06-990Council File # �� 9 g l�
Green Sheet # �3$�
RESOLUTION
CITY
Presented By:
Referred To:
Committee:Date:
/3
1 WHEREAS, the City of Saint Paul, Police Department, has received a 2005 Urban Area Security Initiative
2 Grant; and
3
4 WHEREAS, this grant provides funding for overtime to monitor critical infrastructure in the City of Saint Paul;
5 and
WIIEREAS, the City Council authorized the City of Saint Paul to enter into the attached grant agreement on
September 27, 2006 (council file #06-901); and
9
10
11
12
l3
14
15
16
17
18
19
WHEREAS, A 2006 financing and spending plan needs to be established for this grant; and
WHEREAS, the Mayor, pursuant to Section 10.Q71 of the City Charter, does certify that there are funds
of $144,085 available for appropriation in excess of those estimated in the 2006 budget; and
WHEREAS, the Mayor recommends the following changes to the 2006 budget;
CUI2RENT
BUDGET
20 436-Special Projects
21 FTNANCING PLAN:
22 34202 - 2005 Urban Area Security Tnitiative Grant
23 3799 - Other Federal Direct Grants-State
24
25
26 "1'otal Changes to Financing
27
28 SPENDING PLAN:
29 34202 - 20Q5 Urban Area Security Initiative Grant
30 0141 - Overtime
31 0439-Fringe Benefits
CHANGES
144,085
AMENDED
BUDGET
144,085
144,0 5
0
124,160
19,925
0
124,160
19,925
32 Total Changes to Spending 4, 5
33
34
35 BE IT RESOLVED, that the City Council approves these changes to the 2006 budget.
Requested by Department of:
.ldopted by Council:Date: //���jJp�
Adoption Certified by Council Secretary:
33y: i/ � USdi�
Approved by o: ate: � p,(�
]3v:
PAUL, MINNESOTA
Police
By: � �
Ap ove by F
By:
Form ved by
By:
Appr v ayo
Bv:
for Submission to Council:
Q \FiscalWO&CR�2006�2005UfbanAreaStratlm(iGrt2006finanangspend�ng.xis
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
- __
0�-�90 �
DepartmenUofficelcouncil: Date Initiated:
P PoliceDeparmient 0� CT-06 ' Green Sheet NO: 3033381
- -- - -� - — -- ------------ -- -- -- ---- - - -
Contact Person 8 Phone: � Departrnent SentTo Person Initial/Date
Chief,bhn Hartington � � � 0 �polic DeoarOn _ J P ol_ce D�arlmen�_ _______ _ �
266-5588 AsSign ', 1 pWiceDeL_0rh_n_@n ' �oliEeDe7par[cnen[ _' "__'_ _ _
Must Be on Council Agenda by (Date): � Number y �p�anci2l Services__.__�¢ecto� Financial5e
Por — -- _ _- � �
- - - - � � - Routing 3 C�t�At[2rney . __ __ __CdyA[torney_ __ _ _
Doc. Type: RESOLUIION W/$ YRANSACI - 4 �4laYOr_'s Otfi� _ T � Ma�or __ __ __
Order _ _.___ -. ' __-__ �
-_� _ ._.- � --_
___ _
� 5 ,CoupcO_____,____, _ __ CityCouncil_,_ _' ____ __ __
E-DocumentRequired: Y _ _-_--___-_�_ -_ .. - _.. _
DocumentContact: AmyBrown 6 City_CI_erk____________�____CityClerk__ .__. _
_ _ _ -_ _ _ _ _ _ __.-
ConWCtPhone: 266-5507 ' � 7 PoliceDepartln�___ -�._�__PoLceDepar_finent _,
_ __'__.___.___:_....-____ -_-._-____
_ _- `__ _ __ _ _ __ _ _ ___'
ToWI # of Signature Pages (Clip All Locations for Signature)
- _ - _. _ __ -_ __ _ . _ _. _
___-_ _ __- .-.-_ � __ __ __ -- _.
Action Requested: ,
Signatures on the attached council resolution accepting a 2005 Urban Area Security Init�a[ive Grant and establishing a 2006 financing
and spending plan for the grant. �'
Recommendations: Appro�e (A) or Reject (R).
_ _ _ ___ Planning Commission
CIB Committee
� Cmi Se�.ice Cammiss�on
. __ _ ., ___ ___. _ ___. _. _ ._ ___._. ___-__ _._ _ __ __ _ . __ _
Personal Service Contracts Must Answer the Following Questions:
1 Has this person/firm e�er worked under a contract for this department?
Yes No
2. Has this person/firtn eeer 6een a city employee?
Yes No
; 3 Does this persoNfirm possess a skill noi normally possessed by any
�� cu`rent city employee?
- Yes No
, Expiain all yes answers on separate sheet and attach to green sheet �,
- _- _ _____-_____ _ Y'. _ ________._-._-.-________.______-- _. __ _ .
Initiating Problem, Issues, Opportuni ho, What, When, Where, Wh I
'['he City Council autharized the City of SainY Paul ko enter into a 2005 Urban Area Security Initiative Grant agreement on September 27,�
2006 (a�uncil fde #06-901-see attached). A 2006 fmancing and spending plan needs to be established for this grant.
- - --- -- -- --� -- �-- - -�- --�- - - - - �
AdvanWpeslfApproved: ,
Che 2005 Urban Area Secuxity Init�ative Grant provides funding fox overtime to momtor critical infrastructure in the City of Saint Paul. ;
- - - - - - - __ -- --- -- ----- ---
���-�� --_ _i
None VantapesifApprovetl: �� ,� � � �
-- -- -- --
� Disadvantages if NotApproved:
� i nabiiity to use grant funds to momtor critical infrastructure in the City of Sai�t Paul.
Total Amouot of �
Transaction: 144 Cost/Revenue Budgeted:
Fundina source: State of Minnesota Activiri Number: 34202
F inan cia l Information:
(Explain)
October 5, 2006 92:4$ PM Page 1
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'ts
The attached resolution establishes a spending and financing plan for an Urban Area
Security Initiative grant that SPPD received from the Department of Homeland Security
for overtime charges incurred while monitoring critical infrastructure within the city.
City Council authorized the agreement by resolution last month (CF #06-901). The grant
totals $144,085 in 2006 and requires no city match. The spending plan allocakes the
funds to overtime + fringes. OK to sign.
Scott
DCt� - �I�ID
HSEM Grant � 2005-UASI-00739
STAT`E OF NIINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv.
Division of Homeland 5ecuriiv'and Emereencv Management 444 Cedar Street Suite 223. St. Paul.
Minnesota 55101-6223 ("State") and Citv of St Paul 1 S W Kelioe� BoulevarrL St. Paul. Mi.nnesota 55102
("Cscantee"}.'
Recitals
L3nder Minn. Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to allocate and disburse
federal funds made available through the Depaxtment of Homeland Security and is empowered to enter
into this grant contract.
The State is in need of the distribution of federal funds to eligible grant recipients pertanung to the 2005
Homeland Security Grant Prograin, Awazd Number 2005-GE-TS-O� 19, to purchase equipment for
protecting first responders and strengthen terrorism response capabilities by pzoviding funding for
exercises, training, planning and organizational activities.
The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State.
Grant Contract
Term o£ Grant Contract
1.1 Effective dafe: October 2Q. 2005 or the date the State obtains all required signatures under
Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is
fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause
4.2 of this gcant contract. Reimbursements will only be made for those expenditures made
according to the terms of this grant contract.
1.2 Expiration date: March_ 31 or until all obligations have been satisfactorily fulfilled,
whichever occurs fizst.
13 Survival of Terms. The following clauses survive the expiration or cancellation of this grant
contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and
Endorsement; 13. Governing Law, Jurisdiction, and Venue; and I5. Data Disclosure.
Z Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2005 Homeland Security Grant Program Application,
Attachment A, which is attached and incorporated into this gant contract. Approved equipment,
exercise, training, plannang, organizational, and/or management and administration costs identified
in Attachment A were approved from the 2005 Homeland Security Grant Program Guidelines
incorporated into this grant contract by reference.
2.2 Comply with a11 program guidelines specified in the 2005 Homeland Security Progtam Grant
Application Packet provided to the Grantee by the State, and will comply with the standazds and
requirements attached and incorporated into this grant contract. These addifional standazds and
requirements are the following:
a Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this
grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant
contract.
2005 Homeland Security Program (04/OS) Page 1
a�-��o
HSEM Grant # 2005-UASI-00739
a Grantees receiving $100,000.00 or more must complete and retum the Certification Regarcling
Lobbying form, labeled Attachment A, which is attached and incozporated into this grant
contract.
23 Funds approved under this gravt contract shall be used to supplement, and shall not be used to
suppiant, non-federal funds dedicated to this effort. The Grantee may be required to supply
documentation certifying that a reduction in non-federal resoutces occurred for reasons other than
the receipt or expected receipt of federal funds.
2.4 Provide all necessary training to their employees conceming the use of equipment purchased
through this grant contract, and shall not permit the equipment to be tampered with or operated by
individuals who aze not properly trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and beaz
a11 costs of maintenance, repair and/or replacement related to equipment. Equipment purchased
through this grant contract is the property of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently mazked as
follows: "Purchased with funds provided by the U.S. Departrnent of Homeland Security".
2.7 Comply with atl program guidelines specified in the 2005 Homeland Security Grant Program
Guidelines provided to the Grantee by the State and incoxporated into this grant contract by
reference. Specifically, the Grantee is required to develop, implement, and adopt National Incident
Management System (NIMS), and Homeland Security Presidential Directive (HSPD) that is
comprised of 8 initiatives in their jurisdiction and the Grantee is required to document and submit
documentation to the 5tate to support proof of compliance.
3 Time
The Cnantee must comply with all the time requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for ali services performed by the Grantee under this grant
contract as follows:
(1) Compensation. The Grantee will be reimbursed an amoucit not to exceed $144�5.�
accordang to the breakdown of costs specified in Grantee's 2005 Homeland Security Grant
Program Application, Attachment A, which is attached and incorporated into this o ant contract.
The CTrantee will submit a written change request for any substitution of budget items in
Attachment A, or any deviation of more than 15% from the approved budget category amounts
in Attachment A. Change requests for substitutions of budget items, or a deviation of more than
15% from the approved budget category amount must be given in writing to the State's
Authorized RepresentaSive and at least 60 days prior to the Expiration date of this grant contract.
Grantees whose requests have been approved will be notified in writing by the State's
Authorized Representative to the Grantee's Authorized Representative. Requests must be
approved prior to any expendihue by the Grantee.
(2) Matchzng Requirements. (If Applicable.) Grantee certifies that the following matching
requirement, for the grant contract, wili be met by the Grantee: $0
(3) Totat Obligation. The total obligation of the State for all compensation and reunbursements to
the Grantee under this grant contract will not exceed $144,085.00.
4.2 Payment
2005 Homeland Security Program (04/OS) Page 2
Q(� -9%U
HSEM Grant # 2005-UASI-00739
(1) Grant Billing For»z The State will promptly pay the Grantee after the Grantee presents a Grant
Billing Form for the services actually per£ormed and the State's Authorized Representative
accepts the invoiced services. C'lrant Billing Form must be submitted timely and according to the
following schedule:
a Grantee will submit the Grant Billing Form along with copies of Crrantee's itemi2ed invoices
for actual costs incurred at least bi-annually due June 30 and December 31 foz the life of the
gsant, but not more often than monthly and within 30 days of the period covered by the Grant
Billing Form.
b. Expenditures for each state fiscal yeaz (7uly through June) of this grant contract must be for
services satisfactorily performed within applicable state fiscal yeaz. Final Grant Billing Form
pertaiaing to the fizst state fiscal yeaz of this grant contract must be received by the State no
later than August 15, 2005. Reunbursements from the second state fiscal year may
commence on or after 7uly 1, 2005. The final Grant Billing Form pertaining to the second
state fiscal year of this grant contract must be received by the State no later than August 15,
2006. Reimbursements from the third state fiscal yeaz may commence on or after July 1,
2006. The fmal Grant Billing Forzn pertaining to the third state fiscal year of this grant
contract must be received by the State within 45 days of the Expiration date of this grant
contract.
a Grantee will submit fmancial and narrative performance reports at least bi-annually due June
30 and December 31, for the llfe of the grant, but not more often than monthly. The nanative
performance report shall consist of a comparison of actual accomplishments to the approved
work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this
grant contract will he made from federal funds obtained by the State through CFDA # 97.067,
Public Law 108 334 Department of Homeland Securitv Appropriations Act of 2005. The
Grantee is responsible for compliance with all federal requirements imposed on these funds and
accepts fu11 financial responsibility for any requirements imposed by the Grantee's failure to
comply with federal requirements.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's
satisfaction, as determined at the sole discretion of the State's Authorized Representative and in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The
Grantee will not receive payment for wozk found by the State to be unsatisfactory or performed in
violation of federal, state, or local law_
Authorized Representative
The State's Authorized Representative is Shazon Olson Grants S ep cialist Division of Homeland
Securitv and Emer�encv Management 444 Cedaz Street Suite 223 St. Paul MN 55101, phone
(6511201-7422, fax (6511 296-0459, or his/her successor, and has the responsibility to monitor the
Grantee's performance and the autl�oriry to accept the services provided under this grant contract. If
the services aze satisfactary, the State's Authorized Kepresentative wiil certify acceptance on each
Grant Billing Form submitted for payment.
The Grantee's Authorized Representative is Paul Meffert Ser¢eant City of St. Paul. 367 Grove
2005 Homeland Security Program (04(05) Page 3
lJ(��90
HSEM Crrant # 2005-UASI-00739
Street St Paul Minnesota 55106 phone (6511266-5680 fas (6511266-5542. If the Grantee's
Authorized Repzesentative cbanges at any time during this grant contract, the Grantee must
immediately norify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The C,rantee may neither assign nor transfer any rights or obligations under this
grant contract without the prior consent of the State and a fu11y executed Assignment
Ageement, executed and approved by the same parties who executed and approved ttus grant
contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be
effective until it has been executed and approved by the same parties who executed and
approved the original grant contract, or their successors in office.
73 Waivea If the State fails to enforce any provision of this grant contract, tl�at failure does not
waive the provision or its right to enforce it.
7.4 Grant Coxtract Cnmplete. This grant contract contains a11 negotiations and agreements
between the State and the Grantee. No oYher understanding regazding this grant contract,
whether written or oral, may be used to bind either parly.
S Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees hazmless from any
claims or causes of action, including attorney's fees incurred by the State, arising from the
performance of this grant contract by the Crrantee or the Grantee's agents or employees. This clause
will not be construed to bar any legai remedies the Grantee may have for the State's failure to fulfill
its obligations under this grant contract. The Grantee's liability is govemed by Minn. Stax. § 466 et.
Seq. and any other applicable law, nale or regulation.
9 State Audits
Under Minn. Stat. � 16C.05, subd. 5, the Grantee's books, records, documents, and accounting
procedures and practices relevant to this grant contract are subject to examination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, foz a minimum of six years from the
end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn.
Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies
to all data created, collected, received, stored, used, maintained, or disseminated by the Crrantee
under tYus grant contract. The civil remedies of 1Vlinn. Stat. § 13.08 apply to the release of the data
zeferred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data refened to in this Clause, the Grantee must
immediately notify the State. The State will give the Grantee instructions concerning the release of
the data to the requesting party before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to
workers' compensation insurance coverage. The Grantee's employees and agents will not be
considered 5tate employees. Any claims that may azise under the Minnesota Workers'
20Q5 Homeland Security Program (04/OS) Page 4
� (� ��9d
HSEM Crrant # 2005-UASI-00734
Compensation Act on behalf of these employees and any clauns made by any third parry as a
consequence of any act or omission on the part of these employees aze in no way The State's
obiigation or responsibility.
12 Publicity and Endorsement
12.1Publicity. Any publicity regarding the subject matter of this grant contract must identify the
State and the Deparfinent of Homeland Security as the sponsoring agency and must not be
released without prior written approval from the State's Authorized Representative. All
publications created with funding under this grant coniract shall prominently contain the
following statement: "This document was prepazed under a grant from the Office of State and
Local Government Coordination and Preparedness (SLCrCP), U.S. Depaztrnent of Homeland
Security. Points of view or opinions expressed in this document are those of tl�e authozs and
do not necessarily represent the official position or policies of SLGCP or the U.S. Department
of Homeland Security." For purposes of this provision, publicity includes notices,
informational pamphlets, press releases, reseazch, reports, signs, and similar public notices
prepazed by or for the Grantee individually or joinfly with others, oz any subcontractors, with
respect to the program, publications, or services provided resulting from this grant contract.
Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authori2e others to use, for federal
govemment purposes: (1) the copyright in any work developed under an award or sub-awazd;
and (2� any rights of copyrigbt to which a recipient or subrecipient purchases ownership with
Federal support. The Recipient agrees to consult with SLGCP zegazding the allocation of any
patent rights that arise from, or are purchased with, this funding.
122E'ndorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdictiun, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue
foz all legal proceedings out of this gant contract, or its breach, must be in the appropriate state or
federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel ttus grant contract at any time, with or
without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will
be entitled to payment, detesmined on a pro rata basis, for services satisfactorily performed.
14.2Termination for Insuffzcient Funding. The State may immediately terminate this grant
contract if it does not obtain funding from the Minnesota Legislature, or other funding source;
or if funding cannot be continued at a 1eve1 sufficient to allow for the payment of the services
covered here. Termination must be by written or fas notice to the Gxantee. The State is not
obligated to pay for any services that aze provided after notice and effective date of
termination. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not
be assessed any penalty if the grant contract is terminated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The State must
provide the Grantee notice of the lack of funding within a reasonable fime of the State
receiving that notice.
143Termination for Failure to Comply. The State may cancel this „usant contract immediately if
tl�e State finds that there has been a failure to comply with the provisions of this grant, that
Z005 Homeland Security Program (04/OS) Page 5
dl� ���D
HSEM Cnant # 2005-UASI-00739
reasonable progress has not been made or tbat the purpose for which the funds were granted
have not been or will not be fulfilled. The State may take action to protect the interests of the
State of Minnesota, including the refusal to disburse addirional funds and requiring the retum
of all or part of the funds already disbursed.
15 Data Disclosure
Under Miun. Stat. § 270.66, and other applicable law, the Crrantee consents to disclosure of its
social security number, federal employer taY identification number, and/or Minnesota tax
identification number, already provided to the State, to federal and state tas agencies and state
personnel involved in the payment of state obligations. These identification numbers may be used
in the enforcement of federal and state taY laws which could result in action requiring the Grantee to
file state tax retums and pay delinquent state tax liabilities, if any, or pay other state liabilities.
1. ENCi7MBRANCE VERIFICATION
Indrvrdual cerir, fies ihai fundt have been encvmbered as
required by Minm. Sfat. §§ I6A.15 mid 16C.05.
Signe�
Date:
Grant
2. G]
The G�antee cert�es Ihat the appropn¢fe per5on(s)
have ezecufed ihe grant confrac[ on behalf of (he Grantee ¢s
reqwred by applicabie �ncles, bylmvs, resoluteons, or ordinances.
By:
Title: C i f of Police
Aate:
Tifle: City Attorney
Date:
By : �,
.
Tit1e:�, Director
Date: �� i
Services
�,
3 CTATL` Al�CN!`V
By:
Titl�
DaU
Dismbution:
DPSlFAS
Grantee
State's Authorazed Representative
By• \
itle: Mayox
�ate:
By:
Titl�e: Director
�
Date: ,..._._.._�.
s
2005 Homeland Security Program (04/OS) Page 6
�(���/9b
AT7ACHMEIJT A
20�5 Urban Area Security Initiative
Grentee Name: St Paul, City of
Number: 2005-ISASt-40739 Amount Requested: ,� //�� Q��
Grantee Address: 15 W Kellogg Soufevasd
City Hall Annex
St Paul
Program Contact: ��/72��
�J��� ��P�P — J`�O�
Major Objectives:
City of St. Paul will be able to provide increased security of critical infrastructure located within its area of
responsibility during periods of Code Orange or Code Yello�t a{ert 4evels.
UAHSS Strategy Link:
Goal 8; Objective A
Page A-1
U t� -��D
� 1
� -
� i
f'ar.=_rzd by��.��s€.Y�€a
Stdrt Menu Admin RFP Menu Grant Menu
6o to 6rant Buduet Overview
User: Sharonl Olson
BUDGEf ITEM DETAIL
j Budget Ovesview�Bnd9et Summary�gudgei Detail��Add Budget Item`
,;;� Critical InfrasYracture PrntecEion: St Pavl CZP
r
Budget Category for this budget item: Operational Activities
Provide a short description for this budgef item (shoutd be u�ique to this budget):
*
Overtime _ . _ _--- --. -- �� - - ..--.:
Provide a more detaifed description Eor Yhis budget item:
for pioiection o4 critical'+nfrastcucture
Enter the dollar amounts associated with the budget item:
Request
$144,085 _QG
Expended: $O.OD
(for Operational Activities)
* = Required Field
Powered by
62nt �: 20D5-llAS.
Grantee: St PaW
5�tus: Grant Funding P
Neip � � ' NOteS I L
Page A-2
DG�
HSBM Grant # 2005-UASI-00739
ATTACHNIENT B
FEDERAL AUDIT REQU�II2EMENTS
For subrecipients that aze state or local eovernments non-profit oreanizations. or Indian tribes
Lf the grantee expends total federal assistance of $SQO,OQO or more per year, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or 1oca1 government has, by January 1, 1987, a constitutional or
statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall pemut
biennial audits, covering both yeazs, if the govemment so requests. It shall also honor requests for biennial
audits by governments that haue an adm inistrative policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients thax aze institutions of hi¢her education or hospitals
If the grantee expends totai direct and indirect federal assistance of $500,000 or more per yeaz, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The
audit shall cover either the enrire organization or all federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable
laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standazds specified in the General Accounting
Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions."
The audit report shall state that the audit was pezformed in accordance with the provisions of OMB Circulaz A-
133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The
federal govemment has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the fmdings and recommendations in the
report, inciuding a plan for cosective action taken or planned and comments on the status of corrective action
taken on prior findings. If conective action is not necessary, a statement describing the reason it is not should
accompany the audit report.
4. The gzantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 199b and OMB Circular A-133.
5. Grantees of fedezal financial assistance from subrecipients are also required to comply with the Single Audit
Act and OMB Circulaz A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2005 Homeland Security PLOgram (04/OS) Page B-1
Oc�'9�0
HSEM Grant � 2005-UASI-00739
7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years.
Q
OMB Circulaz A-133 requires recipients of more tUan $500 in federal funds to submit one copy of the audit
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation D'zvision
1201 East l Oth Street
Jeffersonville, Indiana 47U2
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Mimaesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2005 Homeland Security Program (04/OS) Page B-2
U(� -990
HSEM Grant n 2005-UASI-00739
ATTACHIV�NT C
FEDERAL ASSURANCES
The Applicant hereby assures and certifies compliance wirh att Federal stazutes, regulations, policies, guidelines
and requirements, including OMB Circulazs No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the
Applicant assures and certifies that:
l. It possesses legal authority to apply for the grant; that a resolution, motion or similaz acrion has been duly
adopted or passed as an official act of the applicant's goveming body, authorizing the filing of the application,
including all understandings and assurances contained therein, and directing and authorizing the person
identified as the official representarive of the applicant to act in connection with the application and to provide
such additional information may be required.
2. It will comply with requirements of the provisions oP the Uniform Relocation Assistance and Rea1 Properry
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a
result of Federal and federally-assisted programs.
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of government whose principal employment is in connection with an activity fmanced in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minunum wage and maximum hours provisions of the Federal Fair Labor Standazds
Act.
5. It will establish safeguazds to prohibit employees from using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requixements of law, program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which sha11 be utilized in the
accomplishment of the project aze not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federai Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
9. Tt will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved Aecember 31, 1976, Section :02(a)
requires, on and after Mazch 2, 1975, the purchase of flood insurance in communities wheze such insurance is
available as a condition for the receipC of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of the Departrnent of Housing and
Urban Development as an azea having special flood hazards. The phrase "Federal financial assistance"
2005 Homeland Security Program (Q4(OS) Page G1
�t� -��o
HSEM Grant � Z005-UASI-00739
inciudes any form of loan, gxant guazanty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, oz any other form of direct or indirect Federal assistance.
10. It will assist the Federai �antor agency in its compliance with Section 106 of rhe National Historic
Preservation Act of 1966 as amended (16 ti SC 470), Executive Order 11593, and the Arcbeological and
Historical Preservation Act of 1966 (16 USC 564a-1 et seq.) by (a) consulting with the State Historic
Preservation Officex on the cAnduct of Investigations, as necessary, to identify properties listed in or eligible
for inclusion in the National Register of Historic Places that aze subject to adverse effects (see 36 CFR Part
800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and
by (b) complying with ail requirements established by the Federal grantor agency to avold or mifigate
adverse effects upon such properties.
11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
7ustice and Delinquency Prevention Act, or Yhe Victims of Crime Act, as appropriate; the provisions of the
current edition of the Office of Justice Programs Financial and Administrative Guide for Crrants, M7100.1;
and all other applicable Federal laws, orders, circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Reseuch and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Revaew of Department of Justice Programs and Activities;
Part 42, Nondiscrimination/Equal Employment Oppommity Policies and Procedures; Part 61, Procedures
for Implementing the Nafional Environmental Policy Act; Part 63, Fioodplain Management and Wetland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
13. It wiil comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Tifle II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of JusYice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Depariment of
Jusfice regulations on disability discrunination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, oz
disability against a recipient of funds, the recipient will forwazd a copy of the finding to the O�ce for Civil
Rights, Office of Justice Programs.
15. It will provide an Equal Employment Opporhuiity Program if required to maintain one, where the
application is for $500,600 or more.
16. It wi11 comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure af most new Federal funds withia Lhe units of
the Coastal Barrier Resources System.
2005 Homeland Security Program (04/OS} Page C-2
UC� -� 90
HSEM Grant � 2005-UASI-00739
ATTACF�'�NT D
CERTII� ICATTON REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or wiil be paid, by or on behaLf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awazding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, Ioan, or cooperative a�eement.
(2) If any funds other than Pederal appropriated funds have been paid or will be paid to any person foz
influencing or attempting to infJuence an officer or employee of any agency, A Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shail complete and submit Standard Form-LLL,
Disclosure Form to Report Lobbying in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the awazd
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and
cooperative agreements) and that all subrecipients sha11 certify and disclose accordingly.
This certification is a materiai representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject
to a civil penalty o£not less than $10,000 and not more than $100,000 for each such failure.
Organization Name
Name and Title of Official Signing for Organization
By:
Signature of Official
Date
2005 Homeland Securiry Program (04/OS) Page D-1