07-132Council File #
RESOLUTION
' SAINT PAUL, NIINNESOTA
Presented By:
Green Sheet #
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3036470
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Referred To: Committee:Date:
1 RESOL'VED, that the City of Saint Paul, Police Department, is autBorized to enter into the attached
2 agreement with the United States Department of Jusfice to participate in the Organized Crime Drug
3 Enforcement (OCDETF� from November 11, 2006 through September 30, 2007. A copy of said
4 agreement is to be kept on �le and on record in the Office of Financial Services.
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Requested by Department of:
Thune
Adopted by Council: Date:
Adoption Cer�tifie by C ncil Secretary:
BY� // /%/J�l�i!!%x�ir
Approved
By:
By:
Fo�rn� Aa rove by City Attorney:
U r
By:
2 - �7�c7l0`7 Approv y yor for Submission to Council:
�t�c.1� By:� —
Q:�Fiscal W O&CR�200TOCD ETF11 _01 _06_09_30_07.x1s
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Conqet Person & Phone:
Chief John Hartington
266-5588
Doe. Type: RESOLUTION
E-DOCUment Required: Y
DocumentCOntact: RobThOmasser
26,,�,-��� I Green Sheet NO: 3036470
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5 i Clerk Ci Clerk
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ConWCt Phone: 265-6920 I 1
Total # of Signature Pages _lClio All Locations for Sianature)
Signatures on the attached couneil resolution au[horizing the Ciry of Saint Paul, Police Department, ro enter into the attached
agreement with the United States Department of Justice, Organized Crime Drug Enforcement Task Force (OCDETF).
itlations: Approve (A) or Reject (R): � Personal Service Gontracts must answer tne Fouowing (�uestions:
Planning Commission 1. Has this persoN£rm ever worketl untler a contract for this tlepartmenY?
CIB Committee Yes No •
Civil Service Commission � 2. Has this persoNfirm ever been a ciry employee?
Yes No
3. Dces this person�rm possess a skill not nortnally possessed by any
current city employee?
Yes No
' � Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Saint Paul Police Department will participate in the Organized Crime Drug Task Force (OCDETF) with the United States
Depaztment of Justice.
Advantages If Approved:
The Saint Paul Police Deparhnent will participate in the above mentioned federal task force with other federal and local agencies.
Disadvantages If Approved:
None.
DisadvanWges If Not Approved:
The Saint Paul Police Department Will not participate in This federal [ask force.
. Transaction: $20,000 CosURevenueBudgeteA:
Funding source: United States Department of � Activtty Number. credit revenue to 04000
Financial Information: �UStICB �
(F�cplain) .'"��`�n is�.`,?f�
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RECENED
FEB 0 5 2001
January 26, 2007 1:50 PM Page 1
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ORGAIVIZED CRIME DRUG ENFORCEMENT TASK FORCES
A
FOR THE USE OFTHE STATE AND LOCAL
OVERTINIE AND AU"I'I�ORIZED EXPENSE PROGRAM
Federai Tas Identification #: 41-6005521 DC #:
Amount Requested:
Number of Officers Listed:
From: 11-01-2006
Beginning Date of Agreement
To: 09-30-2007
Ending Date of Agreement
State or Local Agency
Contact Perso�: Set Rav Gainey
Telephone Number: 651-265-6922
OCDETF Invesrigarion
Number: GL-MNN-0169
Federal Agency Invesrigation
Number. U-06-0179
State or Local Agency Name and Address:
Sa�nt Paul Police Deoartrnent
367 Grove Sveet
St Paul Minnesota 55101 — _
Sponsoring Federal Agency(ies).
Dme Enforcement Adminis�ation
Please provide the name, telephone number and e-mail address for the administrative or financial
staff person at the State or Local agency, who is directly responsible for the billings under this
Reimbursement Agreement:
Name: Lou Biagi
Telephone Number: 651-266-5544
E-mail Address: lou.biaeiCc�ci st.nauLmn.us
Fax Number: 651-266-5906
Agreement (Oct. 06), Page 1
This agreement is between the above named State or Local law enforcement agency and the
Organized Crime Drug Enforcement Task Force (OCDETF) Program. This agreement shall be
effective when signed by an authorized State or Local agency official, the sponsoring Federal
agency Special Agent-In-Chazge, the agency OCDETF Coordinator, and tl�e Assistant United
States Attomey OCDETF Coordinator.
1. It is agreed that the State or Local law enforcement officers named on this agreement
will assist in Organized Crime Drug Enforcement Task Force investigarions and
prosecutions as set forth in the Oreanized Crime Dru�Enforcement Task Forces State
2. No individual agreement with a State or Local deparhnent may exceed $20,000, and
the cumulative amount of OCDETF State and Loca1 overtime monies that may be
expended on a single OCDETF investigation in a single fiscal year may not exceed
$30,000 without express prior approval from the OCDETF Executive Office. The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particulaz cases. Please submit a written request including justification approved by
the AUSA Regional Coordinator to the OCDETF budget officer when seeking to
exceed the above stated funding levels.
3. Each Reimbursable Agreement will be allowed four (4) modifications per year. In
addition, if the funds for a particular agreement are completely deobligated with the
intention of closing that agreement, it will not count as a modification for purposes
of this policy. These amendments or changes must be transmitted by a memorandum
approved and signed by the AUSA OCDETF Coordinator or designee for the region
and forwarded to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall be deobligated. The OCDETF Executive Office will assist with the monitoring
of the aging Agreements. Further, if a State or Local agency indicates that it is no
longer perfornung work under a particulaz Agreement, the State and Local Overtime
Procedures Manual requires that a modification memorandum identifying the amount
to be deobligated be submitted to the OCDETF Executive Office wrthin five (5)
working days of determining that no work is being performed.
The State and Local Police Departments are to provide monthly billing estimates or
activity upon request.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who aze identified in this agreement to work on the specified
OCDETF investigation. Any change in law enforcement officers assigned must be
agreed to by all approving officials.
Officers who are not deputized shall possess no law enforcement authority other than
that conferred by virtue of their position as a commissioned officer of their pazent
agency.
Officers who aze deputized may possess Federal law enfozcement authority as
specified by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF investigation in accordance with
this agreement aze not considered Federal employees and do not take on the benefits
of Federal employment by virtue of their participation in the investigation.
Agreement (Oct. 06), Page 2
10. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation will provide to the assigned State/Local officers the clerical,
operational and administrative support that is mutually agreed to by the parties to this
agreement.
ll.Officers assigned to OCDETF investigations must work full-time on the
investigation(s) in order to be paid overtime. In order to satisfy the "full-time"
requirement, a law enforcement officer must work forty (40) hours per week or eight
(8) hours per day on a single or multiple OCDETF invesfigation(s). Any established
exceptions or waivers to this defuution shall be requested by the Regional
Coordination Group and attached as Addendum A to the Agreement. [The pazent
State or Local agency must pay the base salary of their officers. In the event officers
must work overtime on the OCDETF investigation, the OCDETF Program will
xeimburse the parent State or Local law enforcement agency for a limited amount of
those overtime costs.] The agency is responsible far paying its law enforcement
officer(s) for their overtime, travel and per diem expenses. To ensure proper and
complete utilization of OCDETF overtime and expense allocations, reimbursement
claims must be submitted monthly on the OCDETF Reimbursement Request Form.
The OCDETF Execufive Office may refuse payment on any reimbursement request
that is not submitted to the OCDETF Regional Coordination Group within thirty (30)
days of the close of the month in which the overtime was woxked.
12. Analysis of reimbursement claims by the Regiona] Coordination Group may result in
a modificarion of the obligation of funds contained within this agreement as well as
the time period covered. The agency affected by any such modification will be
telephonically advised ten (10) business days in advance of such modification with
follow-up confirmation in writing.
13. Overtime payments, in any event, may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the rime the overtime is
performed. The State or Local agency is responsible for ensuring that this annual
payment is not exceeded. The field office of the sponsoring Federal agency and the
Agency OCDETF Coordinator also will monitor these payments.
14. The overtune log must be attached to the reunbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and
the State or Local official authorized to approve the Reimbursement Request must
certify that only authorized �penses are claimed and that overtime has not exceeded
25% of the current Federal salazy rate in effect at the time the overtime was worked.
IS. Under no circumstances will the State or Local agency charge any indirect costs for
the administration or nnplementation of this agreement.
16. The State or Local agency shall maintain complete and accurate records and
accounts of all obligarions and expenditures of funds under this agreement for a
period of six (6) yeazs and in accordance with generally accepted accounting
principles to facilitate inspection and auditing of such records and accounts.
Agreement (Oct. 06), Page 3
17. The State or Local agency shall permit examination and auditing by representatives
of the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department
of Justice, the Comptroller General of the United States, and/or any of their duly-
authorized agents and representatives, of any and all records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement.
18. The State or Local agency will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF agreements pursuant to the regulations
of the Department of Justice (see, e.�., 28 C.F.R. Part 42, Subparts C and G; 28
C.F.R. 503 (1991)) relating to discrimination on the grounds of race, color, sex, age,
national origin or handicap.
19. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thiriy (30) days of the notice of terminahon.
20. The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal govemment, including vendor payments, must be made by electronic
funds transfer (EFT). In accordance with the act, all OCDETF reimbursement
payments will be issued via EFT. All participating State and Local agencies must
complete and submit the attached EFT form. The OCDETF Executive Office must
receive one EFT form from each participating agency or police department prior to
processing their reimbursement payments. In certain circumstances the OCDETF
Executive Office will make exceptions for agencies that are unable to accept this
form of payment, however, they must include written justification in the addendum
of each new agreement.
21. All changes made to the original agreement must be approved by the OCDETF
Executive Office and inifialed by the Executive Assistant of the Regional
Coordination Group making the revision. The OCDETF AUSA Coordinator oT
designed must initial all funding changes.
Agreement (Oct. 06), Page 4
This agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent
projections only and are based upon consultation between the sponsoring Federal agency and the
State or Local law enforcement agency. They are, therefore, sub�ect to modification by
OCDETF based upon the progress and needs of the OCDETF investigation. Additionally,
resources aze contingent upon the availability of funds per the approval and signature of the
AUSA OCDET'F Coordinators obligafing authority. The OCDETF Executive Office will verify
and accept that al] the terms and conditions of the agreement have been met.
Approved By:
Approved By:
Authorized State or Loca1 Official Tztle Date
Sponsortng Federal Agency Special Agent in Charge or designee Date
Approved By:
Regional Sponsoring Federal Agency OCDfiTF Coardinator Date
Approved By:
Regional Assistant Unzted States Attorney OCDETF Coordinator Date
Funds are encumbered for the StatelLocal Agency overtvne costs and authorized
expenses specified above. Subject to availability of funds.
Accepted By:
OCDETF Executave Off ce Date
C t{Zn T�
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Agreement (Oct. Ob), Page 5
ORGAlVIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
AS5IGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE PROGRAM
State or Local Agency: Saint Pail Police Denartment
OCDETF Investigation Number: GL-MNN-0169
The law enforcement officers listed below will assist with the above identified OCDETF
investigation. Any modification of the list of law enforcement officers must be agreed to in
wriring by all of the parties to this Ageement, made a part of the Agreement, and forwarded to
the OCDETF Executive Office.
NAME TTTLE/RANK DOB
1. Rav Gainev S c,rt 06/09/1964
2. Mark Nelson Officer 06/20/1976
3. Pat Scott Officer 04-13-1954
4. TixnHale Officer 1Q11611963
5. PhoungChung Officer 04(30(1975
6.
7.
8.
9.
10.
Agreement (Oct. 06), Page 6
/' 1/' 11 _il •.
Definition of "Full-Tune Participation" Exemption
Any Other Exceptions or Justifications
Agreement (Oct. 06), Page 7
ACH VENDOR/iVIISCELLANEOUS PAYMENT
ENROLLMENT FORM
PA�'E/C�MPANY I�+'�RMEtlT1�N (Include State and I,ocal agency name as written on agreement cnver
Name: Saint Paul Police Depariment
Address: 367 Grove Street
St. Paul, Minnesota 55101
Tazpayer ID Number: 41b005521
Contact Person Name: Sgt. Ray Gainey Telephone Number: 651-265-6922
FTNANCTAL INSTITUTION INFORMATTON
Bank Nazne:
t ABA Rouring Transit Number:
Account Number:
of Account:
Please retum with the Reixnbursable Agreement
The Debt Collection Impiovement Act of 1996 reqwres that most payments made by the Fedeial govemment,
including vendoi payments, must be made by electromc funds transfez (EFT). A benefit of receivmg payments by
EFT is that your funds aze duecfly deposited to your account at a financial insritution and aze available to you on the
date of payment.
If you have any question regazding the delivery of remittance infoimarion, please contact the fmancial instituhon
(bank) wheze youi account is held.
If you have any question on the complerion of this form, please contact Keith Matthews, EFT Coordinator, 202-307-
2042
To inquire about a bill please contact: http://fmsapps treas.qov/paidlPAlDfaq.asp
Agreement (Oct. 06), Page
January 11, 2007
Your OCDETF Agreement Information Form was
received via fax on 1i9i2007. Attached you will find the
FY 2007 OCDETF Overtime Agreement requested. Please
review the agreement for any errors, sign, and complete the
ACH vendor form (page 8). After obtaining the
appropriate signature please forward to your local DEA
personnel for their signature and return the agreement back
to the OCDETF coordinator for processing.
Thank you,
Habeeba M. Akhar
OCDETF
Great Lakes Region
312-886-0728
HabeebaMAkbar(c� aol.com