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07-1138Council File # Q����3p Green Sheet # 3045971 RESOLUTION OF S,l�INT PAUL, MINNESOTA Presented by I WHEREAS, on January 12, 1988 the St Paul City Council approved procedure for re-allocation of ? Emergency Shelter grant Funds given to the City by the US Department of Housing and Urban � Development (HUD) (director entitlement funds); and a 5 6 7 8 9 to ll 12 13 14 15 16 t7 I8 19 zo zl 22 23 24 zs 26 » zs �q 30 3I 3z 33 34 �5 36 37 3s 39 40 4I 42 � . W HEREAS, the City Council authorized this same procedure to determine which non profit organizations to recommend for funding under the State of Minnesotas Emergency Shelter Grant program; and WHF,REAS, in July of 2007 the City issued a traditional Request for Proposals which invited eligible non profits to state how they would use ESG funds to serve Homeless in our city; and WHF,REAS, the Federal McKinney ESG (Emergency Shelter Grant Funds) are time sensitive and could be lost to local programs if not allocated and spent in a timely manner, and WHEKF,AS, on August 22, 2007 a review of funding requests was conducted in accordance with the approved procedure outlined by the City council for the Emergency Shelter Grant Review Committee (cf 88-39), the following recommendations for funding were made: i 2 3 4 5 b 7 8 9 ]0 11 12 13 14 15 16 17 Ain Dah Yung Catholic Charities Extended Hours Program Catholic Chazities Family Service Center Emma Norton Residence The Family Place Face to Face Youth Drop in Center Home of the Good Shepherd RoseCenter Listening House LSS Safe House Project Home, St Paul Council of Churches St Paul Foundation, Community Sharing Fund Salvation Army Booth Brown Project Hope, SMRLS Theresa Living Center Twin City Community Voice Mail House Calls/West Side Health YWCA 8,500 63,700 27,600 12,600 25,000 5,000 3,500 22,000 21,100 46,362 25,000 6,500 18,900 8,700 6,500 20,000 15,500 FURTHER RESOLVED that the City Council of the City of St Paul accepts and approves these recommendations for expenditure of Emergeney Shelter Grant Funds; and be it I� URTHER RESOLVED, that the City Council Authorizes the appropriate City staff to enter into the contracts with the above organizations in accordance with state and federal regulations; and be it o�- i1�8 a� 4a FL'RTHER RESOLVED, that upon the recommendation ofthe Mayor, the City Council adopts the as attached changes to the 2007 budget (See Exhibit A); and be it 46 47 Resobed, that the City Council Approves these Changes to the 2007 Budget. ax Yeas Nays Absent Benanav �/ Bostrom ,/ Harris � Helgen � Lantry ,/ Montgomety � Thune t/ Adopted by Council: Date ���J,$� Adoption Certified by Councii Secretary BV. � JJ � / Approve � y M r: Da e �Lf /o JQ � �—� Q Re uested by De artment of: r By: Form Approved�i Atto �y By: �(�,- Form App� ed b Ma r for i iss' � to Council By: Y; O Appxoved th fi qf nanci Services �l By: � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � b�-113$ pE — PlanningffiEconomicDevelopmeat 02-NOV-07 Green Sheet NO: 3045971 CoMact Person & Phone: Steve Rice 6-6008 Must Be on Doc. RESOLUTION E-Document Required: N Document ConWct: Contact PNone: �► Assign Number For Routing Oraer Total # of SignaWre Pages _(Clip All Locations for Signature) 0 I & Economic Develo me Team Leader 1 & Economic Develo m De arhnent D'uector 2 ' Attorn 3 cial Services Director � oe's Office bIa or 5 oancil Councd 6 i Ckrk Ci Cleck Approval of the ailocation of Federal Emergency Shelter Crrant Program funds to listed non profit agencies for the purpose of assisting them to provide a wide range of service to people who aze "homeless" or "at risk" of becoming "homeless." Planning Commission CIB Committee Civil Service Commission t. Has this persoNfirm ever worked under a contract far this department? Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Ezplain a!1 yes answers on separate sheet and attach W green sheet Initiating Problem, Issues, Opportunity (Who, What, Wfien, Where, Why): The Department of Housing and Urban Development provided Emergency shelter grant funds to the City for the purpose of providing emergency sheter and services to homeless individuals and thosa at risk of homelessness. Advantages If Approved: Shelter and seroices will be provided to more than 3600 men, women, and cLildren who are homeless during 2007 and 2008 ,� Disadvantages If Approved: none S^:i.i'i ." � LC��.� � 't Disadvantages if Not Approved: Agencies recommended for grants may have to curtail or close services. Some members of the client populations may suffer illness or death because of exposure tA the elements. Othe[s may be forced to use emergency shelter at a cost to the taicpayer wluch is maay times greater than the initiai cost of assis[ance. Transaction: $354,170.00 CosURevenue Butlgeted: Y Funa�ny source: Federal ESG Funding FinanciallMortnation: (Explain) Activity Namber: p6 100-39290-0547-61999� �/G�/�^ o�^'b i November 2, 2007 2:01 PM Page 1 ��- ���g N � C 7 ti w � � ° o � N � a � M � d d � � � � 7 N T i � � U � � y ° o U p) N ,, i _ � d a" � � � O W 3 U � � Q C 4f � U - �a U �� C d C � Q ` d � � � � r 7 m Q Q s x w � � N V � � G . � � Q � a�-0 � s U .� � � L �O U m z ¢ a c. t7 z Ca z W 0. � � O O O O O O O O O N p O O O O O O 00 O O O O O O O O O �D p O O O O O O O Vl f� 'V �D O O�/1 O^ M v) Q� f^ vl O�/1 f� W M f� N v1 �n t+� N—�O N �O o� 00 �D O v� f� � �D N^ tV 69 FA N N d' 69 �3 �- EA b9 N-- .-• ff3 5H J3 Ei3 69 69 Hi 69 V� 69 ff3 N � � C V� O r � M � P � P � � V O 0 � N � M O 0 � 6. 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C .� � a'��>I38 2007 Discussion Notes of Emergency Shelter Grant Review Committee Leading to recommendations to the Mayor and City Council for Grant funding Meeting was held on August 22 in PEDoffices on the t13th floor Attendin� Jim Anderson - Ramsey County Connie Haddeland — Congreswoman MCCollum's office Nancy Homans — Mayor's Office Maria Paulson — HUD Pat Leary — State of MN Dept of Human Services , State of MN ESG Program Signe Lawson Jones — Tubman Alliance Unable to attend Becky Hicks — Title 1 St Paul Schools Andrea Ferstan — United Way Notes from the meeting E5G RFP Review Committee as established by City resolution (CF 88-39) was convened at 1:30 PM on August 22, at 25 West 4th Street, St Paul, MN in the small conference room on floor 13. There were 19 responses to the RFP/ A minimum of 60 agencies were notified via the assistance of the City Contracts and Analysis Office. , Changes from the previous year. The funds available increased by $6,000 and for a total of $354,170. Over the course of the previous months there had been reports of cash flow problems at some agencies. Increased demand for services seems to have been the primary cause of the increased and unanticipated expenses for those agencies. At the same time it was noted that State of MN has increased funding for homeless programs and recent awards have been made to a number of agencies that have stabilized their economies . There were $408.000 in requests for funding. One of the previously funded agencies did not reapply. General Notes The missions and service populations of the agencies were discussed briefly in the context of other available funding. All of the applicants are believed to have faithfully carried out the tasks that they identify in their applications. There was an attempt to size the grant recommendations in proportion to the volume of people that the agency served. lt was recognized that the cost for unit of service was D��ll3� generally higher in the smaller agencies, but that the range of service was greater on a "one on one basis'� than that provided in a larger program. It was decided to fund most agencies at their previous levels as an opening procedure . Adjustments were made with remaining funds to recognize the increased traffic going through the Family Place and the St Paul Council of Churches both of which had asked for increases based on increased demand for service. People Inc has recently benefited from a revised allocation formula from Ramsey County. That change has greatly reduced the significance of the previous years ESG grant. They were not re—funded gut this is not to be interpreted as a commentary on the value of the service. People Incocporated, Safe Haven remains eligible for future funding should it appear that they once again need the assistance. Some time was spent considering whether or not to continue funding the Salvation Army Booth Brown Youth shelter because of the fact that many of the youth are adjudicated to their facilities and that funding should come with that. It was pointed out that the same is true for Ain Dah Jung shelter as well. It was decided that further research needs to be done prior to future funding cycles in order to clarify the roll of funding programs that have a connection to the courts.