06-613Presented By:
Referred to:
RESOLUTION
AINT PAUL, NIINNESOTA
COUNCIL FILE #: � �
GREEN SHEET 1t: �
C,
I WHEREAS, the 2006 Hmong Sports Tournament is an annual event held at McMurray Field in Saint Paul, this yeaz on
2 July 1-2, with an additional cleanup day on July 3; and
WHEREAS, this event requires a lazge number of City staff to run and maintain the event site on both day and evening
shifts; and
7 WHEREAS, traffic at the event is very congested, making it difficult for City staff to leave the work site for meals
8 and return in a timely manner; and
9
I 0 WHEREAS, the weather is historically very hot and humid and requires staff to have and consume plenty of fluids to
1 ] sustain themselves; and
12
13 WHEREAS, the City of Saint Paul has historically spent $500 to purchase and provide refreshments and meals
14 for the employees assigned to work the event; and
15
16 WHEREAS, the Lao Family, as budgeted in the 2006 adopted budget, will reimburse the City up to $35,000 toward the
17 City's costs incuned for the event; and
18
19 WHEREAS, the Division of Pazks and Recreation finds it necessary to staff this event because since iPs inception
20 in Saint Paul, the event has been extraardinazily lazge for its site, compared to other similar events, and has had such a lazge
21 impact on Como Park and surrounding neighborhoods, therefore by providing staff for the event there has now been a reductio�
22 in complaints regarding trash and congestion that were originally reported before the City staffing began; and
23
24 THEREFORE BE IT RESOLVED, that Parks and Recreation is authorized to expend up to $500 of City funds on food and
25 beverage purchases for staff who aze working at the 2006 Hmong Sports Tournament.
Requested by:
Adopted by Council: Date: ����,m �/, o 7pU�
Division of Pazks and Recreation
BY� �f ' "--F--a d-/�-�t,i.-�-c�—_L�
Approval Recommended by Financial Services Director.
By:
Form Approved by City
Approved
Council
O6 Hmong Toumament.xls Page. 7 of 1
Adoption Certified by Council Secretary
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
(Xo �`3
PR — Parks and Recreatioa
Contact Person 8 Phone:
Bo6 Bierscheid
2G6E4b9
Must Be on Council Agenda by (Date):
ContractType;
AR-RESOLUTION W/$ TRANSACTION
Date Initiated:
o�,�� Green Sheet NO: 3030979
.' Department SentTOPerson InitiallDate
U ar an RecreaR n
Assign 1 arksandRecr ation De artment7lirector /!��^
Number Z "uanciai rvices %ce " a ciai ervi
For
Routing 3 ' Atto e
Order 4 or's ffice Ma r!A "stant
5 ouncil CS Co n �
6 er erk
7otai # of Signature Pages _(Clip All Locations for Signature)
Approva] of attached budget resolution authorizing additional spending for food and refreshments for City staff working at the 2006
Hmong Sports Toumameny funded through a donation from the Lao Family.
idations: Appro�e (A) or Reject
Planning Commission
CIB Committee
CiNI Service Commission
Contrscts
1. Has this person/ficm eeer woAced under a corrtract for this depaztment?
Yes No
2. Has this person/Tirtn e�er been a city employee?
Yes No
3. Does this personlfifm possess a skill not nomially possessed by any
current city employee?
Yes No
Explain all yes answe�s on separate sheet and attach to green sheet
Inftiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Parks and Recreation has received up to $500 in additional funding for the purpose of providing staff with food and refreshments while
working at the 2006 Hmong Sports Toumament. �
AdvanqgeslfApproved:
Approval of this request for additional funding will allow Pazks and Recreation to provide food and beverages to City staff who aze
working at the event.
Disadvanqges If APProved:
None.
Disadvantages If NotApproved:
Parks and Recreation would have to determine an alternate plan for providing food and beverages to staff, allowing them to remain on
site for their entire shift at the event site.
TotalAmountoF $�
Trensaction:
Funding Source: D0118tIOf1S
Financial Information:
(Explain)
June 8, 200619:08 PM
CostlRevenue Budgeted:
Activity Number.
RECEIVED
n i--��"d��28Bf�—
MAYOR QFFICE
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