06-52RESOLUTION
SAINT PAUL, NIINNESOTA
Presented By:
Referred to:
COUNCIL FILE #: � 52
GREEN SHEET #: 3028802
11
Committee Date:
I WIIEREAS, the City of Saint Paul Pazks and Recreation has undertaken the construction and renovation of the
2 Jimmy Lee / Oxford Pool facility and its related site work unprovements; and
3
4 WHEREAS, Independent School District #625 (ISD 625) has a desire to participate in this project to the extent
5 necessary to achieve the conshuction of two gymnasiums, for primary use by ISD 625, which aze attached to and a�
6 integral part of the Jimmy Lee / Oxford Pool facility; and
8 WHEREAS, ISD 625 has agreed to conuibute an amount not to exceed $1,772,000 from its capital bonds for the
9 design, construction, and furnishings of the aforementioned two g}mmasiums; and
10
11 WHEREAS, a copy of the development agreement between the City and ISD 625 is attached hereto as E�ibit "B' ; and
]2
13 WHEREAS, with ISD 625's conuibution and upon completion as designed, highlights of this project will include: a new
14 ]obby area, multi-purpose and arts-and-crafts rooms, four gymnasiums, and a re-designed aquatics area (including a zero
15 depth leisure pool, a water slide plunge pool, a family locker room, and a handicap accessible eight ]ane pool); and
16
17 NOW THEREFORE BE IT RESOLVED, by the Council of the City of Saint Paul, upon the recommendation of the
18 Mayor, and the advice of the Long Range Capital Improvement Budget Committee, that $1,772,000 is available for
19 appropriation in the 2005 Capital Improvement Budget, and said 2005 budget, as heretofore adopted and amended by
20 Council, is hereby fwther amended as follows:
21 CURRENT AMENDED
22 FINANCING PLAN: BUDGET CHANGES BUDGET
23 COS - Parks Capita] Projects
24 3H036 - Jimmy Lee / Oxford Pool
25 6927 - Other Agency Shaze of Costs
26
27 SPENDING PLAN:
28 COS - Parks Capital Projects
29 3H036 - Jimmy Lee / Oxford Pool
0 1,772,000 1,772,000
0 1,772,000 1,772,000
30 0892 - Architect Fees - Building 0 195,�OQ 195,00�
31 0894 - Construction - General I,000,000 1,577,000 2,577,000
32 1,000,000 1,772,000 2,772,000
33
3A FINALLY RESOLVED, that the Mayor and proper City officials are hereby authorized to execute agreements which
35 may be necessary to implement this project.
G IFMIq7lWrkalResoluhons, AOs, Green SheefslResoluhonsWimmy Lee ISD 625 Funding Resolufion xls Page. 1 of 2
COUNCIL FILE #: � � ��
GREEN SHEET #: 3028802
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
ReFerred to:
Adopted by Cowcil: Date: �L3z1���` Lrl�6
Adoption Certified by Counci] Secretary
BY� ,���i/�sd.
Approved r: Date: � (
By:
Committee Date:
Requested by:
Division of Pazks and Recreation
� _/ _ � / r� �
Approval Recommended by Financ' I Services Director:
By ^ // �
f �i
Form Approved by Ciry Attorney
R.,. ;>.�'��.�. _ � i�� �
1'he st. Pavl Lott3 •�98 C:apital Improvemens
Budget ( C�o�mmittee received thss request on
dafe)?��-�a, a��S ,_andrecommendg
� �
���
G:IFN11Q71WvkalResolutions, AOs, Green SheetslResoWtionsl✓immy Lee ISD 625 Funding Resoluhon xls Page� 2 of 2
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
�t�- 52
PR — rsrtcsaoaRecreation I tSNOV-05
Confact Person & Phone: -'
Jason Wi�ica
26G6417 Assign
Must Be on Council Agenda by (Date): Number
For
Routing
Order
ContractType:
AR-RESOLUTION W/$ TRANSACTION
Total # of Signature Pages J_ (Clip All Lowtions for Signature)
Green Sheet NO: 3028802
0 arla and Recreati
1 ar andR r ti ' ector ���
2 'nancial Services ifice Financial rvi �_
3 " A me
4 a or's 1Ti a or/Assistant
5 0 ' Ci Cooncil
6 lerk lerk
Appmval of attached resolution authorizing the proper City officials to enter in to an agreement to accept a contribution from ISD 625
for use towards the Jimmy Lee / Oxford Poo( improvemert project, and setting up the appropriate spending and financing plan.
Recommendations: Appro�e (A) or Reject (R):
Planning Commission
� CIB Commitfee
CiHI Service Commission
�_ 57�
PersonalService Contracts MustMswerthe Following Questions:
1. Has this personlfirtn e�er worked under a contract for this depaAment?
Yes No
2. Has this persoNfirtn e�er been a city employee?
Yes No
3. Does this person/firtn possess a skill not nortnally possessed by any
curtent city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, Whay When, Where, Why):
Advanpqes If Approved: ���+E� Y �D
Two additional gymnasiums will be incorporated into the project.
��C � 2 2005
Disadvantages if Approved:
None.
� �
,�, � A ''`. _ J= ,.
Disadvantages M Not Approved:
ISD 625's contribution will be lost.
Total Amount of
Transaction:
Funding Source:
$1,772,000
Contribution
Cost/Revenue Budgeted:
Activ'dy Number: 3H036
Financiai information: Cuirent adopted construc[ion budget is comprised of CIB funds and includes:
(Explain) C043H034: $250,000
COS-3H036: $I,OOQ000
November 15, 2005 9:15 AM Page 1
1
�E� 2 � 2005
'�t8�.,,,;3 p^�oar^€� ('.�i":� P
�EC 2 3 2�65
Exhibit "B"
JIMMY LEE RECREATION CENTER
GYMNASNM FUNDING AND CONSTRUCTION AGREEMENT
pto-5'Z-
This Agreement, entered into this day of , 2005, between the Cily of
Saint Paul, a municipal corporation (City) and Independent School District #625, a public
corporation (District).
WHEREAS, the City owns certain land on which the Jimmy Lee Recreation Center and
Oxford Pool are currently located and intends to remodel and expand the facilities at that
location; and
WHEREAS, the District is in need of additional gyuuiasium space for use by Central
High School; and
WHEREAS, parties acknowledge that the cooperation of the parties in providing said
gymnasiums will maximize the benefits to the citizens of Saint Paul by providing increased
educational and recreational facilities at reduced expenditures by both parties;
Now, therefore, based upon the mutual covenants and agreements set forth herein, parties
agree as follows:
1. Scope of A�reement: The City intends to initiate construction and remodeling of the complex
known as the Jimmy Lee Recreation Center/Oxford Pool (hereinafter Project) at a site bounded
by Lexington Parkway, Mazshall Avenue, Oxford Street and Concordia Avenue, as further
detailed in Exhibit A, attached hereto and incorporated herein by reference. Construction of the
Project is expected to begin by spring of 2006 with completion estimated by fall of 2007. Parties
agree that these dates are tazgets and are subject to change as the Project develops.
The Distxict wishes to participate in the construction and remodeling to the extent necessary to
achieve the construction of two gymnasiums for primary use by the District. To this end, the
District has committed an amount not to exceed $1,772,000.00 from its capital bonds for the
design, construction and fumishing of two gymnasiums within the Project. Conshuction costs
shall be determined by a separate add alternate bid for the project. Design and engineering shall
be calculated as 9.5% of construction costs of the two gymnasiums and project administration
shall be calculated.as 1.5% thereof.
2. Prouertv Ownership: All land is currently owned by the City of Saint Paul or will be
transferred to the City by the date of the start of the Project. Parties understand that the
underlying properry may not be sold or transferred to the District under Section 13 of the Saint
Paul City Charter, and agree that the expenditure of the funds for construction will not transfer
title to the underlying properry or any portion of the stnxcture, but will entitle the District to enter
into a long-term Use Agreement which wiil be the subject of a separate Agreement.
1
JIMMY LEE RECREATION CENTER
GYMNASNM FUNDING AND CONSTRUCTION AGREEMENT
(Continued)
3. Project Fundina: The City of 5aint Paul has made a capital commitment of $14,500,000 for
the Project, which will pay for the City portion of the Project. Parties envision a Project in which
the gyimiasiums are attached to and an integral part of the recreations center. Exact design
specifications and scope of the Project will be determined once the design phase has been
completed, but it is understood that no part of the District funding is to be used for any part of the
Project other than the design, construction and fiunishing of the gymnasiums and ancillary areas
serving the gymnasiums such as the storage azeas and restrooms.
4. Project Management: The Project will at all times be a Ciry Project, and the City shall be the
contracting entity for all work associated with the Project. Solicitation and award of bids
associated with the Project shall be in compliance with the City bidding requirements, and the
costs of bidding, desi� and construction of the gymnasiums shall be apportioned out and
charged to the District's contribution. District agrees to execnte any agreements, documents or
authorizations necessary to allow the City to perform as the contracting entity for the DistricYs
portion of the Project (Gymnasiums).
A Design Advisory Committee will determine the scope of the Project and any necessary changes
or reductions. A member of the District's Plant Planning and Maintenance Department shall be a
participating representative on the Design Advisory Committee and shall consult on all matters
related to the school gymnasiums and ancillary areas. The District will be given progress reports
on the construction, will be advised of any changes to the work that may affect the layout,
function, cost or schedule of the Gymnasiums, will be allowed to review site progress, and may
make requests of the City with respect to the Gymnasiums but will not direct or control the
design or constnxction, or the actions of the contractors.
5. Failure to Perform: If either Party fails to perform its obligations in a timely manner as
detailed in Paragraph 6 with respect to the commencement of the Project, the other Pariy may
terminate this Agreement by giving written notice by March 30, 2006. If written notice is given
by the District, they will be responsible for all applicable costs, fees and administration expenses
that aze associated with the District's two gymnasiums up to March 30, 2006. iVotice shal] be
delivered in person or by first class mail to the following addresses:
City:
Manager of Recreation Services
300 City Hall Annex
25 W. 4`" St.
Saint Paul, MN 55102
District:
Saint Paul Public Schools
Executive Director of Operations
360 Colborne Street
Saint Paul, MN 55102
2
JIMMY LEE RECREATION CENTER
GYMNASNM FUNDING AND CONSTRUCTION AGREEMENT
(Continued)
IN WIT'NESS WHEREOF, the parties have set their hands the date first written above.
APPROVED AS TO FORM THIS
day of , 20
Assistant City Attorney
CITY OF SAINT PAUL
Mayor
City Clerk
Director of Financial Services
Director of Parks and Recreation
INDEPENDENT SCHOOL DISTRICT No. 625
SAINT PAUL PUBLIC SCHOOLS
APPROVED AS TO FORM THIS
day of
20_
By
Chairperson, Board of Education
Clerk, Board of Education
Jeffrey Lalla, General Counsel INDEPENDENT SCHOOL DISTRICT 625
� ��
� ��
1 %///%///�°_
O%////� 'i
�///////, ;;
� ;,,,,,,,� =�
�
��aiiiii� ��
iiiaai% �,
�;
%//////// j ��
�
� //////////� ��
J ��
� r
.
�
�
............. .
�: � �
�' : ' � ��-
� �—�;.
� . }
H �i �
� l
.� ��� a
w �
o �
�
.............
anuanbr ��eqs�ew
_ � f
H
G
�
W
LL
J
J
m
O
�
✓ ,
i
�
f
I
I:
�
' I'�
� �i
I
+�
�
�
- ----- - -fJ
��._-
L
d
L
d
V
� O
O
'� a
d�
��
d �
� �
Q
H J N
m A �
� £ � d
� � k u
N
W � C Z
�.
��\�
\\
e�paoouo�
_. _ � . _ _ __� _ __ _�,
' i
�