07-1203Council File # 07-1203
RESOLUTtON
CITY y�F SAINT PAUL, MINNESOTA
Presented By:
Referred To:
WHEREAS, certain specific budgets of the City's 2007 budgets are projected to be out of balance, and
GreenSheet# 3047290
Committee Date:
SUBSTITUTE RESOLUTION
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WHEREAS, representatives of the departments and offices of the City have recommended that the following
budgets be adjusted; and
WHEREAS, the Director of Financiat Services has discussed these projections and adjustments for 2007 with the
City Council during the budget workshop meeting on November 21st; and
WHEREAS, the Mayor is recommending the adjustments listed below to bring the budgets into balance; and
WHEREAS, the Mayor, in accordance with Section 70.07.1 of the City Charter, certifies that there are available for
appropriation $638,980 in general fund monies and $648,6UU in special fund monies in excess of those estimated in
in accordance with Sections 10.07.1 and 10.07.4 of the City Charter, recommends the following changes to the
2007 budget:
Fund Activity Object Description
CURRENT AMENDED
BUDGET CHANGES BUDGET
GENER4L FUND SPENDING
Citv Artornev's Office
001 - 00200 - 0207 Civil Litigation 125,460 50,703 176,163
001 - 00200 - 0299 Other Services 30,000 35,000 65,000
001 - 00200 - 0439 Fringe Benefits 1,248,873 35,000 1,283,873
The above changes are required due fo fhe following circumstances: $50,703 for unanticipafed civi/ /itlgafion cosfs,
$35,000 for MNCIS conversion cosfs thaf were required in 2007 but originally expected in 2008, $35,000 for addi5onal fringe
benefit costs that occur due fo costs shiffs within the fringe benefit sysfem.
Office of FinanCial Services
00'I - 00110 - 0111 Salaries 933,485 (24,995) 908,490
This change offsets other spending increases tlue to unused spending authority available foi salaries in OFS.
Parks 8 Recreation
001 - 03�35 - 0396 Field Equipment 0 35,925 35,925
This exchanges spending aufhority between Police and Parks relafed to a corresponding adjusfinent in fhe use of proceeds
in fhe STAR capital program.
00� - 03196 - 0111 Salaries 737,735 50,000 187,735
This provides addiSona/ spending aufhority in Parks to compensafe for unanticipated sfaff time for storm damage clean-up.
General Government Accounts
001 - 09070 - 0511 Tort Liability 297,500 (85,703) 211,797
001 - 09069 - 0518 Contingent Reserve 110,005 (110,005) 0
The above changes include the following ifems: $85,703 unused spentling authority for citywide torf liability cosfs and
$110,005 thaf was p/aced in contingency in the 2007 adopted budgef fo cover expected worker's compensafion expenses.
Councii File #
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
PresenYed By:
Referred To:
CURRENT AMENDED
Funtl Activity Object Description BUDGET CHANGES BUDGET
Police
001 • 04307 - 0821 Cars and Motorcycles 524,241 (35,925) 488,316
This exchanges spending authorify between Police and Parks ielated to a conesponding adjusfinent in fhe use of pioceeds
in the STAR capital p�ogram.
SUBSTITUTE RESOLUTION
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001 - 04100 - 0111 Salaries 27,708,807 50,000 27,758,807
This provides addi5onal spending authorify in Police due to t6e addiSonal sa/ary costs included in fhe 2007 Pofice
contract settlemenf.
SafeN & Insoections
001 - 00258 - 0273 Grounds Maintenance 488,880 638,980 7,127,860
This provides additionai spending auEhority for summary abatement grounds matntenance to reflect acfual spending. The
expenses in this activity are offset by assessment revenue from fhe abated properties.
GENERAL FUND SPENDING CHANGE
GENERAL FUND FINANCING
Green Sheet #
b�-/�
Committee Date:
638,980
Safetv & insoections
D01 - 00258 - �306 Transferfrom CapiGl Projects 1,095,890 638,980 1,734,870
Assessmenf ievenue in summary abafemenf is correlafed with summary abatement grounds mainfenance spending.
This increase reflecfs the revenue expected fiom the higher fhan budgeted grounds maintenance work (see above entry).
GENERAL FUND FINANCING CHANGE
TOTAL GENERAL FUND FINANCING CHANGE
TOTAL GENERAL FUND SPENDING CHANGE
SPECIAL FUNDS
638,980
638,980
638,980
Financial Services
City-wide Major Events
FINANCING
080 - 30401 - 3099 Federal Funding 0 300,000 300,000
This indudes expected resources from the Federal govemment fo cover police staffplanning rxpenses for the Republican
Nafional Convenfion.
FUND FINANCING CHANGE
300,000
SPENDING
080 - 30407 - 0'111 Salaries 0 230,000
080 - 30401 - 0439 Fringe Benefiits 0 70,000
FUPID SPENDIPlG CHANGE 300,060
This indutles police sWff planning expenses for the Repu6lican National Convention.
230,000
70,000
Council File #
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Referted To:
Green Sheet #
f1?-(�b�
Committee Date:
SUBSTITUTE RESOLUTION
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CURRENT AMENDED
Funtl Activity Object Description BUDGET CHANGES BUDGET
SafeN 8 Insoections
Property Code Enforcement
FINANCING
040 - 30251 - 7199 Transfer to CDBG 350,603 48,600 399,203
Increased CDBG dol/ars fo cover higher than ezpected administraGve casts related fo increased vacanf building abafement.
FUND FINANCING CHANGE 48,600
SPENDING
040 - 3U251 - Q111 Salaries 22,466 4U,000
040 - 30259 - 0439 Fringe Benefiits 7,252 8,600
FUND SPENDING CHANGE 48,600
This covers increased adminisfrative costs relafed to higher than expecfed vacanf building abatemenf.
Public Works
Solid Waste & Recycling
FINANCING
232 • 32401 - 9830 Use ofFuntl Balance 171,743 300,000
FUND FINANCING CHANGE 300,000
SPENDING
232 - 32401 - 0538 Repayment of Advance 150,000 300,000
FUND SPENDING CHANGE 360,000
This completes an intema/ loan belween fhe Solid Waste 6 Recycling Fund antl the Sewer Utility Fund, which was
originally scheduled to be completed in 2009. Ea�ly payoff of fhis loan was part of fhe 2008 Budget plan.
Sewer Utility
FINANCING
260 - 22200 - 6922 Major Sewer Service Obligation 350,000 300,000
260 - 22200 - 9831 Contribution to Fund Balance 0 (300,000)
FUND FINANCING CHANGE 0
This comp/efes an intemal loan beiween the Solid Waste & Recyding Fund and the Sewer Uti/ify Funtl, which was
o�iginally schedu/ed to be complefed in 2009. Eady payoff of this loan was paR of fhe 2008 Budgef plan.
TOTAL SPECIAI FUND FINANCING CHANGE 648,600
TOTAL SPECIAL FUND SPENDING CHANGE 648,600
62,466
15,852
477,743
450,000
650,000
(300,000)
Be it RESOLVED, that the City Council approves the amended budgets as intlicated above, and adopts the revisions to the 2007 budget.
Council File #
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Refened To:
SUBSTtTUTE RESOLl1T{ON
Green Sheet #
� /�03
Committee Date:
Page 4 of 4
Adopted by Council: Date ���
Adoption Certified by Council Secretary:
By:
Approve�
gY�
RequeSted by Department of:
Office of the Mayor, Financial Services
By:
Approval Recommended by irector of Financial rvices:
\
By:
Form Approved by City Attorney:
By:
Approved by Mayor for Submission to Council:
By:
Prepared by the Office of Financial Services (g:lsharedlbudgeflyr2009107 year entl resolution)
� Green Sheet Careen Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
��(��3
�s -��ri� s�.a�
Contacf Person & Phone:
Matt Smith
266-8796
Must Be on Council Agenda by (Date):
19-DEC-07
Doc. Type: RESOLUTION W/$ TRANSAC
E-0ocument Required: Y
Document Contact:
Contact Phone:
i&DEC-07
�
Assign
Number
For
Routing
Order
Total # of Signature Pages �(C{ip AI{ Locations for Signature)
Green Sheet NO: 3047290
0 ndal Services
1 'alServices De artmentDissectox
2 'nantiatServices F1'oancialServices
3 Attorne _��
4 a or s �fffice M3 Oi/ASSlSf3llf
5 ancd � Comcil
6 " Clerk C7 Qerk
Approval of the attached 2007 yeaz-end budget adjustment resoluuon.
iaaiions: Approve �A) or FteJect (H): Yersona� servlce conuacts must wnswer cne rouowmg vuescwns:
Planning Commission 1. Has this persoNiirm ever worked under a contrad for ihis department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city emploqee?
Yes No
3. Does this person/Fifm possess a skitl not normafiy possessed by any
current city empioyee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Mayor has recommeuded adjustments to bring the budget into batance.
Advantages If Approved:
The 2007 budget for the City of Saint Paul will be balanced.
Disadvantages If Approved:
None.
Disadvantages If Not Approved:
The 2007 budget will not balance.
iota� Amount ot �3A8,600.00
Trensaction:
Funtling Source: V3nOUS
Financial Information:
(Explain)
CosVRevenue BuBgeted:
Activity Number. VafioUs
December 12, 2007 10:28 AM
Page i
Council File # �� aa3
RESOLUTION
OF SAiNT PAUL, MINNESOTA
Presented By'
Referred To:
WHEREAS, certain
GreenSheet# 3047290
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WHEREAS, representat
budgets be adjusted;
budgets of the City's 2007 budgets are prajected to be out ofi balance, and
Page � of 3
of the departments and offices of the City have recommended that the foilowing
WHEREAS, the Director of Fina � ial Services has discussed these projections and adjustments for 2007 with the
City Council during the budge�t�prkshop meeting on November 21st; and
WHEREAS, the Mayor is
adjustments listed below to bring the budgets into balance; and
WHEREA3, the Mayor, in accordance with Section 10.07.1 of the City Charter, certifies that there are available for
appropriation $348,600 in special fund monies in excess of those estimated in the 2007 budget; and
in accordance with Sections 10.07.1 and 10.07tiA of the City Charler, recommends the foilowing changes to the
2007 budget: ��
O
r
�� CURRENT AMENDED
Fund Activity Object Description `�� BUDGET CNANGES BUDGET
GENERAL FUND SPENDING
Citv Attornev's Office ��
007 - 00200 - 0207 Civil Litigation
00ti - 00200 - 0299 Other Services `\
00� - 00200 - 0439 Fringe Benefits �;
The above changes aie required due to the following circumstances: $50,703
$35,000 tor MNCIS conversion costs that were required in 2007 but ariginalty �
benfit costs that occur due to costs shifts within the t�inge benefit system.
Office of Financial Services
001 • U0110 - 0�11 Salaries
This change of/sets other spending increases due to unused spen0ing
Committee Date:
(24,995) 908,490
sa/a�ies in OFS.
Parks & Recreation
007 - 03735 - 0396 Field Equipment 0 35,925 35,925
This exchanges spending authority beiween PoliCe and Parks related to a corresponding adjustm t in the use of proceeds
in the S7AR capital program.
001 - 03796 - 0117 Salaries 137,735 5 000 787,735
This provides addifional spentling authority in Parks to compensate tor unanticipated staH Yime for storm mage ciean-up.
125,460 50,703 176,763
30,000 35,000 , 65,000
7,248,873 35,000 1,283,8�3
unanticipated civil litigation costs,
�cted in 2008, $35,000 for additional fringe
CouncilFile# b�i`��/J
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presentetl By:
Referred To:
Green Sheet tl
Committee Date:
Pege 2 of 3
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\� WRRENT AMENDED
Fund Activity Object� Description BUDGET GHANGES BUDGET
Police \
001 - 04307 - 0821 Ears and Motorcycles 524,247 (35,925) 488,3'I6
This exchanges spending authority �een Police and Parks �e/ated fo a correspontling adjustment in the use of proceeds
in the STAR capital program. �
007 • 04100 - 0111 Salaries \ 27,708,807 50,000 27,758,807
This provides additional spending authority in�Police due to !he addifional salary costs incl�ded in the 2007 Police
contract settlement �
General Govemment Accounts \
007 - 09070 - QS'17 TortLiability r 297,500 (85,7U3) 2i7,797
001 - 09061 - 0578 ContingentReserve� 11Q005 (77Q005) 0
The above changes include ihe following items; $85,703 (�used spending authority for citywide tort liability costs and
$1 f0,005 thai was placed in coniingency in the 2007 adopte�j budget to cover expectetl worker's compensation expenses.
GENERALFUND
GENERAL FUND FINANCING
No changes recommended
GENERAL FUND FINANCING CHANGE
SPECIAL FONDS
0
0
Financial Services
City-wide Major Events
FINANCING
080 - 30401 • 3099 Fetleral Funding 300,000 300,000
This fncludes expected resaurces from the Federal governmenf to cover police sfaff planni expenses far the Repu6lican
National Convention.
FUND PINANCING CHANGE
SPENDING
O80 - 30401 - 0177 Salaries 0
O80 - 30401 - 0439 Fringe Benefiits 0
FUND SPENDWG CHANGE
This includes police staNp/anni�g expenses for fhe Repu6/ican Natiana/ Canvention.
230,000
70,000
�
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PreseMed By:
Referred To:
����,�F��e � o�,��a3
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Green Sheet #
Committee Date:
Page 3 of 3
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by Department of:
Adopted by Gouncil: Date
Adoption Certified by Council Secretary:
ey:
Approvetl by Mayor: Date
By:
� CURRENT AMENDED
Fund Activity Obje�,t Desuiption BUDGET CHANGES BUDGET
SaFeN & Inspections \
Property Code Enforcement �,
FINANCING \��
040 - 30251 - 7199 Traqsfer to CDBG 35Q603 48,600 399,203
Increased COBG dollars to cover higher'tfian expected administrative costs related to increased vacant building abatement.
,
�'�,FUND FINANCING CHANGE 48,600
SPENDING �\
040 - 3�25t - 0111 Salaries 22,466 40,0�0 62,466
040 - 30251 - 0439 Fringe Benefiits, 7,252 8,600 15,852
FUND SPENDING CHANGE 48,60D
This covers increased adminisfrative costs related to higher than expected vacantbuilding abatement.
TOTAL SPEqAL FUND PINANCING CHANGE 348,600
TOTAL SPECIAL FUND SPEND4NG CHANGE 348,600
Be it RESOLVED, that ihe City Council approves the amended budgets as indicated above, and adopfs the revisions to the 2007 butlget.
By:
Approval
By:
Form Approved by City Attomey:
sy:
Approved by Mayor
ey:
to
Services:
Prepared by the Office of Financial Services (g:lshared\butlget1yr2007107 year end resolution)