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06-503Council File # p� �,,to3 Green Sheet � RESOLUTION 3 a3o67/ CITY OF SAINT PAUL, MINNESQTA I _ .�J . ` � Presented By Referred To � Committee: Date WHEREAS, Minn. Stat. § 471.59, commonly referred to as the "Joint Powers Act, " authorizes two or more governmental units to jointly or cooperatively exercise any power common to the contracting parties, by agreement entered into through action of their governing bodies; and, WHEREAS, the Contract and Analysis Services (CAS) section of the Office of financial services has frequent requests from other governmental units to provide purchasing, contracting, surplus disposal, printing, and other related support services, as well as requests to access Master Contracts and to utilize RiverPrint services; and WHEREAS, the City Council has determined that such cooperative, intergovernmental agreements are beneficia{ to a11 parties involved; now, thersfore be it RESOLVED, that pursuant to Minn. Stat. § 471.59, the proper City of Saint Paul officials are hereby authorized and directed to enter into and execute joint powers or intergovernmental agreements from time to time with other Minnesota municipalities for services provided through CAS for cooperative purchasing, contracting, printing, and/or other CAS services as may be requested, and for which one of the attached agreements may be used, depending upon the specific services requested. FURTHER RESOLVED, that copies of said agreements shall be kept on file in the Office of Financial Services and a report of said agreements entered shall be given annually to the City Council. Requested by the Office of Financial Services- � Bv: � Matt Smith, Director ��k�u�2�= � �u�,� y ��o Linda J. Camp, Ma ger Contrac ��alysis Services sy: G////llis / oil/ Sd/� Approved py�r3'yqr: Date s� O� / / By: �C/L, w� 0�,��1 Form Approved by City Attorney �� ' J //-06 BY� �L/+-k�i�„���� � r2..� 5 � U Approve� or for Submission to Counci By. �� Adoption Certified by Council Secretary � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet FS – Finaucizl se�vices Contaci Person & Phone: LINDA - CONTRpG7 SERVS 6$900 Must Be on Council qqend ContraetType: REa2ESOLU7lON �,5a� Dafe Initiated: �Y� i Green Sheet NO: 3030671 - , I oeoarunent SentTO Person I 0 cial5ervices i I Assign 1 o nrialSe ' es �DeoarlmentDaector 1 Numbe� 2 'tvAko 40UCH-Gineer For Routing 3 a MavodA�Mar t OMer 4 cil 5 terk I Total # of Signature Pages _(Clip NI Loradons for Signa4�re) PASS RESOLUTION AUTHORIZING THE MAYOR AND OTHER CITY OFFICIALS TO EXECUTE JOINT AGREEMENTS WJTH OTHER MiJNICIPALITIES AS REQUESTED FROM TIME TO TIME Recommendatiais: Appm�e (A) or Reject (R): Planni[tg Commission GB Committee � G p �nl �Service Commission CJI(� 1. Has this personlfirtn e�er worked under a contract iw this departmeM? Yes No 2. Has this persoNfirtn e�er been a city employee? Yes No 3. Does this persoNfirm possess a skill not frortnally possessed by any current city employee? Yes No Explain all yes answers on sep��rtip��tach M green sheet Initiating Problem, Issues, Opportunity (Who, Wha; When, Where, Why): N1AY 1 2 2006 MAYOR'S OFFICE a Advantages If Approved: WILL EXPEDITE THE EXECUTION OF JOINT PURCHASING AGREEMENTS & ALLOW THE CITY & O'TfIER GET ACCESS TO BENEFITS SOONER Disadvanfages IFApproved: Disadvanfages If NotApproved: t £ ,_,�,�. , .. � , h � �,.,,.� � � x t� ��,� rv+ � .. _._,a �d -. _ .n.... �..,- iotal Amount of TransaMion: Funding Source: Financial Information: (Explain) CosURevenue Budgeted: AM'rvily Number. 1 ., t �VJJ '+�� . ���t v . ; ������ ei. �s��ai��� :�� u-^n�?Y � z (li TO AAay 8, 2006 2:48 PM Page 1 AtttachmentA: v� � �'� JOINT POWERS AGREEMENT Between the City of Saint Paul and (name of municipality) (for multiple services) THIS AGREEMENT, is made and entered into this day of _, 200_ by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and the (name of municipality �_County, Minnesota), whose address is , hereinafter referred to as WHEREAS, the Ciry of Saint Paul and , pursuant to the provisions of Minnesota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Contract and Analysis Services Section (Contract Services) is authorized to provide purchasing, contracting, surplus disposal, printing, and other related support services and has expertise in intergovernmental purchasing; and WHEREAS, Saint Paul wishes to extend the expertise ofi its Contract Services staff to other local governments to help ail parties achieve operating efficiencies and to secure more favorable contract prices, and more favorable contract terms and conditions; and WNEREAS, wishes to take advantage of these benefits and services; NOW, THEREFORE IT IS HEREBY AGREED, by and between the parties hereto as follows: The City of Saint Paul, through its Contract and Analysis Services Section pursuant to procedures set forth in the Saint Paul City Charter and appiicable State Statutes, shall provide purchasing, contracting, surplus disposal, printing and other related support services as requested by in accordance with applicable state statutes. 2. In addition, agrees that, upon request, Contract Services staff shall facilitate and coordinate coliaborative purchasing and contracting activities among and/or on behalf of and one or more other local governments As part of any request for services, agrees to designate an individual who can serve as a point of contact for Contract Services staff in the provision of any service mutually agreed upon. 4. This individual shall have the authority to transmit instruction, provide required information, and assist in resolving any questions or issues that may arise., and shall also �rovide copies of any relevant policies, procedures, or standards adopted by that may have an +mpact on the manner in which Contract Services staff deliver the requested service. 5. In participating in such joint or coliaborative purchasing activities, the City and agree that neither party shall assume any responsibility for the accountability of funds_ ,;_ _. - expended by the other or compliance with applicable Minnesota Statutes or other laws. Each party shall be responsible for any particular purchase order or contract it issues. , 06 - So3 6. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges and benefits that each party is entitled to under Minnesota Statutes. Each part agrees that it will be responsibfe for its own acts and/or omissions and those of its o�cials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts andlomissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by provision of the Minnesota Torts Claims Act, Minn. Stat. Chapter 466, et seq. and other applicable law. 7. Cost Sharing. As mutualiy agreed upon, � E i[�a 11 will compensate the City for actual costs incurred in the provision of the services described herein or will share costs as mutually agreed upon with the City and other participants receiving the benefits of the service. Cancellation. Either party to this Agreement may terminate the Agreement with or without cause upon 30 (thirty) days prior written notice to the other party. Assignment. Neither party to this Agreement sha{I assign, delegate or transfes ay rights or obligations under this Agreement without prior written consent from the other party. Amendments. Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by all parties to this Agreement. Entire Agreement. This Agreement contains the entire Agreement between the parties with regards to the matters set forth herein. IN WITNESS WHEREOF, the City of Saint Paul and Agreement the day and year first above-written. CITY OF SAINT PAUL Christopher B. Coleman, Mayor Director, Office Financial Services Approved as to form: Name of Municipality have executed this Approved as to form: l�6 �� �3 Attachment B: JOINT FOWERS AGREEMENT Between the City of Saint Paui and (name of municipality) (for access to one or more existing contracts } THIS AGREEMENT, is made and entered into this day of _, 200_ by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the Cit�' and (name ofi municipafity) �County, Minnesota), whose address is , hereinafter referred to as WHEREAS, the City of Saint Paul and , pursuant to the provisions of Minnesota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Contract and Analysis Services Section (Contract Services) is authorized to provide purchasing, contracting, surplus disposal, printing, and other related support services and has expertise in intergovernmental purchasing; and WHEREAS, Saint Paul wishes to make available one or more of its existing contracts to other locaf governments to he{p all parties achieve operating efficiencies and to secure more favorable contract prices, and more favorable contract terms and conditions; and WHEREAS, wishes to take advantage of these benefits; NOW, THEREFORE IT IS HEREBY AGREED, by and between the parties hereto as follows: The City of Saint Paul, through its Contract and Analysis Services Section pursuant to procedures set forth in the Saint Paul City Charter and applicable State Statutes, shall make available the following to � Unlimited access to all Master Contract agreements established by Contract and Analysis Services in effect that are not designated by Contract Services as "restricted" contracts. Such access shall commence on . and shall continue for one year from that date. The City may continue to provide access to these contracts for additional one-year periods upon mutual agreement of the parties. Ability to make purchases from the following specific City agreements ("Speciai Agreements"): 06 �,��_3 2. To compensate the City for the costs of establishing and managing the above agreements, shalf compensate the City as follows: a. Three Hundred Dollars ($300.00) per year for access to all non-restricted contracts established by Contract Services b. One Hundred Dollars ($100.00) for access to each "Special" agreement jone-time fee for original contract and subsequent renewals] In participating in such joint or collaborative purchasing activities, the City and agree that neither party shall assume any responsibility for the accountability of funds expended by the other or compliance with applicable Minnesota Statutes or other laws. Each party shall be responsible for any particular purchase pursuant to any and all of the above referenced agreements. 4. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges and benefits that each party is entitled to under Minnesota Statutes. Each parly agrees that it will be responsible for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shaff not be responsible for the acts and/omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by provision of the Minnesota Torts Claims Act, Minn. Stat. Chapter 466, et seq. and other applicabie law. Cancellation. Either party to this Agreement may terminate the Agreement with or without cause upon 30 (thirty) days prior written notice to the other party. 6. Assignment. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. 7. Amendments. Any amendment or modification to this Agreement shall be in writing and shall not be efEective until executed by al{ parties to this Agreement. 8. Entire Agreement. This Agreement contains the entire Agreement between the parties with regards to the matters set forth herein. IN WITNESS WHEREOF, the Parties have executed this Agreement the day and year first above-written. � CITY OF SAINT PAUL Name of Municipality ���- Director, Office of Financial Services Mayor Approved as to form: Approved as to form: ! D� -5 D� Attachment C: Intergovernmental Agreement Between the City of Saint Paul and (name of municipality) (for RiverPrint ) THIS AGREEMENT, is made and entered into this day of _, 200_ by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the Cit�' and the (name of municipality) �_County, Minnesota), whose address is , hereinafter referred to as WHERFAS, the City of Saint Paul and , pursuant to the provisions of Minnesota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Contract and Analysis Services Section (Contract Services) is authorized to provide purchasing, contracting, surplus disposal, printing, and other related support services and has expertise in intergovernmental purchasing; and WHEREAS, Saint Paul wishes to make available the services of RiverPrint, its internal printing and mailing facility; and WHEREAS, wishes to take advantage of these benefits; NOW, THEREFORE IT IS HEREBY AGREED, by and beiween the parties hereto as follows'. 1. The City of Saint Paul, through its Contract and Analysis Services Section pursuant to procedures set forth in the Saint Paul City Charter and applicable State Statutes, shall make available any and all RiverPrint services to on an as needed, as requested basis. 2. shall submit requests for services on the forms provided and in accordance with the procedures specified by the RiverPrint Manager. 3. In signing this Agreement, agrees that RiverPrint stafE shall invoice it for each individual service requested; using the rates established by RiverPrint for all customers. Upon request, RiverPrint staff shall make their best efforts to provide with a reliable estimate of the costs associated with each requested service prior to performing such service. agrees to pay invoice within 30 days after receipt, and to promptly notify RiverPrint of any problems with the order. 4. With respect to any and ail RiverPrint services requested, City and agree that neither party shall assume any responsibility for the accountability of funds expended by the other or compliance with app{icable Minnesota Statutes or other laws. 5. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges and benefits.that each party is entitled to under Minnesota Statutes. Each party agrees that it will be responsibie for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results _ thereof to the e�ctent authorized by faw and shaif not be responsible for the acts and/omissions of the other party and the results thereof. d�'S� The liability and the monetary limits of liability of the parties, their o�cials, employees, representatives, and agents shall be govemed by provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et seq. and other applicable law. 6. Term and Cancellation. The ability to access RiverPrint services shali commence upon execution of this agreement and shall confinue until either party terminates said agreement. Either party to this Agreement may terminate the Agreement with or without cause upon 30 (thirly) days Qrior written notice to the other party. 7 � � Assignment. Neither party to this Agreement shall assign, delegate or transfer ay rights or obligations under this Agreement without prior written consent from the other party. Amendments. Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by all parties to this Agreement. Entire Agreement. This Agreement contains the entire Agreement between the parties with regards to the matters set forth herein. IN WITNESS WHEREOF, the Parties have executed this Agreement theday and year first above- written. CITY OF SAINT PAUL Christopher Director, Office Coleman, Mayor Financial Services Name of Municipality Approved as to form: Approved as to form: