07-1071Council File # b � — /O �'f � � �
Green Sheet # �j(j�(-Jo2(�
RESOLUTION
SAINT PAUL, MINNESOTA
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Presented by
WHEREAS, the City wishes to hold a City Council Inaub ration Ceremony, open to the public, on Wednesday, January 2, 2008
and a Ciry Council Inaugwal Ball, open to the public, on Friday, ]anuary 4, 2008, at the Crowne Plaza Saint Pau] Riverfront;
and,
WHEREAS, the CiTy intends to solicit donations from the public for the purpose of the City Council Inaugural Ball and related
inaugura] activities; and,
WHEREAS, Saint Paul Administrative Code § 41.04 permits such solicitation subject to certain requirements; and,
WHEREAS, the Ciry has designated an Inaugural Committee comprised of Trudy Moloney, D'vector of Council Operations;
John Choi, City Attomey; Shari Moore, Ciry Clerk; Ellen Biales, Legislative Aide — Wazd 7; Racquel Naylor, City Council
Coordinator of Administrative Support; Carol Novak, Executive Assistant—Ward 6; and Nikki Hicks, City Council National
Urban Fellow; now, therefore, be it
RESOLVED, that the City hereby authorizes the Inaugural Committee to solicit funds for the purpose of the Ciry Council
Inaugural Ball; and be it
FURTHER RESOLVED, that this resolution shall be filed with the Ciry Clerk and the Inaugural Committee shall be authorized
to solicit donations in any amount; and be it
FURTHER RESOLVED, that donations for the City Council Inaugural Ball are hereby accepted as gifts to the City, and all
donations aze directed to be processed according to proper and accepted accounting practices, be made public, and be subject to
periodic audit; and be it
FURTHER RESOLVED, that said donations be appropriated for use for the City Council Inaugural Ball and related inaugural
activities, and that such donations may not be used for the purchase of alcohol; and be it
FINALLY RESOLVED, that the proper City officials aze hereby authorized to enter into a contract for entertainment and also a
catering contract with Crowne Plaza Saint Paul Riverfront for the City Council Inaugural Ball.
Benanav
Bostrom
Harris
Helgen
Absent I
� Requested by Department oE
✓
✓
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Form Approved by City Attorney
By:
Adopted by Council: Date ��j
Adoption Certified by Co ncil Secretary
By: _JJ_ L /
Approved by ayy� Date r � ��f 0�
By:
Form Approved by Mayor for Submission to Council
By:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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co ���il
Confad Person 8 Phone:
Cquncil President Lantry
266-867U
Must Be on
74NOV-07
Doc. Type: RESOLUTION
E-DOCUmentRequired: Y
Document Contact: Ellen Biales
ConWct Phone: 266-8670
08-NOV-07
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Auign
Number
For
Routing
Order
ToWI # of Signature Pages _(Clip All Locations for Signature)
Green Sheet NO: 3046210
0 ;Council I
1 ,Coaucil � DePartmeut Director
2 Cl'tv Clerk
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Authorizing the appropriate City designees to solicit donations and enter into contracts for the purpose of holding a City Council
Inaugural Ball.
Planning Commission
CIB Committee
Civil Service Commission
1. Has this personlfirm ever worked under a contrad for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Oces this personlfirm possess a sk+ll not normally possessed by any
current city employee?
Yes No
Expiain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, OppoAunity (Who, What, When, Where, Why):
Advantages If Approved:
DisadvanWges If Approved:
Disadvantages If Not Approved:
Transaction:
Funding Source:
Financiallnformation:
(Explain)
CostlRevenue Budgeted:
Activity Number:
November S, 2007 12:11 PM Page 1