07-131Council File #
RESOLUTION
;SAINT PAUL, MINNESOTA
Presented By:
Referred To:
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Green Sheet #
Committee:Date:
07 /�/
3035432
�.�
WAEREAS, the City of Saint Paul, Police Department, wishes to enter into a a ant from the Minnesota
Departruent of Public Safety for the 2006 Homeland Security Grant Program; and
WI�REAS, this grant provides funding to sugport an intelligence analyst position at the Information
Sharing and Analysis Center (I5AC); and
THEREFORE BE IT RESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul
to enter into, and Chief John Harrington to implement the attached grant agreement, which includes an
indemnification clause. A copy of said agreement is to be kept on file and on record in the Office of
Financial Services.
Requested by Department of:
Thune � � �
Adopted by Council: Date: �l�U�
Adoptiun Ce �r�fi // f / ied by�`°uncil Secretary:
By� _--- .JJ/1%/�J/iG'�-/-1iQ
Approved by
�
Date: �
Q:\F iscal�,q0&CR�2006�2006HOmelandSecGmtProg.xls
Approved for Submissio o CounciL•
,
B�,. (Y�'✓�/— — --- ---
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
0 7 /3/
, ���,vo���o���,�: i � ��:
�: PD — PoliceDepariment �, 7SDEC-06 ' Green Sheet NO: 3035432
� Contact Person & Phone:
' Chief John Harrington
� 266-5588
i Mus[ Be oh Council Aaen
Doc.7ype; RESOlUT10N
E-DocumeM Required: Y
Document Contact: Amy Brown
Contact Phone: 266-5507
� i 0 � diceDevarhment M I `• PoliceDeaartment
Assign � 1 � oliceDenazhneat PoliceDeparhnent I
Number 2 � inancial Services bireMOr, Ftinancial Servid
For ✓
Routing 3 'tv Attorney i CiN Attornev
Oftler 4 yor's Office Mavor I
5 ouncil CouncO �
i
I 6 ,City Clerk I City Clerk
� 7 olice Departmedt Pdice Deparhnent
Total # of Signature Pages! (Clip All Locations for Signature)
Sigiatures on the attached council resoluflon authorizing the City of Saint Paul, Police Departrnent, to enter into the attached
agreement with the State of Minnesota Public Safety.
itlations: Approve (A) or R
Planning Commission
CIB Committee
Civil Service Commission
1. Has this personttirm ever worked under a contract for this department?
Yes No
2. Has this persron/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not nortnally possessetl by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportun'Ry (Who, What, When, Where, Why):
The City of Saint Paul, Police Deparknent, has received a 2006 Homeland Security Grant Progxam, authorization is needed to enter
into the grant agreemen[.
Advantages If Approved:
The 2006 Homeland Securiry Grant Program provides funding to support an intelligence analyst position at the Infomiation Sharing
and Analysis Center (ISAC). -
Disadvantages If Approved:
None.
Disadvantages If Not Approved:
Lost of grant funds available to support homeland security strategies.
Budgeted:
c��a� ci �4. LQ01
Total Amount of n _ E,} �
Transaction: GT l4 ��
Funding so�rce: State of Minnesota
Financiai lnformation:
(F�cplain)
Activity Number:
;f ,�!:
. i j . � � `
4_
�?C� ,'�^:�,����i �E�"Y�"�
January 18, 2007 7:52 AM
Page 7
07 /3l
STATE OF MINNESOTA
GRANT CONTRACT
HSEM Grant # 2006-ASGP-00615
This grant contract is between the State of Minnesota, acting through its Commissioner of Public SafeN_ Division of
Homeland Securit�and Emer2encv Manaeement 444 Cedar Street Suite 223. St. PauL Minnesota 55101-6223 ("State")
and Citv of St Paul. 367 Czrove Slreet St PauL Minnesota 55106 ("Grantee").
Recitals
1 Under Minn. Stat. § 1222 and 299A.01 Subd 2(4) the State is empowered to allocate and disburse federal funds made
available througJ� the Depazknent of Homeland Security and is empowered to enter into this grant contract.
2 The State is in need of the dish of federal funds to eligible grant recipients pertaining to the 2006 Homeland
SecuriTy Gzant Program, Awazd Number 2006-GE-T6-0005, for planning, organization, equipment, training, exercises,
and management and administrafion to prevent, protect against, respond to, and recover from terrorist attacks, major
disasters, and other emergencies.
3 The Grantee represents that it is duly qualified and agees to perform all services described in this grant contract to the
sarisfacrion of the State.
Gzant Contract
1 Term of Grant Contract
1.1 Effective date: September 1, 2006, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 42 of this �ant contract. Reimbursements will
only be made for those expenditures made according to the terms ofthis grant contract.
1.2 Expiration d¢te: June 30. 2008, or until all obligations have been satisfactorily fulfilled, whichever occurs fust.
13 Survival ofTer»zs. The following clauses survive the expiration or cancellation ofthis gant contract: 8. Liability;
9. State Audits; 10. Government Data Practices: 12. Publicity and Endorsement; 13. Goveming Law, Jurisdicrion,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2006 Homeland Security Grant Program Applicafion, Attachment A, which is
attached and incorporated into this grant contract. Approved equipment, exercise, training, planning,
organizational, ancUor management and administration costs identified in Attachment A were approved from the
2006 Homeland Security Grant Program Guidelines incorporated into this grant contract by reference.
2.2 Comply with the standazds and requirements attached and incorporated into this grant contract. These additional
standazds and requirements aze the following:
a_ Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and mcorporated into this grant contract.
c. Grantees receiving $100,000.00 or more must complete and retum the Certification Regazding Lobbying form,
labeled Attachment D, which is attached and incorporated into this grant contract.
23 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Cttantee may be required to supply documentation certifying that a
reduction in non-federal resources occused for reasons other than the receipt or expected receipt of federal funds.
2.4 Provide all necessary training to their employees conceming the use of equipment purchased thzough this grant
contract, and shall not permit the equipment to be tampered with or operated by individuals who are not properly
trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear all costs of
maintenance, repair and/or replacement related to equipment. Equipment purchased through this grant contract is
the property of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently mazked as follows:
"Purehased with funds provided by the U.S. Deparhnent of Homeland Security".
2.T Comply with all program guidelines specified in the 2006 Homeland Security Grant Progxam Guidelines,
specifically, the Grantee is required to develop, implement, and adopt National Incident Management System
200fi IlomeIand Security Grant Program {l l/06)
O�/3/
HSEM Grant # 2006-HSGP-00615
(NIMS), and Homeland Security Presidential D'uecfive (HSPD) that is comprised of 8 iniriatives in their
jurisdicrion and the Grantee is required to document and submit documentation to the State to support proof of
compliance.
3 Time
The ('jrantee must comply with all the time requirements described in this gtant conhact. In the performance of this
gant contract, time is of the essence.
4 Consideration and Payment
41 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $75.000.00 according to the
breakdown of costs specified in Attachment A.
The Grantee will submit a written change request for any substitution of budget items or deviation of more than
15% from the approved budget categozy amounts in Attachment A. Chauge requests for substilutions of budget
items, or a deviation of more than 15% from the approved budget category amount must be given in writing to
the State's Authorized Representafive and at least 60 days prior to the Expiration date of this grant contract.
Grantees whose requests have been approved will be notified in writing by the State's Authorized
Representative to the Grantee's Authorized Representarive. Requests must be approved prior to any
expendimre by the Grantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant conttact, will be met by the Grantee: 0.00.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant conh will not exceed $75,000.00.
4.2 Payment
(1) Invoices. The State will promptly pay the Grantee after the Grantee presents a Financial Status
Repart/Payment Request for the services actually performed and the State's Authorized Representarive
accepts the invoiced services. Financial Status ReportlPayment Request must be submitted timely and
according to the following schedule:
Grantee will submit the Financial Status Report/Payment Request along with copies of the Grantee's
itemized invoices for actual costs incurred quarterly, but not more often than monthly, and within 30 days of
the period covered by the Financial Status ReportlPayment Request.
Expenditures for each state fiscal yeaz (July through June) of this grant contract must be for services
satisfactorily performed within applicable state fiscal years. The final Financial Status Report/Payment
Request pertaining to each state fiscal yeaz of this a ant contract must be received by July 31 of that calendaz
yeaz. Reimbursements from the next fiscal yeaz(s) may commence on or after July 1 of that calendar yeaz.
The final invoice must be received within 30 days after the Expiration date of this grant contract.
Grantee will submit narrative performance reports at least bi-annually on June 30'� and December 31�` for the
life of the grant. The narrative perfarmance report shall consist of a comparison of actual accomplishments
to the approved work plan in Attachznent A. These reports must be submitted before reimbursement wili be
paid.
(2) Federal funds. Payments under this grant contract will be made from federal funds obtained by the State
through CFDA # 97.067 supported under DHS Ap�priations act of 2006 (P.L. 109-90) The Grantee is
responsible for compliance with all federal requirements imposed on these funds and accepts full financial
responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements.
2006 Homeland Security Grant Program (I1/06)
07 /3/
HSEM Grant # 2006-ASGP-00615
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's sarisfacrion, as
determined at the sole discrerion of the StaTe's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regularions. The Grantee will not receive payment for work
found by the State to be unsarisfactory or performed in violation of federal, state, or local law.
Authorized Representative
The State's Authorized Representative is Shazon Olson Grant Specialist Division of Homeland Securitv and
Emereency Manaeement, 444 Cedaz Street Suite 223 St Paul MN 55101-6223 nhone (6511 201-7422 e-mail'
Sharon.l.olson(a�state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee's performance
and the authority to accept the services provided under this gant contract. If the services are satisfactory, the
State's Authorized Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Amv Brown Research & Grants Manager St Paul Police Department
367 Grove Street St Paul Minnesota 55101 phone (651) 266-5507 e-mail� amv brown(a)ci stpaul mn us If the
Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately
norify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.lAssignment. The Grantee may neither assigi nor h�ansfer any rights or obligations under this grant conlract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and approved this grant contract, or their successors in office.
7.lAmendments. Any amendment to this grant contract must be in writing and will not be effective unril it has
been executed and approved by the same parties who executed and approved the original grant coniract, or
their successors in office.
7.2Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
73 Grant Contract Compiete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regazding this grant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or
causes of action, including attomey's fees incurred by the State, azising from the performance of this grant coniract
6y the Grantee or the Grantee's agents or employees. This clause will not be construed to baz any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant conhact.
State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six yeazs from the end of this grant contract.
�� 10 Government Data Pracfices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Ciause, the Grantee must immediately notify
the State. The State will give the Grantee instructions conceming the release of the data to the requesting party
before the data is released.
2006 Homeland Security Grant Pro�am (1 I/06)
HSEM Grant # 2006-HSGP-00615
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat § 176181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State empioyees.
Any claims that may arise under the Minnesota Workers' Compensafion Act on behalf of these employees and any
claims made by any third parry as a consequence of any act or omission on the parf of these employees aze in no
way the State's obligation or responsibility.
12 Publicity and Endorsement
121 PubZitity. Any publicity regazditag the subject matter of this grant contract must identify the State and the
Department of Homeland Security as the sponsoring agency and must not be released without prior written
approval from the State's Authorized Representative. All publications created with funding under this grant
conhact shall prominently contain the following statement: "T4iis document was prepazed under a grant from
the Office of State and Local Government Coordinarion and Preparedness (SLGCP), U.S. Deputrnent of
Homeland Security. Points of view or opinions expressed in this document aze those of the authors and do
not necessazily represent the official position or policies of SLGCP or the U.S. Department of Homeland
Security." For purposes of this provision, publicity includes notices, informational pamphlets, press releases,
research, reports, signs, and similaz public notices prepared by or for the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, pubications, or services provided resulting from
this gant contract. Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and
irrevocable license to reproduce, publish, or othenvise use, and author3ze others to use, for federal
govemment purposes: (1) the copyright in any work developed under an awazd or sub-awazd; and (2) any
rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The
Recipient agrees to consult with SLGCP regazding the allocation of any patent rights that arise from, or aze
purchased with, this funding.
122 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Goveming Law, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant confxact, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel thas grant contract at any time, with or without cause, upon
30 days' written notice to the Gxantee. Upon termination, the Grantee will be enritled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufftcient Funding. The State may nnmediately terminate this grant contract if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be
continued at a level sufficient to allow for the payment of the services covered here. Termination must be by
written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided aftex
notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed to the extent that funds aze available. The State will not
be assessed any penalty if the grant contract is terminated because of the decision of tite Minnesota
Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of
the lack of funding within a reasonable time of the State receiving that notice.
14.3 Termination for Failure to Comply. The State may cancel this grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable progess has not been
made or that the purpose for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the zetum of all or part of the funds already disbursed.
2006 Homeland Securiry Grant Pro�am (I I/06)
HSEM Grant # 2006-HSGP-00615
15 Data Disclosure
Under Minn. Stat § 270C.65, and other applicable law, the Crrantee consents to disclosure of its social security
number, federal empioyer taY identificarion number, andlor Minnesota tas identificarion number, already provided
to the State, to federal and state taY agencies and state personnel invoived in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state tas laws which could result in
acrion requiring the Grantee to file sfate taz retums and pay delinquent state taY liabilities, if any, or pay other state
liabiliries.
1. ENCUMBRANCE VERIFICATION
Individud cen�u that frmds have been ennunbered as
regu"ued by Mmn. StaG §§ 16A.15 arcd 16C.05.
Sigped:
Date:
Grant Contract No. 2006-HSGP-00615 / 2000-11477
2. GRANTEE
The Gronlee cert fes that the appropriate
have execu[e t e gran[ conv¢c7 on b 1,
reyurred by Irca�le arpc(es,dyq( s, re
By: _
Title:
Date:
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By:
Titie: City Attorney
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Date: �-
By:
Title: Director,.E
r
Date:
By.
Title: �1a
or ordvwnces.
3. STATE AGENCY
By:
(with delegated authority)
Title:
Date:
BY�� �4.. i
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Date: �'���
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Distriburion:
DPS/FAS
Grantee
State's Authorized Representarive
2006 Homeland Security Grant Program (11/06)
ATTACHMENT A
Homeland Security Grant Program FY2006
G�dfit00: St Paul Police Department
Grant Number: p�0 �t,���� �a��
Application Overview
Major Objectives
Please explain how tha resources requesfed in this application wiil enhance yourjurisdiction's abilify
to prevent a terrorisf a�t and be prepared to demonstrate how homeland security will be improved.
Also, please indicafe how the specific items requested support and are consistent with the overall
State Homeland Security Stra#egy.
These funds will be used to support an intellilgence analyst posifion at fhe Information Sharing and Analysis Center
(ISAC). This granf will allow our agency to: 1) more fully cooperate with the homeland security inteiligence efforts of the
other leading regional and state agencies; 2) develop and mantain infortnation and intelligence that could preempt possible
terroist attacks; and 3) esfablish and maintain a notification system for sharing of vital homeland security infortnation with
law enforcement agencies, first responders, government managers. and private partners. These resources support the
overafl state homeland security strafegy, specifically goal 6:
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Attachment B
FEDERAL AiTDTT REQiJIREMENTS
For subrecipients that are state or local eovemments non-profit or�anizazions or Indian tribes
If the gzantee expends total federal assistance of $500,000 or more per yeaz, the grantee agrees to obtain
either a single audit or a program-specific audit made for the fiscal year in accordance with the terms of
the Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by January 1, 1987, a
consfitutional or statutory requ'uement for less frequent audits. For those govemments, the federal
cognizant agency shall permit biennial audits, covering both yeazs, if the govemment so requests. It shall
also honor requests for biennial audits by govemments that have an administrarive policy calling for
audifs less &equent than annual, but only audits prior to 1987 or administrative policies in place prior to
January 1, 1987.
For subrecipients that are institutions of hi�her education or hospitals
If the grantee expends total d'uect and indirect federal assistance of $500,000 or more per year, the
grantee agrees to obtain a fmancial and compliance audit made in accordance with OMB Circulaz A-110
"Requirements for Grants and Agreements with Univezsities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accotdance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standazds specified in the General Accounting
Office's "Standazds for Audit of Governmental Organizations, Prograzns, Activifies, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OM$
Circulaz A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued
in 1986. The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the fmdings and recommendations
in the report, including a p1an for corrective action taken or planned and comments on the status of
corrective action taken on prior findings. If correcfive action is not necessary, a statement describing the
zeason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and fmancial statements as
may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB
Circular A-133.
Grantees of fedezal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circulaz A-133.
2006 Homeland Security Grant Program (I 1/06) B-1
Attachment $
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
The grantee agrees to retain documentation to support the schedule of federal assistance for at least four
years.
8. Reauired audit renorts must be Piled with the State Auditor's Office. Sin�le Audit Division, and
with federal and state aeencies providin2 federal assistance, and the Department of Public Safetv
within nine months of the erantee's fiscal vear end.
OMB Circulaz A-133 requires recipients of more than $500,000 in federal funds to submit one copy of
the audit report within 30 days after issuance to the cenh clearinghouse at the following address:
Bureau of the Census
Data Prepazation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Arin: Single Audit Cleazinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Deparhnent of Public Safety
O�ce of Fiscal and Administrative Services
444 Cedaz Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2006 Homeland Security Grant Program (11/06) B-2
Attachment C
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regularions,
policies, guidelines, and zequirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-
133; Ex. Order 12372 (intergovemmental review of federal programs); and 28 C.F.R. pts. 66 or 70
(administrative requirements foz grants and cooperative agreements). The applicant also specifically
assures and certifies that:
l. It has the legal authority to apply foz federal assistance and the inst�tutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal shaze of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that consritutes
or presents the appeazance of personal or organizational conflict of interest, or personal gain.
3. It will give the awazding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the fmancial
assistance.
4. It will comply with a111awful requirements imposed by the awazding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and b3.
5. It will assist the awazding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preseroation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of
historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et
seq.), and the Nationai Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.5.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The
Juvenile Justice and Delinquency Prevenrion Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681,
1683, 1685-86); and the Age Discrimination Act of 1975 (A2 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith-based and community organizations).
'7. If a govemmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Properiy
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govem the treahnent of pexsons
displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-�8 and §§ 7324-28, which limit certain
potitical activities of State or local govemment employees whose principal employment is in
connection with an activity fmanced in whole or in part by federal assistance.
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSIONAND OTHE.R
RESPONSIBILITXN�ATTERS; AND DRUG-PREE WOItSPLACE REQUIREMENTS
Applicants should refer to the regulations c9ted below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this fozm. Signature of this form provides for compliance with certification
requirements under 28 CFR Part 64, "New Restrictions on L.obbying" and 28 CFR Part 67, ° C3overnment-
2006 Homeland Security Grant Pro�am (11/06) Gl
Attaclunent C
wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug- Free
VJorkplace (Grants)." The certifications shall be treated as a material representation of fact upon which
reliance will be placed when the Department of 7ustice determines to award the covered lransaction, grant,
or cooperative a?ceement
1. LOBBYING As required by Section li52, Title 31 of the U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part
69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congess, or an employee of a Member of Congress in connection
with the making of any Federal grant, the entering into of any cooperative agreement, and the extension,
continuafion, renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or wili be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
grant or cooperative agreement, the undersigned shall complete and submit Standud Form - LLL,
"Disclosure of Lobbying Activities;' in accordance with its instructions,
(c) The undersigned shall require that the language of this certification be included in the awazd documents
for all subawazds at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that al1 sub-recipients shall certify and disclose accordingly.
2. DEBARNIENT, SUSPENSION, AND OTI-IER RESPONSIBILITY MATTERS (DIRECT
RECTPIEN"1�
As required by Executive Order 12549, Debazment and Suspension, and implemented at 28 CFR Part 67,
for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, 5ection 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debazment, declazed ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded &om covered transactions by
any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or locai) transaction or contract
under a public transaction; violation of Federal or State antitrust statuYes or commission of embeulement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
(c} Are not presently indicted for or othercvise criminally or civilly chazged by a govemmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in pazagraph (1)(b) of this
cert�cation; and (d) Have not within a three-year period preceding this application had one or more public
hansactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
3. DItUG-FREE WORKPLACE (GRANTEES OTHER THAN INDNIDUALS)
2006 Homeland Security Grant Prob am (i I/06) G2
Atfachment C
As requued by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for
grantees, as defined at 28 CFR Part 67 Secfions 67.615 and 67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distriburion, dispensmg,
possession, or use of a controlIed substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violarion of such prohibition;
(b) Establishing an on-going drug-free awareness progranu to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee`s policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse viola6ons occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by pazagraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the emgloyee will
(1) Abide by the terms ofthe statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendaz days after receiving notice under subpazagraph
(d)(2) from an empioyee or otherwise receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title, to: Deparhnent of Justice, O�ce of Justice
Programs, AT"IN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 2053 L Notice shall
include the identification number(s) of each affected grant;
( fl Taking one of the following actions, within 30 ca]endaz days of receiving notice under subpazagraph
(d)(2), with respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as aznended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
pazagraphs (a), (b), (c), (d), (e), and (fl.
As the duly authorized representarive of the applicant, I hereby certify that the applicant will comply with
the above certifications.
2006 Home]and Security Grant Program (11/06) C-3
Attachment D
CER7`IFICATION REGARDING LOBBXING
For State ofMinnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her knowledge and belief that=
{l) No Federat appropriated funds have been paid or will be paid, by or on behalf ofthe
undersigned, to any person for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, an officer or employee of Congress, or an employee of a Member of Congess in
connection with the awazding of any Federal contract, the making of any Pederal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuarion, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperafive agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, A Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its insiructions.
(3) The undersigned shall require that the language of this certification be mcluded in the award
documents for all subawards at all t3ers (including subcontracts, subgrants, and contracts under gxants,
loans and cooperative agreements) and that all subrecipienYs shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction unposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Oxganization Name
Name and Title_of Official Signing for Organizarion
�
Date
Signature of Official
2006 Homeland Security Crrant Program (11/06) D-1