06-397COL7?�CII, FILE n: OG _3g 7
GREEN SHEET #: 3030354
RESOLUTION
I WI�REAS, the Saint Paul Public School District (ISD #625) has initiated the reconstruction and renovarion of the
2 Waslvngton Middle School; and
3
4 WFIEREAS, ffie City of Saint Paul, thzough a joint use agreement occupies space in Washington Middle School as part
5 of the operation of Rice Recreation Center and North End Mulri-Seroice Center; and
6
7 WHEREAS, ISD 625 has a need for addirional space for use by the Washington Middle School and wishes to remodel
8 e�sting space and also reconfigure the space used by the City; and
9
10 WHEREAS, as a result of the ISD 625 pro}ect, improvements will be made to the Rice Recrearion Centes, including
I 1 new offices and reception azeas, renovated activiry and meeting rooms, and generally upgraded conditions, that will
12 result in enhanced seroices for the City managed recrearion program; and
13
14 WHEREAS, a developxnent agreement between the City and ISD 625, wlrich will allow the project to proceed, requires
I S approval of the Ciry Council;
16
17 NOW THEREFORE BE IT RESOLVED, by the Council of the City of Saint Paul, that the Mayor and proper
18 Ciry officials aze hereby authorized to execute the referenced development agreement, and other agreements which
19 may be necessary to implement this project.
Requested by:
Division of Pazks and RecreaAOn "'
�A��'��--- i��—�.�
Approval Recommended by Financial Services D'uector:
By:
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Form Approved by City Attorne�
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B� � �"����
Appioye y� ay c foc Sub� cil
t � Sy:
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Washington&Rice Rec.040706.x/S Page: 1 of 1
Adoption Certified by Council Secretary
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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Department/office/council: Date Initiated:
PR - PazksandRecreatipn o�-,�R-� Green Sheet NO: 3030354
CoMact Person & Phone:
Mike Hahm
266-64A4
Must Be on Council qgenda by
�
Assi9n
Number
For
Routing
Order
0 ar n rea " n �
1 ar and R reatioo De artment Di or
Z i A rne
3 a or's ffice a oN istan
4 ounci
5 ' Clerk ' CI k
Total # of Signature Pages _(Clip All Locations for Signature)
Initial�Date
Action Requested:
Approval of attached resolution authorizing the propeT City offiicals to erner into an ageement with ISD b25 to renovate W ashington
Middle School (Rice Recrearion Center) and also reconfigure the use of some azeas.
idations: Approve (A) or R
Planning Commission
CIB Committee
Civil Service Commission
Personal
Answer the Following
1. Has this person/firm ever worked under a contract for this departmenY?
Yes No
2. Has this personffirm ever been a city employee?
Yes No
3. Does this personffvm passess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
ISD 625 has indicated a redevelopment of Washington Middle School, a joint use site with Rice Recreafion Center. The p]an that was
developed that best serves the community required changes of use and related improvements.
Advanta5�es If Approved:
Rice Recreafion Center will be renovated and improved as part of the Washington Middle School improvements and ISD 625 can
proceed with improvements. This will effectively close the North End Mulfi Ser/vice Centex func�tions at this site. The center was
shuggling to retain tenants and would have required costly xepairs/mwagement in the future.
Disadvantastc�s If Approved:
None
RECEIU�D
APR 1 4 Zppg
DisadvantageslfNotApproved: N�H�u� J Ur'r�VL
The ISD 625 funded improvements to Rice Recreation Center will not occur or be delayed. The ISD 625 desired improvements to
Washington Middle School will not occur as proposed
ToWI Amount of
TrenSaction:
Funding Source:
Financial Information:
(Explain)
CosURevenue Budgeted:
Activitfs'NutnbePt-_ .-___,_-.,� ._ _--- — FI�R � J ���� ��
� G��;���Y �������
Saint Paul
PUBLIC SGHU�LS
Operations ��p � / 7
3G0 Colbome Saeet
/ndependent Schoo/ Disfrict 625 Saiac Paul, MN 55102-3299
Telephone: (651) 7G7-8143 • Faa: (b51) 767-8349 • www.spps.org
Apri13,2006
Mr. Mike Hahm
City of Saint Paul Parks and Recreation
300 City Hall Annex
25 W. 4�' Street
Saint Paul, MN. 55102
RE: Construction Agreement
Dear Mike:
Enclosed please find three original copies of the Washington Middle Schooi — Rice Recreational
Center — North End Muiti-Service Center Construcfion Agreement signed by the Board of
Education. Upon execution by the City, please retum one fully signed copy of the Agreement to
me.
Sincerely,
a k. Quinn, A.I.A., P
Execurive Director, Schooi Services
Vutiition P/ant Planning & Maintenance Safety & Security T�ansportation
WASHIIVGTON1v�DLE SCHOOL- � —3g�J
RICE RECREATION CENTER- /
NORTH END MULTI-SERVICE CENTER
CONSTRUCTION AGREEM�;NT _
This Aa eement is entered into this _ day of 2066, between Independern School
District # 625, a public cotporation (heteinafter "DistricY'), representing Washinb�ton Middte School, and
the City of Saint Paul, a municipal Corporation, (hereinafter "Cit}�'), represeirting Rice Recreation Center
and Noith End Multi-Service Center.
WFIEREAS, the City through a lease and joint use agreement occupies space in Washington
Middle School as part of the operarion of Rice Recrearion Centez and North End Multi-Service Center, as
further detailed and set for in E�ibit A, attached hereto and incorporated herein by reference; and
WHEREAS, the Dishict is in need of additional space for use by Washington Middle School and
wishes to remodel �isting space and reconfigure the space used by the City; and
Wf3EREAS, parties aclmowledge that the cooperation of the parties in providing said space will
ma�e the benefits to the citizens of Saint Paul by providing inereased educational space and
remodeled City office facilities;
Now, therefore, in consideration of the mutual covenants and agreements set forth, parties agree
as follows:
1. Scope of Agreement: The Dishict intends to initiate construction and remodeling of the compiex
known as Washington Middle School, Rice Recrearion Center and North End Muki-Service Center
("ProjecY') at a site bounded by Cook Avenue, vacated Marion Street, I,awson Avenue and Galtier Street,
as generally detailed in E�ibit B, attached hereto and incozporated herein by zeference. Construction of
the Pro}ect is e�pected to begin by spring of 2006 with completion estimated by Fall of 2008. Parties
agree that these dates aze targets and are subject to change as the Project develops.
The City wishes to pazticipate in the construction and remodeling to the extent necessary to ackrieve the
construction of the Project, which will include remodeled office space for the City in retum for an overall
reduction in and reconfiguration of existing leased space. To this end, the City has wmmitted to vacate
the space within the Project for the period of consttuction and has agreed to a reducrion in the azea leased
bg the City at the conclusion of the Project, as generatly detailed 'm B�ibit C, attached hereto and
incorporated herein by reference.
2. Property Ownership: All land and buildings involved in the proposed Project aze currently owned by
the District, and a portion of the building is currently leased to the City. Parties understand and agree that
the relinquishment of occupancy rights for the period of construction will not transfer title to the
underlying property or any portion of the structure, nor will it interfere witfi the lease and occupancy
rigkts of the City, but will enritle the City to a continuation of the e�sting lease and use agreements, as
modified at the completion of the Project. These modified lease and use rights will be the subject of
separate agreements.
3. Project Fundine: The Dishict capital bonds will pay for the Project. Parties envision a ProjeEt in
which the recreation center will be made an integal part of the school. Exact design specifications and
scope of the Froject will be deteimined once the design phase has been completed, but it is understood
that the design will generally reflect E�ibit B.
°�' q7
The District will reimburse the City for the value of the rent abatement for its tenant, Equity Services, at
the rate of Three Thousand Dollars ($3,000) per month to a maYimum of Bighteen ThonSand Dollars
($18,000). The rent abatement will commence on December l, 2005. The City agrees tttat the latest date
of vacation by this tenant will be May 31, 2006. The City ag;ees that relocation of this tenant is the
responsibility of the City and the tenant and no fnrtl�er acrion on the part of the District is required and no
further claim for relocation cost reimbursement will be made by the City or its tenant_
4. Proiect ManaEement: The Project will at all times he a District Project, and the I3ishiet shall be the
contracring enfity for all work associated with the Project. Solicitation and award of bids associafed with
the Project shall be in compliance with the District bidding requirements. City agrees to execute any
agreement, documents or authorizations necessary to allow the District to perform as the contracting
entity for the City's portion of the Project. "City's portion of the Project" st�all mean that portion of the
remodeling of e�sting space being done by the District in return for rent abatement and vacation of the
premises, and parties understand the City is not expending new money on construction or remodeling.
The Steering Committee will provide advice on the general scope of the Project. A member of the Pazk:
and Recrearion Division is a participating representafive on the Steering Committee and shall consult on
all matters related to the Recreation Center and ancillaty areas. The City will be given progress reports
on the construction, wi11 be advised of any changes to the work that may affect the layout, function,
usability, or schedule of the Recreation Center, will be allowed to review site progress, and xnay make
requests of the District with respect to the Recreation Center but will not direct or control the design or
construction or the acrions of the contractors.
5. Failure to Perfotm: If either Party fails to perform its obligations in a timely manner as detailed in
paragraph 6 with respect to the commencement or conduct of the Project, the other Party may tem�uiate
this Agreement by giving written notice. If written notice is given, the defaulting party will be
responsible for all applicable costs, fees and admiuistration expenses that aze associated with the City
portion of the Pro}ect Nofice shall be delivered in person or by first ciass mail to the following
addresses:
City:
District:
Manager of Reereation Services Saint Paul Public Schools
300 City Hall Annex Executive Director of Operations
25 West Fourth Street 360 Colbome Street
Saint Paul, MN 55102 Saint Paul, MN 55102
6. Event of Default: Any of the following events shall be consider an Event of Default:
6.1. District Default:
a} If the District: 1) fails to include the Recreation Center with the design of the
Proj ect; or 2) reduces the scope in a manner wlrich is not reasonably proportional
to a lack of funds; or 3) changes the design in a way that the result does not meet
the City's needs contemplated in E�ibit C; or 4) does not construct the City
space to the-sazne level and quality of construcfion as the District space.
6.2. City Default:
a) ff the City fails to vacate the leased space in a tunely inanner or fails to cause its
te�ant to vacate its space and make if avaitable for the Project.
b) ff the City fails to make timely decisions or relocate its tenant in a timely manner.
�� 3 �'7
In the event of a Default by the Distsict, in addition to any other remedies available at 1aw to it, the City is
entitled to pursue damages for the remainder value of its Jeasehold interest under the exisrino lease and
joint use agreements less the value of the leasehold interest received as the City's portion of the Project.
TN VJI'I'NESS WE�REOF, the parties have set their t�ands the date first written above.
Approved as to form:
CTTY OF SAINT' PAUL
Assistant City Attorney Mayor
City Clerk
Director of Finaneial Services
SAINT PAUL Pt3BLIC SCHOOL
INDEPENDENT SCHOOL DISTRICT # 625
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Approved as to form: -'Ghairperson, �oazd of Fducation
�- i /!' / � � (�.O /.v�t/v�-
. �f , by
i Jeffr�. a, General Counsel Clerk, Board of Education
' y;
or� -�i
Eghibit A
Washtngton Middle Schoal
First Floor
Page i of 2
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