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06-915Council File #��- �_v�� Green Sheet # �� RESOLUTION OF SAINT PAUL, MINNESOTA Presented by 13 t WHEREAS, on January 12, 1988 the St Paul City Council approved procedure for re-allocation of 2 Emergency Shelter grant Funds given to the City by the US Department of Housing and Urban 3 Development (HUD) (director entitlement funds); and 4 5 WHEREAS, the City Council authorized this same procedure to determine which non profit organizations 6 to recommend for funding under the State of Minnesota's Emergency Shelter Grant program; and 7 8 WHEREAS, in July of 2�06 the City issued a traditional Request for Proposals which invited eligible non 9 profits to state how they would use ESG funds to serve Homeless in our city; and l0 u WHEREAS, the Federal McKinney BSG (Emergency Shelter Grant Funds) are time sensitive and could be i2 lost to local programs if not allocated and spent in a timely manner, and 13 14 WHEREAS, on September 8, 2006 a review of funding requests was conducted in accordance with the t 5 approved procedure outlined by the City council for the Emergency Shelter Grant Review Committee (cf ]6 88-39), the following recommendations for fixnding were made: t� 18 i9 20 zt z2 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 ao 4] 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Ain Dah Yung Catholic Charities Extended Hours Program Catholic Charities Family Service Center Emma Norton Residence Ethel Gordon Community Care and Shelter Face to Face Youth Drop in Center The Family Place Home of the Good Shepherd RoseCenter Listening House LSS Safe House Feople Incorpoxated Project Home, St Paul Council of Churches St Paul Foundation, Community Sharing Fund Salvation Army Booth Brown Project Hope, SMRLS Theresa Living Center Twin City Community Voice Mail House Ca11sJWest Side Health YWCA 8,500 63,700 27,600 12,600 8,600 8,000 17,600 3,500 19,500 21,100 5,000 26,500 27,600 6,500 18,900 8,700 5,500 26,500 15,500 FURTHER RESOLVED that the City Council of the City of St Paul accepts and approves these recommendations for expenditure of Emergency Shelter Grant Funds; and be it o���� 42 FURTHER RESOLVED, that the City Council Authorizes the appropriate City staffto enter into the a3 contracts with the above otganizations in accordance with state and federal regulations; and be it 44 45 FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the 46 attached changes to the 2006 budget (See Exhibit A); and be it 47 48 Resolved, that the City Council Approves these Changes to the ZQ06 Budget. 49 Adoption Certified by Counci] Secretary BY � ___�L�!' ///�i � G�� Approved Ma Date / �—��� By: Requeste by De artme pt of: By: �'+CS Form Approved y i rne� By: �, Form A r ed y I or S,rib ' ion Council By: ���� -�� � � � . � N -iG �,.� .�'tI \— Adopted by Council: Date //f� //r��,7j/p� � Green Sheet Green Sfieet Green Sheet Green Sheet Green Sheet Green Sheet � �.6 -9�.� Departrnentloifice/council: Date In"rtiated: PE - P��g&Ec000micDevelopment 12SEP-06 Green Sheet NO: 3032712 Contact Person & Phone: Ste�e Rice 66008 Mus�t6 ��ate): y.�r � Doc. Type: RESOLUTION W/$ TRANSACI E-DocumentRequired: N Document Coniact: y Assign Number For Routing Orcler Contact Phone: � � Tofal#ofSignaturePages � (CIipNlLOCationsforSignaWre) 0 lanni ic Develo 1 lannin & E n mi Devel a n 2 ' an 'aI rvi ffice Financial Servi 3 ' Att � 4 a or's Otfice Ma r/A ' nt 5 n � Q' Cooncil 6 'nan ia rvices ffice BSnancisl ervi Approval of the allocation of federal Emergency Shelter Grant Progam funds to listed non profit agencies for the purpose of assisting [hem to provide a wide range of service [o people who aze "homeless" or "at risk of becoming homeless." Recommendations: Appro�e (A) or Reject (R): Planning Commission CIB Commiltee CiNI Ser�rice Commission Personal Service Contracts MustMswerthe Following Questions: 1. Has this persoNfirtn e�er worketl under a contract for this departmeM? Yes No 2. Has this persoNfinn e�er been a city employee? Yes No 3. Does this person/firtn possess a skill not rrortnally possessed by any cuirent city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity (Who, Wha; When, Where, Why): The DepaRment of Housing and Urban Development provided Emergeny Shelter Cttant funds to the City for the pwpose of providing emergency shelter and services to homeless individuals and those at risk of homelessness. Advantages RApproved: Shelter and services will be provided to more than 3800 meq women and children who aze homeless during 2006 and 2007. DisadvanWges ifApproved: None Disadvantages If Not Approved: Agencies recommended for grants may have to curtail or close services. Some members of the client populations may suffer illness or death because of exposure to the elements. Others may be forced to use emergency shelter at a cost to the taacpayer which is many times greater that the iniAal cost of assistance. TotalAmountof � Transaction: Funding Source: Fedefal ESG funding Financial Information: (Explain) CostlRevenue Budgeted: Y ' ActivityNUmber: P��QQ�9�0-0J�47$'I999 � �ouncii Research Center � S�P 2 � ZDO6 September 12, 200612:09 PM Page 1 ���� �������� �� — �ic� r°. 5' � z N y rn II I Fn w A W 00 N O O O O A W N m.<o -��rn� � �ro�r-zm � mmc�na � � � 5' `—' � ^ m m �°a `� � 3 � m c � n ? �. y y � � ��n [^ _ � co y �. � p m m � - A� s 0 � -� m �c C^ '-� ° c o C� � � a�o � �-s � o Z =• %: �' � — �� � g ° n��'a° �'y �' T • �� o `' �`�u D n, �-�'a a o o�^o �� N m� � o� �n '� C� ° � °:� o w rn m � ° c � � � � `-° � "' 1. 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N 2006 Discussion Notes of Emergency Shelter Grant Review Committee leading to recommendations to the Mayor and City Council for Grant Funding September 8, 2006 Attendine: Jim Anderson - Ramsey County Ellen Biales - City Council Representative Jeremiah Ellis - Congresswoman McCollum's office Nancy Homans, - Mayors office Representative Maria Paulson - HUD Pat Leary - State of MN Dept or Human Services, State ESG Steve Rice - PED Staff Unable to attend: Becky Hicks — Title 1 St. Paul Schools Signe Lawson Jones -Tubman Alliance Andrea Ferstan — United Way Notes from the meeting or the ESG RFP Review Committee as established by City Resolution (CF 88 39) which convened at 9:30: AM, September 8, 2006 at 25 West Fourth St , 13�' floor conference room B, St Paul, MN. The Response There were 19 responses to the RFP. A minimum of 60 agencies were notified. The RFP was issued by the City Contracts and Analysis office. Changes from last year The net amount of funds available for grants totaled $331,400. This is approximately $400 more than the previous year. The total of the requests were $500,816. This was 151 % of available funds. It was noted that all agencies are delivering services acceptably to the homeless population. One of the applications was new to this funding source. It came from The Salvation Army Booth Brown House which on contract from Ramsey County takes in homeless youth. Unlike other youth services, this program uses a"placement model" rather than a voluntary self referral modeL They are an eligible recipient and applied to make up for funds lost through Ramsey County cuts. Jim Anderson confirmed that the County was being compelled to make deep cuts with many of their vendors. One grantee from the previous year (The Furniture Warehouse) did not apply. The ownership of that program has been transferred to the Bridges program which serves the Twin Cities. �� - qi.� General notes The missions and service populations of the agencies were discussed briefly. All of the agencies aze believed to have faithfully carried out the tasks that they had identified in their applications. One of the newer agencies to the ESG funding, Ethel Gordon Community Caze and Shelter, was reported to have potentially moved into a permanent home. The stabilization of the program is hopefully underway in the new facility located at 1012 E 7` St. Conversations with the Zoning department indicate that the operation of a transitional housing facility at that site is a permitted use. Concern remains that the program may be overly dependent on a one-on-one warking arrangement with the director, and that the programmatic depth may not be available from the volunteers that help run the program. Pat Leary suggested that something simiiaz to the State practice toward fledgling operations is that they place agencies on a contingencv funding status. This calls for more on-site visits, and review of programmatic contents be helpful . The funds available to grant are only $400 more than last year. The size of the grant recommendations varies in some respect with the numbers of homeless people the agency typically houses. It was also noted that the larger agencies did 5- 8 times more than the smaller agencies. Often the cost per unit-of-service in a larger facility is a third to half of the cost of the smaller agencies. The difference lies in the economies of scale, and the level of service that are provided to the homeless guest. Emergency shelter has the lowest per night cost, and youth shelters the most. State regulations call for a wider and deeper array of services for vulnerable youth. The demand for service among the single populations continues to rise from year to year. The most recent Wilder Reseazch survey confirms this increase. For example the Extended Hours Program at the Dorothy Day Center continues to see as many as 200 per night in the winter. (They used to see 125 per night.) Decisio�s leading to recommendations It was decided to fund for People Incorporated "Safe Haven" project for a second year. It is one of the few programs to conduct outreach efforts to the mentally ill homeless who live under the bridges and out door camps. It was decided to continue funding Ethel Gordon Community Care and Shelter program It was decided to transfer the funds from the formerly funded Furniture Wazehouse program to the Salvation Army Booth Brown Youth Shelter. It was decided to continuing funding Ethel Gordon Community Care and Shelter while reducing their funds so that they are in line with levels of support for similar size. It was decided to fund the remaining grantees at the same levels as last year in keeping with the static level of funds. o� -9�� Matt- Attached is a resolution that provides for the reallocation of $348,842 in HUD Emergency Shelter grant funds to a variety of azea non-profit institutions. The allocation is consistent with past practice and Council statute. The process included the Emergency Shelter Grant Review Committee which contains representatives from Council, the Mayor's Office, H[TD, the County and the State of Minnesota (notes and allocations attached). OK to sign.