D001584No: CJO / �Q �
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CITY OF SAINT PAUL
OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER:
BUDGET REVISION
Approved Copies to:
- CiTy Clerk (Original)
- FSO Accounting Divis�on
- Requesting Dept.
f� �
AAMINIS'IRATNE ORDER, Consistent with the authoriry granted to the Mayor in Section 10.07.4 of the City Charter and based on the request of the Director of
Technolow and Mana¢ement Services to amend [he 1998 budget of [he General Fund the Director of the Financial Services Depar[ment is au[horized [o amend said
budget in the following manner.
DEPARTMENT & DMSION.
LEDGER FUND. ACTIVITY, OBJECT. PROJECT
Technology & Management Services - Real Estate
GL-0Ol 01300-01 l l Full Time Permanent
GL-001 01300-0857 Data Processing-Hazdwaze
All Other Activiry Spending
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by: Department D'uectot
Approved by:
CURRENT
BUDGET
487,318.00
4,540.27
222,673.00
714,531.27
Date: () '��— ( �
�
of Financial Services
APPROVED
CHANGES
(35,000.00)
35,000.00
0.00
0.00
AMENDED
BUDGET
452,318.00
39,540.27
222.673.00
714,531.27
r�(ss
Date
�aa�,;�.om�
dol5
— Real Estate Date: 08/18/98 GreenSheetNumber:
Division �
1 EPARTMENTD � I; CITYCOUNCII,
oniactPersonandPhoneNumber: ATTORNEY 3 rrFRK
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4 ACCOUNTING OUNCII.RESEARCH -
ust be on Council Agenda by:
OTAL # OF SIGNATURE PAGES 1 (CL[P AI.I. LOCATIONS FOR SIGNA'1'[1RE)
cTtorr �QvEStaD: Amending the 1998 budget in the Division of Real Estate by transferring money to allow for
urchase/lease of personal computers and to purchase a laser printer.
CONIIvIENDAT'IONS:APPROVE(A)ORREJECT(R) ERSONALSEItNCECON"CRACiSMU5TAN5WERTHEFOLLOWINCr
PLANNII3GCOMMISSI013 A STAFF � Haztl�eperson/f"im�evnwork«Iunderacontraafor+AisdepammmP YES N
_ HuOuspersoNfirmeverbeznaCiryemploym� YES NO
CIVIL SERVICE COMM � m�� verso�✓rm ���, �un �o��o�� v �:��w n
CIBCOMMITTEE CvmntCiryemployee? res N
xplvnallYESanswersonas�araresheerandamc6 ��31� �1!�
surroxTS wfucx couNCiL oa.r�cTTVE? s„aget 8666 Q Z�Jf l�
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" TINCr PROBLEM, ISSUE, OPPORTt71VITY (Who, What, Wheq Where, Why):
xisting laser printer is 6 yeazs old and obsolete. Parts aze hazd to find. Currently we do not have a backup unit.
Current personal computers are not capable of keeping up with the work load which produces major problems not
nly for Real Estate, but also for IS because of our great need of their time to fix problems.
VANTAGESIFAPPROVEA:
ew printer would have fewer repairs and allow time to convert to new technology.
The purchaseilease of personal computers would allow Real Estate to function properly and phase into the lease
rogram by 2003.
ISADVANTAGES IF APPROVED:
one
TSADVANTAGES IF NOT APPROVED:
major breakdown of the current printer wi11 cause delays in notifying properiy owners of their assessment amounts
d a delay in sending invoices to collect assessments will cause a decrease in revenue.
ea1 Estate would continue to produce wark orders to ISHELP comparable to larger departments.
21 employees vs 120 employees)
otal Amount of Transaction 35 000.00 Cost/Revenue Budgeted YES NO
unding Source Activity Nuxnber
inancial Information: (Explain)