06-738Council File #
Green Sheet #
Presented By:
Referred To:
RESOLUTION
SAINT PAUL, MINNESOTA
Committee: Date
� •
� WHEREAS, the Department of Fire and Safety Services applied for the 2003 Federal Homeland Security
z Equipment and Exercise Grant of $148,481.00 to purchase equipment and provide training to improve the
s interoperability between the members of the Fire DepartmenYs Hazard Materials (HazMat) team and
a Chemica! Assessment Team (CAT) and the members of the Police Department's Ordinance Disposal Unit
s (ODU) and Criticai Incident Response Team (CIRT), and
� WHEREAS, the State of Minnesota is offering to extend the 2003 Federal Homeland Security Grant so that
a vital equipment can be purchased by the Department of Fire and Safety Services, and
io WHEREAS, the original contract was approved on Council Resolution 03-1017, and
11
�z WHEREAS, the first timeline e�ension was approved on Council Resolution 05-591, and
13
�a WHEREAS, the second timeline extension was approved on Council Resolution 06-48, and
�s
�s RESOLVED, that the proper City officials are hereby authorized and directed to execute a grant contract
�7 amendment for a timeline extension with the State of Minnesota, Department of Public Safety as provided
ia by Saint Paul's Department of Fire & Safety Services; a copy of said agreement is to be kept on file and
is of record in the Office of Financial Services.
zo
zi
zz
23
24
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26
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Requested by Department of:
Fire & Safe Services
B�
Approval Recommended by Director of Financial Services:
�
Adopted by Council: Date
Adoption Certified by Council
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Approved by�ayqr: Date
� m� / i
Form pro ed by City Attor ey:
By:
Approved a or for Submission to Council:
By:
d� ���'
3U31559
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
Departmentloffice/council: ; Date Initiated: �
FR -�ue � 2�.���� � Green Sheet NO: 3031559
Contact Person 8 Phone: �
Tim Btrt�er '
228-6217 qssign
MustBeonCouncilAgendaby(Date): Number
�� For
' Routing
i Order
0
Departrnent SentToPerson
1 'p're 'De artm tD' M �
2 CihAttomev
3 �N] or' Offi I Ma o/A 'sfant ' __
4 Counc�l
5 _'tv C�erk ' Ciri Clerk _
I Total#ofSignaWrePages_(ClipAllLOCationsforSignature)
', Action Requested:
I Approval of the attached Council Resolution authorizing the Depariment of Fire and Safety Services to enter into a grant contract
'�, amendment for a rimeline extension with the State of Minnesota for the 2003 Federal Homeland Security EquipmenUExercise Grant.
Planning Commission I 1 Has this persoNfirtn e�er worked under a contract for this department�
CIB Committee � Yes No
Citil Sen.ice Commission 2. Has this persoNfirtn e�er been a city employee?
Yes No
3. Does this person/firm possess a skill not nortnalty possessed by any
currerit city employee?
Yes No
I Explain all yes answers on separate sheet and attach to green sheet
�i Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
'�, The State of Minnesota, Division of Homeland Security and Emergency Management has offered to extend the grant for a very limited
I amount of rime in order to allow the City of Saint Paul to purchase additional equipment needed by the Department of Fire and Safety
' Services. �
I AdvantageslfApproved:
� The City of Saint Paul will be able to replace an aging hand-held thermal imager needed by fire rescue crews. These essential pieces
' equipment are expensive and are used on a daily basis for fixe suppression and for Lescue and specialty team opeiations.
�� DisadvantageslfAppro�ed:
None.
�uL 2 � zocs
' 19d9PYYVi:u�seaaavc. ��,ir - m r�
, DisadvanWgeslfNotApprovetl: � �__..� � a �,�
Lost opportunity to secure additional, unexpected state funding to replace vital, aging, equipment.
�! J , �'��u0
�, FotalAmountof 148481
' 7rensaction:
, FundingSource: G��[
� FinanciallnFOrmation:
I (Explain)
Activity Number. 510-35201
Councii �esearah �snter
CosURevenue Budgeted: Y
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July 26 2006 6:08 PM Page 1
d�-�� ��}g
Council File #
Green Sheet# 3029�70
RESOLUTION
OF SAINT PAUL, MINNESOTA
Presented By.
l3
Referred To: Committee: Date
� W HEREAS, the Department of Fire and Safety Services applied for the 2003 Federal Homeland Security
z Equipment and Exercise Grant of $148,481.00 to purchase equipment and provide training to improve the
a interoperabi{ity between the members of the Fise DepartmenCs Hazasd Materiais (HazMat} team and Chemica{
a Assessment Team (CAT) and the members of the Poiice DepartmenYs Ordinance Disposal Unit (ODU} and
s Criticaf Incident Response Team (CIRT), and
s
� WHEREAS, the original contract was approved on Council Resolution 03-1017, and
8
s
�a
„
,z
13
,a
75
16
17
78
19
20
27
?2
23
24
25
26
27
28
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WHERFAS, a timeline extension was approved on Council Resolution 05-591, and
RESOLVED, that the proper City officials are hereby authorized and directed to execute a grant contract
amendrnent for a timeline extension with the State of Minnesota, Department of Pub4ic Safety as provided
by Saint Paul's Department of Fire & Safety Services; a copy of said agreement is to be kept on file and
of record in the O�ce of Financiai Services.
Requested by Depastment of:
Approval
by Director of Financial Services:
�
Adopted by Council: Date_12�.��dQ"G
Adoption Certified by Council Secretary:
�
�
Date � /�
A �n
by City Attomey:
Submission to Council:
�
�
d� o���e # n5- 5q1
Green Sheet# 3�? j3'}i �
RESOLUTION
�AINT PAIiL, MYNNESOTA
Presented By:
Z1
Referred To: Committee: Date
, WHEREAS, the Department of Fire and Safety Services applied for the 2003 Federal Homeland Security
z Equipment and Exercise Grant of $148,451.00 to purchase equipment and provide training to improve the
s interoperability between the members of the Fire DepartmenYs Hazard Materiafs (HazMat) team and Chemicaf
a Assessment Team (CAT) and the members of the Poiice DepartmenYs Ordinance Disposal Unit (ODU) and
s Critical Incident Response Team (CIRT), and
s
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a
s
,o
„
,z
73
t4
15
16
17
18
19
20
27
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23
24
25
26
27
28
29
WHEREAS, the original contract was approved on Council Resolution 03-1017, and
RESOLVED, that the proper City o�cials are hereby authorized and directed to execute a grant contract
amendment for a timeline extension with the State of Minnesota, Department of Public Safety as provided
by Saint Paul's Department of Fire & Safety Services; a copy of said agreement is to be kept on file and
of record in the Office of Financial Services.
Requested by Department of:
4T1
[�
Adopted by Councii: Date_�1�����d
Adoption Certified by Council Secretary:
i�
C�
/�fi� <�
D'ate � / / �
by City
MayorforS
- -- - � - - :s:
�
bG-3��
AMENDMENT NO. 3 TO GRANT CONTRACT # 2000A202
Original Contract Effective date: November 10, 2003 Total Contract Amount: $148,481.00
Origina] Contract Expiration date: November 30 2004 Original Contract Amount: $148 481.00
Amended Conlract Expiration date: Au�ust 31, 2006 Previous Amendment(s) Total: $0.00
Current Amendment Amount: $ 0.00
This amendment is between the State of Minnesota, acting through its Commissioner of Public Safety, Division
of Homeland Securitv and Emergencv Management (formerlv Division of Emer�encv Manaeement), 444 Cedaz
Street. Suite 223. St. Paul, Minnesota 55101-6223 ("State") and City of St. Paul, I S W Keilogg Blvd, St. Paul,
MN 55102 ("Grantee").
Recitais
I The State has a grant contract with the Grantee identified as Grant Contract 2000-9202 for the purchase of
specialized response equipment and exercise related costs. '
2 The State and the Grantee have agreed that additional time is necessary for the satisfactory completion of
this project.
3 The State and the Grantee are willing to amend the Original Grant Conuact and previous amendments as
stated below.
Grant Contract Amendment
In this Amendment deleted contract terms will be struck out and the added contract terms wi11 be uttderlined.
REVISION 1. Clause 1, "Term of Grant ContracP', Section 1.2, ofthe Original Grant Contract and
Amendments No. 1 and No. 2 aze amended as follows:
1.2 Expiration date: "���',.�oo Au�ust 31, 2006, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
I2EVISION 2. Clause 4, "Consideration and PaymenY', Section 4.2, Paragraph (1) b of the Original Grant
Contract and Amendments No. 1 and No. 2 are amended as follows:
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for equipment
purchased and received and exercise services provided within applicable state fiscal yeaz. Final invoice for
equipment purchased and received and exercise services provided through June 30, 2004 must be received
by the State no later than July 31, 2004. Finai invoice for equipment purchased and received and exercise
services provided between July 1, 2004 and June 30, 2005 must be received by the State no later than July
31, 2005. Final invoice for equipment purchased and received and exercise services provided from July 1,
2005 and ��� Au�ust 31, 2006 must be received by the State no later than ��' '
September 30. 2006.
REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Grant Amendment 02/04
AMENDMEN"I' NO. 2 TO GRANT CONTRACf # 2000-9202
'7�y7�j�'
Original Cont:act Effecrive date: November 10 2003 Total Conhact Amount: S 148 481 00
Original Contrect Expirarion date: November 30 2004 Origina3 Conhact Amount: 5148 481 00
Amended Conhact Expuation date: March 31 2006 Previous Amendment(s) Total: $0.00
Current Amendment Amount $ 0.00
This amendment is hetween the State of Minnesota, acting through its Commissioner of Public Safetv Division
of Homeland Securitv and Emereencv ManaQement (formerlv Division of Emer�encv Manaeement) 444 Cedar
Street, Suite 223 St Paul Minnesota 55101-6223 ("State") and CztY of St Paul 15 W KelloQa Blvd, St. Paul,
MN 55102 ("Grantee").
Recitals
1 The State has a grant contract with the Grantee identified as Grant Contract 2000-9202 for the purchase of
specialized response equipment and exercise related costs.
2 The State and the Grantee have agreed that additional tune is necessary for the satisfactory complerion of
this project.
3 The State and the Grantee aze willing to amend the Original Grant Contract and previous amendments �
stated below.
Grant Contract Amendment
In this Amendment deleted contract terms witl be struck out and the added contract terms will be underlined.
REVISION 1. Clause i, "I'erm of Grant ContracP', Section 1.2, of the Original Grant Contract and Amendment
No. 1 is amended as follows:
1.2 Bxpiration date: Segtex�'"'^�� March 31, 2006, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REVISION 2. Clause 4, "Consideration and Payment", Section 4.2, Pazagraph (1) b of the Original Grant
Contract and Amendment No. 1 is amended as follows:
b. Expenditures for each state fiscal yeaz (July through June) of this grant contract must be for equipment
purchased and received and exercise services provided within applicable state fiscal yeaz. Final invoice foz
equipment purchased and received and exercise services provided through June 30, 2004 must be received
by the State no later than July 31, 2004. Final invoice for equipment purchased and received and exercise
services provided between July 1, 2004 and June 30, 2005 must be received by the State no later than July
31, 2005. Final invoice for equipment pttrchased and received and exercise services provided from July 1,
2005 and �� �:?^>'-°°� March 31, 2006 must be received by the State no later than ���s
�88� AUri130, 2006.
REST OF THIS PAGE INTEI3TIONALLY LEFT BLANK
Grant Amendment 02/04
o�-��
AMENDMENT NO. 2 TO GRANI' CONTRACT # 2000-9202
The Original Grant Contract and any previous amendments aze incorporated into thi s amendment by reference.
1. ENCUMBRANCE VERIFICATION
Individual cenifies that funds Iemie been encumbered as
required by Mirsn. Stat. ,¢,§ 16A.15 and ! 6C.05.
Signed:
Date:
c�tcon��txo. zooa92o2
3. STATE AGENCY
By:
(with delegated authority)
Title:
Date:
2. GRANI'EE
The Grantee cenifiu that Ihe appropri¢te person(s)
have �ecuted the g,ant contract on behaljoJtbe Grmtee as
B
Title: Fire C ief
Date: / � � � S! ---
By: �
Title: � y Attorney
Date: A ����
$
Title: Mayor
Date: �� J(' Ol!/ ,�/
By : M�C Z� 7V�. �J V v
Tit
Dat
By:
Tii
Date: � / � � �'V
Distrib�lion:
DPS/FAS
Cnantee
Sfate's AuthaiuA RepresrnlsUVe
Grant Amendment 02/04
: � -� � o�-���'
�, A.MF.NDMENT NO.1 TO GRANT CON'TRACT # 2000-9202
Original Contract Effective date: November 10, 2Q03 Total Contract P mount: $148.481.00
Original Contract Expiration date: November 30 2004 Ori�nal Coniract Amount: $ 148.481.00
Amended Contract E�iration date: September 30 2005 Previous Amendment(s) Total: $ 0.00
Gturent Amendment Amount: $ 0.00
This amendment is between the State ofMiunesota, acting through its Commissioner of Public Safety, I3ivision
ofHomeland Security and Emergency Managemenf (formerly the Division of Emergency Management)
("State") and City of St. Paul, 15 W. Kellogg Blvd., St. Paul, MN 55102 ("Grantee'�.
Recitals
1 The State has a grant conh with the Grantee identified as Grant Contract 2000-9202 for the purchase of
specialized response equipment and exercise related costs.
2 The State and the Grantee haue agreed that additional time is nece5sary for the satisfactory completion of
this project.
3 The State and the Grantee aze willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
In this Amendment deleted contract terms will be struck out and the added coniract terms will be underZined.
REVISION 1. Clause 1, "Term of Grant ContracY', Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: *�w ^n �nnn September 30, 2005 or until a11 obligafions have been
satisfactorily fulfilled whichever occurs first.
REVISION 2. Clause 4, "Consideration and PaymenY', Section 4.2, Paragraph (1)b of the Original Grant
.^_on�7act is amended as foliows:
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for equipment
purchased and received and exercise services provided within applicable state fiscal year. Final invoice for
equipment purchased and received and exercise services provided through 7une 30, 2004 must be received by
the State no later than July 31, 2004. Final invoice for equipment purchased and received and exercise
services provided between 7uly 1, 2Q04 and ����� �^,��� June 30. 2005 must be received by the State
no later than ��_�- �� Julv 31, 2005. F7ina1 invoice for epuipment nurchased and received and
exereise services provided from Julv 1 2005 and Seutember 30 2005 must be received bv the State no
later than November 15. 2005
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Crrant Amendment 02/04
-�
0 � - �3�'
AMENDMENT NO. i TO GRANT CONIRACT # 2000-9202
The Original Grant Contract and any previous amendments are incorporated into this amendment by reference.
i. ENCU�RAN(
Lutividua7certife
requ'ned byMinn
Si�ed: .
Date:
I
Gtant Contract No.
2. GRANTEE
The Grantee certifeu that the ¢ppropri¢te person(s)
have executed the mnlrac[ on behoFjofthe Grantee as
requued ble articles, by s, rerolutio , or
By: �.
Tide: g'
Date: �'S ��� ��i
By:
Title: CStv Attomev �-
Date: ' 7 - �(� —O g"'
3. STATE AGENCY
By.
with del ed authority)
Title: ��G� E�
Date� 0 "`F
B
Title
Datf
BY� '��cC
.
' e: Duector, Office of Financiat Services
ate ��
�
By: _
v
Title: Director. Human Riehts
Date: � � ! �J,.�
Dislnbufion: DPS/FAS
Grantee
State's Audiorized Representative
Crrant Amendment 02l04
�« "� _-
STATE OF MINNESOTA
GRANT CONTRACT -
b�'738
Grant Contract # 2000-920:
This gant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv Division
of Emezeencv Management 444 Cedar Street Suite 223 St Paul Minnesofa 55101 6223 ("Stafe") and City of St.
Paul.15 W Kelloeg Blvd St Paul Minnesota 55102 ("Grantee"). _
Recitals
1. Under Minn. Stat. § 299A.01 Subd 2(41 the State is empowered to enter into this gant contract.
2. Under Minn. Stat. § 12_22 the State is empowered to allocate and disburse federal aid made available through
the Umted States Department of Homeland Security, Office for pomestic Prepazedness.
3. The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the U.S.
Department of Homeland Security, Office for pomestic Prepazedness (ODP) Federal Fiscal Year 2003 State
Homeland Security Grant Program (SHSGP) Part I; Award Number 2003-TE-TX-0173, for the purehase of
specialized response equipment and exercise related costs.
4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the safisfaction of the State.
- � � -- - . _ Grant Contract .. _ _
Term af Grant Contract ' : . '
1.1 Effective date: November 10. 2003, or the date tflc'State obtaids ail required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later.
1'lie Grxntcc must uot bcgiu worlc wider this grant contract until tl�is contract is fully exccuted and
t[tc Grantcc I�xs becn notificd by tl�e Statc's Authorired 12epresentative to begin the work.
1.2 Ex�iirulioir du1e: Novcmbcr 30. 2004, or until all obligalions havc bcciz satislhctorily lulEil(cd, whichcvcx
occurs first.
13 Surriv�! af: er:;.s•. The following clauses survi thc cxpiration or cancctlatiou of this �ant contract: w8.
Liability; 9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Governing
Law, Jurisdiction, and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, wili:
2.1 Purchase equipment in accordance with breakdown of costs specified in Grantee's Worksheet for 2003
Federal Homeland Security Equipment/Exercise Grant Program, Part I, Attachment A, which is attached
and incorporated into this grant contract. Approved equipment for purchase identified in Attachment A
was approved from the FiscaI Year 2003 Authorized Equipment List, labeled Attactunent B, which is
attached and incorporated into this granf contract.
2.2 Perform the services and tasks for terrorism response-related exereise{s) as submitted and approved by the
State in the Grantee's Worksheet for 2003 Federal Homeland Security Bquipment/Exercise Grant Program,
Part I, Attachment A, which is attached and incorporated into this grant contract. The approved se:vices
and tasks for terrorism response-related exercise(s) identified in Attachment A were approved from the
Fiscal Year 2003 Authorized Exercise Cost List, labeled Attachment E, which is attached and incorporated
into this grant contract.
23 Comply with ail program guidelines specified in the 2003 Federal Homeland Security EquipmendExercise
Grant Program, Part I Grant Application Packet provided to the Grantee by the State, and will comply with
the standards and requirements attached and incorporated into this grant contract. These additional
standards and requirements are the following:
a. Federal Audit Requirements, labeled Attachment C, tvhich is attnched and incorporated into this
gant contract.
2003 DHS OAP Equipment/Exercise Part I 08/03 Page 1
1
O � _ ��V
b. Federal Assurances, labeled Attachment D, which is attached and-incorporat d thtrs grano 0o-920_
contract..
a For Grantees receiving federal funds over $100,000.00, the Grantee must complete and7etum the
Certification Regazding Lobbying, labeled Attachment F, which is attached and incorporated into
this grant contract.
2.4 Provide all necessary training to their empioyees conceming the use of equipment purchased through this
grant contract, and shali nof permit the eguipment to be tampered with or operafed by individuals who are
not properly trained. .
2.5 Assumes total responsibility of the proper handling, use, and maintenance of the equipment and wiil bear
all costs of maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Csrantee.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of
this grant contract, time is of the essence. .
_ 4 Consideration and Payment �
� 4.1 Consir�eration. The State will pay for all services performed by the Grantee under this grant contract as
- follows:
� (1) Con:perzsation. The Grantec will be paid not more than �148 48 t.QO m acqordance ruith breakdown of
costs specified in Grantee's Worksheet for 2003 Federal Homeland Security Equipment/Exercise Grant
Program, Part I, Attachment A, which is attached and incorporated into this gr2nt contract. The Grantee
will submit a written change request for any substitution of equipment in Attachment A or any increase
_ of moie than 15% from the approved equipment category amount in Attachment A. Change requests for
substihxtions of equipment or increase of more than 15% from the approved equipment category amount
must be given in writing to the State's Authorized Representative and at least 60 days prior to the
Expiration date of this grant contract. The State's Authorized Representative «�ili notify the Grantee's
Authorized Representative in writing of the approval. Requests must be appro�•ed prior to the Grantee's
purchase of equipment.
(2) MatchingReguirements. (If Appiicabie) Grantee certifies that the following matching requirement, for
the grant contract, wili be met by the Grantee 0.00. .
(3) Total Obligatio�i. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed $148.481.00.
4•2 Payn:ent
(I) Invoices The State will promptiy pay the Grantee after the Grantee presents an itemized invoice for
� the services actuallyperformed and the State's Authori2ed Representative accepts the invoiced
services. Invoices must be submitted timely and according to the following schedule:
a.Grantee will submit itemized invoices for actual costs incuned quarterly, but not more often than
monthly and within 30 days of the period covered by the invoice.
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for
equipment purchased and received and exercise services provided within applicable state fiscal
year. Final invoice for equipment purchased and received and exercise services provided through
June 30, 2004 must be received by the State no later than July 31, 2004. Final invoice for
equipment purchased and received and exercise services provided between July l, 2004 and
November 3Q 2004 must be reccivcd by thc Statc no latcr than Dcccmhcr 31, 2004.
aGrantccs �vhu arc municipulilics muU coniply �villti municipal bi�(ding fa��:,.
(2) !<<�deralfuads�. PuJnnents under this grant contract will bc madc from fccicrai tunds obtained by thc
State through FY 2003 State Homel•md Security Gr�nt Pro�,rvn CI�DA number 1l.007 of the
Omnibus Ao�ropriations Act of2003 Public Law 108 7 The Grantee is responsible for compliance
2003 DHS ODP Equipment/Bxercise Part I 08/03 „___ .,
06 �3�
Grant Contract # 2000-9203
with all federal requirements imposed_on these funds and accepts full financial responsibility for any
requirements imposed by the Grantee's failure to comply with federal requirements. _
5 Conditions of Payment _
All services provided by the Grantee under this grant confraet must be performed to the State's satisfaction,
as determined at the sole discretion of the State's Authorized Representative and in accordance with all
applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive
payment for work found by the Sfate to be unsatisfactory or performed in violation of federal, state, or locai
law.
6 Authorized Representative �
The State's Authorized Representative is Bovd Rasmussen Grants S pecialist Division of Emereencv
Manaeement. 444 Cedaz Stree� Suite 223 St Paul MN 55101-6623 (651 � 282 5392 or his/her successor,
and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant c�ntract. If the services are satisfactory, the State's Authorized Representative
will certify acceptance on each invoice submitted for payment.
_ The Grantee's Authorized Representarive is Dave Pleasants. Assistant Fire Chief Citv of St Paul 100 East
l lth Street_ St. Paul Minnesota SS101,S651) 228-6212. If the Grantee's Authorized Representative
,; ,_ ,, ... ._ ,,,.._ „,changes at_any time during this grant contract, the Grantee must immediately notify.the State. ,: ,�., .
' 7 Assignment, Arimendments, Waiver, and Grant Contract Complete �`� �`
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this grant
cautract wiqiout thc prior conscnt oPthc Statc and a lully cxcculcd Assignmcnt Agrccuic�it, cxccuted
and approved by the same parties who executed and approved this grant contract, or their successors in
office.
7.2 Atneftd»tei:ts. Any amendment to this grant contract must be in writing and will not be effective until it
has �cc:2 exc:;uted at�J app;oved by fhc smr,e p�i;tics wha exccutcd and approved thc originai grant
contract, or thcir succcssors iu ollicc.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Conrplete. This grant contract contains all negotiations and agreements between the
State and the Grantee. No other understanding regarding this grant contract, whether written or oral,
may be used to bind either party.
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims
or causes of action, including attomey's fees incurred by the State, arising from the performance of this
grant contract by the Grantee or the Granfee's agents or employees. This clause will not be conshved to
bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant
contract. The Grantee's liability is governed by Minn. Stat. § 466 et. seq. and any other applicable law,
ru1e or regulation.
9 Stafe Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures
and practices relevant to this grant contract are subject to examination by the State and/or the Stafe Auditor
or Le�islative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
1Q Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch.
13, as it applies to all data provided by the State under this grant contract, and as it applies to all data
2003 DHS ODP EquipmentlExercise Part I 08(03 Page 3
D�
Grant Contcact # 2000-92(
created, collected, received, stored, used, maintained, or dissemir�ated by the Grantee under this
contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause
by either the Grantee or the State.
If the Grantee receives a request to release the data refened to in this Clause, the Grantee musf immediatel
notify the State. The State will give the Grantee instructions conceming the release of the data to the
requesting party before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat.§ 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State
emgloyees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of thes.
employees and any claims made by any third party as a consequence of any act or omission on the part of
these employees are in no way the State's obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this gant contract must idenrify the State as
the sponsoring agency and must not be released without prior written approval from the State's
Authorized Representative. For purposes of this provision, publicity includes notices, informational
-. _ pamphlets; press reteases, researeh, reports, signs, and similaz public nofices prepared by or for the
-..-. _ �,,.._. ��antee indiuidually or jointly with others, or any subcontractors with respect to the prctgram � =
publications, or services provided resulting from this grant contract.
122 Endorsentenf. The Grantee must not claim that the State endorses its products or services.
13 Governing L.aw, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-la�v provisions, govems this gant contract. Venue for all
legal proceedings out of this granc contracY, or its breach, must be i:. the appropriatz sta.e or iederai court
with competent jurisdiction in Ramsey County, �Iinnesota.
14 Termination
14.1 Tet•ntinatio�t by t/re State. The State may cancel this grant contract at any time, with or without cause,
upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it
does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot
be continued at a level su�cient to allow for the payment of the services covered here. Termination
must be by rvritten or fax notice to the Grantee. The State is not obligated to pay for any services that
are provided after notice and effective date of termination. However, the Grantee witl be en6tled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds
are available. The State will not be assessed any penalty if the grant contract is terminated because of
the decision of the Minnesota Legislature, or other funding source, not ta appropriate funds. The State
must provide the Grantcc noticc of the lack of funding within a reasonable time of the State recciving
that notice.
143 Terr>tination for Failc�r•e to Comp[y. The State may cancel this grant contract immediately if the State
finds that there has been a failure to comply with the provisions of this grant, that reasonable progress
has not bcen made or that thc purpose for which thc funds wcre ��antcd liavc not been or will not be
fidiiilcct, lhc Statc may takc action ta protect thc intcrests ofthc Statc af Minncsota, inctuding thc
rc(usd to disbutsc additional limds and requiring thc rchirn ofall or part of thc li�nds alrcady Jisburscd.
IS Data Disctosure
2003 DHS ODP EquipmenUExercise Part I 08/03 Page 4
p�-73�
Grant Conznct # 2000.92
Under Minn. Sta�§ 270.66, and other applicable law, the Grantee consents to disclosure of its sociai.
security number, federal employer.tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federat and state fax ageneies and state persbnnel involved in the paymen
of state obtigations. These iden6fica6on numbers may be used in the enfoicement offederal and state t�
laws which wuld result in action requiring the Grantee to frle state tax returns and pay delinquent state ta
liabilities, if any, or pay bther state Iiabilities. _
1. ENCUMBRANCE VERIFICr1TION
Individual cen�es that funds have been encumbered as
required byMit�.r,S{q{��§,j6A. j,� p�{ 16.CC.05.
ur�rullaRL �lt�i�ltU
Signed:
.�nN i s
Date:
�Rl�x��r�
G�ccona�axo. zooa9zo
3. STATE AGEDICY �
By. �
( th delegated nty)
Tide: �/I��rL'la'�-'
ra � .
Date• i �- /S
2. GRANTEE
The Grantee cert�es thnt the appropriate person(s)
have executed the grant contract on behaljof the Grantee as
requfred.b applica6le6rticles, bylaws, resoluti ns rordirtances.
,. -_.,. _ ;_. . _ , _ _ _ _ _ _. _ _
By. � + ���e - � x '��.... ,_
Title: Fi,�Chief
— v
Date:
Br•
r���
DaG
By:
Tit
Dat
By:
TiY.
Da t
By:
t
at
DisLibution:
Drs-r•ns
Grnntee
State Agency
2003 DHS ODP EquipmentlExercise Part I 08103 P2
o� -�-��
WORKSHEET �OR 2003
FEDEt2AL"HOMELAND SECURITY
EQUIPMENT/EXERCISE
GRANT PROGRAM, PART I
be submitted by close of business Jutv 39. 2003
Local Unit of Govemment - Cit��fSaint Paul Fire and Safetv Services
a.r` �P\��S`�'�� ' to� ZZ$'
� ! As��s f bZ1Z
Contact Nsme Alaa-Bata�ilia Title Fire Chief Phone 651-22$§�
.. —�
Address 100 East 11'" Street
City. Saint Paul County Ramsev State MN ZIP 55101
ATTACHMENT A
MINNESOTA
Publlc Sefaty
����
MAJOR OBJECTtVES (Please expiain how the equ'spment requested in this appiication wili
enhan�e your jurisdiction's ability to respond to a WMD.incident).
The overaif goal for the equipment requested in'this grant is to enhanee the City of Saint Paul's
i response to WMD incidents. The primary objective is to improve the interoperability between the
members of the Fire DepartmenYs Hazard Materials (HazMat) team and Chemical Assessment
Team (CAT) and the.members of the Police pepartment's Ordinance Disposal Unit (ODU) and
�ri;irai {ncidant Resp�nse Team (CiRT). The preceding fiire and po(ice units will be fhe first to
respond to a WMD event and must function as a team of specialists. Previous city funds and DEM
grant dollars have provided similar �quipment for the HazMat, CAT, and ODU staff. The CIRT staff
are critical members in a joint response to a WMD incident. Therefore, the requested equipment
will allow our CIRT staff to be better prepared for, and profected against, the dangers associated
with a response to a WMD incident.
r ayc r�-�
y .
F�RST RESPONDER ALLOCATION: Please usa the foflowing abbreviaGons in the coiumn entifled't�o. of unitr atlocated to each discipline.
LE—tawEnforcement � � PS—FtreSeMce PS—publicHeatih PSC—PublicSafery-
EMS HZ—HazzcdousMateriais GA Communiqtions
EMA—EmergencyManagement PW—PublicWorks - ' . HC—HeaithCare
' Example: To (ndicate 2 units for Law Enforcement mite LE-2
9. Personal Protecfive Eauinment
uruc rrtce No. of Units
inc. tax and A11oCated fo
A. Fully EncapsulaEed Suifs shippin9 Quantity Totat Eacfi Disciolir
.., : _
' • '_" � O�-���
. ;. � .
FIRST RESPONDER ALLOCA710N: Please use the £oltowing abbreviations in Use cotumn entilled'NO. of unitr atlocated to each discipline.
LE—LawEnforcement FS—FireService PS—PubGeHeaith PSC—PubiicSafery.
EMS {iZ—tiazerdousMatena4s � GA CommunicaGons'
EMA PW—PublicWorks HC-HealthCare
� Example: Toindica[e2unifsforLawEnforcementvrtiteLE-2
2. Explosive Device MiEi4ation and Remediation
' � fnc. tax and
shippfng
�o
0
3. _Chemicaf, Biological, Radiological, Nuclear and Explosives (CBRNE)
�_- �earct� and Rescue E_ ui menf �. -.-
• Unit Price -
� - Inc, tax and
It@Itl shippfng Qvantihr 'r..F�t i
Nb, of Units
Allocated to
_ ,_ _.�,.�.�
No: of Units =_ ��.`�" w�
Allocated to ,:Stafe4
4. Interoperable Communications Equipment pn an effort to reatize imnrovea ��ceTOdP�ahrrn,_ a�� �a���� .
. _ 06-73 �
�.. .5,... - .- .
' F1RST RESPONDER AlLOCATION: Ptease use B�e following abbreviations in the column entitied'NO. of units allocated to each disc(pline.
LE—LawEnforcement � FS—PireService - PS—PUbfcHealth PSC—PublicSafety
EMS HZ—HazardousMatecia4s GA—Govemrtien4a{AdminisVative � � Communiq6ons
- EMA—EmergencyManagemenf pW—PublicWorks - HC—HealthCare, �
Example: To indqte 2 units for Law Enforcement write LE-2
_5. Detection Equipment (Chemical, Biolo�cal, RadiologicailNuclear.ExoiosivPt
_- .. ' hi�and � I I Allocafedto
pp��g Quantify Total Each Discioiir
SENSfR Llnalyzer TraverlR HazMaf Chemicai
2000
Costs
DPSlDEht May 2003 Federal Homeland Security EquipmenNExercise Grent Program, Part I Paae A - 4
7. Physical Security Enhancement Equipment rsurvesna��a_ wa�„�.,., e,...e«��..._.._:.._ ,.__.__,
- . . � .: .
� FIRST RESPONDER ALLOCATION: Please use fhe foliowing a6breviations in the coiumn entitled'No. of unitr alloqted tO e��sppline.
LE—LawEnforcement FS—FveService - PS—PublicFieaith PSC—�PublicSafety
EhAS F4Z_HazardousMaterials � GA � Communications
EMq PW—PubiicWorks HC—HealFhCare - . -
� EYampie: To indqte 2 units for Law Entorcement wn"te LE-2
8. Terrorism Incidenf Prevention Equipment (Terrorism Early UVarning, Prevenfion, and
D.eterrence E ui ment and Technolo ies
Unif Price No, of Units ��x;-
. inataxand � ��r��
item � Altocafed to ,;�ti
shtpping quanfity Tofal Each Disci line ';`�Ui
Surveillance Equipment _ . 53,410.00 15 $51,150.00 '
Hetmet-mounted night-vision �-E'� `���
s�E<
�y=�'�
10. CBRNE
Inc. tax and
shtpping
Inc. tax and
shSpping
Ailocated to
EaCh Disciolir
Listfor
No. of Units
Aliocated to
DPS/0EM May 2003 Federal Hometand Security EqulpmentlExereise
- .. . ' . ; , • v6-7'vb'
' FIRST RESPONDER AlLOCATlON: Please use the fottowing abbreviations in the coivmn entiUed'No. of units atioqted to each discipline.
LE-LawEnforcement .FS-EireService PS-PublicHeaith PSC-PublicSafety
EMS HZ-HarardousMaterials .GA-GovemmentalAdministrafive Communica6ons
EMA-EmergencyManagement pW-PubiicWorks, HC-HealthCare .
Example:Toindqte -
11. Medicai Supplies and Pharmaceuticals
Item
12. CBRNE Reference Mai
item
lnc. tax and AI(ocafed to
shiPPt�9 n���..F;s.. -r_._. .-_ _. .... . ..
tnc.ta�cand ••�•�� ���"'
shipPtng A��ocated to
,_ _ Quantity. Total Eacfi �isciolir
Print Name: _ Alan Bataqlia
Signature:
Date: 7—,�5-� U �
DPS/DEM17 May
�
6 �=�3�
2003 EXERCISE BUD_GET WORKSHEET �
Jurisdiction:_Citv of Sf. Paul
�v�Hdutt U�3,IECTIVES (Piease exptain how the exercise funds requested in
wi(t enhance your}urisdiction's ab'slity to respond to a WMD incident).
Improve inferoperability between fhe Fire Department Hazard Materials (HazMat) and Chemical
Assessmenf Team (CAT) staff and the Police Departmerit Ordinance Disposal Unit (ODU) and
Critical lncident Response Team (CIRT) staff by jointiy training to respond to V1/MD incidents. The
Cify wiit use the previously meritioned staff fo conduct functional WMR exercises with our regional
partnecs thaf will include prepared scenarios, professional evaluations, and after-action
analyses/reports.
BUDGET (Please refer to Authorized Exercise Cost List)'
Expense Category Number
or P'art-Time Staff p�SCnYPoSrtio„y
`ractors/Consultants
time
ning and/or Exercise Pian Development Costs
Meeting
of the Hometand
Costs
and
Expended/Consumed
and
Hours _ �.
,. . .
$
,001
$
� .� 7�m
Print Name: Alan Bataqlia
Signature:
�a a�. 9/
/`�"'� �
Date: 7 �-,,�—U�
FEDERAL AUDIT REQUIREMENTS
o�-��g
Grant Contract # 2000-920
ATTACHiViENT (
1. For subrecinients that are state or Iocal govemments non-profit organizations or Indian tribes
If the grantee expends total federal assistance of $300,000 or more per year, the grantee agreeS to obtaii
either a singIe_ audit or a program-specific audit made for the fiscal yeai in accordance with the terms of the
Single Audit Act Amendments of 1996.
Audits shali be made annually unless the state or local government has, by January 1, 1987, a constitutiona
or statutory requirement for less frequent audits. For those govemments, the federal cognizant agency shal:
pemut biennial audits, covering both years, if the goveznment so requests. It shall also honor requests for
bienniai audits by govemments that have an administrative policy calling for audits less frequent thar
annual, but oniy audits prior to 1987 or administrative policies in place prior to January 1, 198'7.
For subrecipients that aze iflstitutions of hi�her educafion ar hos in tals
If the grantee expends total direct and indirect federal assistance of $300,000. o� more per year, the granfee-
_ agrees to obtain a financial and compliance audit made in accordance with OMB Circular _ A-110
"Requirements for Grants and Agreements with Uiuversides, Iiospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of the
organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicabie laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Govemmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circulaz
A-133 (or A-110 as applicabie).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in 1986.
The federal govemment has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a plan for conective action taken or planned and comments on the status of
conective action taken on prior findings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Audifor, the State Auditor, and any independent auditor
designated by the graator shall have such access to grantee's records and financiai statements as may be
necessary for the gantor to compiy with the Single Audit Act Amendments of 1996 and OMB Circular
A-133.
5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circular A-133.
2003 DHS ODP Equipment/Exercise Part I 08/03 p aQP �,_�
6.
7.
8.
� . ✓ � � o�-���
The Statement of Ex endi -<-- x Grant Contract # 2000-9202
_ p tpres form can be used for the scliedule of federal assistance,_ '
The grantee agrees to retain documentafion to .support the schedule of federal assistance for at least four
years. ._ _ �
�-�
OMB Circulaz A-133 requires recipients of more than $300,000 in federal funds Yo submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at tlie folloWing address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Street
7effersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Off3ce of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square .
Sf. Paul, MN 55101-5126 "
9
2003 DHS ODP Equipment/Exercise Part I 08l03
Page C-2
FEDERAL ASSURANCES
C��7�8
Grant Contract # 2000-9202
ATTAC3�A3F�VT D
The Appiicant hereby assures and certifies compliance with all Fed"eral statutes, regulations, poIicies, guidelines
and requircmcnts, inclucluig OMB Circulan No. A-21, A-1 10, A-122, A-12,Y, A-87; r.0. 12372 aiid UniForni
_ Administrative Requirements for Grants and Cooperafive Agreements 28 CFR, Part 66, Common rule, that .
govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the
Agplicant assures and certifies that: . .
1. It possesses legal authority to apply for the grant; that a resoIution, motion or similar action has been duly
adopted or passed as an official act of the appIicanYs goveming body, authorizing the filing of the application,
including all und�rstandings and assurances contained therein, and directing and authorizing the person
identified as the official represetttative of the applicant to act in connection with the application and to provide
such ad.ditional information may be required.
2. It will comply with reguirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 197Q �.�: �1-(4() Which provides for fair and equitabie treatmeiit of persons dispiaced as
a result of Federal and federally-assisted programs. _
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of government.whose principal employment is in connection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
- 4. - It ivilt comply with fhe minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act. _. . : ._... . __:
5. It will establish safeguards to prohibit empioyees from using their positions for a purpose that is or gives�the
appearance of being motivated by a desire for private gain for themselves or othcrs, particularly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptroller Gene: al, �4rough any authorized representative, access
to and the right to examine all reeords, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency conceming special
requirements of law, program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Proteetion Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
�
10.
It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Aet of 1973, Public Law 93-234, 87 Stat. 475, approved December 31, 1976, Section 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance
is available as a condition for the receipt of any Federal financial assistance for conskuction or acquisition
purposes for use in any area that has been identified by the Seczetary of the Depariment of Housing and
Urban Development as an area having special flood hazards. The phrase "Federal financial assistance"
includes any form of loan, gant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of direct or indirect Federal assistance.
It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 19b6 as amended (16 USC 470), Executive Order I 1593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Prescrvation Officcr on flle conduct of Invcstigatioiis, as ncccssary, to idcntify properfies tistcd in or
2003 DHS ODP EquipmenUExercise Part I 08/03
D.,..,.11 t
b�
>:-
Grant Contract # 200Q-9202
eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the acfivity, and notifying the Federal granfor agency of tfie existence of any such
properties and by (b) complying with all reguirements established by the Federal grantor agency fo avoid or
mirigate adverse effects upon such properties.
I 1. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Title I of the dmnibus Crime Control and Safe Streets Act of 1968, as aniended, the Juvenile
Justice and DelinquenCy Prevention Act, or the Victims of Crime Act, as appropriate; tfie provisions of the
cusent edition of the Office of 3ustice programs Financial and Administrative Guide for Grants, M7100.1;
and all other applicable Federal�laws, orders, circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Pazt 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; part 22,
Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovemmental Review of Department of Justice Progams and Activities;
Part 42, Nondiscrimination/Equal Employment Opportunity I�olicies and Procedures; Part 61, Procedures
for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; and Federal laws or regulations applicahle to Federal Assistance Programs.
--. - 13. It will comply, and all its contractors wi11 comply, with the non-discrimination requirements of the �.
Omnibus Crime ContCOt.arid Safe Streets Act of 1968; as amended, 42 USC 3789(d), or Vicfimsof Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Tifle II of the Arnericans with DisabiFities Act (ADA) -
(1990); Title IX af the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; aad IIepartment of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national orign, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
15. It will provide an Equal Employment Opporiunity Program if required to maintain one, where the
application is for $500,000 or more. �
16. It will comply with the provisions of the Coastal Bamer Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System. �
2003 DHS ODP Equipment/Exercise Part I 08/03
P1ee D-2
6� �3 8
C�mnt Contract # 200p-9202
ATTACFIMENT E
Fiscal Year 2003�Authorized Exercise CostList
Funds from the exercise allocation may be used to enhance the capabilities of state and local first responders by
covering the costs of CBRNE exercises. Allowable costs fall into the following categories, which are described
below: i) expenscs rclatcd to convcning an Excrcisc Planning Worksliop; 2) hiring of lull or part-timc staffor
confracfors/consultants to supporf cxcrcise activitics; 3) ovcrtime £or first responsc/cxercisc ntanagcmenl
personnel involve,d in the planning and conducting of exercises; 4) travel associated with planning and
conducting exercises; 5) supplies consumed during the course ofplanning and conducfing exercises; and, 6) '
costs related to implementation of the HSEEP to include the reporting of scheduled exercises, and the tracking
and reporting of after action reports and corrective acrions from exercises; and;7) other costs related to planning
and conducting exercise activities. -
1. Exercise Planning Workshop - Grant funds may be used to plan and conduct an Exercise Planning Workshop
to include costs related to planning, meeting space and other meeting costs, facilitation costs, materials and
supplies, travel and exercise plan development.
2. Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support exercise-
related activities. payinent of salaries and frmge benefits must be in accordance with the policies of the state or
unit(s) of local govemment and have the appro'vaI of the sfate ar ihe awarding agency, whichever is applicable.
The services of contractors/consultants may also be procured by the state in the design, development, conduct
and evaluation of CBRNE exercises. The applicanYs formal written procurement policy or the Federal
Acquisition RegulaYions (FAR) must be followed.
3. Overtime - Payment of overtime expenses will be for work performed by award (SAA) or sub-award
employees in excess of the established w. ork week (usual]y 40 hours). rurther, overtime payments aze allowed
only to the extent the payment for such services is in accordance with the policies of the state or unit{s) of local
govemment and has the approval of the state or the awazding agency, whichever is applicable. In no case is
dual compensation allowable. That is, an empioyee of a unit of govemment may not receive compensation
from their unit or agency of government AND from an awazd for a single period of time (e.g., 1:00 pm to 5:00
pm), even though such work may benefit both activities. Fringe benefits on overtime hours aze limited to FICA,
Workxnan`s Compensation and Unemployment Compensation.
4. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees
who aze on travel status for official business related to the planning and conduct of the exercise project(s).
These costs must be in accordance with either the federai or an organizationally-approved travel policy.
5. Stipplies - Supplies are items that are expended or consumed during the course of the planning and conduct
of the exercise project(s) (e.g., copying paper, gloves, tape, and non-sterile masks).
6. Implementation of the HSEEP - Costs related to setting up and maintaining a system to track the completion
and submission of AARs and the implementation of corrective actions from exercises, which may include costs
associated wath meeting with local jurisdicrions to define procedures. (Note: ODP is developing a national
information system fo222r the scheduling of exercises and the tracking of AAR/CAPs to reduce the burden on
the states and to facilitate national assessments ofpreparedness.)
7. Other Items - These costs include the rental of space/locations for exercise planning and conduct, exercise
signs, badges, cost of ineals and food for exercise participants, etc.
2003 DHS ODP Equipment/Exercise Part I 08/03 Paee F. 1
� � � � � - . ��=�� .� . -.
_� ;
Addifional Exercise P�ogram Information:
Grant Contract # 2000-9202
The OfFce for pomesfic Preparedness (ODP) is responsible for-implementation of the Homeland S`ecurity
Exercise and Evaluation Program (HSEEP). The ma}or features of the HSEEP aze defined in the Homeland
Security Exercise and Evaluation Program - Volume I: Program Overview and Doctrine and aze summarized
below. Other volumes of the HSEEP provide guidaflce on the design and conduct of exercises, as well as
exercise evaluation and improvement
Homeland Security Exercise and Evaluafion Program: Dochine
ODP is committed to the implementation of a threat and performance-based exercise prograzn which includes a
cycle, mix and range of exercise acrivities of varying degees of comp}e�ty an�l interaction that assess the
performance of homeland security tasks under specified conditions and objectively verifiable performance
standazds, with an analytical review, interpretation and strategic and operational application of results. ODP
will develop a set of scenarios and exercise performance measures to assist states and local jurisdictions with
implementation of an exercise program that meets this chalienge. -
ODP requires that the following principles be used to guide the design and implementatiori of state and local
terrorism exercise programs:
Each state has a comprehensive State Homeland Security Exercise and Evaluation Plan to implement the
exercise and e`valuation component of its `Statewide Domestic Prepazedness Strategy and State Assistance Plan.
The State Homeland Security Exercise.and Evaluation Plan employ a cycle of exercise activity that includes
exercises of increasing levels of complexity.
Exercises aze designed to test performaace, as we11 as the adeauacy of C3RI�IE plans, policies and grocedures.
Scenarios are developed to address the full array of terrorist threat possibilities and homeland security tasks that
must be performed to prevent and respond to those threats.
The selection of scenarios to be used in exercises is based on the threat assessment for the jurisdiction.
Scenarios are realistic and accurate based on the best available information.
Exercises generally involve participants from multiple disciplines to test interagency relarionships and
agreements.
Where possible, exercises are intergovernmental, inc3uding local, state and federal players.
AlI exercises are evaluated.
An AAR is prepared following every exercise.
A CAP is developed and implemented to address firidings and recommendations identified in the AAR.
The state reviews and updates its SHSS, ODP state assistance plan, and State Homeland Security Exercise and
Evaluation Plan to address deficiencies identified through exercises.
2003 DHS ODP EquipmenUBxercise Part I 08/03 Pa.�e E 2
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L.essons leamed and best praetices identified_ through exercises aze3 shared with the home and se urity ZQOO-92oz
community.
Accuiate financialrecords related fo exercise costs aze maintained..,
e
2003 DHS ODP Equipment/Exercise Part I 08/03
Page E 3
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Grant Contract # 2000-9202
- CERTIFICATIONREGAgDInGLOBBYING
T For State ofMinnesota Contraeis and Grants over $100,0�0
The undersigned certifies, to the best of his or her knowledge and be(ief that:
ATTACFIMENT F
(1) No Pederal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any ageney, a member of Congress, an o�cer
or employee of Congress, or an employee of a Member of Congress in connection with the awazding of any Federal
contract, the making of any Federal grant, the maldng of any Federal loan, the entering into of any coopeiative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal coniract, grant, loan, or cooperative
agreement.
(Z) If any funds other than Federal appropriated funds have been paid or will be paid fo any person for influencing
or attempting to influence an o�cer or employee of any agency, A Member of Congress, an o�cer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standazd Form-LLL, Disclosure Form to Report Lohbying in
accordance With its instructions.
(3) The undersigned shall require that the language of this certification be included in the awazd documents for all
subawazds at all tiers (including subcontracts, subgranfs, and contracts under grants, loans and�cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was xnade or
entered into. Submission of tFris certifica6on is a prerequisite for making or entering into this transaction imposed by 31
L3.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
, City of Saint Paul
Organization Name
Douglas A. Holton, Fire Chief
Name and Title of Official Signing £or Organization
BY: ` J ' 'v ._ , , .
Signa eofOfficial
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Date
2003 DHS ODP EquipmendExercise Part I OSI03 P��e F-t