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07-1055Council File # RESOLUTION Presented By Referred To CITY Green Sheet # SAINT PAUL, MINNESOTA Committee: Date WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing on the 7th day of November 2007, in the City Council Chambers for the purpose of establishing the level of Right of Way maintenance to be performed in the City of Saint Paul in 2008, and the amount of assessments to be levied against benefited propemes; now, therefore, be it 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 RESOLVED, That the Council of the City of Samt Paul does hereby determine that the program of Right of Way Maintenance to be performed within the City of Saint Paul m 2008 shal] be in the manner as seY forth and descnbed in the attached report of the Department of Public Works, and the appropriate City departments are hereby authorized to perform the necessary work as set forth in said notice and shall, in accordance with said Chapter 62 the Administrative Code, keep an accurate record of all costs attributable to the program and report such information to the Office of Financial Services. Yeas Benanav e� - Za� — Absent �� Requested by Department of: ✓ Public orks i — ✓ � -- 7 By: Bruce Beese, Director Adopted by Council: Date Adoption Certified by Cour By : _�� Approved by Ma By: _ �'/�/ao�� Secretary 3� Form Approved by City Attorney By: �i i s� �i • ''�' �7 Approved J—'" Submission to Council By: �t'J��`� U�S , / / 1� 1• � nu�rr�cu�vorv�� , PUBLIC WORKS August 17, 2007 REEN � � � ' CONTACT PERSON & P'�ONE , / � DEPARTMEM DIRECTOF - �GARY L. ERICHSON 292-6600 NUMBERFOR I� CINATTORNEY '�MUST BE ON COUNC�� AGENDA BV (DATE) ROIJ�ING � gUDGET DIRECTOR �. � NOVEMBER �I� LOO�I ORDER � �Y�R (ORASSISTAM) I�� SOTAL&OFSIGNATUREPAGE$ 1 (CLMALLIOCAT10N5FOR5lGNATUR� uAS50C1ATE authorizing Right-of-Way Maintenance for 2008. 07-/05C✓ NO. 3043097 a��n�o�� _ ❑ ciTr cieaK ❑3 OFFICEOFFINANCIAL ❑ (F} Councii Resolution, (6) Scope of Wock Under 2008 Right-of-Way Mainte�ance Assessment, _PLqNNINGCOMMiSSION _ _CIBCOMMITiEE _ _ STAFF _ _DISTRICTCOUNCIL _ 3UPPORTS WHICH COUNGL O&IECTIVE� PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: i. HasthispersoNfrmeverworkedundera�onhactforthisdepartment? YES NO 2. Has this person/firtn ever been a city employee? YES NO 3 Does this persoNfirtn possess a skill not nortnaily possessetl by any current city employee� YES NO Explain all yes answers on separete sheet antl attach to green sheet iINITIATINGPROBLEM, ISSUE, OPPORTUNITY(WHO, WHAT, WHEN, WHERE, WHVj j This will allow for collection of monies to fund the 2008 Program. �pVANTAGE5IPAPPROVED See Above �� =� f. £� ¢ _ � � �*a.� _. . .,.. -. � `�,s� � �� P IF APPROVED CIVIL SERVICE COMMISSION fOTAL AMOUNT OF TRANSACTION $ �� ui=a�w,a � FUNOMG SOURCE : lssessments, Aids, Fund Balance FINANCIAL INFORMATION (EXPL4IN) GLE9z COST/REVENUE BUDGETED (CIRCLE ONE) �YF� NO ACINiN NUPABER 42310 through 42366 �V � �� „ . � � � � :�� „ � � � � � � � � �� ' � �� , � � � �� ,�� ,� � � , � � � � � � �, .�� . �� . � . � � � � � � � � � � � � � � � � � � �� ' � �� , °, .' , , ,„ . � � � . � � � � . � �� , � � �� I , � � � , , � � � � . i �,,� „_ � �� ,� ., ,� � . .�, . , .,, ��, ��, 07-/D �"5' (Attachment to GS# 304309'n (G) SCOPE OF WORK UNDER 2008 RIGHT OF WAY MAINTENANCE ASSESSMENT The purpose of the Public Hearing is to consider the leve] of service for Right of Way maintenance to be performed in the Crty of Saint Paul in 2008 and to consider the cost of such service to be assessed against benefited properties in accordance with Chapter 62 of the Admimstrative Code. The particular seroice to be performed and the estimated costs as proposed by the appropriate City departments are as follows: CLASS I-A - DOWNTOWN STREETS Descrirotion: Class I-A service will be performed on all downtown streets (face of curb to face of curb) within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick)). Pr000sed 2008 Level of Services: The downtown streets wil] be swept three times per week and flushed five times per week. All routine mamtenance, including patching, repairmg of street surfaces, tree trimming, streetlight maintenance, and snow plowing wil] be performed on an as-needed basis. Proposed Assessment: All Class I-A service will be assessed at a rate of $12.88 per assessable foot for all. CLASS I-B - DOWNTOWN STREETS -- BRICK) Description: Class I-B service has been performed on all downtown brick streets (face of curb to face of curb): St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha; Market St., Kellogg Blvd to Fourth St.; Market St., Fifth St. to Sixth St.; Washington St., Kellogg to Fourth St.; Fourth St., St. Peter St. to Washington St.; Fifth St., Market to St. Peter St.; Sixth St., Market to St. Peter St.; Kellogg Blvd., north side; Wabasha St, just west of Minnesota (Wild) Club and ad�acent to Xcel Arena; and Kellogg Blvd., south side: Seventh St to the RiverCentre Parking Ramp. Proposed 2Q08 Level of Sexvices: The above listed downtown brick streets will be swept three times per week and flushed five times per week. All rouhne maintenance including patching repairing of the bnck surfaces, tree trimming, streetlight maintenance, and snow plowmg will be performed on an as-needed basis. Proposed Assessment: All Class I-B service will be assessed at a rate of $1535 per assessable foot for all. Page 1 of 5 07 /D�� (Attachment to GS# 3043097) (G) CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descnption: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedesh traffic and have frequent business or commercial properhes fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Sueet, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Proposed 2008 Level of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance including patching, repairing of street surfaces, sidewalk maintenance, right of way tree maintenance and trimming, streetlight mamtenance, and snow plowing will be done on an as-needed basis. Proposed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be $6_80 per assessable foot and the residential property rate wil] be $2_78 per asszssable foot. CLASS III - ALL RESIDENTIAL STREETS Descriotion: Class III service would be performed on all residential streets including oiled streets, paved streets and intermediate type streets. Proposed 2008 Level of Service: Res�dential streets, including oiled, paved and intermediate streets, will receive a thorough cleaning m the spring which mcludes sweeping and flushmg. Patching, repair work, sidewalk maintenance, right of way tree maintenance and tnmming, streetlight maintenance, and snow plowing wi11 be done on an as-needed bas�s. To further improve service and efficiency, a new chip sealing policy became effective in 2000: All residential streets (oiled and paved) will be chip sealed on an 8 year cycle. One-eighth of these residential streets (a total of 64 miles) will be chip sealed each year. In the fall leaves will be picked up from these stteets. Pxonosed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be $5_l l per assessable foot and the residential property rate would be $2_64 per assessable foot. Page 2 of 5 07 /o� (Attachment to GS# 304309� (G) CLASS IV - ALL OILED AND PAVED ALLEYS Description: Class IV service would be performed on all oiled, paved and intermediate type alleys within the City. Proposed 2008 Level of Service: All oiled, paved and intermediate alleys will be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. To further improve service and efficiency, a new chip sealing policy became effective in 2000: All residential streets (oiled and paved) will be chip sealed on an 8 year cycle. One-e�ghth of these residentia] streets (a total of 64 miles) will be chip sealed each year. Pr000sed Assessment: The proposed assessment rate is $.94 per assessable foot for commercial property and $.60 per assessable foot for res�dential property. CLASS V -UNIMPROVED STREETS Descrigtion: Class V and service will be performed on unimproved streets. By unimproved, we mean those streets that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never perihoned for theix impxovement nQr have there been any assessments ]ev�ed. Because they are City rights-of-way, the City has the responsibility to perform minima] repairs and maintenance work to reduce hazards. Proposed 2008 Level of Services: The maintenance and repair of these streets will consist of patching, minor blading, placmg of crushed rock and other stabilized material, right of way tree maintenance and trimming, streetlight maintenance, and snow plowing in order to make them passable and reduce hazazds. Pr000sed Assessment: The proposed assessment rate on unimproved streets is $2_69 per assessable foot for commercial property and $1_51 per assessable foot for residential property. Page 3 of 5 07 /D�S' (Attachment to GS# 304309'n (G) CLASS VI - UNIMPROVED ALLEYS Descriotion: C1ass VI service will be performed on unimproved alleys. By unimproved, we mean those alleys that have not been developed for one reason or another. They are platted Crty rights-of-way; however, the abutting residents have never petirioned for their improvement nor have there been any assessments ]evied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Proposed 2008 Level of Serv�ces: The mamtenance and repair of these alleys will consist of patching, minor blading, placmg of crushed rock and other stabilized material m order to make them passable and reduce hazards. Proposed Assessment: The proposed assessment rate on ummproved alleys is $.42 per assessable foot for commercial property and $.28 per assessable foot for residential property. Page 4 of 5 v�-/o� (Attachment to GS# 304309'n (G) � 2008 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spendin� Assessments Maint. Program $19,760,418 $14,512,180 Forestry $2,313,739 $2,313,739 Sidewalks $543,856 $543,856 Bridge $1,335,145 Sb'eetlight MECe $3,261,698 $3,261,698 Total $27,214,856 $20,631,473 Municipal State Aid Trunk H�ghway Aid County Aid Miscellaneous Receipts Financing Aids/Fees Use of Fund Balance $3,130,960 $2,117,278 $1,335,145 $4,466,105 $2,117,278 Page 5 of 5 $1,673,575 302,264 333,466 2,156.800 $A,466,105