representative will ceriify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representafive is Tim Butler. Emer2encv Manaeement and Communications Chief, St
PauL Ciiv of. 100 East Eleventh Street St Paul, Minnesota 55101, phone (6511228-6215. e-mail:
tim.butler(c�,cistoaul.mn.us. If the Grantee's Authorized Representative changes at any time during this grant
contract the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor fransfer any rights or obligations under this a ant
contract without the prior consent of the State and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this grant contract, or their successors in offce.
72 Amendments. Any amendtnent to this �rant contract must be in writing and will not be effective until it
t�as been executed and approved by the same parties who executed and appzoved the original grant
contract, or theit successors in office.
73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This gant contract contains all negotiations and ab eements between the State
and the Grantee. No other understanding regazding this grant contzact, whether written or ora1, may be
used to bind either party.
8 Liability '
The Grantee must indemnify, save, and hold the State, its agents, and employees hannless from any claims or
causes of action, including attorney's fees incuned by the State, arising from the performance of this grant contract
by 4he Grantee or the Grantee's agents or employees. This clause will not be construed to baz any 3ega1 remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audifs
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounfing procedures and
practices relevant to this �ant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six yeazs from the end of this grant contraet.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it
app]ies to all data provided by the State under this grant contract, and as iY applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Crrantee under this b ant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data refersed to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must mlmediately notify
the State. The State will b ve the Grantee instructions conceming the release of the data to the requesting party
before the data is released.
2006 Homeland SecuLity Grant Pro�am (I1l46)
07�30�
HSEM Grant ri 2007-ASGP-00448
11 Workers' Compensafion
The Grantee ceztifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workeis'
compensarion insurance coverage. The Grantee's employees and agems will not be consideied State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees aze in no
way the State's obli�aTion or responsibility.
12 Pnbiicity and Endorsement
12.1 Publicify. Any publicity re�azd'mg the subject matter of this �ant contract must identify the State and the
Deparhnent of Homeland Security as the sponsoring agency and must not be released without prior v✓ritten
approval from the State's Authorized Representarive. All publicarions created with fundin� under this b ant
contract shall prominently contain the following statement: "This document was prepazed under a�ant from
the Office of State and Local Government Coordination and Preparedness (SLGCP), U.S. Departrnent of
Homeland Securiry. Points of view or opinions expressed in this document are those of the authors and do
not necessarily represent the o�cial position or poiicies of SLGCP or the U.S. Deparhnent of Homeland
Security." For purposes of this provision, publicity includes notices, informational pamphlets, press releases,
reseazch, reports, si�s, and similar public notices prepared by or for the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from
this grant contract. Recipient acknowledges that SLGCP reserves a royalty-free, non-exc]usive, and
irrevocable license to reproduce, publish, or othezwise use, and authorize others to use, for federal
govemment putposes: (1) the copyright in any work developed under an awazd or sub-award; and (2) anV
rights of copyright to which a recipient or subrecipient purchases ownership with Federai support. The
Recipient agrees to consult with SLGCP regarding the allocation of any patent rights that arise Bom, or are
purchased with, this funding.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard Co its choic�of-law provisions, govems this o ant contract V enue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey Counry, Minnesota.
24 Terminafion
141 Termination by the State. The State may cancet this grant contract at anp time, with or without cause, upon
30 days' written notice to the Grantee. Upon tercnination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufftcient Funding. The State may immediately terminate this grant conVact if it does
not obtain funding from the Minnesota Legislature, oz other funding source; or if funding cannot be
continued at a level sufficient to allow for the payment of the services covered here. Termination must be by
written or fax notice to Che Crrantee. The State is not obUgated to pay for any services that are provided affer
notice and effective date of termination. Aowevei, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed to the extent that funds ue available. The State will not
be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota
Lagislatuxe, or other funding source, not to appropriate funds. The State must provide the Grantee notice of
the lack of funding within a reasonable time of the State receiving that notice.
143 Termination for Failure to Comply. The SSate may cancel this grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable prob ess has not been
made or that the purpose foz which the funds were a anted have not been or wi31 not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disbuzse additional
funds and requiring the retum of all or part of the funds akeady disbursed.
2006 Aomeland Security Grant Pro�am (11/06)
D���l
HSEM Grant � 2007-HSGP-00448
15 Data Disclosure
linder Minn. StaL § 270C.65, and other applicable law, the Crrantev cansents to disclosure of its sociai security
number, fede: al employer taY identification number and/ar Minnesota tas identification number, aiready provided
to the State to f deral and state tax agencies and state personnel involved in the payment of state obligations.
These idenrification numbers may be used in the enforcemenf of federal and state tax laws which could resuit in
action requiring the Grantee to file staYe tas retums and pay deIinquent state tax lianilities, if any or pay other state
liabi3ities.
I. ENCUNIBRANCE VERIFICATION
Inarvidual cenrfios th¢t fr ,ds hwe been enevmbered ¢r
reaused by Mwi. S�at. Sg" I6Fi.15 mv116C.4i
Signed:
Daze:
Grant Contract ]30. 2007-HSGP-00448 / 2000-1155b Line 1& 2
2. GRANTEE
3. STATE AGENCY
By:
(with delegaTed authoriry)
TiUe:
Daze:
The Gr�tee cert�s ihat the approprtate person(s)
have uecuted the grant connaci on beh¢ f ojthe Grm�tee as
requ�red by able ar¢des, by! vs, resolutt ns, or �an es
By: _
Tiue: Fire C ef
DaYe� ��) p' Q �
By.
Titte: Assistant City Attorney
Date.
By:
Title: Mayor
Date:
Distribution'
DPSlFAS
Gra�ree
Siate's Auihonzed Representatrve
By:
Tit1e: Human Ri
Date
By:
Title: Director of Financial Serv
Date:
2006 Homeland Security Grant Proeram (ll/06)
b�- �d I
ATTACHMENT A
Nomeland Security Grant Program FY2006
Grantee: stpa�i,ciryor _ S��}�L V�SZ�,$1,C>�{3
Grant Number: a2d6� — �"j �p — d��`f �
AQplication Overview
Major Objectives
Please explain how the resources requested in this application will enhance yourjurisdiction's abiiity
to prevent a terzorist act and be prepared to demonstrate how homefand security will be improved.
Also, please indicate how fhe specific iterns requested support and are co�sistent with the overall
State Homeland Security Strategy.
The requested radios will enhance the City's abiliry to mitigate, prepare for, respond to, and recover from a CBRNE or
catastrophic event by insuring City responders have access to interoperable communications used by other local, state,
and federal response agencies. Procurement of 800 Mhz radios remains the highest psio�ity in both the Polics and Fire
Depatments, and directly supports regional and statewide HS and EM activities. The request directly supports Goa15,
Objective C, Implementation Steps 1& 2; and Goal 7, Objective A, Implementation Step 1; and Goal 7, Objective E,
implementation Step 1 of the State Homefand Security Strategy.
The Collapse Rescue Team training and equipment will ensure that statewide assets are availabie and ready for
depioyment to a wide range of speciallzed rescue and coliapse structure events in the state. This request directfy supports
Goal 1, Objective A, Steps 1-3 of the State Homeland Security Strategy.
Page A-1
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67- 30�
pTTpCHMENT A
Homefand Security Grant Program FY2006
Grantee: st ��i, c;ry of -� i P14� �/ALtV� S`1"�vC'f"r� ��6� DOCJ
Grant Number:
Appiicafion Overview
Major Objectives
Please exptain how the resources requested in this a¢piica6on will enhance your }urisdiction's abitity
to prevent a terrorist act and be prepared to demonstrate how homeland security wil! be improved.
Afso, please indicate how the specific items requested suppart and are cons+stent with the overall
State F{omeland Security Strategy.
The requesied radios wiiV enhance the Ciiy's abifity to mitigate, prepare for, respond to, and recover from a CSRNE os
catastrophic event by insunng City respondecs have access to interoperaMe communications used by other Ioca4, state,
and federal response agencies. Procurement of 800 Mhz radios remains the highest priority in both the Pol+ce and Fire
Depatments, and directly supports regional and statewide HS and EM activities. The request difectly supports Goal 5,
Objective C, Implementation Steps 1& 2; and Goai 7, Objective A, Impfementation Step t; and Goal 7, Objective E,
Implementation Step 1 of the State Homeland Security Strategy.
The Collapse Rescue Team training and equipment will ensure that statewide assets are available and ready for
deployment to a wide range of specialized rescue and collapse structure events in the state. This request directfy supports
Goal"1, Objective A, Steps 1-3 of the State Nomeland Security Strategy.
Page A-8
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��- 30/
Attachmeni B
FEAERAL AL�IT REQUIItEMENT5
For subrecipients that aze state or local aovemments. nonprofit oraanizations or Ind'aan iribes
If the �3II expends totai federal assistance of $�00,000 or more per yeaz the �antee a�'ees to obtain
either a sin�le audit or a pro�-am-spec�c audit made for the fiscal yeaz in aceordance with the terms of
the Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or 1oca1 sovemment has, by January l, 1487, a
consritutional or statutory requirement for less frequent audits. For those govemments, the federal
co�izant agency shall permit biennial audits, covering both years, if the govemment so requests. It shall
also honor requests for biennial audits by govemments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to
January l, 1987.
For subrecipients that aze institutions ofhigher education or hosnitals
If the p antee expends total duect and indirect federal assistance of $500,000 or more per yeaz, the
grantee agrees to obtain a financiat and comptiance audit made in accordance with OMB Circulaz A-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federai funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulafions.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
O�ce's "Standards for Audit af Govemmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB
Circulaz A-li3 (or A-ll 0 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued
in 1986. The federal government has approved the use of the audit guide.
In addifion to the audit report, the recipient sha11 provide comments on the fmdings and recommendations
in the reporE, including a plan for corrective action taken or planned and comments on the status of
wnective action taken on prior fmdings. If corrective action is not necessary, a statement describing the
reason it is not shouid accompany the audit report.
4. The grantee a�ees thaY the grantot, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantos shall have such access to a antee's records and financial statements as
may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB
Circular A-133.
Grantees of federal financial assistance from subrecipients aze also required to comply with the Single
Audit Act and OMB Circular A-133.
2006 Homeland Security Grant Pro�azn (11/06) g_1
�����
Attachment $
6. The Statement of Expendiiures form can be used for the schedule of federa] assistance.
7. The grantee agrees to retain documentation to support the schedule of federai assistance for at least four
vears.
Required audit reporfs must be filed with the State Auditor's Office. Sinale Audif Bivision, and
wifh federal and state a6encies urovidina federai assisfance, and the Department of PubGc Safetv
wifhin nine months of the srantee's fiscal vear end.
OMB Circular A-133 requires recipients ofmore than $�00,000 in federal futtds to submit one copy of
the audit report within 30 days after 3ssuance to the central clearin�house at tt�e following address
Bureau of the Census
Data Prepazation Division
1201 East lOth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
T'he Deparnnent of PubIic Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal arid Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2006 Homeland Security Grant Program (1 U06) B-2
6�-�r
Attachment C
ST�NDARD A5SURANCES
The Applicant hereby assures and certifies compliance with al] applicable Federa] statutes regulations,
policies, Quidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-
133; Ex. Order 12372 (utter�overnmental review of federal pro�ams); and 28 C.P.R. pts. 66 or 70
(adminisIIative requirements for grants and cooperazive agreements). The applicant also specifically
assures and certifies that:
1. IT has the Ieoal authority to apply for federal assistance and the institutionat, managerial, and financial
capability (includang funds sufficient to pay any required non-federaL share of project cost) to ensure
proper plannin� management, and complerion of the project described in this applicafion.
2. It will establish safeguards to prohibit empioyees from using the'u positions for a purpose that constitutes
or presents the appearance of personal or organizational conflict of interest or personai gain.
3. It will give the awazding agency or the General Accoun5ng Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to ttte fmancial
assistance.
4. It will comply with all lawful requirements imposed by the awazding agency, specifically including any
applicable regularions, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 6S.
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the 13ational
Historic Preservation Act of 1966 (16 LT.S.C. § 47_0), Ex. Order i 1593 (ider�tificatian and protection of
historic properties), the Aroheological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-i et
seq.), and the National Environmentai Policy Act of 1464 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply} with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crune Control and
Safe Streets Act o£ 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The
Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the�Civii Rights Act of
1964 (42 i7.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681,
1683, 1b85-86); and the Age Discriminarion Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith-based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govem the treaiment of persons
displaced as a result of federal and federally-assisted progams; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which 3imit certain
political activities of State or locai govemment employees whose principal employment is in
connection with an activity fmanced in whole or in part by federal assistance.
CERTIFICATIONS REGARDINGLOBBYING; AEBARMENT, SUSPENSIONAND OTHER
RESPONSIBILITYMATTERS; AND DRUG-FREE WORKPLACE REOUIREMENTS
Applicants should refer to the regulations ciTed below to detertnine the certification to which they aze
required to attest. Applicants should also review the instructions for certification inc]uded in the
regulations before completing this form. Signature ofthls form provides for compliance with certification
requvements under 28 CFIZ Part b9, "New Restrictions on Lobbying" and 28 CFR Part 67, "Govemment-
2096 Homeland Security Grant Pzogam (11106) GI
a�-���
Attachment C
wide Debarment and Suspension (Nonprocurement} and Govemment-wide Requirements for Drug- Free
Workptace (Grants}." The certifications shall be treated as a material represensation of fact upon which
reliance will be placed when the Department of 3ustice determines to awazd the covered transaction, �ant
or coopezative agreement.
1. LOBBYING As required by Section 13>2, Tifle 31 of the U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a�rant or cooperative a�reement over $100,000 as defined at 28 CFR Part
69, the applicant certifies t}iat:
(a} No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersi�ned, to
any person for influencing or attempting to influence an officer or empioyee of any agency, a Member of
Con�ess, an officer or employee of Con�ess, or an employee of a Member of Congress in connection
with the making of any Federal granf, the enteting into of any cooperative agreement and the extension
continuation, renewal, amendment, or modification of any Federal �ant or cooperative a�reement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Con�ress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
grant or cooperative ageement, the undersigned shall complete and submit Standard Form - LLL,
"Disclosure of Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subgrants, contracYs under grants and cooperative agreements, and
subcontracts) and that all sub-recipients sha11 certify and disclose accordingly.
2. DEBARMENT, SUSPENSIdN, AND OTF�R RESPONSIBII,ITY MATTERS (DIFZECT
RECIPIEN'1�
As required by Executive Order 12549, Debazment and Suspension, and implemented at 28 CFR Part 67,
for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declazed ineligible, sentenced to a
denia] of Federal benefits by a State or Federal court, or voluntarily exc]uded from covered ttansactions by
any Federal deparhnent or agency;
(b) Have not within a Yhree-yeaz period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or ]ocal) transaction or contract
under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity
(Federal, Sffite, or local) with commission of any of the offenses enumeraYed in paragraph (1)(b) of this
certification; and (d) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where fhe applicant is unable to cerEify to any of the statements in this certification, he or she sha11
attach an explanation to this application.
3. DRUG-FREfi WORKPLACE (GRANTBES OTHER THAN INDIVIDUALS)
2006 Homeland Security GranC Program (11/06) C-2
07- 3al
Attachment C
As required by the Drug-Free Workplace Act of 1488, and implemented at 28 CFR Part 67, Subpart F for
^rantees, as defined at 28 CFR Part 67 Sections 67.615 and 6i.620
A. The applicant certifies that it will or will continue to provide a drue-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture distribution, dispensina,
possession, or use of a controlled subsTance is prohibited in the �antee's workplace and specifyin� the
acrions thaT will be taken against employees for violation of such prohibirion;
(b) Establishing an on-soing drua-free awareness pro�n to inform employees about
(1) The dan�ers of drug abuse in the workplace;
(2) The �antee's policy of maintaining a drug-free workplace;
(3} Any available drug counseling, rehabilStarion, and employee assistance proa ams; and
(4) The penalties that may be imposed upon employees for drug abuse violations occinring in the
workplace;
(c) Making it a requiremenf that each employee to be engaged in the performance of the grant be given a
copy of the statement required by pazagraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the emp]oyee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a crimina] dmg statute
occurrin� in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under snbpazagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of com�icted
empioyees must provide notice, including position title, to: Department of 7usrice, Office of 3ustice
Programs, AT7N: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall
include the identification number(s) of each affected grant;
(f} Taking one of the following actions, within 30 calendaz days of receiving notice under subparagraph
(d)(2), with respect to any empioyee who is so convicted
(1) Taking appropriate personne] action against such an employee, up to and ineluding termination,
consistent with the requirements o£ the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistanee or rehabilitation
program approved for such purposes by a Federat, State, or local healttt, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (fl.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with
the above certifications.
2006 Homeland Security Grant Proa am (11/06) G3
��
Attachment D
CERTIF'iCATION REGA.RDING LOBBYLNG
For State ofMinnesota Contracts and Crrants over $100.000
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or wili be paid, by or on behalf of the
undersi�ed, to any person for influencing ot attempting to influence an officer or employee of any agency,
a member of Congress, an off'icer or employee of Congress, or an employee of a Member of Con¢ress in
connecfion with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuarion, renewal,
amendment, or mod�cation of any Federal contract, gant, loan, or cooperafive aa eement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, A Member of Cona ess,
an officer or emptoyee of Congress, or an employee of a Member of Congress in connection with this
Federa] contract, grant, loan, or cooperarive agreement, the undersigned shall complete and submit
Standazd Form-LLL, Disclosure Form to Report Lobbying in accordance with its 3nstrucrions.
(3) The undersigned shall requue that the language of this certification be incl¢ded in the award
documents for ail subawards at all riers (including subcontracts,,subgrants, and contracts under grants,
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This cert�cation is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Department of Fire and Safety Services
Organization Name
Douglas A. Holton, Fire Chief
Name and Title of OfFicial Signing forQrganization
of OfFicial
Date
2006 Homeland Security Qrant Program (I 1/06) D-1