06-661Council File # jij �
Green Sheet #
RESOLUTION
hY OF SAIl�T PAUL, NIINNESOTA
Presented By:
Referred To:
Committee:Date:
/6
1 WHEREAS, the City of St Paul, Police Department, has entered into a joint powers agreement creating the
2 East _VIetro Narcotics Task Force (agreement #02-13335-n; and
3
4 WHEREAS, the City Council authorized this agreement on January 26, 2005 (council file # OS-75); and
5
6 WHEREAS, the 2006 financing and spending plan needs to be amended for the grant received by the
7 East Metro Narcotics Task Force; and
8
9 WFIEREAS, the Mayor pursuant to Section 10.091 of the Charter of the City of Saint Paul, does certify that
10 there are available for appropriation funds of $25,000 in escess of those estimated in the 2006 budget; and
11
12 WHEREAS, the Mayor recommends that the following addition be made to the 2006 budget:
13
14 CURRENT AMENAED
15 B[iDGET CHANGES BUDGET
16 436 - Police Special Projects
17 FINANCING PLAN:
18 34120 - Special Investigations Activity
19 9530 - Use of Fund Balance 124,177 5,000 129,177
20 34127 - Narcotics Control Grant
21 3699 - Other Miscellaneous Grants 75,000 15,000 90,000
22 7499 - Transfer-In-Intrafund 25,000 5,000 30,000
23 Total Changes to Financing Z5,000
24
25 SPENDING PLAN:
26 34120 - Special Inve5tigations Activity
27 0799 - Transfer-Out-Inirafund 29,000 5,000 34,000
28 34127 - Narcotics Control Grant
29 0141 - Overtime 0 12,190 12,100
30 0370 - Computer Supplies 0 4,900 4,400
31 0439 - Fringe Benefits 0 3,000 3,000
32 Total Changes to Spending 25,000
33
34 `I'IIEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2006 budget.
35
Requested by Department of:
Adopted by Council:Date:
Adoption Certified by Council SEcretary:
BY� � .�t �2.�/l.S�.�
Approved b Ma te: �— Z`'�
By:
By: F�l�'(/� t\�
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Form ppro ed by Ciry
By: /�i
Approve� oa� r for
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B ( �.c.
by Fjaancial Services:
Snbmission to Conncil:
nifimal\AOffCR\2nnfi�:i412� Narr.rnias orant budaeLCC2006.x1s
� �reen Sheet Green Sheet
Green Sheet Green Sheet Green Sheet Green Sheet
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DepartmenUofficelcouncil: Date Initiated:
PD — policeDepa�ent '13-JUN-06 Green Sheet NO: 3031020
Contact Person 8 Phone:
DeoaRment Sent To Person tnkiallDate
Chief John Narrington 0 'ce De rtmeot
2665588 /�5� 1 u"ce e artment e nt Director
Must Be on Council Agenda by (Date): Number Z , ancial rvi btfic F nc'a1 Servi
For . /
Routing 3 i Attorne Ci Attorn _�L_
Ofdef 4 or's Offi M ar/A istant
5 ouncil i on eii
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7 olice De arhn nt Po7ice De arbne t
Tota{ # of Signature Pages _(Clip All Locations for S+gnature)
Action Requested:
Signatures on the attached council resolurion aznending the 2006 financing and spending plan for ageement #02-13335-I between the
City of Saint Paul, Police Department, and Ramsey County.
Recomme�dations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions:
Planning Commission 1. Has this personiflrm ever worked under a contract for Ynis departmenP?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current cily employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The City Council authorized the City of Saint Paul, Police Department, to enter into agreement #02-13335-T on January 26, 2005 (council
file #OS-75) (see attached). The 2006 financing and spending plan needs to be amended for the grant received through tlus agreement
(see attached). The poIice departmenfs special invesrigations activity 34120 provides the matching funds for the grant. For more
information regazding this council resolurion please give Amy Bxown a call at 651-266-5507.
AdvanWges If Approved:
Appropriate 2006 financing and spending plan for the grant received through the East Meuo Narcofics Task Force.
� �
DisadvanWqes If Approved: {�EC���ED
None.
JUL 6 2006 ���� � �' ���
� ��
Disadvantages If Not Approved:
Inability to use grant funds available for full participation in the East Meuo Narcotics Task Force.
Total Amount of 25000 CosURevenue Budgeted:
Tronsaction:
Fundinq source: Narcotics Gontrol Grant Activity Number: '34120 & 34127
Fina�iallnformatiorr. �G3�I�C�Ii }�@Sec'afCfl (i@Il��l
(Explain)
JUL 0 7 2006
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�OINT POWERS AGREEMENT CREATiNG THE EAST
METRO NARCOTICS TASK FORCE
This is an agreement between Ramsey County, a politicaf subdivision of the State of
Minnesota, and the City of Saint Paul, a Minnesota municipality (hereinafter coliectively
refened to as "the Parties"), pursuant to the provisions oi Minnesota Statutes Section
471.59, the Joint Powers Ac#.
WHEREAS, The Parties each have law enforcement agencies with poiice powers within
their respective jurisdictions: Ramsey County has the Ramsey County Sheriff s O�ce, and
the Gity of Saint Paui has the City of Saint Paul Police Department; (hereinafter collectively
referred to as "the Agencies"); and
WHEREAS, The Agencies are responsible fior the enforcement of controlled substance
laws in their respective jurisdictions; and
WHEREAS, The Parties, through their Agencies, wish to form a joint task force for the
purpose of more efficiently and effective(y enforcing controlied substance laws and
investigating and prosecuting their related crimes, especia4ly fe4onies that have the
likelihood of being related to the distribution of narcotics and/or otfier cases that have an
impact on both Parties;
NOW THEREFORE, The Parties, agree as follows:
1. General Pumose.
The purpose of this Agreement is to establish the East Metro Narcotics Task Force
as an organization to coordinate efforts to investigate, apprehend, and prosecute drug
o{fenders, and to define the rights and obliga#ions of the Parties with respect to the duties
and activities performed by the Task Force throughout the term of the Agresment.
2. Members
�
The East Metro Narcotics Task Force (hereinafter "Task Force°) is hereby
estabtished by the Parties. The Task Force members are Ramsey County and the City of
Saint Paul.
3. Good Faith
The Parties and the Agencies shall cooperate and use their best efforts to ensure
that the various provisions of this Agresment are fulfiNed, and to undertake reso4ution of
disputes, if any, in good faith and in an equitable and timely manner.
4. Term of AareementlTermination
4.1 The Initial Term of this Agreement shall be for a one-year period, from
January 1, 2005 through December 31, 2005.
4.2 This Agreement shall automaticaily renew for additionai one year periods
("Renewal Term" ) unless either of the Parties gives written notice to the other party
of its intent not to renew at least sixty (60) days prior to the end of the then-current
Initial Term or any Renewal Term.
4.3 This Agreement may be terminated at any time during the Initial Term or
Renewal Term by one of the Parties with 30 days written notice to the other Parties.
4.4 Upon termination of this Agreement, ail properky owned by the Task Force
shall be distributed to the Agencies in equal parts or sold with the proceeds
distributed to the Agencies in equai parts. Property of the Agencies or the Parties
, that had been ioaned for use by the Task Force shall be setumed.
5. State Assistance for Narcotics Controi
Ramsey County, acting on behaif of Task Force, the Parties to this Agreement, or
the Agencies> in relation to this Agreement, shall be the grant applicantforfunding from the
Minnesota Office of Justice Programs ("OJP"), Department of Pubfic Safety ("DPS"} for
multi-jurisdictional narcotics task forces, and all other sources for this Agreement.
6. Task Forca Board
6.1 The goveming board of the Task Force shall be a Board of Directors
("Board"), to be made up of one representative from each of the following agencies:
the Ramsey County Sheriff's 0ffice, the City of Saint Paul Police Department, the
City of Roseviile Police Department, the Ramsey County Attomey's O�ce, and the
United States Attomey's O�ce; the Grant Coordinatorforthe Task Force who shall
be selected by the Ramsey County Sheriff and Saint Paul Police Department Chiefi
and a fiscal representative who shaii be selected by the Ramsey County Sheriff and
Saint Paul Police Department Chief. All Directors shail serve at the pleasure oftheir
appointing authorities.
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6.2 Directors shall not be deemed empioyees of the Task Force and shaf{ recsive
no compensation irom the Task Force for serving as directors.
6.3 The Board has finai administration and policy decision-making
the Task Force. Decisions shaii be made by a maJorty of the Board.
6.4 The Board shall meet quarterly to evaluate the progress of the
authoriry for
Task Force.
The Board shail maintain records of Task Force activifies. A special meeting may
be called by any Director, or by a Task Force Commander.
6.5 The Board may apply fo� grants, approve contracts, inciuding
agreements for the rental of real property, incur expenses and make expenditures
necessary and incidental to the effectuation of its purposes and consistent with its
powers.
6.6 The Boarc! will develop Task Force priorities, a Task Force budget,
and Task Force operational policies and procedures.
6.7 The Board shail cooperate with other federal, state, and 1oca4 law
enforcement agencies when appropriate and necessary to accomp4ish the purpose
for which the Task Force is organized.
6.8 The Board may not incur debts.
6.9 The Board shall make the Task Force's books, reports, and recnrds open to
inspection by the Agencies at aff reasonabie times.
6.10 The Board has sole authority to incur obligations and approve contracts and
take final action on behalf of the Task Force.
6.11 The Task Force may not incur obiigations or approve cnntracts that extend
beyond the lnitial Term or Renewaf Term of this Agreement orwhich wili require the
expenditure of funds in excess of funds availabie.
6.12 Nothing herein is intended or should be construed in any manner as creating
or establishing the relationship of co-partners between the parties hereto or as
constituting one of the Agencies or Parties as the agent, representative or empioyee
of any of the other Agencies or Parties for any purpose or in any manner
whatsoever.
6.13 The Bo
the Parties on
E:Q
ard shali make a quarteriy statistical report and a financial report to
all activities conducted by the Task Force.
Task Force Operations
7.1 Daily operation and responsibility for carrying out the purpose of the Task
Force shail be underthe direction of Two Task Force Commanders, one appointed
by the St. Paui Poiice Chief, and one appointed by the Ramsey County Sheriff.
7.2 The Task Force Commanders will plan and coordinate case activities and
direct investigative activities based on intelligence provided by the Agencies, with
priorities as determined by the Board.
Finances
C�ot AAotm t�inrrn4irc Tack Fni'Ci? .IPA
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8.1 Task Force operations wiil be financed from the Task Force grant �s and
drug forfeiture funds as necessary to meet the Parties' matohing fund obligations
under the terms of a� the grant agreement ("Task Force Funds°).
82Ramsey County shall serve as the Fiscal Agent fior the Task Force.
8.3 Ramsey County, as Fiscal Agent, is authorized to receive all Task Force
Funds for deposit and make disbursements therefrom in accordancs with standard
accounting practices and procedures. In conjunction therewith, the Ramsey County
Sheriffs Office Accounting Division shall maintain current and accurate records of
all obligations and expenditures of Task Force �unds.
8.4 Task Force Funds may be expended as directed by the Soard and in
accordance with this Agreement. In no event shail there be an expenditureof
Task Force Funds except per the approved Task Force budget.
8.5 The Ramsey County Sheriff s Office shall make and submit to the Board a
quarterly report of the budget status of the Task Force Funds.
9. Task Force Persannel
9.1 The Agencies shall assign licensed peace officers and other personnel to the
Task Force as needed to carry out its purpose and to perform their responsibilities
under this Agreement.
92 Other law enforcement agencies may aiso assign personnei to the Task
Force.
9.3 All personnel assigned to the Task Force ("Task Force Personnei") shail
remain empioyees of the agency assigning the pefsonne4 and sha4! not be
considered temporary or peRnanent emQloyees of any of the other Parties or the
Task Force for any purpose whatsoever or be entitied to tenure rights or any rights
or benefits byway ofworkers compensation, re-employment insurance, medica{ and
hospitai care, sick and vacation leave, severance pay, PERA or any other right or
benefit of another of the Parties. The Agencies acknowledge their individual
responsibility to provide all salary compensation and fringe benefits to their
employees while performing services on behaifi of the Task Force. Benefits may
include, but are not fimited to, hea4th care, disa6ilifij insurance, life insurance, re-
em�loyment insurance, FICA, Medicare, PERA, vacation, sick leave, and unpaid
leave of absence.
9.4 All Task Force Personnei shafl be required to comply with the n+les of
conduct and operating procedures prescribed by the Task Force Commanders,
which shall be developed in consuitation with the heads of the Agencies and in
recognition of the rules of their respective Agencies. The Task Force Commanders,
or their designees, shafi refer disciplinary matters invofving Task Force Personnel to
the person's originating agency for investigation and disposition unless, based on
the judgment of a Task Force Commander, or his/her designee, a particular mafter
represents probable cause for the issuance of a criminal complaint, in which case
the matter shalf be referred directty to an extemai law enforcement agency for
investigation> provided the person's agency head is notified in advance thereof.
9.5 As assigned by the Task Force Commanders, Task Force Personnel wiil be
responsible for drug investigation, including intelligence management, case
development, and presenting cases for charging to the appropriate prosecuting
authority. Task Force Personnei may also assist other law enforcement agencies in
surveiilance and undercover operations. Task Force Personnel will work
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cooperatively with assisting agencies. Task Force Personnel who are peace
officers and who take action in the jurisdiction of anotherjurisdiction are authorized
to exercise the powers of a peace officer in the other jurisdiction for purposes of
Tas4c Farce activities.
10. Advisor
7he Ramsey County Attomey shall designate an Assistant Ramsey County Attomey
from the Prosecution Division to advise the Task Force. The Ramsey County Attomey's
Office shali provide civii legal advice to the Task Force, as and if required.
11. Location
Task Force activities shail take place out of a central location to be agreed to by the
Agencies.
12. Forfeiture. Seizures and Fines
The Agencies are entitled to money or proceeds from the sale of forfeited properry
after payment of seizure, storage, forfeiture and sale expenses and satisfaction of valid
liens against forfeited property, in accordance with Minnesota statutes on forfeiture.
Proceeds received by the Agencies from specific Task Force case forfeitures shall be used
to support the efiforts of the Task Force according to the Task Force grant requirements.
The use and disbursement of these proceeds must be approved by the Board.
IN WITNESS THEREOF, the undersigned Parties, by action of their goveming bodies, or
their authorized designees, have caused this Agreement to be executed in accordance
with the authority of Minnesota Statutes § 471.59.
RAMSEY COUNTY
.����
David Twa, County Manager
Date: 2�'1 �Q�
Approvai recommended:
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Bob Fletcher, Sheriff
Approved as to form and insurance:
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As istant Co nty Attomey
Purchase Osder or
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Aspe��� dor Contract Number.
Funds are available
Account Number:_
Budgeting and Accoyr
CITY OF S�INT PAUL
By:
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Date: / ' � ^ ��
Paul Police
as to� legality:
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Financial ervices Director
East Metro Narcotics Task For��= JPA
STATE OF MINI3ESOTA v ����`
GRANT CON'fRACT.
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv Office of 3ustice
Proerams. 444 Cedar Street Suite 100. St. Paul. MN 55101-5100 ("State"} and Ramsev Co�ntv Sherif�'s Degartment. 425
Grove Streec. St Paul. Miimesota SS10t ("Grantee").
Recitals
1 Under Minn. Stat. § 299AA1_ Subd 2(41, the State is empowered to enter into this gant contract.
2 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
sati"sfaction o£the State.
3 Federal funds for this grant cantnct ue pmvided from Public L,aw 108-447, 118 Stat. 2862 (Consolidated
Appropriations Act, FY 2005) for pmpose of funding multijurisdictional nazcotics task fomes.
4 The State is in need of services that fulfill tlus purpose.
Grant Contract
Term of Grant Contract
11 Effective date. 7anuary 1, 2006. or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Qnce this gant contract is fully euecuted, the Grantee may
claim reiiubursement for expenditures incurred pursuant to Clause 43 of this gant contract. Reimbursement will
only be made for those expenditures made according to the terais of this grant conhact.
12 Expiration date. December 31. 2006, or until all obligations have bcen satisfactorily fulfilled, wluchever occurs
first.
13 Survival of Terms. The following clauses survive the expiration or cancellation of ttus gxant contract: 8. Liabiliry;
9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Governnig Law, 3urisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties
2.1 Ac7ivitiss. The Grantee, who is not a state employee, will perfoim all ofthe duties and tasks speeified in the
applicable Request for Proposal and the Grantee's grant appfication for ttus prog[am, which aze incvrporat� by
reference into this grant contract and aze on file with the State and located at 444 Cedar Sh Suite 100, St Paul,
Minnesota. Grantee shall also comply with all program standards, wluch aze hereby incorporated by reference into
this gant contcact and made a part of this grant contract. Grantee will sigR a joint powers a�eement that addresses
common issues including but aot limited to: purpose, scope of work, work location, conunand structure, tern�s of
participation, and use of forfeited assets.
22 Reporfing Requiremenfs. Grautee shall report to the State as speci5ed in the Office of Justice Program's Grant
Manual, which is hereby incoiporated by reference into this grant contract and made a part of this grant contract.
(1) Financial Reporting. Grantee shall submit a fmancial reporting form to the State utilizing the format
identified by the State within 30 days after the end of the reporting period.
(2) Progress Reporting. Grantee shall use forms prescribedby the State to submit a quarterly progress detailing
progress achieved towazds the accomplishment ofthe progain goals and objectives within 3Q days after the
end of reporting period.
(3) Other Kequiremercts. Crrantee shall suUmit such other reports and attend meetings and training as State shall
reasonably request.
(4) Evaluation. State shall have the authority, during the course of this gxant period, to conduct an evaluafion of
the performance of the C,rantee.
(5) Requirement Changes. State may modify or change all reporting forms at their discretion during the grant
period.
(6) Special Requirements The State reserves the right to include in the grant, at any time during the term of the
gcant, speciai administrative requixements deemed necessary to assure the Grantee's successful implementation
of the program. The State will notify the Grantee in writing of any sgecial adnunistrative requirements.
NGTF IAG Funding (12/05)
Namnacs and Cnng iask Focce 06
O1P Grant Number2006-NGTF-003R0
3 Time
The Grantee must comply with all the time requirements described in this grant conriact.
grant contract, time is of the essence.
b�-��A
In the performance of this
4 Consideration and Payment
4.1 Consideration. The State will pay for all services perfoimed by the Grantee under this gant contract as follows:
(1) Compensation. The Grantee will be reimbursed an aznount not to excced $210.00�.00, according to the
breakdown of costs contained in E�ibit A, which is attached and incorporated into tlus grant contract The
Grantee will submit any revisions to Exhibit A as described in Section 4.2 (2) of this grant contract and the
revised budget must be approved by the State's Authorized Representarive before any expenditures can be
made based on the revised budget.
�2)
(3)
(4}
Travel E�penses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the
Cuantee as a result of this grant conhact will be paid in the same manner and in no greater amount than
provided in the current "Conunissioner's Plan" promulgated by the commissioner of Employee Relations
which is incoiporated into this grant contract by reference. The Grantee will not be reunbursed for travet and
subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for
out of state travel. Minnesota will be considered the home state for dete**+�;n;ng whether travel is out of state.
Matching Requirements. (If Applicable.) Grantee certifies that the following tnatching requirement, for the
grant conhact, will be met by the Grantee: 70 00�.00.
Total Obligalion. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not cxce�ed $210.000.00.
4.2 Fiscal Requirements. Grantee shall report to the State as specified in the Office of Justice Progracn's Grant
Manual. '
(1)
�2)
(3)
�`�)
Financiai Guidelines. Giautee shall comply with all policies, procedures, and provisions applicable to each
source of funding received. Grantee shall comply with the current Office of Justice Prograni's Grant Manual.
No funds will be disbursed for activities not identiFied in the goals and ohjectives or work plan submitted on
the grant application forms prescribed by the State. No funds from a specific funding source will be disbursed
for activities that do not meet the requirements of that funding source.
Budget Revisions. Grantee shall submit a written budget revision request to the State's Authorized
Representative 4z�foie any exgendihue can-lae made based on-the revised badget. Submissian and appmvai vf
a budget amendment is necessary if a) a line item will deviate by $200 or 10%, whichever is lugher, from the
approved budget, or b) a new line item that was not part of the approved budget will be created.
Closeout. Grantee shall have unti130 days after the Expiration date of this grant contract, to submit a report of
all £unds and interest received and disbursed. If a reQort is not submitted witt�in this time period, expenses
claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee.
Records. Grantee shall retain all financial records for a nuni�num of six (6) years after the date of submission
of the final financial status report, or until completion of an audit which has commenced before the expirarion
of this six-yeaz period, or until any audit findings and/or recommendations from prior audit(s) have been
resolved between the Gcantee and State, whichever is later.
43 Payment
Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for tha services
actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be
submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least
guarterly but not more often than monthlv and within 30 davs of the period covered bv the invoice for services
satisfactorily �erformed.
Final invoice�ertainint to the fust state fiscal year of this �rant contract must be received by 3ulv 31 2006.
Reimbursements from the second state fiscal vear may eommence on or after 7� 1 2��6 The final invoice
pertaining to the second state fiscal vear of this erant contract must be received within 30 days after the Exoiration
date of this g.rant contract.
NGiE JAG Funding ( I1105)
Narcotics and Gang Tazk Focce 06
O1P Grant Number 2006-NG'CF-00380
� a�-���
Exvenditures for each state fiscal vear of tku�nt contract must be for servicesperformed witrrin the aonlicable
state fiscal vear Every state Fiscal vear besins on July 1 and ends on 7une 30.
4.4 Federal �equiremenu. (Where applicable, if blank this section does not apply)
Payments under this grant contract will be made from federal funds obtained by the State tbrough CFDA 16.738.
The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full
financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements_
The Gtantee will comply with the Single Audit Amendments of 1996 and Office of Management and Budget
Circulaz A-133. An explanation of the Federal Audit Requirements is aitached and incorporated and made a part
of tiris grant conhact. See Exhibit B.
The Grantee shall submit to the State one copy of all reports and proposed publications resulting from this
agreement twenty (20) days prior to public release.
Any written, visual., or audio publicarions, with the exception of press releases, whether published at the Cnantee's
or govemment's expense, shall contain the following statements:
"This proj ect was supported by Grant No. 2005-D7-BX-0334 awazded by the Bureau of Justice Assistance. The
Bureau of Justice Assistance is a component of the Office of 3ustice Programs, which also includes the Buceau of
; 7ustice Statisrics, the Narional Institute of Justice, the Office of 7uvenile Justice and Delinquency Prevenrion, and
the Office for Victims of Crime. Points of view or opinions in this document are those of the author and do not
represent the official position or policies of the United States Department of Justice."
The Grantee will not use these funds to operate a"pay-to-sta}�' program in any local jail nor will the Grantee
subawazd funds to local jails which opeiate "pay-to-sta}�' programs.
The Grantee agrees to comply with 28 CFR Part 23 and use the Global 7ustice Data Model specifications and
guidelines if fedetal funds aze used to suppod criuunal intelligence systems. Information is available at
www.it.ojp. gov/gjxdm.
The Grantee agrees to comply with the financial and admitustcative requirements set forth in the cucrent edition of
the federal Office of Justice Programs Financial Guide.
The Grantee assures that federal funds made available under this grant contract will not be used to supplant state or
local funds but will be Used to increase the amounts of such funds that would, in absence of federal funds, he ruade
available for cruninal justice activities.
The Grautee cvill not use any fedezal funds, either induecdy or directly, in support of the enactment, repeai
modification, or adoption of any law, regulafion or policy, at any level of government, without the express prior
written approval of the federal Of&ce of Justice Programs.
The C'jrautee agrees to comply with the confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part
22 that aze applicable to collection, use, and revelation of data or infomiation.
The Grantee wiil establish safeguazds to prohibit employees from using their positions for a purpose that is or gives
the appearauce of being motivated by a desire for private gain for themselves or oihers, particularly those with
whom tUey have family, business, or othet ties.
The Crrantee assures that in the event a Federal or State court or Federal or State adnunishative agency makes a
finding of discritnination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against the Crrantee or its subcontractors, fhe Cmantee will fozwazd a copy of the finding to the State.
NGTF JAG Funding (17I05)
Narcotics and Gang Task Force 06
O7P GraM I3umber 2006-NG'['F-00380
O6 GL /
The Grantee assures that it will comply, and all its subconh will comply, with [he applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and
Delinquency Prevention Act, or the Victims or Crime Act, as appropriate, the provisions of the current edition of
the Office of 7ustice Programs Financial and A�1**+;nictrative Guide for Grants, M71001; and all other applicable
Federal laws, ordeis, eirculax�, or regulations.
The Grantee will comply with the provisions of 28 CFR applicable to �ants and coopecative agseements inciudin�
Part 18, Administrative Review Procedure; Part 20, Crirnival Justice Information Systems; Part 22, Confidentiality
of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systezus Operating Policies; Part
30, Intergovernmental Review of Department of 7ustice Pro�ains and Activities; Part 42, Nondiscrimination/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for Tmplementing the National
Environmental Policy Act; Pazt 63, Floodplain Management and Wetland Protecrion Procedures; and Federal laws
or regulations appiicable to Federal Assistance programs.
The Grantee assutes that it will comply, and all its subcontractors will comply, with the nondiscrim'uiation
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or
Victims of Crime Act (as appropriate); Tifle VI of the Civil Rights Act of 1964, as amended; Seetion 504 of the
Rehabilitation Act of 1973, as amended; Subtifle A, Title II of the Ameticans with Disabilities Act (ADA) (1990);
Title IX of the Education Amendments of 1972; the Age Discrinunation Act of 1975; the Department of Justice
Non-Discrimuiation Regulations, 28 CFR Part 42, Subparts C, D, E and G; and Department of Justice regulations
on disability discrinunation, 28 CFR Part 35 and Patt 39.
This grant contract is subject to all applicable federal and state statutes and regulations, including, but not limited
to the following:
1) 28 CFR Part 69, New Restrictions on L,obbying, and 28 CFR Part b7, Govemment-Wide Debarment and
Suspension and Govenunent-Wide Requirements for Dnxg-Free Workplace through the submission of a
certification form committing the Grantee to compliance.
2) 28 CFR 42302 et.seq. through the submission of a certification form regazding the Grantee's Equal
Opportunity Employment Plan compliance. The Grantee will provide an Equal Employment Oppomuiity Plan if
zeqnired to maintain one, where the application is for $500,000 or more.
3) 28 CFR Part 46 and all federal Office of Justice Pmgrams policies and pmcedures regazding the protection of
human research subjects, including containment of Tnstitutional Review Boazd approvat, if appropriate, and subject
informed consent.
4) 42 USC Section 3789g and 28 CFR Part 22 that aze applicable to collection, use, and revelation of data or
information. ('mntee further agrees to submit a Privacy Certificate that is in accord with requirements of 28 CFR
Part 22 and, in particulaz, section 22.23.
S Conditions of Payment
A11 services provided by the Crrantee under this grant contract must be performed to the State's satisfaction, as
deternrined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal,
state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the
State to be unsatisfactory or perFormed in violation of federal, state, or local law.
Authorized Representative
The State's Authorized Representative is Sue Perkins Grants Snecialist Coordinator Office of Justice Proerams. 444
Cedar Street. Snite 100 St Paul Minnesota 55101-0100. (6511284-3329, or lus/her successor, and has the
responsihility to monitor the Grantee's perforaiance and the authority to accept the services provided under this �ant
contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice
submitted for payment.
The Grantee's Authorized Representative is David Twa. County Manager Ramsev Countv 50 W Kelloe� Boulevazd.
St Paul Minnesota 55102. (6511266-8500. If the Grantee's Authorized Representative changes at any time during
ttus grant contcact, the Grantee must immediately notify the State.
NG'I'F 7AG Funding (12/OS)
Nucotics and Gang Task Fo�ce 06
QJP Gxant Number 2006-NGTF-00380
I�6-66/
'1 Assignwent, Amendments, Waiver, and Grant Contract CompleYe
7.1 Assignment The Grautee may neither assign nor transfer any rights or obligations under this gant conhact
without the prior consent of the State and a fully e�cecuted Assignment Agreement, executed and approved by the
same parties who executed and approved this grant conhact, or their successois in office.
7.2 Amendments. Any ameadment to tiiis grant contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant contract, or their
successors in office.
?3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or
its right to enforce it.
7.4 Grant Cantract Completz T'his grant contract contains all negotiarions and agreements between ihe State and the
Grantee. No other understanding regazding tlus grant contract, whether written or oral, may be used to bind either
P�Y�
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees hazmless from any claims or causes of
action, including attomey's fees incurred by the State, arising from the performance of this grant contract by the
Grantee or the Grautee's agents or employees. This clause will not be consh to baz any legal remedies the Grantee
may have for the State's failure to fulfitl its obligations under this gant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to exam; by the State and/or the State Auditor or Legislative
Auditor, as appropriate, for a nvnunum of six yeazs from the end of this gant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Sta� Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
x�eived, stored, used, maintained, or dissenunated by the Crrantee under this grant contract. The civIl remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Gcantee receives a request to release the data referred to in this Clause, the Grantee must unmediately notify the
State. The State will give the Grantee instructions concemuig the release of the data to the requesting party before the
data is released.
11 Workers' Compensation
The Gmntee certifies that it is in compliance with Minn. 5tat. § 176.181, subd. 2, pertaining to workers' compensation
insurance coverage. The Csrantee's employees and agents will not be considered State empioyees. Any ciaims that
may arise under the Minnesota Workers' Compensation Act on behaif of these employees and any claims made by any
third party as a consequence of any act or omission on the part of these employees aze in no way the State's obligauon
or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this gant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of tlus provision, publicity includes notices, informational pamphlets, press releases,
reseazch, reports, signs, and similaz public notices prepared by or for the Gcantee individually or jointly with
others, or any subcontractors, with respect to the progeam, publicafions, or services provided resulting from this
grant contract.
12.2 Endorsement The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue for all legai
NGTF JAG Funding Q2/OS)
Narcotics and Gang Task Force 06
O1P GmntNumber2006-NGTP-00380
d.b-,l�ol
proceedings out o f this grarn cont[act, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Raivsey County, Minnesota.
14 Termination
14.1 Terminatian by the State. The State may cancel this grant contract at any time, with or without cause, upon 30
days' written notice to the Grantee. Upon teia�ination, the Grantee will be entitled to payment, detemuned on a
pro rata basis, for services satisfactorily performed.
14.2 Termination by the Grantee. The Grantee may request termuiation upon 30 day's notice to the State's
Authorized Agent Upon ten�n?tion the Grantee is entitled to payment for sezvices actually perFormed and a�ees
to return any unused funds to the State.
143 Termination for Insufftcient Funding. The State may immediately temilnate this gant contract if it does not
obtain funding from the Minnesota I,egislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Teimination must be by written or fax notice
to the Grarnee. The State is not obligated to pay for any services that ue provided after notice and effective date of
t��nation. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed to the extent that funds are available. The State wiIl not be assessed any penaky if the
gcant contract is temunated because of the decision of the Minnesota I,egislahue, or other funding source, not to
appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonabie time of the
State receiving that notice.
15 Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security number,
federal employer tax idetrtification number, and/ar Minnesota taac idenrification number, already provided to the State,
to federal and state tax agencies and state personnel involved in the payment of state obl3gations. These identification
numbers may be used in the enforcement of federal and state tax laws wluch could result in action requiring the
Grantee to file state tas retums and pay delinquent state tax IiabIlities, if any, or pay other state liabilities.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
NGTFlAG Funding (17J05)
Naccotics and Gang Task Force 06
OJP Gnnt Number 200fi-NGTF-00380
(7� (,� I
1. ENCUMBRANCE VERIFICATION
Indivtdual certifies that junds have been encumbered as
required by . , 4:1'7a1 � � D
AL
Signed:
Daze:
Grnnt Contract 2006-NGTF-00380/930 220
BY MARY ERICKSON
2. GRANTEE
The Grantee certifees that the appropriate person(s)
have executed the grartt contract orz behalf ojthe Grantee as
required by applicab�le ar[icles, bylaws, rualutiou, or ordinances.
By.- � �1��
Title:
Date:
By:
T�t��:
Date
�oun�i �a��-.�e'�
---�
Z)Za ��fc
� �� � �
Sh �Y��'TT
y�i /0 4
3. STATE AGENCY
BY
Tide:
Date:
� j� L' �� 2fL ��
� .
. ��2P � ;rZ
af f71c'.6
r .
` " (v Rh delegated aWhorinl)
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Distribution:
Ag�`1
Gcantee
State's Audtori2ed RejJresenqtive
bIG1'F JAG Funding Q?l05)
Narcotics and Gang Task Face 06
OJP Grent Number 2006-NGTF-00380
EXHIBIT A
��°�`��.� OFFiCE OF JUSTICE PROGRAMS �"`"
�� � e g � { � � �
N Grantee: Ramsey County Sheriffs Department �
r
'� t� Grant Number: 2006-NGTF-00380 � �—.� �
� Mrt+�+�'
P�Og�BtSl CiOCIl�SOR@t1t: Narcotics and Garg Task Forces: East Metro Narcotics Task Force
Budget Category
Personnel
Payroll Taxes & Fringe
Training
TraveWehicie
Office Expenses
Other Expenses
Confidential Funds
Total
Federal
$74,232.00
$6,843.00
$13,500.00
$34,500.00
$2,250.00
$2,250.00
$52,500.00
$210, 000.00
State
Match
$24,744.00
$2,281.00
$4,500.00
$11, 500.00
$750.00
$750.00
$17,500.00
$0.00 $70,000.00
b6-�G t
Exhibit B, page 1 of 2
FEDERAL AUDIT REQUIREMENTS
For subreci�ients that are state or local aovemments non-orofit oraanizations. or Indian tribes
If the grantee expends total federal assistance of �500,000 or more per year, the grantee agrees to
obtain either a singie audit or a program-specfic audit made for the fiscal year in accordance with the
terms of the Singie Audit Act Amendments ofi 1996.
Audits shall be made annually unless the state or Iocal govemment has, by January'1, 1987, a
constitutional or statutory requirement for less frequent audits. For those govemments, the federal
cognizant agency shall permit biennial audits, covering both years, if the government so requests. it shail
also honor requests for biennial audits by governments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administrative poficies in place prior to
January 1, 1987.
For subrecipients that are institutions of hiaher education or hosoitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the
grantee agrees to obtain a fina�ia4 and compliance audit made in accordance with OMB Circular A-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofd
Organizations" as applicable. The audit shall cover either the entire organization or ail federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shaii be made by an independent auditor. An independent auditor is a state or local
government auditor or a public accountant who meets the independence standa�ds spec�ed in the
- — - -6eneFal�:eeodfltiflg-E3ffioe's"StandardsforkvdiYot�Poverrmrentatfjrgani[�atrb-n�,-Prrograms, Ac - - — -- -
and Functions "
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB
Circular A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Cert�ed Public Accounts (AICPA) audft guide, `Audits of State and Local Governmental Units,' issued in
1986. The federal govemment has approved the use of the audft guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a ptan for corrective action taken or planned and comments on the status of
corrective action taken on prior findings. If corrective acfian is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agrees that fhe grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements
as may be necessaryfor the grantor to comply with the Single Aud'R Act Amendments of 1996 and OMB
Circular A-133.
5. Grantees of federal financial assistance from subrecipients are also required to compfywith the Singte
Audit Act and OMB Circular A-133.
��mos�
d�-6�r
Exhibit B, page 2 of 2
6. The Statement of Expenditures fo�m can be used 4or the schedule of federal assistance.
The grantee a9rees to retain documentation to supportthe schedule of federat assistance for at least four
years.
8. Required audit reports must be filed with the State Auditor's Office Sinale Audit Division. and
with federal and state aaencies providina federai assistance and the Denartment of Public Safetv
within nine months of the qrantee's fiscaf vear end.
OMB Circular A-133 requires recipients of more than $500,000 infederal funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, indiana 47132
Attn: Singie Audit Ctearinghouse
The Department of Public Sa4ety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Ceda� Street
Suite 126, Town Square
St. Paul, MN 55101-5126
�toros)