06-806Council Pile # �/� — 6 ��p
GreenSheet# 3032012
Presented By:
Referred To:
Committee: Date
i WHEREAS, the Department of Fire and Safety Services applied for 2004 Urban Area Securities Initiative
z Grant of �3,112,690 to purchase a new Computer Aided Dispatch (CAD) system, and
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WHEREAS, the original contract was approved on Council Resolution 04-904, and
WHEREAS, the first timeline extension was approved on Council Resolution 06-189, and
WHEREAS, State of Minnesota, through an amendment to the original grant contract, has extended the end
date of the original grant in order to allow sufficient time for project completion, and
��
NOW THEREFORE IT BE RESOLVED, that the proper City o�cials are hereby authorized and directed to
execute a grant contract amendment for a timeline extension with the State of Minnesota, Department of Public
Safety as provided by the Saint Paul's Department of Fire and Safety Services; a copy if said agreement is to
be kept on file and of record in the O�ce of Financial Services.
Requested by Department of:
& Safetv Services
�
Services:
�
Adopted by Council: Date�i� l0���/1//�
Adoption Certified by Council Secretary:
�
Approved by Ma�or: Date � /f�-j�
�
RESOLUTION
OF SAINT PAUL, MINNESOTA
�
by City Attorney:
Mayor for Submission to Council:
i , /� `. i i . �
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
fl� — $�6
Department/officelcouncii: , Date Initiated: �
FR -Fue ,aA� Green Sheet NO: 3032012
Contact Person & Phone: I �
� Tim Butler ,
� 22&6217 ; yassign
� Must Be on Council Agenda by (Date): � Number
� For
' Routing
Order
0 Fire � ��}�V'U{I
1 �ire _ __ �'� Denartment D'uector �
2 'Citv Attornev � ✓ '
3 S�Iavor's Office MavodAssistant ' � ���
4 CounN __ ____ i
5 G7N Clerk � �ri Clerk �
I
d
Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Approval of the attached Council Resolution authorizing the Department of Fire and Safery Services to enter into a grant contract
amendment for a limeline extension with the State of Minnesota for the 2004 Urban Area Securities Initiatives (UASI) Grant.
idations: Appro� (A) or R
Planning Commission
CIB Committee
Qtil Serrice Commission
t. Has this person/5rm e�er worked under a contract for this department?
Yes No
2. Has this persoNfirtn e�er been a city employee?
Yes No
3. Does this persor✓firtn possess a skill not nortnally possessed by any
curren[ city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The City of Saint Paul had previously been awazded a$3,112,690.00 2004 Urban Area Securides Initiatives grant from the State
Minnesota. The State has granted additional time for the CiTy to complete the services and tasks covered by the grant.
AdvanWges If Approved: I
The City of Saint Paul will be able to complete an upgrade to the Computer Aided Dispatch (CAD) system currenUy used throughout I
Ramsey County and the City of Saint Paul. The CAD upgrade is a major element needed to create and implement a mulri-agenc}�
interoperable voice and data communicarions system to link the City and County to other response agencies throughout the I
I
metropol�tan area and will eventually provide us with statewide communication accessibility. ,
� DisadvantagesHApproved:
None.
Qu r 2 4 zoos
� � Disadvantages If NotApproved:
�i Lost opporiunity to secure adequate funding for critical public safety systems impacting all aspects
'�,, Fire and Safety Services, and Ramsey County public safery agencies.
i
TotalAmountof 3112690
Transaction:
FundingSoufce: Gr2flt
CosURevenueBudgetetl: y
' Financiallnformation:
i
I (Explain)
Activiry Number: 510-35200
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AMENDMENT NO. 2 TO GRANT CONTRACT # 2000-9694
Ol�-�D�
Original Contract Effective date: Au¢ust 1 2004 Total Contract Amount: $3112.690.00
Original Contract Expiration date: November 30, 2005 Original Contract Amount: $3,112.690.00
Amended Coniract Expiration date: September 30 2006 Previous Amendment{s) Total: $ 0.00
Current Amendment Amount: $ 0.00
This amendment is between the State of Minnesota, acting through its Commissioner of Public Safetv. Division
of Homeland Securi and Emer enc Man Qement. 444 Cedar Street. Suite 223, St. Paul. Minnesota 55101-
6223 ("State") and Cin' ^f St Paul 15 W Kello¢E Blvd St. Paul MN 55102 ("Grantee").
Recitals
1 The State has a grant contract with the Grantee identified as Grant Contract 2000-9694 for cost related to
homeland security preparedness activities associated with implementing the Urban Area Homeland Security
Strategy.
2 The State and the Grantee have agreed that additional time is necessary for the satisfactory completion of
this project.
3 The State and the Crrantee are willing to amend the Original Grant Contract and previous amendments as
stated below.
Grant Contract Amendment
In rhis Amendment deleted contract terms will be struck out and the added contract terms will be underlined.
REVISION 1. Clause 1, "Term of Grant Contract", Section 1.2, of the Original Grant Contract and Amendment
No. i are amended as follows:
I.2 Expiration date: �'��• '.�-��w September 30, 2006, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Grant Amendment 02/04
',�
AMENDMENT NO. 2 TO GRANT CONTRACT # 2000-9694 �� /`" �
The Original Grant Contract and any previous amendments aze incorporated into this amendment by reference.
1. ENCUMBRANCE VERIF`ICATION
Individual certifies thnt funds have been encumbered as
required by Mina Stat. §§ 16A.15 and 16C.O.i.
Si�ed:
Date:
Grant Conu�act No. 2000-9694
2. GRANTEE
The Graniee cert f es that the approp�iate person(s)
hwe executed the grant contract on behaljojthe Grantee as
required by applicable articles, byfaws, resolutions, or ordinances.
3. STATE AGENCY
(with delegated authority)
Title:
Date:
By:
Title: Emergency Preparedness Coordinator
Date:
By:
Title Fire Chief
Date:
By:
Title: Assistant City Attorney
Date:
By:
Title• MaVOr
Date:
By:
Title: Human Rights
Date:
By:
Title: Director of Financial Services
Date:
D�str�but�on�
DPS/FAS
Grantee
State's Au[horized Aepresentative
Grant Amendment 02/04 Z
�. �. a � -�a�
AMENDMENT NO.1 TO GRANT CONTRACT # 2000-9694
Original Coahact Effective daze: Aueust 1 2004 Total Contract Amount: $3 112 690.00
prigmal Contract Expiration date: November 30 2005 Original Contract Amount: $3 112 690.00
Amended Contnct Expiration date: Mav 31 2006 Previous Amendment(s) Total: $0.00
Ciurent Amendment Amoimt: $ 0.00
This amendment is between the State of Minnesota, acting through its Commissioner of Public Safetv Division
of Homeland Securitv and Emer�encv Mana�emen� 444 Cedaz Street, Suite 223 St. Paui, Minnesova 55i"vi-
6223 ("State") and Citv ^f a v�„i t 5 W Keltnvg Rlvd, St Paul IvII�T 55102 ("Grantee").
Recitals
1 The State has a grant contract with the Grantee idenrified as Grant Contract 2000-9694 for cost related to
homeland security prepazedness activities associated with implementing the Urban Area Homeland Security
Strategy.
2 The State and the Grantee have agreed that additional time is necessary for the satisfactory completion of
this project.
3 The State and the Grantee aze willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
In this Amendment deleted contract terms will be struck out and the added contract terms wid] be underlined.
RE'VISION 1. Clause l, "Term of Grant ContracY', Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: "T �- �n �nn� Mav 31, 2006, or until all obligations have been saksfactorily
fulfilled, whichever occurs first.
REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Grant Amendment 02/04
�� � p� -go�
AMENDMENT NO.1 TO GRANI' CONI'RACT # 2000-9694
Except as amended herein, die terms and conditions of the Original Giant Contrnct and all previous
amendments remain in fiill force and effect.
By execution of this amendment, the terms and conditions of the Original Grant Contract and all previous
amendments aze expressly restated and reaffumed.
1. ENCUMBRANCE VERIFICATION
Indiridual catifirs that funds have been encumbered as
reguired by Minn. Stai. 16A.15 and 16C.05.
s��aa:
ORdGWAL SfGNED
Dau:
Crcant Commct
2. GRANTEE LBY MARY ERIC�CSOIV
The Grantee cenifiu that tke appropriate person(s)
hm�e arecuted the grant contract on 6ekalJojthe Grantee ¢s
requiretl by apPlica6le artic[es. 6y[aws. ruo�Iutions�9r ordinm
sy: / ---�� s°`�. /
Tifle: Emergen y Preparedness Coordinator
Date: �����
B l �
Tide: Fire ief
Dat
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Ti
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Ticle:
Dat�e: �
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BY� A
Title\'
Date:
BY � ��� :�{]� � ��/�
� le: Director of Financial Services
� Date : � vl� g�
Dism'hu6an:
DPSJFAS
Grar�t�c
State's Autt�u'ized RepresenmCVc
Grant Amendment 02/04
a��g��
STATE OF i�IIlKNESOTA
GRANT CONTRACT
Grant Coniract#2000-9694
This grant wntract is beriveen the State of Minnesota, acting through its Commissioner of Public Safety. Division of
Homeland Security and Emer�encv Management 444 Cedar Street Suite 223 St Paul Minnesota 55101 ("State") and
Citv of St. Paul_ 15 W Kelloe� Blvd St Paul l�I 55102 ("Cnantee").
RecitaLs
1 Under Minn. Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to enter into this grant contract.
2 The State is in need of the distribution of federnl funds to eligible grant recipients pertaining to the 2004 Urban Areas
Security Iniriative Cnant Program, Award Number 2004-TIT-T4-0020, for costs related to homeland security
prepazedness acrivities associated with implexnenting the Urban Area Homeland Security Strategy.
3 The Grantee represents that it is duly gualified and agrees to perform all services described in thi's grant contract to the
satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: Aup_ust 1. 2004. or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whibhever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and the
Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration date: November 30. 2005, or until all obligafions have been satisfactorily fulfilled, whichever occurs
first.
13 Survival of Terms. The following clauses survive the expiration or cancella6on of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices ; 12. Publicity and Endorsement; 13. Goveming Law, Jurisdicfion,
and Venue; and 15. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2004 Urban Area Strategic Initiative Grant Program Application, Attachment A,
which is attached and incorporated into this grant contract. Approved equipment, exercise, training, planning,
and/or management and administration costs identified in Attacl�ment A were approved from the 2004 Urban tlrea
Strategic Initiative Grant Progrun Guidelines incorporated into tYris grant contract by reference.
2.2 Comply with all program guidelines specified in the 2004 Urban Area Strategic Initiative Grant Application Packet
provided to the Grantee by the State, and will comply with the standards and requirements attached and
incorporated into this grant contract. These additional standards and requirements are the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federal Assurances, labeled Attachxnent C, which is attached and incorporated into this grant contract.
a Grantees receiving $100,000.00 or more must complete and retum the Certification Regarding Lobbying form,
labeled Attachment D, which is attached and incorporated into this grant contract.
23 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Cttuitee may be required to supply documentation certifying that a
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
2.4 Provide all necessary training to their employees conceming the use of equipment purchased through this grant
contract, and shall not pennit the equipment to be tampered with or operated by individuals who are not properly
trained.
2:5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear all costs of
maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Grantee.
3 Time
The ('Trautee must comply with all the time requirements described in this grant contract. In the performance of this
gant contract, time is of the essence.
2004 Urban Areas Homeland Security (07/04)
p�,-gC�(.�
Grant Contract #2000-9694
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will b,e reimbursed an amount not to exceed $3.112.690.00 according to the
breakdown of costs specified in Grantee's 2004 Urban Area Strategic Initiative Grant Pro�am Application,
Attachment A, which is attached and incorporated into this gant contract. The Grantee will submit a written
change request for any substitufion of budget items in Attachment A, or any deviarion of more than 15% from
the approved budget category amounts in Attachment A. Change requests for substitutions of budget items, or
a deviafion of more than 15% from the approved budget category amount must be given in writing to the
State's Authorized Representative and at least 60 days prior to the Expiration date of this grant conhact.
Grantees whose requests have been approved will be notified in writing by the State's Authorized
Representative to the Grantee's Authorized Representative. Requests must be approved prior to any
expenditure by the Cn�autee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: 0 000.00.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $3112,690.00.
4.2 Payment
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Grant Billing Foixn
for the services actualiy performed and the State's Authorized Representative accepts the invoiced services.
Grant Billing Form must be submitted timely and according to the following schedule:
a. Grantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices for actual
costs incurred at least bi-annually due 7une 30 and December 31 for the life of the grant, but not more often
than monthiy and within 30 days of the period covered by the Grant Billing Form.
b. Expenditures for each state fiscal yeaz (Ju1y through June) of this grant contract must be for services
satisfactorily performed within applicable state fiscal year. Final Grant Billing Form pertainnig to the first
state fiscai year of this grant contract must be received by the State no later than August 15, 2005.
Reimbursements from the second state fiscal yeaz may commence on or after July 1, 2005. The final Grant
Billing Form pertaiiung to the third state fiscal year of this grant contract must be received by the State
within 45 days of the Expiration date of trus grant contract.
c. Grantee will submit £uiancial and nazrafive performance reports at least bi-annually due June 30 and
December 31, for the life of the grant, but not more often than monthly. The nazrative performance report
shall consist of a comparison of actual accomplishments to the approved work plan in Attachment A. These
reports must be submitted before reimbursement will be paid. _
(2) Federal funds. (Where applicable, if blank this secrion does not apply) ]Payments under this graut contract
will be made from federal funds obtained by the State through CFDA'# 97.008. Public Law 108-90, the
Department of Homeland Security A��rooriations Act 2004. The Grantee is responsible for compliance with
all federal requirements imposed on these funds and accepts full financial responsibility for any requirements
nnposed by the Grantee's failure to comply with federal requirements.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discrerion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, ru1es, and regulations. The Grantee will not receive payment for wark
found by the State to be unsatisfactory ar performed in violation of federat, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Boyd Rasmussen. Grants Specialist Division of Homeland Securit�and
Emergency Management 444 Cedar Street Suite 223 St Paul MN 55101-6623 (651) 282-5392, or his/her
2004 Urban Areas Homeland Secisiry (07/04)
Of�,g p�
GrantContract#2000-9694
successor, and has the responsibility to monitor the Grantee's perfoimance and the authority to accept the services
provided under tlus gant conhact. If the services are satisfactory, the State's Authorized Representative will certify
acceptance on each Grant Billing Form submitted for payment.
The Cnantee's Authorized Representative is Matthew Bosh�om_ Emer�v Prepazedness Coordinator. City of St.
Paul 100 East llth Stree� St Paul MN 55101 (6511228-6215. Ifthe Cmntee's Authorized Represeatative
changes at any time during this gant contract, the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 AssignmenL The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and appmved this gant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
73 A'aiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regazding this grant contract, whether written or oral, may be used to
bind either pariy.
8 Liability
The Grantee must indesnnify, save, and hold the State, its agents, and employees harmless from any clans�s or
causes of action, including attomey's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies
the Crrantee may have for the State's failure to fulfill its obligations under this gant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract aze subject to examuiation by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data refened to in this clause by either the Grantee or the State.
if the Grantee receives a request to release the data refesed to in this Clause, the Grantee must immediately
notify the State. The State will give the Crrantee instructions conceming the release of the data to the requesting
party before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Any clauns that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees aze in no
way the State's obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
2004 Urban Areas Homelaad Securiry (07/04)
� � /�� �
Grant Contract #2000-9694
releases, research, reports, signs, and similaz public notices prepazed by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the prograui, publications, or services provided
resulting from ttus grant contract.
122 Endorsement. The C.rautee must not claim that the State endorses its products or services.
13 Governing Law, Jnrisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, govems this grant contract. V enue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Raznsey County, Minnesota.
14 Termination
14.1 Termination by the Statz The State may cancel this grant contract at any tixne, with or without cause, upon
30 days' written notice to the Crrantee. Upon tennuiation, the Grantee will be entiUed to payment,
deternuned on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insu,fcient Funding. The State may itnmediately terminate this grant contract if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if fixnding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Tenninafion must be by written or
fax nofice to the Grantee. The State is not obligated to pay for any services that aze provided after notice and
effective date of termination. However, the Grantee will be entitled to payment, detemuned on a pro rata basis,
for services satisfactorily performed to the extent that funds are avaIlable. The State will not be assessed any
penalty if the grant contract is ternrinated because of the decision of the Minnesota Legislature, or other
fiu�ding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding
within a reasonable tnne of the State receiving that notice.
143 Termination for Failure to Comply. The State may cancel this grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for wluch the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the return of all part of the funds already disbursed.
15 Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer taac idenrification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state ta�c agencies and state personnel involved in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state tax laws which could result in
action requiring the Crruitee to file state tax returns and pay delinquent state taac liabiliries, if any, or pay other state
liabilities.
RENIAINDER OF PAGE INTENTIONALLY LEFT BLANK
2004 Urban A,reas Homeland Security (07/04)
C�(��g�C�
Grant Conoract #2000-9694
1. ENCUMBRANC�����5�1'���
Individua(cerfi u at ave een encumbere ar
requ"ved by Minrz SwG §§,7 1 �Q�S�
P]UV t) 4 J
��
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D.
Grant Contract No. 2000-9694
2. GRANTEE
3. STATE AGENCY
By: _
Title:
Date:
The Grnnt¢e cerlifies that the appropriate person(s)
hwe ezecuted tke grant convact on behaljof the Grantee as
reguired by applicable mticlu, bylaws, ruoluliou, or ordinancu.
BY� � �f�kaaG�r+r-�—_
. ,�
Title: �yIF,?�g,ac,y �.Q.ylF{2�u'J.J£S.T �v���'�"n
Dab
By:
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Dad
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Tii
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By
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By
Title: Director of Einancial Services
Date: u rJ�
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Disuibution:
DPS/FAS
G�antee
Shnte's Authorized Representative
2004 Urban Areas Aomeland Security (07/04) 5
o(� �b(�
ATTACHMENT A
�
\ ��
2004 URBAN AREA
STRATEGIC INITIATIVE
Must be submitted by close ofbusiness OS/14l04
ction Ciry of Saint Paui
:t Name Matthew 8ostrom Pnone ;651, 2�
ritie Emergeney Preparedness Coordinator
:s 100 East 11th S#reet
Saint Paul county Rarnsey SEate: MN zip
Address matt.hostcnrnha ci.stoaul mn.us Fax Number �;�( ; 'I.):22
Please enter the amounf awarded to yourjurisdicfion for
Amouot this grant. Contac! XSEM staff if this amount is not known. r;$3z�
ad by County $ - Dis ersed to CitieslTownshi s
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2004 URBAN AREA STRATEGtC INITIATIVE
EQUIPMENT WORKSHEET
Please use the highlighted lines below each category to indicate intended equipment purchases. If
more �ines are required, use those provided on the "Add'I Eqpt Lines" tab.
* UNIT PRlCE SHOULD INCLUDE TAX AND SHIPPING/FfANQLING EXPENSES
`* FIRST RESPONbER ALLOCATfON: Please use fhe drop-down fist to indicate the allocated discipline for the units
(QTY) to be purchased. For example, if seven units are to be purchased for Hazardous Materials, select the HZ value.
if more than one discipline is receivi�g purchased units, specify the aliocation using subsequent lines as shown in the
example.
Discipline LE - Law E�forcement FS - Fire Service
Abbreviations: EMS - Emergency Medical Services HZ - Hazardous Materials
EMA - Emergency Management PW - Pub7ic Works
DPS/HRFnA NIIie 1 lacr
PS - Public Health
GA- Govemmentai Administra8ve
HC - Heatth Care
PSC - Public Safery Communications
b(���a�
2004 URBAN AREA STRATEGIC INITIATiVE
2. Explosive Device Mitigation & Remediation Equipment
_ (Bomb Squads ONLY)
Item Unit Price* QTY Totai Discipline** State
— Use
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2004 URBAN AREA STRATEGIC INITIATIVE
Search and Rescue E ui ment
lYem Urtit Price' QTY Total Discipline** State
Use
$ - $ -
$ - $ -
$ - $ -
$ - $ - �
$ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Sustainment Costs $ _ $
Subtotai g
nociucr-.. o,.... � �...�
3. Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE)
4. Interoperable Communications Equipment
2004 URBAN AREA STRATEGIC INITIATIVE
lYem
I1PC/HCF�A O(N1A I IAM
Unit Price* � QTY
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2004 URSAN AREA STRATEGIC INITIATIVE
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2004 URBAN AREA STRATEGIC INITIATIVE
Item I Unit Price* � QTY � Tota! � Discipline`* I State
Use
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12. CBRNE Reference Materials
10. CSRNE Incident Response Vehicles
nncruccn� ��n. � �...��
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2004 URBAN AREA STRATEGIC tNtTtATIVE
14. CBRNE Prevention and Response Watercraft
�(p-$D�P
2404 URBAN AREA STRATEGIC INITIATIVE
95. CBF2NE Aviation Equipment
�7. Intervention Equipmenf
DPS/HSFM 700A I IASt .,___ . ..
�, ;� ,
�pSM5EM2004 UASI o..,._ n nn
�Totat Equipment Amount Requested $ 3,7�2.sso
2004 URBAN AREA STRATEGtC tNITIATIVE
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F'EDERAI., AUDTT REQUII2EMENTS
For subrecipients that aze state or local oovemments non-nrofit or�anizations or Indian tribes
Grant Contract #2000-9694
ATTACHIV�NT B
If the grantee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a single
audit or a program-specific audit made for the fiscal year in accordance with the temis of the Single Audit Act
Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by January 1, 1987, a constitufional or statutory
requizement for less frequent audits. For those governments, the federal cognizant agency shall permit biennial audits,
covering both yeazs, if the govemment so requests. It shall also honor requests for biennial audits by govemments that
have aa administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or admniistrafive
policies in piace prior to January 1, 1987.
For subrec�ients that are Lstitutions of hieher education or hos ip tals
If the grantee axpends totai direct and ind'uect federal assistance of $300,000 or more per yeaz, the grantee agrees to obtain
a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements for Crrants aud
Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cover either
the entire organization or all federal funds of the organizarion.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and
regulations.
2. The audit shall be made hy an independent auditor. An independent auditor is a state or local govenuxient auditor or a
public accountant who meets the independence standards specified in the General Accounting Office's "Standazds for
Audi� of Govemmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of ONIB Circulaz A-133 (or A-
ll0 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Insfitute of Certified Public
Accounts' (ATCPA) audit guide, "Audits of State and I,ocal Govei�ental Units," issued in 1986. The federal govemment
has approved the use of the audit guide.
In addi�ion to the audit report, the recipient shalI provide comments on the findings and recommendations in the report,
including a plan for coxrective action taken or planned and comments on the status of corrective action taken on prior
findings. If corrective action is not necessary, a statement describing the reason ii is not should accompany the audit
report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent audztor designated by
the grantor shall kave such access to grantee's records and fmancial statements as may be necessary for the grantor to
comply with the Single Audit Act Amendments of 1996 and OMB Circuiar A-133.
5. Grantees of federal financial assistaace from subrecipients are also zequired to complywith the Single Audit Act and OMB
Circular A-133.
6. The Statement of Expenditures form can be used for the scbedule of federa] assistance.
2004 Urbaa Areas Homeland Securiry (07/04) Page $-1
D�e � g� �v
Gzant Contract #2000-9694
7. The grantee a�ees to retain documentation to support the schedule o£ federal assistance for at least four yeats.
8. Reauired audit renorts must be fli ed with the State Auditor's Office Siagie Audit Division and with federal and
state aeencies urovidine federal assistance within six months of the 2rantee's fiscal vear end
OMB Circuiaz A-133 requires recipients of more than �300,000 in federal funds to submit one copy of the audit report
within 30 days after issuance to the central clearinghouse at the following adc3ress:
Bureau of the Census
Data Preparation Division
1201 East l�th Street
Jeffersonville, Indiana 47132
Attn: Sittgle Audit Clearinghouse
The Depaztment of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedaz Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2004 Urban Axeas Homeland Security (07/04) Page B-2
DIn�S��a
FEDERAL ASSURANCES
Grant Contract #2000-9694
ATTAC�NT C
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and
raquirements, including OMB Circulazs No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Admuristrative
Requirements for Grauts and Cooperative Agreements 28 CFR, Part 66, Common rule, that govem the application,
acceptance and use ofFederal funds for this federaliy-assisted project. A2so the Applicant assures and certifies that:
1. It possesses legal authority to apply for the grant; That a resolution, motion or similaz action has been duly adopted or
passed as an of&cial act of the applicant's governing body, authorizing the filing of the applicarion, including all
understandings and assurauces contained therein, and directing and authorizing the person identiffed as the official
zepresentative of the applicant to act in connection with the application and to provide such additional information may be
required.
2. It wilt comply with requirements of fhe provisions of fhe Unifoxm Relocation Assistance and Real Property Acquisi6ons
Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federai and
federally-assisted programs.
3. It will comply with provisions of Federal Iaw which limit certain political activities of employees of a State or local unit
of govemment whose principal employment is in connection with an activiry financed in whole or in part by Federal grants
(5 USC 1501, et seq.).
4. It will comply with the minimum wage and ma�cimum hours provisions of the Federal Fair Labor Standards Act.
5. It will establish safaguards to prohibit employees from using their posiYions for a purpose that is or gives the appearance
of being motivated by a desire for private gain for themselves or others, particutariy thosa with whom they have family,
business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized represenzative, access to and the
right to examine all records, books, papers, or documents related to the grant.
7. It wilI comply with aIl requirements imposed by the Federal sponsoring agency concerning special requirements of law,
program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of
the project are not listed on the Environmental Protection Agency's (EPA) list af Violating Facilifies and that it will
notify the Federal grantor agency of the receipt of any communicarion from the Director of.the EPA Office of Federal
Activities indicating that a facility to be used in the project is under consideradoa for listing by the EPA.
It will comply with the flood insurance purchase requirements of Section 102(a) of the F1'ood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, approved December 3I, 1976, Section 102(a) requires, on and after March 2,
1975, the purchase of flood insurance in communiYies where such insurauce is available as a condition for the recezpt of
any Federal financial assistance for construction or acquisition purposes for use in any azea that has been idenflfied by
the S ecretary of the Department of Housing and Urban Development as an area having special flood hazards. The
phrase "Federal fmancial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
10, It will assist the Federai grantor agency in its compliance with Section 106 of 1he National Historic Preservation Act of
1966 as amended (16 USC 470), Executive Order 11593, and the Archeologicai and Historical Preservation Act of
1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of
Investigations, as necessary, to identify properties listed in or elib ble for inclusion in the National Register of Historic
Places that aze subj ect to adverse effects (see 36 CFR Part 800.8) by the acrivity, and notifying the Federal grantor
2004 Urban Areas Homeland Security (07/04j Page C-1
Ol��gaCo
Grant Contract #2000-9694
agency of the existence of any such properties and by (b) complying with alI requirements established by the Federal
giantor agency to avoid or mifigate adverse effects upon such properties.
11. h wiil comply, and assure the comp&aace of all its sub-grantees and contractors, with the applicable provisions of Title
I of the Ouu7ibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenite Justice and Delinquency
Prevention Act, or the Victims of Crizne Act, as appropriate; tlze provisions of the current edifion of the Of&ce of
Jusrice Prognms Financiai and Adiirinistrative Guide for Grants, M7I00.1; and alI other app$cable Fedetal Iaws,
orders, circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminal Justice Infom�ation Systems; Part 22, Confidentiality of
Identifiable Research and Statistical Information; Part 23, Crinvaal Intelligence Systems Operating Policies; Part 30,
Intergovemmental Review of Departruent of Justice Programs and Activities; Part 42, Nondiscr"�nation/Equat
Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementiag the National Enviroamental
Poticy Act; Part 63, Floodplain Management and WetIand Protection Procedures; and Federal laws or regulations
applicable to Federal Assistaace Programs.
13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the Omaibus Crime
Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victuns of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle
A, Title II of che Americans with Disabilities Act (ADA) (1990); Title IX of the Educafion Amendments of 1972; the
Age Discrimination Act of 1975; Department of JusYice Non-Discrimination Regc�ations, 28 CFR Part 42, Subparts
C,D,E, and G; and Department of 7ustice reguIations on disabiIity discrimination, 28 CFR Part 35 and Part 39.
14. Tn the event a Federal or State court or Federal or State administrafive agency makes a finding of discrimniation after a
due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of
fiznds, the recipient will forward a copy of the fmding to the Office for Civil Rights, Offica of Justica Programs.
15. It will provide an Equal Employment Opportuniry Program if required to mainfain one, where the application is for
$500,000 or more.
16. It will comply with the provisions of the Coastal Bazrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the elcpenditure of most new Federal funds within the units of the Coastai Barrier
Resourcas System.
2004 Urban P.xeas Homeland Securiry (07/04) Page C-2
,-�!�-gb�
CERTIFICATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over �100,000
The undersigned certifies, to the best of his or her knowiedge and belief that:
Grant Contract #2000-9694
ATTACHiI�NT D
(1) No Federal appropriated funds kave been paid or wili be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an of&cer or
employee of Congress, or an employee of a Member of Congress in connection with tkte awarding of any Federal contract,
the maldng of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperaTive
a�eement.
(2) If any funds other than Federal appropriated fixnds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of
Congress, or an empIoyee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in
accordance with its inst�uctions.
(3) The undersigned ska11 require that the tanguage of trus certifrcation be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this uansaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $l OQ000 for each such failure.
C�-ry 6� S%. 1�i�LrL
Organization Name
_/�'7R'P"H�u` �S7�fLa�"� �O+ra£I?�"�n7e.Y /�' ��Y�oN�ist �iwa.�,�,.ir�;o.�
Name and Title of Official Signing for Organization
By:�?����Lt,i ,�.,.r�
� Signa e of Official
� /�/d�
Date
2004 Urban Areas Home7and Secmity (07/04) Page D-1