07-180Council File # �— (�
Green Sheet # 3036897
RESOLUTION f �
4�NT PAUL, MINNESOTA
Presented by
1 WAEREAS, the Boazd of Water Commissioners (`Board") and the City of Saint Paul ("City") have agreed to
2 the terms and conditions of an agreement covering direct and indirect central services to be performed by the
3 City for Saint Paul Regional Water Services; and
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WIIEREAS, the Boazd has authorized this agreement by approval of Aesolution No. 6033; and
WFIEREAS, the Boazd agrees to reimburse the City $925,905 for these services in 2007; and
WHEREAS, the Boazd also agrees to reimburse the City for its actual costs to provide Contract and Analysis
services and Treasury Investment Management services in 2007, which are estimated to be $15Q000; now,
therefore, be it
RESOLVED, the pioper City officials ue hereby authorized and directed to execute an agreement with the
Board of Water Commissioners to provide central services for 2007. A copy of the agreement will be kept on
file in the Office of Financial Services.
Requested by Department of:
Financial Services
By: Matt Smith, Direc[or, Financial Services
Form Approved by City Attomey
BY: � � s� �', �'r.c�h
Ado�tifi by Coun '1 Secretary
By:
Approved b a o� Date
By:
Form App ed y Mp}�or for �ssi to Council
By: 1
,
Form Ap.p�oved� y�A�ancial Sel�jfces
BY: F��',;� f� �` L._.V
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Adopted by Council: Date Z Z�S —o�
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
U7'�'O
DepartmenUoffice/council: Date Initiated:
FS -F���s�.;�� 08-FEB-07 Green Sheet NO: 3036897
Contact Person & Phone:
Matt Smith
266-8796
Must Be on Council Aaen
Doc. Type: RESOLUTION
E-Document Required: N
Document ContaM:
Contact Phone:
Total # of Signature
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Assign
Number
For
Routing
Order
(Clip All Locations for Signature)
1. Has this persoNfirm everworked undera contrectforthis department?
Yes No
2. Has fhis personffrm ever been a city employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessed by any
current city employee?
Yes No
F�cplain all yes answers on separate sheet and attach to green sheet
Resolution authorizing the City to enter into an ageement with Saint Paul Regional Water Services for the City's provision of cenh
services to SPRWS for 2007.
iaanons: Npprove (N) or n
Planning Commission
CIB Committee
Civil Service Commission
InitiaSing Probiem, Issues, OppoKUnity (Who, What, When, Where, Why):
The attached agreement establishes services to be performed, the fee methodology and cost per service. The total central service
chazge for 2007 is $925,905. The Board of Water Commissioners authorized [his agreement by approval of resolution no. 6033 on
Jan. 9, 2007.
Advantages H Approved:
City will be compenstaed for services provided to SPRW S.
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inancial Secvices
' ancial Services De arlment D'uector
' Attome �
oCS Office Ma or/ASSisqut
ouncil
i Clerk Ci Clerk
RECENED
��s 2 0 2om
DisadvanWges If Approvetl:
Disadvantages If Not Approved:
City will not be appropriately compensated for seroices.
Towi Amount of $925,905
Transaction:
Funding Source: $50
Fi nancial Information:
(Explain)
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CosURevenue Budgeted: y '�"" ' ' '
ActivityNumber.2g181-0290 � �a��
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February 14, 2007 9:54 AM
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AGREEMENT
Between the
BOARD OF WATER COMiVIISSIONERS
And the
CITY OF SAIlVT PAUL, MINNESOTA
for
2007 CENTRAL SERVICES
This agreement ("AgreemenY'), made and entered into this 9�' day of January, 2007, by and
between the BOARD OF WATER CONIlVIISSIONERS OF THE CITY OF SAINT PAUL, a
municipal corporation under the laws of the State of Minnesota ("Board"), and the CITY OF
SAINT PAiTL, a home rule charter city under the laws of the State of Minnesota ("City").
WIIEREAS, the City currently establishes and chazges an annual fee to city departments
and the Board, known as a fee for central service costs ("Central Service Charge"), which charge
reimburses the City for the costs of benefits, services and other transactions that the Boazd receives
from the City and its various departments; and
WIiEREAS, the Boazd desires to control its expenses, manage its use of the City's central
services, and more effectively budget for the annual Central Service Charge expense; and
WHEREAS, the Board believes that it can achieve these goals by entering into an agreement
with the City for the provision of central services which establishes the annual amount of the Central
Service Charge; and
WHEREAS, the Board and the City entered into an agreement for 1999 Central Services
dated April 13, 1999, and also entered into similar agreements in subsequent yeazs for Central
Service Charges; and
WHEREAS, the 2007 Central Services Agreement revises the previous Office of Technology
formulae from the previous yeazs agreement; and
V:�ENGINEERING\CLERICAUBOARD�AGREEMENTSVKLSC\ST_PAUL\CENTRLSHRV�007_O1-09-07.DOC
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WI�REAS, the Board and the City desire to enter into an agreement for the provision of
central services to the Boazd for the year 2007, with the intent that said agreement be amended each
yeaz as part of the subsequent year's budget process.
NOW, THEREFORE, in considerarion of the terms, covenants, warranties and conditions
hereinafter set forth, the parties hereto, intending to be legally bound hereby, mutually agree as
follows:
Section 1. Central Services. Subject to the terms and conditions of this Agreement, City
shall sell, transfer, assign, provide or supply the Boazd those Central Service benefits, supplies,
equipment, services, and operations that are summarized and described in Exhibit A, which is
attached hereto.
Section 2. Term. The term of this Agreement shall commence on January 1, 2007 and shall
expire on December 31, 2007.
Section 3. Payment. Subject to the terms and conditions of this Agreement, and in
consideration of City's agreement to sell, transfer, assign, provide or supply the Board with the
Central Services as summarized and described in Exhibit A, Board agrees to pay to City the sum of
Nine Hundred Twenty Five Thousand Nine Hundred Five Dollars ($925,905) in year 2007. The
Board shall make this payment to the City by means of twelve (12) monthly installments in the
amount of $77,158.75 each, beginning January l, 2007. In addition, the Board agrees to pay for
services provided by: Contract and Analysis Services based on actual costs per transaction and
'I'reasury Investment Management in the amount of 21 basis points on the Board's investments.
On or before May 15, 2007 and as a part of the 2008 budget deternunation process, the City
and the Board shall review and may adjust the fee in a manner that is mutually acceptable to both
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parties. The dollaz amount agreed upon shall become the Central Service Charge for 2008.
Section 4. Termination. This agreement may be terminated in whole or in part in writing by
either party in the event of substantial failure by the other party to fulfill its obligations under
this agreement through no fault of the tercninating party, provided that no ternunation may be
effected unless the other party is given not less than sixty (60) calendar days written notice of intent
to ternunate.
Section 5. Successors and Assigns. All terms, covenants, and conditions of this Agreement
shall be binding upon, and inure to the benefit of and be enforceable by the parties hereto and their
respective successors, heirs, executors and assigns. This Agreement and the rights and obligafions of
any party hereunder shall not be assignable except with the written consent of the other parties
hereto, which consent shall not be unreasonably withheld.
Section 6. Notice. Any notice, request, demand, statement or consent required or permitted
to be given hereunder shall be in writing, shall be signed by or on behalf of the party giving notice,
and shall be personally delivered or sent by express service, telecopier, certified or registered mail,
return receipt requested, postage prepaid, to the other party to the respective address given herein
below:
If to Board: General Manager, Saint Paul Regional Water Services
McCarrons Center
1900 Rice Street, Office Building
Saint Paul, MN 55113
If to City: Director, Office of Financial Services
700 City Hall & Court House
15 West Kellogg Boulevazd
Saint Paul, MN 55102
Any such notice given as aforesaid shall be conclusively deemed to have been given and
received on the day on which such notice was delivered. Either party may, from time to time,
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furnish, in writing, to the other party, such notice of a change in the address to which notices are to
be given hereunder.
Section 7. Incorporation by Reference. Exhibit A attached hereto is hereby incorporated
by reference and made a part hereof.
Section 8. Waivers and Amendments. This Agreement may be amended, superseded,
canceled, renewed oz extended, and its terms or covenants hereof may be waived, only by a written
instrument executed by the parties and pursuant to the terms of this Agreement. The failure of any
party at any time or times to require performance of any provision hereof sha11 in no manner affect its
right at a later time to enforce the same. The par[ies reserve the right by mutual written consent to
amend, modify, supersede and cancel this Agreement, or waive the terms or conditions.
Section 9. Entire Agreement. This Agreement and the Exhibit attached hereto set forth the
entire understanding and agreement between the parties hereto with respect to the subject matter
hereof and supersede a11 prior agreements, airangements and understandings, written or ora1, relaring
to the subject matter hereof.
Section 10. Counterparts. This Agreement may be executed in two or more counterparts,
each of which may be deemed an original but together shall constitute but one and the same
mstrument.
Section 11. Severability. This Agreement is intended to be performed in accordance with,
and only to the extent permitted by, all applicable laws, ordinances, rules and regulations. If any
provision of this Agreement, or the application thereof to any person or circumstance, shall, for any
reason and to any extent, be invalid or unenforceable, the remainder of this Agreement and the
application of such provision to other persons or circumstances shall not be affected thereby but
rather shall be enforced to the extent permitted by ]aw.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in
half respectively as of the day and yeaz first above written. /
g �
Stephen P. Schnei
Approved as to form:
GeneLal Manager
By
Assistant City Attorney
BOARD OF WATER CCy�1MISS
OF THE CITY OF SA�T PAUL
By
Patrick
I�
Psesident
Lindgren, Secretary
CiTY O�' SAINT PAUL, MINNESOTA
Coleman, Mayor
Approved as to form:
By
Assistant City Att�
Shari oore, City Clerk
-� B
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Matthew G. S , Director
Office of Financi Services
850-28181-0290 925,905
850-28181-0299 150,000
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E�ibit A
Budget Year 2007
Description of Central Services and Costs
City Attorney-Civil Division provides counsel and advice to the Mayor,
the City Council, and city departments and offices on housing,
development, licensing, zoning, labor, and other governmental operations.
City Council is the legislative and policy making body of St. Paul, and
provides policy and financial review to department activities, sets Human
Resources goals and policies, adopts the annual budgets, and approves
resolutions and budget amendments.
Citizen Services Office-City Clerk manages the administrative and
record keeping functions far all City Council actions, accepts claims,
summons and complaints and other legal documents on the city's behalf,
ensures publication of ordinances and public notices, and processes
vacation of public right of ways.
Citizen Services Of�ce-Information and Complaint serves as an
advocate far residential and corporate citizens in responding to requests
and complaints about city services, works closely with city departments to
improve response times to requests for services, and provides public
information regazding city services and events.
Financial Services establishes and implements accounting policies
and procedures to safeguard city assets, records all financial
transactions, creates and maintains payroll records, ensures
compliance with state and federal laws, works with the Mayor's
Office, City Council, and departments to establish and implement
annual city operating and capital budgets, and reports on the city's
financial condition in accordance with generally accepted
accounting principles.
General Government Accounts-Financial Forms is the printing expense
of the city's annual budgets, financial report, payroll and vendor checks,
electronic funds transfer forms, and other miscellaneous financial forms.
Per FTE
Per FTE Total
cost cost (Based on
(SPRWS) 249.1 FTE's)
$445 $445 $110,849.50
$750 $375 $93,412.50
$89 $89 $22
E
$446
$15
$21 $5,231.10
$446 $111,098.60
$15
$3,736.50
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Exhibit A
Budget Year 2007
Central Service Benefifs, 5upplies, Equipmenf, Services, and Operations
General Government Accounts-Municipal Memberships are the
costs of the city's participation and representation in various municipal
organizations, such as the Minnesota League of Cities, U. S.
Conference of Mayors, and Ramsey County I,eague of Local
Governments.
General Government Accounts-Surety Bonds aze the costs to obtain
faithful performance bonds for all employees and officials as security
for the faithful performance of their duties.
Office of Financial Services upgraded the software and hazdware
platform operating the City's Financial Management System.
Human Resources provides affirmative action functions, recruitment,
testing, collecrive bargaining, training and employee development
services, workforce planning, and consulting services. Risk
Management administers employee and retiree health care benefit
plans and workers' compensation and other benefit plans, negotiates
with managed care carriers, coordinates citywide American with
Disabilities Act compliance and safety programs, manages tort claims,
and woxks with departments to reduce the number and cost of claims.
Human Rights-Contract Compliance reviews city contracts to
ensure compliance with city ordinances on affirmative action plans for
contractors, and monitors utilization goals of women and people of
color on city assisted construction projects.
Per FI`E Per FTE Total
cost cost (Based on
(SPRWS) 2491FTE's)
$38 $38
$3 $3
$7 $7
$975
$975
$69
Mayor's Office leads and directs the delivery of city services, sets $427
priorities for city operations, represent the city's interests at the local,
state and national levels, and serves as ombudspexson between cifizens
and neighborhood organizations and city deparlments.
$69
$9,465.80
$747.30
$1,743.70
$242,872.50
$17,187.90
$427 $106,365.70
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E�ibit A
Budget Year 2007
Central Service Benefits, Supplies, Equipment, Services, and Operations
Subtotal
Office of Technology
Direct Payment. SPRWS provides most technical service using its
own staff, but relies on TMS to provide citywide services like email
and the network backbone.
• Administration
• Information Services
• IS E-Govt
• IS Tech Recurring
• IS Tech Tnvestrnent
Totalfrom 850-28181-0290
Estimated transaction charges paid from 850-28181-0299 upon receipt of invoices:
Contract and Analysis Services $ 80,000.00
Treasury $ 70,000.00
12/20/06
Per FTE Per FZ`E Total
cost cost (Based on
(City) (SPRWS) 249.2 FT`E's)
$724,881.00
$201,024.00
$925,905.00
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BOARD OF WATER COMMISSIONERS
RESOLUTION - GENERAL FORM
PRESENTED BY Zd2llIl111eT
COMMISSIONER pq
Adopted by the Board of Water Commissioners
WHEREAS, the City of Saint Paul ("City") and the Board of Water Commissioners ("Board") have
agreed to the terms and conditions of an Agreement addressing those direct and shared Central
Services to be performed for the Board by the City for calendaz year 2007; and
WHEREAS, the City and the Boazd have agreed that chazges for said Central Services, which are
paid directly to the general fund, shall total $925,905 for calendaz yeaz 2007; and
WFIEI2EAS, the Boazd also agrees to reimburse the City for its actual costs to provide Contract and
Analysis services and Treasury Investment Management services for calendaz year 2007, which aze
estimated at this time to be $150,000; and
WHEREAS, staff has prepared an agreement which sets forth the terms and conditions for the
provision of said 2007 Central Services and recommends approval of said agreement; and
WHEItEAS, the assistant city attorney has reviewed and approved said agreement as to form; now,
therefore, be it
RESOLVED, that the Board of Water Commissioners does hereby approve the Agreement for 2007
Central Services with the City of Saint Paul, and does hereby authorize and direct the proper officers
of the Boazd to execute said Agreement on behalf of the Board.
Water Commissioners
�'p,ag Anfang i1
Montgomery
Rossbach
Vice President Zanmiller
President Harris
In favor 5 Opposed �
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No 6033
January 9, 2007
January 9, 20 07
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