The URL can be used to link to this page

06-37coun�u Fue # Green Sheet # Presented By: Referred To: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 RESOLUTION CITY OF SA�VT PATJL, MINNESOTA yp WHEREAS, tLe City of Saint Paul, Police Depar�ent, has received a Fust Light Accountabilily Response and Enforcement (FI,ARE) grant from the U.S. Depar�ent of Justice; and WHEREAS, the City Council authorized the City of Saint Paul to entet' into the attached grant agreement on November 9, 2005 (council File #OS-103�; and WHEREAS, this grant provides funding to encourage azrest policies and enforce protection orders in order to treat domestic violence as a serious violation of crimival law; and WHEREAS, a 2005 Financing and spending plan needs to be established for the estimated grant funds to be used in 2005; and WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriarion funds of $98,834 in excess of those esfimated in the 2005 budget; and WHEREAS, The Mayor recommends that the following addikon be made to Che 2005 budget: CURRENT BUDGET CHANGES 436-Police Special Projects Fund FINANCING PLAN: 34166-Fi,ARE Grant 3099-0ther Federal Direct Grants in Aid Total Changes to Financing SYENDING PLAN: 34166-FLARE Grant 0219-Other Professional Services 0251-Transportation 0252-Lodging-Meals 0370-Computer Supplies 0389-Other Miscellaneous Supplies Total Changes to Spending 98,834 98,834 84,175 4,200 3,300 1,000 6,159 98, 4 THEREFORE BE IT RESOLVED, that the Saint Paul City Council accepts tbis grant and approves the changes to the 2005 budget. Yeas Adopted by Council:Date: Adoption Cerlified by Conncil By: Appr By: Absent �' � 3028371 AMENDED BUDGET 98,834 84,175 4,200 3,300 1,000 6,159 Q:\FiscalWO&CR�20051Pirst Light, Accountahility, Response & Enforcement (FLAFE) accept grant & butlget.cr2005x1s Requested by Department of: 1^ aT er � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet�i�eer.�e_� , D�C `?� 2�05iv_.� DepartmenUoffiWcouncil: Date Initiated: ' �� Po -pou�� o6o�r-05 Green Sheet N(�:�f3�8�i��,! Contact Person & Phone: Deoartrnent Sent 7o Person InitiaUDate . Amy Brown � 0 olice a t P li e De e 266550y puj 1 olice D artment De a ent Dir or Must Be on Council Agenda by (Date): Number 2 , nci Servi Fn n ial ervi For �Routing 3 i Attorce C' Att rne Ofder 4 or's ffice r 5 ooncil Council 6 lerk CI rk � 7 olice De artment Police De arime t Total # of Signature Pages 1 (Clip All Locations for Signature) Action Requested: Sig�atures on the attached council resolution accepting a Fust Light Accountability Response and Enforcement (FLARE) grant from the U.S. Department of Justice and establishing a 20�5 financing and spending plan for the grant. c>� .�T�.'. 5; s� aU c� S l� v� 2� c� d' v S`�� .�-( � Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must swer the Following Questions: Planning Commission 1. Has this person/firm ever worked under a conVact for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a city employee? Yes No 3. Does this persoNfirm possess a skill not normally possessed by any , current city employee? Yes No Explain all yes answers on separate sM1eet and attach to green sheet Initiating Problem, Issues, Opportunity(Who, What, When, Where, Why): The Ciry Council authorized the City of Saint Paul to enter into the attached grant agreement on November 9, 2005 (council file #OS- 1035). (See attached). AdvantaqeslfApproved: The PL,ARE grant provides funding to encourage arrest policies and enforce protection orders that will treat domesric violence as a serious violation of crinvnai law. R:'�'��i( DisadvantageslfApproved: ' Ivone. �'�E. `� � 20fl5 [�iAY��'S �7��3CE Disadvantages If Not Approved: Inabiliry to use grant funds available that will improve the prosecuGon of domestic crimes while ensuring increased victim safery, ensure procedural consistency in the handling of domestic abuse cases, increase victim safety, maximize legal remedies to sanction chronic offenders and domestic abuse perpertators, and improve access to advocacy/law enforcement services/case disposi6on outcomes for non-English speaking victims. Total Amount of CosURevenue Budgeted: Transaction: See attached � Fundinq Source: U.S. Department of Activiri Number: 34166 � � Financiallnformation: �UStiC2 ryn ff (F�cPlain) � E3�g� � c�e LUU� �@� F � @ @ ��9�9� @ a�-37 Department of Justice _ Office of Justice Programs � Office for Civil Rights liarhmgron. D.C. 10531 August 25, 2005 The Houorable R�dy Kelly City of Saint Paul 15 W. KeSlogg Blvd Sain[ PaW, MN 55102 , Dear Mayor Kelly: Coagatulazions on your recent awazd In establishing financial assishance pro�ams, Congi�ess linked the receipt ofFederal fu¢ding to compliauce with Fedemi civil righis laws. The Office for Civil Rights (OCR), OtFice of Justice Progiams (O.IP), U.S. Department of Susdce is respons�ble fot ensuriag that tecipienfs of financiaf aid from OJP, its componeat offices and bureaus, the Office on Violence Against Women (OWJ), and the Of5ce of Community Oriented Policing Services (COPS) comply with appiicable Fedeml civil righu statutes and regulations. We at OCR are available to help you and your organi�alion meet the civil rights requixements d�at come with Justice Depachne¢t funding. As you lmow, Federal laws prohibit recipients of Snancial assistance finm discriminaang on t6e basis of race, color, national orig,n, religion, sez, or disabiliTy in fanded pro�ams or achviUes, �t only in respeU W employment prnctices but also in the delivery of services or benefiu. Fedeial law also prohibits fimded pro�cis or activiries from discriminating on the basis of age'ut the delivery of services or benefits. In addition w these general pmhtbitions, your ocganization, which is a recipient of financial assistance subject to the mndiscrimmalion pzovisions of the Omnihus Crime Coatrol aad Safe Srieets Act (Safe Sheets Act) of 1968, 42 U.S.C- § 3789d(c), must meet two additional requ'vements:(1) complying with Federal regilations pertaining to the developmen[ of a¢ Equal Employment Opporiuniry Plan (EEOP), 28 C.F.R. § 42.301-.308, aad (2) submiteng m OCR Findings of Discrimination (see 28 C.F.R. §§ 42205(5) or 31.202(5)}. Compiying with the EEOP [teqa'vement Cn accordance with Federai regulations, and Assurance No. 6 in the Standazd Assurances, your organizatio¢ musc compty vrith fie following EEOP reporting requicemeots: Ifyour organi�ation has r�eived an award for $500,000 oz more and has 50 or more employees (court�ng lwth fuli- and part-time employees but �cludingpolirical appointees), then it has W prepaze an EEOP and submit it to OCR for review wit6in 60 days from the date af this letter. For assistance in developing an EEOP, please consuLtOCR's website at http://www.ojg.usdoj.gov/ocr/. You may also �equest technical assisimce from an EEOP specialist at OCR by dialing (202) 6] 6-3208. If your aganization received an awaidbetween $25,060 and $500,000 and has 5� oc mae empLoyees, your organizarion still has to prepare an EEOP, but it does not have submit The EEOP to OCR for review. Instead, your organization has m maintain the EEOP on file and make it available for review on request. In addition, your organizauon has m complete Section B of the enciosed Certification Form and retum it W OCR. If youc ocganization ceceived an award for less ihan $25,000; or if your organiTatlon has Izss than 50 employees, regardtess of the amount of the award; or if yow organization is a medica( iastitution, educational instiWtion, nonprofit orgaaization or Indien ffibe, tLen your orgavzation is exempt from the EEOP requiiement However, your organizarion must complete Section A of the enciosed Certification Foan and cecurn it V� OCR. O/o 37 Snbmittmg Findings of�lsser�'nation In the event a Fedecal or Sfate court orFedeml or Siate administcalive agency makes an adve[se 5nding of dicr^•^�^�^on against your organimvoa after a due pxocas hea�ing, on the gound of sace, color, xeligion, nalional origin, or sex, yois orgnvizatioa must submit a copy of ihe &nding to OCR for rcview. Providing Services to I,iauted English Proficiency (I.EP) Individusls In accordance with recent Departtnent of Justice Guidance pertainmg tn Title VII of the Civil Righ� Act of 1964, 42 U.S.C. § 2000d recipients of Federsl financial assistance must take mzsonsble steps to provide meaningful access to their progruns and aclivities for peisons with limitedEnglisb proficiency (I.EP). For more infomiation on the civil righis resPonsbililies ihu iecipients have in providing language services m LEP individuals, piease see ibe website www.lep.gov. Ensaring the Compliance of Snbrecipients If your organi�ation makes subawards to otha agencies, You are responsible for assming that subrecaPiencc also comply with all of the applicable Federel civil rights taws, including ihe mqnirements pertaining to developing and submutting an EEOP, reporting Findings of Discrimination, and providing language services W LEP persons. Sqte agencies that make subawards must have in place standard grent assurunces and review procedm'es to demonstrace chat the� ace effecavely monitoring the c�vil rights compliance of subrecipieuts. Enforang Civil Rights Laws AIt cec�pients of Federat financiat assistance, regard(ess of the particulaz funding source, the amount of the gaot awerd, oc the number of emQioyees in the workforce, are subject to the proMbitions against unlawfut discrimination. Accordingly, OCR invesdgates recipients that are ihe subject ofdiscriminalion complaints from both individuals and groups. In addi6on, based on regulatory criteria, OCR selects a number of recipients each yeaz for compliance teviews andits tUat requ've recipients to submit data showing thatthey aze providing services equitably to all segments of the's service population avd that iheir employment practices meet equal employment opportunity sffindards. Ensuring Equal Treatiuent Sor Faith-Based Organizatioas The Depaemient of JusUCe has published a regulation specifically permining m the funding of faith-based orgaaizations. In general, ihe regulahon, 28 C.F.R part 38, requves Shate A�+��+x*a^^g Agencies ro treat these organi�ations tLe same u auy other applicant or recipient The regulation proLibits State Adminisuring Agencies &om mak7ng award or grant adminisffaaon decisions on the basis of an organiavtron's religious character or �Iiuioq religious name, or the religious composition of ifs boazd of directois. The regulaaon also prohibits faith-based orgamzations frnm using direct Snaacial assistance from t6e Departrnent of 3ustice to fund�inUerenUy reiigious activities. Wtule faith-baged organiretious ca¢ engage in non-Cunded inherentty religious activities, they must be heid separately from the Department of Jusrice funded pro�am, and customers or beneficiaries cannot be compelled to pazticipate in them The Equal Treatment Regulation also makes clear ihat organizations participating in programs directly funded by the Department of Iushce are not pe[mitted to discriminate in the provision of services on ttte basis 6Fa beneficiary's religion. Fa moce infocmation w tt�e ieguiazion, piease see OCKs wehsite at huQJ/www.ojp.usdoj.gov/ocdetfbo.han. � 3� State Administering Agencies and faith-based o}gani�tions should also note that the Safe Streets Act, as amended; �he Vic[nns of C1ime AcI, as amended; and t3�e Juvenile JusRCe a�Delinquency Pse'+enrian Act, �s amended, contain proiubiUOns against discriaunation ou the basis of xeligion in employment These employment provisions have been speci5czlly incocporaYed into 28 C.F.R Part 38.1(� and 38.2(�. Consequentty, in many cttcumstances, it wouldbe;*�-�^:°-nble far faiih-based oxganiaations seeking oz recziviaS funding au11i°nzed by these stafites to have policies or piactices d�at condition huing �d other employment-telafed deasions on the rehgion of applicants or employees. Pmg�s subject tn ihese nondiscriminaROn provisions may be found on OCR's website at LttpJlwww.ojp.uscloj.govlocr/. Queshons a6out the cegulatio¢ or rhe �tazures that proidMt discrimination in employxnent may be dimcted to Hris Office. If we can assist you in any vray in fiilfilling youc civil rights nspoos�iliRes as a ca-ipieu[ of Federxl funding, please catl OCR at (202) 307-0690 or visit our website az http://www.ojp.usdnj.gov/ocd. Since�ely, �-/ a. �.�--- Michael L. Alston Director cc: Grant Manager Financial Analyst �-3 � � ��:�: v� �' ` �� Department of Snstice Office of Justice Prog�s Office of Comptroller Washington,D.C. 20537 August25,2005 'Ihe Honolable Randy Kelly CiTy of Saint Paul IS W. Kellogg Blvd Saint Paul, MN 55102 Reference Grnnt Number: 2005-WE-AX-0054 Dear Mayor Kelly: I am pleased to infocm you that my office 6as approved t6e following budget categones for We afoxementioned gant award in the cost categories idenRfied below: Category Peisonnel Fringe Benefits Txavet Equipment Supplies Coustrucrion Contractual OtNer Total Direct Cost Indirect Cost Tofal Project Cost Federal Funds Approved: Non-Federal Shaze: Progmm Iucome: Budget $86,140 $3Q708 515,000 $5,375 $],784 $0 $?30,161 $19,520 $388,688 $0 $388,688 $38&,688 $0 $0 U� If you have questions rcguding Uvs awazd, please contact - progr� Quesrious, Kzmn A- Ioyce-McMa6vn., Pro�am Mznsger at (202) 353A331; and - Financial Quesfions, ffie Office of ffie Compu'oller, Curiomer Sm�ice Centet(CS� az(SW) 458-0786, oc you may conract the CSC az ukoc@iudoj.gov. Congranilafions, and we look fornsd m working wit6 you Sincerely, ��9 ��- Cynthia 7. Schwimer Comptroller C7� `7 Depaztmencof Justice OfSce on Violence Against Women Office on Violeace P,gainst = a Women 1. RECIPIENT NAME AND ADDRESS Qncivdmg Zry Code) Ciry ofSamt PaW 15 W. Kellogg Blvd Sa�nt Paul, MN 55102 IA, GRAN7EE IR$/VHNDOR NO. 416005521 3. PROIECT TITLE Firsi [.ignt, Accomdabihty, Responsc and Entmcemem Grant PAGE 1 OF 6 4. AWARD NUMHER: 2005-R'&AX-0054 5. PROIECf PERIOD: FROM 07/012005 TO Ofi/302W'J BUDGEIPER[OD:FROM 07/012005 TO Ofi/302007 b.AWARDDATE 08252005 7.pC{'7pN 8. SUPPLEMEN'C1�UMBER ivtial W 9. PREVIOl/S AWAAD AMOUNT $ 0 10. AMOUNI OF TH[5 AWAR� S 38$688 11. TOTALAWARD $ 38$fi88 12. SPECiAI. CONDIT[ONS TEiE ABOVE GRAM PROIECT i5 APPROVED SUBIECT TO SUCH CONDC170NS OR LIh�'CATIONS AS ARE SET FORTH ON TftE AITACHED PAGE(5). I3. STATUTORY AUTHORPS'Y F(]R GRANT Tlus pro�ect �s supponed wder42 U.S C.3796M- 3]96M4 (OV W-Acrest) 15. MEI'HOD OF PAYMENT PAPRS — AGE NCYAPPRO VAL — 16. TYPED NAME AND T1TLE OF APPROVMG OF£ICIAL piene M. Saart Duecmr, Offiw on Violence Against Womeu 1]. SIGNA'1'URE OF APPROVING OFFIC(AL �( �« � � �_ � �� AGENCYUSEONLY - 2�ACCOUNTINGCLASS[PICAT[ONCODES 21. W405WW80 FISCAL FUND BUD DN. YEAR CODE AC'f. OFC. BE0. SUB. POMS AMOUNT X A w4 29 00 W 388688 O�FORM 400012 (REV. 5-S'� PREVSOUS ED7CIOR5 ARE OSSOLETE. — GRANTEEACCEMANCE � I$, TYPED NAME AND TI7LE OF AUTHORiZHD GRAM'EE OFFICIAL R�dy ICeli f� Maym OF OJP FORM 40002 (REV 488) c�-3 7 Depaxanent of Justice Office on v;otence A�intt AWARD CONTINIJATION WaTd� SHEET PAGE 2 OF 4 Csi'8IIt PRO.fECTNIJhBER 2005-0.'E-AX-0054 AWAR�DATE 08725/2005 SPECIAL CONDlflONS I. The recipient agrees to compiy wrth [he 5nanqal and adminisIl'arive requiiements set fo[th in the current edition of ihe Office of Sustice Progr�nms (OJP) Financial G�ide. 2. The recipient aclmowledges that failure to submit an acceptable Equal Employment OpportuniTy Plan (if recipient is required to submit one pivsuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, �s a violation of its CertiSed Assurances and may result in suspension or tem�ination of fiwdiag, unlil such ame u t6e cecipient is in comptiaace. 3. The recipient agees to comply with the organizational audit requirements of OMB Ciicular A-133, Audits of Staces, Locat Govemments, and Non-Pmfit Organi�ations, as fnRha described in the aiacnt edition of the OIP Financial Guide, Cktapter 19. 4. Recipient undecstands and agrees that it caanot use any federzt funds, either direcUy or i¢directly, in support of the enactlneut, repeal, modificatiop or adoption of any law, regulation or policy, at any level of govemment withwt the espcess prior wcitten approval of OV W. 5. The grnntee agrees to comply with fhe applica6le requirements of 28 C.F.R. Part 38, the Department of Justice regulauon goveming "Equal Treatment forFaiYh Based O�ganizaIIOns" (t6e "Equal Trealment Regularion"). T6e Equa4 Treatruent Regu(aROn provides in part that Departinent of Iustice gant awards of direcE funding may no[ be used to fund any inherentiy religious activities, such as worsiilp, religious instruction, or proselytiaation. Recipients of d'vect grants may still engage �n inherently reli�ous activities, but such activities must be separaze in time or place &om the Depaz4nent of Justice funded progrmn, aad participation in such activities by individuals receiving services from the grantee or a sub-giantee must be volunfazy. The Equal Treahnent Regulation aLw makes clear t6at organ'rzadons participating in programs directly funded by the Department of 7ustice are not permitted to disc�'univate in the pYOVision oF services on the basis of a beneficiary's religion 6. The Director of OV W, upon a 6nding that there has been substantial failure by the gancee W comply with applicable laws, regulations, and�or the tmns and condit�ons of the grnnt or cooperntive agreement, will [erminate or suspend until the Director is sarisfied t6at there is no longer such failure, all or part of the gcantor coopecative ageement, in accordance with the provisions of sect�ons 802 and 803 of tltle i of tFte Omnibus Crime Control and Safe Streets Act and 28 CFR Part 18, as applicable mutNic mutandis. 7. The geantee agrees to comply with all relevant staNtory and regulatory requirements including, but not limited m, We Violence Against Women Act of 1994, P. L. 103-322, ihe Violence Against Women Act of 2000, B L. t 06386, and the Omnibus Crime Control aad Safe 5treets Act, 42 U.S.0 3711 et seq. 8. The g[antee agees to submit quar[erly financ�al repocts on Scandacd Form 7b9A. These cepocLC witt Ue submitted within 45 days after the end of the calendar quarter, and a 5nal repoR is due 120 days following ihe end of the awazd period. The reports shouid be submitted to the Office of Justice Programs Office of the Comptroller, Atta: Control Desk, Room 5303, 810 7th Sheey TRV, Washmgtaa, DC 20531, or online via the Sntemec at ahlfps://grants.ojp.usdoj.gov>. 9. Under the Goveromert Perfomtance and Resutis Aa (GPRA) and VAWA 2000, grmtees aze �equimd to co7lect and maintain dara that measure the effectiveness of their grenFfunded activities. Accordingly the gmntee agees to submit semi-annuat etectronic progress reports on pro�am activihes and progmm effecriveness measures. Information that g�antees must collect under GPRA and VAWA 2000 iacludes, but is not limited ro: I) number of persons served; 2) number of persons sceking services who could not be served; 3) number and perceniage of azres4s relazive to the numbec of potice nsponsa to domesac violence incidenfs; 4) number of protection ordecs issued; and 5) number of victim advocates supported by gant fiwding. O]PFORM4000f1(REV a86) \ ! �� `�7 Depaxrniea2 of Jusuce Office on �olence Agains[ Women � PRO]ECLNUhffiER 2005-R'AAX-0054 AWARD CONTINUATION SHEET Grant AWARDDA7E 08/252005 SPECIAL CONDICIONS PAGE 3 OF 4 10. T6e�anteeageestosubmitsemiannualprogresstepartstbatducnbeproyectutivitiesducingtheieporriagpeciod Progress reports must be submitted within 30 days after the end of the reporting periods, which are Januacy 1-June 30 and July I- December 31 for the ducation of the awazd Future awards may be withheld if pmgress ieporls are delinquent. Beginning in 2004, gantees are required W submit ik�is infom�ation onliue, i3uougU the Grants Managemeat System (GMS), on the new semi-armual progress report for the relevant OV W gant progravu. 11. A final report, which provides a swnmary of progess toward achieving ihe goats and objec4ves of the awazd, significant results, and any producis developed under ihe awazd, is due 120 days after We end of the award. Future awards may be withheld if the 5nat report is detinquent The Final Progess Report should be submitted thcough the Office of Iustice Pro�ams Grmis Management Sysrem with the Report Type indicated as "Finai". 12. The gantee agrees that grant funds wiil not suppo[t activities that may compranise victim safety, such as: pre-aial diveision progrems or the placement of offenders charged with crimes of domestic violrnce in such programs; mediation, couples couoseling, fantily counseling or any othei' mannec of joint vicrim-offender counseling; mandatory couaseling for victims of domesac violence; forcing the victims to testify against the'u abusers; or the piacement of perpehators of domestic violence in anger maoagement progcams. 13. The giantee a�ees that batterer intervenkon progranu supported with grant funds must be part of a range of grnduated sanctlons tbat use the coercive power of the criminal justice system to hold batterCts accountable for i6eir criminal actions and help keep victims safe. Programc that focus on anger maoagement for 6atterezs or cwples' couaseliug may not be supported witb gant funds. 14. The gxantee agrees in submit one copy of sll reports and proposed publications funded by this agreement not less than hventy (20) days prior to public release, publicalion, or dish'ibution for OV W review. I5. N] materiais and pubiications (wriuen, visual, or som� resulting from award acaviries shall contain the following siatements: "This pmject was suppoctedby CsreotNo. awazded by fhe Office on Violence Against Women, U-S. Departrnent of Iustice. The opinious, findings, conclusions, and recommendations expressed in this pubiication/progcamle�ibition are those of the author(s) and do not necessariiy reflect the views of the Deparnnent of 7usiice, Office on V ioience Against Women. l6. The gantee a�ees to atlocate project Cunds as designated by ihe Office on Violence Against Women for aliowabie costs to participate in OV W-sponsored technical assistance. Funds designated for OV W-sponsored technical assistance may not be used for any other puryose without prior approvai of OV W. Technical assistance includes, but is not iimited to, peer-to-peet consuUations, focus gmups, mentoring site visits, confecences and workshops conducGed by OV W-designated technical assistance providers or OV Wdesignated consultants and contractors. 17. The grantee will pmvide the Office on Violence Against Women (OV W) with the agenda for any Vtimng seminazs, woxkshops, or conferences not sponsored by OV W that project staff propose w attend usmg grant funds. The gantee must receive prior approval &nm OV W before usiag OV W@ant funds to attend aay tcaining, workshops, or couferences not sponsored by OV W. To request approval, gantees must submit a lettez of request to OV W with a copy of the evenYs brochure, cumculum and/or agenda, a descripdon of tpe hosGS or trainels, and an est�mated breakdown of costs. The lettcr ofmquesi should be submitted to OV W not tess than 7A days before re�stration for the event is due. Approva( to attend ¢on-OV W sponsored progrnms wiil be given on a case by case basis. 18. Approval of tltis award does not indicate approval of any consultant cate in excess of $450 per day. A detailed jusrification must be submitted to snd approved by t6e OV W Director prior to obligation a expenditure of such fimds. oJP FoRM a6002 (REV 4-88) � �� -� 7 4�� '� �Ma Depa�ent oeJustice Office on Volence Agaiasi Women AWARD CONTINUATION SHEET Grant PAGE 4 OF 4 PROSECT N[IMBER 2005-R'�AX-(1054 AWARDDA7E 0&252005 SPECIAL CONDTIlONS 19. The gantee agees not to use gant funds to provide ditect services to childcea and/or services addcessing chiid mattreatment, except where such serrices aze an ancitiary pazt of pmvidiag setvices to victims of domeslic violence, such u providing chiid care services while tLe victim receives services. 2D. As a first time gcant recipienk �e grantee agees to send its project coordu�ator to an OV W technical assistance new grantee orientaaon seminar. Additionally, if there is a cLange m the project coordinawr during t6e grant period, the gantee agrees to send the new projeM coordinator, regardless of prior experiance wit6 this or any other federal grant, to an OV W technicat assisffince new grantee orientation sentinar. 07P FORM 4000/2 (ItEV.488) � Y �� 7l� � ` � s •�� Department of Justice O�ce on V:olence Against Women Washmgmn. D.G 10531 Memorandum To_ Official Grant File From: Sybil N. Bazksdale, Environmental Coordinator Subject: Categorical Exclusion for City of Saisrt Paul The Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program (Arrest) unplements ceztain provisions of the Violence Against Women Act, which was enacted in September 1994 as Tifle N of the Violent Crime Control and Law Enforcement Act of 1994 and reauthorized in the Violence Against Women Act of 2000. The program enhances victim safety and offender accountability in cases of domestic violence and dating violence by encouraging jurisdictions to implement mandatory and pro-arrest policies as an effective domestic violence interveation that is part of a coordinated community response. An integral component of Arrest Program initiatives is the creation and enhancement of collaborarive parinerships between criminal justice agencies, victim services providers, and community organizations which respond to domestic violence. , None of the following acrivities will be conducted either under the OV W federal action or a related third party acrion: 1. New construction 2. Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-yeaz floodplain. 3. A renovation which will change the basic prior use of a faciliry or significantly change its size. 4. Research and technology whose anricipated and future application could be expected to have an effect on the environment 5. Implementation of a progam involving the use of chemicals. Consequendy, the subjeet federal acrion meets OV W's criteria for a categorical exclusion as wntained in paragraph 4.(b) of Appendix D to Part 61 of the Code of Federal Regularions. Additionally, the proposed action is neiffier a phase nor a segnent of a project which when viewed in its entirety would not meet the criteria for a categorical exclusion. �� 7 D`y�`�`°`°f"'m" GRANT MANAGER'S MEMORANDUM, PT. I: � PROJECT SUMNIARY Office on Violence Against Grant ° t a Wome¢ PAOJECE NUhffiER I PAGE 1 OF 1 2W5-R�AX�54 '(L's pipject is avppoRed wder 42U.S.C.3796'nh -}796hh-4 (OV W- AxresQ 1. STP.FF CO7J'CACT (Name ffi mlephone nwuber) 2. PROIECT IDRECIOR (Name, address & relep6one wmber) Ka�en A Ioyco-McMahon �Y BTo� (202) 353433t Resemch And Gmnfs Managzr 367 Gmve Sri+x� Saint Paul, A9J 5907-2295 (65q Z66-5507 3a 7TT7.8 OP'Ri6 PR06RAM 3b.POMS CODE (SEE INSIRUC770NS G�ans to Encowege ARett Policiu and Enforcemrn[ ofProtxnon Orders ON I2EVERSE) 4. TTTLE OF PROIECI Fiist Light, Acwuntabiliiy, Response and £nfoccement 5. NAME & ADDRESS OF GAAMEE 6. NAME 8c ADRESS OP SUBGRANTEE Ciry of Sain[ Paul IS W. Ketlogg Bivd Samt Paut, M4i 55102 7. PROGRAM PERIOD 8. BUDGET PEAIOD FROM: 07l�1l2005 TO: �6l30l2007 PKOM: 07/OI@005 TO. 06/30�007 9. AMOUNT OP AWARD ' 10. DATE OF AWARD S 38&688 08/25/2005 l L SECOND YEAKS BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 73 'CHllLD YEAR'S BUDGE7 PERIOD 14. THIIiD YEAR'S BUDGET AMOUN'C I5. S[7MMARY DESCRIP'C[ON OF PROJECI' (Sce inmucuon ou xvec:e) 'Pbe Grvvs ro Encoumge ArresiPOLcies mmd Enfoccement of Pmtectiov ONers Pmg�am (�lnast) �mplcmenss ce�a+n Pronswns of the Violence Agawst Womeu AcS wFUCh aas enacced in September 1994 az TiHe N ofthe Violent Crime Control and Iaw Euforcement Act of 1994 and reauthonzedintheVidenceAgainstWOmenACtof2000. TheprogamenhancesvicWnszfetyandoffenderaccountabilityincasesofdomunc violence and daring violence by encowagivg�imsdicaons to implemwt mandatory and pm-aixrt pa�Icies as an e8'ec8ve domesnc violence inrervennon tpat is part ofa wordinazed wmmwity response. An iamgmi componen[ ofAxrestPmgam inlvarives is t6e crearion avd enhancesent of coilaboxative pazmecshipsbttweeacrimmal7attice agencies, v�ctim secvices provide[s, md wmmumty organizaaons wlilch rupoM to damestic v�otrnce. 07P FORM 4000/2 (RE�'.488) � �� The Ciry of Samt Paui vnli implemwt a pmject to enhmmce victim afety md We mvcsrtgation of damatic �ioleure �ascs throupy the Pm�sion of immediateAnccrosedinm[venvonindomesricrioleuce¢ima. Tluspmject[epresm6acoilalwmeveeffo¢he�wemtheStPaulPOlice �e4axm�em, the CitY AimmeS''s OffieF �Y CamTy Anomry's Office. RamuY Caw�Y ComrowitY Coxmcrians, the Don-profi4 nom gova�mralviedmservicepmvideo-SaintPaNDomesticAbuulvrervmUOnPmJa4�dtlufaithfia¢do�nimaonISAV+H. Texov¢y21vs wval awed, iM1e ProJxt will: 1) improve the pmsecufiw ofdomatic abose and relared cdmes wLi7e mnamB increased victim safetY; 2) cond� a domatic violence snfery �d acco�mtability aodit � 7) �sme conrivum8 wmmi�mt m systems c5angemaviung from the safety audic CA/NCF � THE F.L.A.RE. INITIATIVE Grants to Encourage Arrest policies and Enforcement af Proteetion Orders Two Year Budget arid iVan.ative A. P Ivam e!P°sih° First Light In� TOTA B. Fr►nge Be Polic Oe��fficer AL Police � .29528 (Employer FICA.01082 + Employer Health .11838 + Pension .09758+ r�ee health .�6202+ severance.00648) x 1 FTE salary of $43,070 x 2 yrs., pius worker's compensation of $2,636.25 x 2 vrs. .� $30,708 708 VAWA required training expense to support travel cost sponsored by OV W VAWA r training expense to support travel cost To be Estirnai detetmined Aufare To be Estimat detennined Hotel u�uvu 4 persons x 4 trips X VAWA required training expense to suPport travel cost sponsored by OVW VAWA Sub-totai TOTAL 1� 4 persons x 4 trips x 4 nights x $75 To be Estimated 4 ers P rnis x 4 trips x determined Meals $112.5 stipend Ciry of St. Paul #2005-X-1105-Mi�r_� $1,800 1 (�-3� Laptop Computers Laptop computer to be $1 ,000 used by First Light Investigative of&certo generate police reports, grant related reports, etc. _ $1,000. I3igital voice recorders and correiating software Digital voice recorders to $2,125 record victim interviews and/or statements made by offenders. Digital recorder + software = $425 x 5 (for First Light Team and Domestic Unit Investigators) _ DigitaI casneras and memory cards Digital cameras and $1,450 memory cazds fnr First Light Officer and Domestic Unit Investigators to documentJphotograph injuries and damage to property. Digital camera $250. x 5 = $1,250. Photo Printer Photo Printer to generate images = $200. Digital Video Camera, memory card Digital video casnera with $800 memory card to record evidence, i.e. crime scene, interview with etrators, etc. _ $800. TOTAL $5,375 E. Supplies Supnlv Items Comp.utation Cost Photo paper PhoTo paper to print $1,404. evidence based images. Five pictures per case x an estimated 18 cases per week x 52 weeks x 30� per sheet. City of St. Paul #2005-X-1105-MN-VJE C� 37 City of St. Paul #2005-X-i 105-MN-WE Cld-�� First Light BW Legal I Work with police, $42,002 per year for $84,004 Advocate � provide victims and Two yeazs families support, link victims with services, { maintain records, assist in training. First Light BW Legal Home visits, court, Mileage 20 miles per day $3,016 Advocate victim medical x.29 miles x 260 days per generated and/or job appoinimeirts, etc. yeaz x 1 fte x 2 years. I related traeel Court Parking Expense Victim related court Pazldng $5 per day x 2 $1,040 appointments days per week x 52 weeks x 2 yeazs Laptop Computer Laptop Note Taking, report writing $1,000 First Light BVJ Legal Paper, printing, office $1,200 Advocate consumable materials, etc. expense supplies needs estimated at $50 per month x 24 months First Light BW Legal Desk, chair, small file $500 Advocate office cabinets, desk light, equipment etc. Postage for meeting Estimated $9 per month x $216 mailings, client 24 months = $400 information Rent/utilities for First $900 per yeaz x 2 $1,800 Light BW advocate yeazs for space and utilities cutrently not available Telephoneslpagers/ema Advocate and coordinator $2,929 il accounts for Audit phones, pagers, air time Coordinator and First expense $2,009; Advocate Light advocate cel] phone $920 TCIS (The complete Cost 300 softwaze +.72 $4,620 information system). cents per transaction x 600 A TCIS database transactions x 5 legal connection for the First advocates =$2,160 x 2 Light Advocate as well years as SPIP's entire staff will enable access to and tracking of critical information on perpetrators complete ctiminal history. City of St. Paui #2005-X-1105-MN-VJE G�3 � Safety Audit Coordinate collection $21,001 per yeaz �42,d02 Coordinator of data for safety Two years I audit. Audit Coordinatoi Primary team MiJeage 10 miles per day $754 travel expense meetings, plus misc. x.29 mile x 130 dyas x 2 job related travel years Audit consumable �1500 per each complete �3,000 supplies and team audit phase for training meetings expenses meetings, meeting space, consumable supplies, printing, etc, x 2 audits = $3000 RenUutilities for Audit $900 per yeaz x 2 �1,8D0 Coordinator years for space and utilities currently not available Contract Fees: Item/Name Detetmined according Interpreter Services Esrimated 2 hours per $10,400 to specific need. week of Interpreter services at $50 per hour x 104 weeks, for non- English speaking (i.e. Si�ing, Somali, Hmong, Spanish, etc) victims andlor perpetrators, as needed, interviewed in a domestic related crime = $ Safety Audit Team — Audit Police 911 and Team members will be $30,240. One team member First Response. contractecl at a rate of $45 from Police, Ciry Conduct interviews, per hour xl6 hours of Attomey's Office, records review, data initial iraining on the audit County Attomey's collection, Audit process +1 b hours of Office, St. Paul analysis and final Team Meetings (two hours Intervention Project, conclusions. Work every two weeks for eight 911 Supervisor, First with the Coardinated weeks x two audits} + 36 Responder, Probation Community Resgonse hours of interviews and and ISAIAH. Team in det in;ng systems observation, (18 systexn changes and hours per audit x 2 audits), implementation. + 16 hours examining audit results and recommendations with the Coordinated Community Response Team. _ $3,780 x 8 members. Ciry of St. Paul #2005-X-1105-MN-WE �• - Sustainability The Coordinated � 6 members x$45 per hour I $8,640 I Committee — Members Community Response x an average of 8 hours ( reflecting each entity Team will take an the every 6 montl�s over a two represented in the audit responsibility of year period. � process. acting as the Audit Sustainability Committee, ensurin� � (the ciurent and . � ongoing goals and I objectives ofthe 1 F.L.A.R.E. Initiative aze met. Total $230,161. H. Other Costs Description Computation Cost Telephones for investigative officer Police Officer cell phone $920. Administration, coordinating expense incurred Auditlaccountant fees $18,600 tt�roug� the program_ $4,800 x 2 yeazs =�9•600: Report writing/data collection and compilation $4,000 x 2 years = $8,000; general office supplies supporting the adnunistration of the program $500 x 2 years = $1,000. TOTAL $19,520. Tota1 Sadget $3�� City of St. Paul �#2005-X-1105-MN-4VE p��3? Summary Data Sheet Auencv Anulvine for Fundina: City of St. Paul, MN — Local Governinent (City) Nonprofit Collaborator: Primary - St Paul Domestic Abuse Intervention Project (Battered Women's Pcogam}; Additional - LSAIAH (Faith-based multi-eflmic/no�arkisan organization) Aunl Statns: New Twe Proi: Local (City) Area Served: St. Paul, MN Pop: 287 (City} Proposal addresses the following Purnose Areas: 1) Implement mandatory/pro-arrest prograws and polices; 2) Develop policiesleducation/training to improve tracking of DV cases; 3) Strengthen legal advocacy service programs for victims of domestic abuse, dating violence, strengthening assistance to immigandrefugee domestic violence victims; 4) Improve judicial handling of domestic violence cases. Proposal addresses the followinE Prioritv Areas: • With the exception of some cases where clvldren are present, St. Paul does not currently centralize handling of domestic violence cases by police, prosecutors, and courts. • Grantee/project organizations commit to strong enforcement of laws and prosecution of cases involving domestic violenee. • Grantee/proje�t organizations have established, cooperative relationships with neighboring jurisdictions that facilitate the enforcement of protection orders. • Community- and faith-driven uritiatives to address DV among underserved populations. • Probation officers actively participating in holding perpetrators accountable. • Aeveloped innovative program to improve judicial handiing of DV cases • Implements coordinated initiatives in addtessing DV related sexua] assaultslstalking • Addresses system accountability by conducting a 5afety and Accountability Audit of the jurisdiction's criminal justice system. City of Saint Paul 2005-X-1105-MN-WE The F.L.A.ILE. Initiative Proposal Summary The acronym F.L.A.R.E. represents First Light, Accountability, Response & Enforcement. These combined components integrate judicial, law enforcement, non-profit and faith-based efforts that together will improve: 1) the law enforcement response to violations of protection orders specifically and domestic abuse calls in general, 2) victim safety, 3) City and County Attomey's charging rates, 4) arrest ntes of Gone On Arrivals, and 5) ag�essive monitoring of chronic offenders. First Light — Is a collaborative effort between the St. Paul Police Deparhnent and the St. Paul Intervention Project, (supported by each azm of the judicial system), to enhance both victim safety and the investigation of domestic violence cases through the provision of immediate/ increased intervention in domestic crimes. A Response Team will concentrate on the eastside of St. Paul where 44%, (7,728 annually} of a11911 domestic violence calls aze generated, focusing on high-incident nights, where the perpetrator is either in custody or was Gone On Arrival, and as assessed with high lethality potential, and/or has already been identified as a Chronic Offender. First LighYs rigomus intervention will lead to improved prosecution of lethal assailants, and increased services and protection for victims at a high risk of severe or fatal injury. Accountability audit - Will evaluate how victim safety and offender accountability either aze or aze not incorporated into the functions of tlie criminal justice system. Based on the analysis, recommendations for improvement will be implemented and monitored. Response & Enforcement — Will focus on red-flagging chronic offenders, OFP enforcement, teaming of probarion officers and police to investigate potential probation violations, and continued implementation of accountability audit recommendations, to ultimately improve the legal system response to domestic violence. City of Saint Paul 2005-X-1105-MN-WE 3 (� 37 F.L.A.R.E. INITIATIVE � CITY OF SALNT PAUL NEED Requests for Response - Domestic violence victims account for over 25 percent of all violent crime victims in Minnesota. (The Criminal Justice Statistics Center at Minnesota Plannin� During the six months following an episode of domestic violence, 32% of battered women are victimized again. (Bureau ofJustice Statistics: Preventing Domestic Violence Against Women) It is estimated that one out of three women in the State of Minnesota is battered and in 2003 there were 13,016 Orders for Protection filed. (Minnesota State Court Administrator's Off ce) Ramsey County, which includes the City of St. Paul, is the second most populous county in the state with an urban population of 511,000, 52% of which is female. It has the second highest crirne rate in the state and one of the highest percentages of children living in poverty. The actual city has a population of 287,151. Thirty-three percent of St. Paul/Ramsey County's population is from communities of color, and almost 16% of the population speaks a language other than English in the home. St. Paul has one of the largest Hmong and Somali populations in the U.S. Populations include 12.4% Asian, 11.71% African American, 8% Latinos, and 1.13% American Indian. This proposal supports three of the State of Minnesota's Byme Advisory Committee recommendations. Those recommendations aze promoting local problem-solving partnerships, improving coordination and strategic planning for the criminal justice system and making the criminal justice system more effective through greater information sharing. This grant proposal also complements the State of Minnesota STOP Violence against Women Formula Grant whose goal continues to be to restructure and strengthen the criminal justice response to be proactive in addressing violence against women, drawing on the experience of ail the participants in the system. City of Saint Paul 2005-X-1105-MN-WE �-�� Systemic Improvement & Enforcement Consistency - In 2000 there were 16,483 domestic calls, wluch resulted in 2,678 police reports written, (equaling 16%). In 2004 there were a total of 17,531 domesric 911 calls resulting in 2,302 police Teports written, equaling, (12%). In reseazching data subsequent to 911 calls for service (e.g., number of police reports, number of arrests, number prosecuted, nuznber convicted etc.) it became appazent to the F.L.A.R.E. planning b oup that data is tracked and shazed very differently from system to system, and is a challenge to gather and analyze. Tiie current system has its flaws, at times rendering data difficult to access or inaccessible to investigators and prosecutors £or enhancement of crimes (chazging at the highest possible level), and £or legal advocates worlting with victims. Case Investigation Challenges - In 2004 there were 1,873 Csone On Arrivals (GO A), where there was probable cause to arrest the alleged perpetrator. Police investigators and advocates, (due to court scheduling and limited resources) often focus on the domestic crimes where there has been an arrest, to ensure the case is charged and No Connect orders aze issued while perpetrators aze in custody. Unfortunately, the present situation places victims of GOA offenders at great risk due to the probable retaliation of the perpetrator, particularly if the victim initiated the ca11 to law enforcement in the first place. Police policies, procedwes and immediate follow- up intervention aze critical to apprehending these perpetrators and charging the cases. Currently, evidence collection (particularly in chronic offender ancUor lethal assaults) is not only hampered by insufficient availability of invesrigative ofFicers and legal advocates needed for intense and immediate case follow-up, but also by limitations in updated technology. Cameras and recording equipment aze needed to improve documentation of victim injuries and perpetrator City of Saint Paul 2005-X-1105-MN-WE s (70 3`� threats. Immediate access to criminal databases to gather crucial evidence and information is also hampered due to limited equipment and/or updated technology. Anecdotally, advocates, police, prosecutors and probation officers experience victims "not wanting or bein� unable " to work with law enforcement and prosecutors in the system' s attempt to hold offenders accountable. Reasons range from victims' extreme fear of abusers' retaliation to an initial willingness to work with the criminal system and ultimately finding the processes confusing, unwieldy, or interminably drawn out, at which point victims may become intimidated, frightened or frustrated to the point of departure. If this is not the first time a victim has been assaulted and called the police, prior negative experiences such as not getting the case charged or having it pled down to a lesser chazge , can easily make a victim or witness skepticai about cooperating once again with law enforcement. Police and legal advocate face-to-face meetings with victims would not only facilitate the oppomznity to gather hetter evidence, but atso tead to increased victim trust of the system and willingness to participate in the legal process. Victim Safety — Enforcement of Orders for Protection, whether generated in Minnesota or other jurisdictions, is one key to keeping victims safe. Another key factor is the criminal justice system consistently holding perpetrators accountable for their violence and bringing the full force of legal sanctions to bear in correlation with the perpetrators criminal history and severity of the crime. It is important to design a coordinated community response that recognizes that all offenders are not equally lethal, or probable to violate an OFP. Although the Coordinated Community Response Team has identified a list of 175 Chronic Offenders in the Ciry of St. Pau1, the police have stepped up patrols azound victim's homes and employment, and St. Paul Intervention Project is providing enhanced legal and general advocacy services to an estimated City of Saint Paul 2005-X-11o�-MN-WE e O�-3 `? 144 victuns each month of the potenfially most lethal offenders, it is not enough. An example at one end of the spectrum of impacting victim safety is where a felony level assault took place, but was not charged by the County Attomey, is not automatically chazged as a gross misdemeanor or misdemeanor by the City Attomey's Office. If the City Attomey does not chazge it, the offender walks free, without a"No Contact Order" and the victim is in exireme danger. The police will probably not be informed that the offender was not chazged, as once they have brought the case to the County or City Attorney's Office it is assumed the investigation is complete and their role is finished. What Will Se Done Despite limited resources, St. Paul's response to domestic violence crimes has seen substantial improvement in the past decade. St. Paul and the state of Minnesota have been leaders in addressing the critical issue of domestic abuse. The partners referred to in the body of this grant have joined forces over the past twenty years to address the crime of domestic violence. Examples of these efforts include, but are not limited to, developing the Conections Departtnent Domestic Violence Unit and the City Attorney's OfFice Domestic Abuse Unit; establishing the Second Judicial District Vio]ence Coordinating Council to implement changes related to domestic abuse cases; creating a law enforcement training manua7 on domestic abuse and community resources; developing the Joint County and City Domestic Abuse Prosecution Unit, creating the St. Paul Police Department's Family Violence Unit; and desib ing and implementing a Coordinated Commnnity Response Team (CCRT) to focus on chronic offenders and their victim's safety. The CCRT is comprised of representatives from the following entities: St. Paul Police Deparknent, St. Paul Domestic Abuse Intervention Project, City Attomey's Office, County Attomey's Office, and Ramsey County Probation. City of Saint Paul 2005-X-1105-MN-WE � �3� 'I'he F.L.A.R.E. Initiative was developed by the City of St. Paul's Coordinated Community Response Team and ISAIAFi to improve: 1) the law enforcement response to violations of proteciion orders specifically and domestic abuse calls in general, 2) victim safety, 3) City and County Attomey's chare ng rates, 4) an'est rates of Gone On Arrivals, and �) ag�'essive monitoring of chronic offenders. F.L.A.RE. stands for First Light, Accountability, Response & Enforcement. These components together will achieve the goals set-forth above. First Ligbt - The St. Paul Police Department and St. Paui Lntervention Project will paztner in developing and implementing a unique Responder Team comprised of a police investigator and a SPIP Advocate. They will concentrate on the east side of St. Paul where 44% (7,728 annually) of all 911 domestic violence calis aze generated. First Light's goal is to improve both victim safety and the investigation of domestic violence cases oz domestic related cases*, where: • the perpetrator is either in custody or was Gone On Arrival, and • is assessed with high lethality potential, and/or • has already been identified as a Chronic Offender *Such as burglary, criminal damage to property, child endangerment, robbery, kidnapping/fatse imprisonment, terroristic threats and harassment/stalking ^ A Chronic Offender is someone who has been arrested within an 18 month period for three or more domestic related crimes involving the same or different victims The police investigator and SPIP legal advocate will review arrests and GOAs which take place from Thursday evening through Monday morning, the peak periods for domestic assault calls, to select those cases which meet tbe criteria for lethaliry potential and(or ci�ronic offendeT. Each morning they will interview the victims and other witnesses (both together and sepazately to ensure victim-advocate confidentiality), obtain information which may be helpful in enhancing City of 5aint Paul 20�5-X-1105-MN-WE : i. . the chazges, gather addirional evidence, provide appropriate refenals for medical/legaUhousin2/ etc. needs, address any emergency needs of the victim and/or her children, explain the investigation and charging processes, and create a protection plan. For those victims who are non-English speaking but who speak Spanish, Hmon" Russian, or Croatian, a SPIP advocate will be used. For other spoken or signed languages an interpreter will be utilized. Accountability sudit - The Domestic Safety & Accountability Audit will strengthen the working relationships and streamline the processes followed among and between the agencies examined (law enforcement, }udicial system, community corrections, City and County Attorney's Offices). By analyzing the system's practices and procedures, the Audit develops the baseline of how victim safeiy and offender accountabiIiiy are or aze not incorporated into its functions. Based on that analysis, the Audit will develop iecommendations for improvement, which the CCRT system and advocacy partners, in conjunction with ISAIAH will implement, and monitor. A strength of this model is that a11 of the partners have fizlly participated in the development. planning and audit processes and have a vested interest in its success. The Safety Audit is a systematic observation and analysis of the intra- and inter-agency routines and documents used and produced by the criminal justice system in responding to and processing "incidents" or "cases" of domestic abuse. Audit teams examine how the institutions chazged with intervening in crimes of domestic violence organize their practitionezs to perform their duties. The Audit ignores practitioner idiosyncrasies and looks instead at how, where, and if institution practices hoid central the safety of victims and the accountability of offenders. The Safety Audit has six distinct steps: 1) forming and preparing an inter-agency audit team (that includes domestic violence advocates and faith-based organizations}; 2) mapping and determining which aspects of case processing the team will investigate; 3) determining the scope City of Saint Paul 2005-X-1105-MN-WE CX�'�� of inquiry of each step in the processes; 4) collecting data from each point of institutional action on a case, including the relationships between data produced at different points of intervention; 5) analyzing the data; and 6) preparing findings that lead to specific recommendations. Steps 4-6 will be repeated regazding compliance with recommendations from each component of the audit (911 Calls, Fizst Response) to identify trainin�other needs to ensure multiple systems-wide compliance. Response & Enforcement — Through the focus on chronic offenders, OFP enfozcement, teaming of probation officers and police to investigate probation violations of chronic offenders, and implementation of Safety & Accountability audit recommendations, the legal system response to domestic violence will improve. A strong message will be sent to chronic offenders that they are being closely monitored, that OFP violaYions wiil be charged, and that conditions of probation must be met or a stayed sentence will be served. Victims will see consistent vigilance on the part of law enforcement, probation and the courts to enforce No Contact Orders/Orders for Protection and respond to victim protection requests. F.L.A.R.E. Initiative Goals and Objectives Goal I: Improve the prosecution of domestic abuse and related crimes while ensuring increased victim safety. Objective 1: Estabiish the First Light Responder Team Activities: 1) SPIP will hire a legal advocate; 2) St. Paul Police Department will conduct an intemal hire for the domestic abuse invesUgator posation; 3) Design First Light operating procedures and scope of work Objective 2: Ensure procedural consistency in First Light services and police department handling of domestic abuse cases City of Saint Paul 2005-X-1I05-MN-WE � �� o Activities: 1) Train all pertinent personnel in First Light operating procedures; 2) Develop First Light forms and data collection tools; 3) Compile and compaze first yeaz and second year staristical data on First Light Responder Team services and case outcomes; 4) First Light Responder Team will report procedural issues and inconsistencies encountered during their case investigations to the Sustainability Committee far review and recommendations Objective 3: Increase victim safety Acfivities: i) Police will aggressively patrol for GOAs; 2) First Light Responder Team will create a protection plan with the victun during the initial interview; 3) OFP Enforcement Detail comprised of a plainclothes police officer and probation officer wil] conduct weekly home visits to vlctims of chronic ofFenders to check for violations of court-ordered No Contact Orders/OFPs Objective 4: Maximize legal remedies to sanction chronic offenders and other domestic abuse perpetrators as a means of increasing victim safefy Activities: 1) First Light Responder Team will utilize digital recording and visual imaging equipment duting victim andlor suspect interviews (always ensuring victim confidentiality) to gather additional evidence and statements; 2) Team will reseazch national database far current or recent OFPs and/or Restraining Orders; 3) Team will reseazch criminal history and probation status of perpetrator; 4) Team will contact perpetrators probation officer to inform of current case; 5) SPIP advocate will serve as an ongoing liaison and suppozt for victim before, during and after charging process; 6) Team will prepaze final case zeport for review by City or County Attomey's Office and will advocate for legal remedies on behalf of the victim; 7) Team wiil track the outcome of each case disposition including: not chazged, pled down to a lesser chazge, charged with or without enhancement, conviction or acquittal, sentencinglconditions of probation; 8) Team will keep victim informed of case disposition throughout the case processing City of Saint Paul 2005-X-1105-MN-WE �- p�-37 �� Objeciive �: Improving access to advocacy and law enforcement services, and improved case disposition outcomes for non-English speaking vicfims Acfivities: 1) First Light Responder Team will utilize a bilingual advocate or spoken/si�ed language interpreter when interviewing victims, suspects and wimesses who aze non-En�lish speaking or Limited English Speaking; 2) information and referrals will be given to the victim that aze culturally and linguistically appropriate; 3) the SPIP advocate and interpreter as needed will accompany the victim to all meetings with law enforcement, court personnel, cauzt procedures, and/or related hospital/medical/immigration/legal appointments Month 1 Hire New Advocate & Police Investigator 2-3 Timeline: 24 Months Develop and Train Appropriate Personnei on First Light policies and operating procedures Meet with Sustainability CommitCee to inform them of policies, procedures and Initiative timelines 6-9 First Light Responder Team will document procedurai issues andinconsistencies encountered duting case 3-6 Implement First Light Responder Team per case selection criteria: A) the perpetrator is either an custody or was Gone On Arrivai, and B) is assessed with high lethaliry potential, and/or C) has already been identified as a Chronic Offender 10-12 First Light Responder Team — Ongoing program service investigafion, victim protection and charging processes provision and report their findings to the Sustainability Committee for review First Light Responder Team will continue implementation of services First Light Responder Team will review the 911 Audit Findings and Recommendations. Implementing all recommendations pertinent to their scope of work Fust Light Responder Team will generate yeaz-end statistical data and turnover to the police department's Reseazch & Grants Management Offace and St. Paul Domestic Abuse Intervention Project City of Saint Paul 2005-X-1105-MN-WE 0��3 2 iz 5ustainability Committee Timeline: 24 Months Months 13-IS 16-18 St. Paul Police DepartmenYs Director of Reseazch & First Light Responder Team — Grants Manager in conjunction with SPIP will compile Ongoing program service and analyze the first yeaz's statistical data, reporting provision findings to the Sustainability Committee for Teview and recommendations for system's and procedural changes; First Light Res onder Team - Ongoina 19-21 22-24 First Light Responder Team First Light Responder Team — Ongoing program service — Ongoing program service provision provision First Light Responder Team will generate year-end statistical data and turnover to the police department's Reseazch & Grants Management Office and St. Paul Domestic Abuse Intervention Project who will complete a comparative analysis of the first vs. second yeaz's statistical data, reporting findings to the Sustainability Committee for review and recommendations for system's and rocedural changes Goal Il: Conduct the llomesnc vioience �aiery auu r�ccuun�..o■.,�y �...u.� Objective 1: Organize the Audit Team Activities: 1) Hire Audit Coordinator; 2) Contract with Audit consfxltant, PRAXIS Intemationat; 3) Identify/recnut team members and secure cooperation/participation/confidentiality agreements from: ISAIAH, 411/Dispatch, St. Paul Police Department, St. Paul Domestic Abuse Intervention Project, St. Paul City Attorney's Office, Ramsey County Attorney's Office, Ramsey County Community CorrecUons-Probation, Additional system representative(s) as determined through the Audit process; 4) Establish guidelines and parameters for data collection; 5) Train the Audit team (PRAXIS International) City of Saint Paul 2005-X-1105-MN-WE � � 13 Objective 2: "Map" the Systems Activities: 1) Gather existing data on 911/dispatch, police, prosecution and probation response to domestic violence, including laws, regulaAOns, and institution policies; 2) Map the processes and identify points of further investigation/data collection Objecfive 3: Determine the Scope of Inquiry Activities: Per system investigated, identify data and questions Audit team will pursue Objective 4: Collect the Data Activities: Per system investigated, collect daza relevant to victim safety-offender accountability, e.g., 911/dispatch tapes, police reports, interviews/observations of practitioners Objective 5: Document and Analyze the Data Activities: 1} Catalogue all data collected; 2) Conduet text analysis.of data collected (PRI�XIS); 3) Audit team reviews datalanalysis -discuss reactions/unpressions/interpretarions/implications Objective 6: Report Findings and Recommendations Activifies: 1) Compile findings of Audit team review; 2) Determine recommendations based on above findings; 3) Draft Audit report, including recommendations City of Saint Paul 2005-X-1105-MN-WE � Safety & Accountability Audit Timeline: 24 Months �-3 � 14 Safety & Accountability Audit Timeline: 24 Months 16-19 19-21 Audit 911 for Implementation Implement 911 Recommendations from previous Compliance, Review Findin�s with quarter's audit; Sustainability Committee & Generate Recommendations Audit First Kesponse for Implementation Compliance, Review Findings with Sustainability Committee & Generate Recommendations 22-24 Implement First Response Recommendations from previous uarter's audit Goal III: Ensure continuing commitment to systems change resulting from Safety Audit Objective 1: CCRT will function as a Sustainability Committee Activities: 1) Review audit findings and generate recommendations; 2) Review and monitor implementation progress and generate recommendations for improvement; 3) Review current chronic offender cases on a month basis; 4) Review annual First Light Responder Team data and generate findings/recommendations for systems/procedural improvements to ensure victim safety Sustainability Committee Timeline: 24 Months Months 1 2 4-6 Identify Audit Team members; Praxis will train Audit Team Review 911 Audit Findings & Hold monthiy meeting to members; Hold monthly Generate Recommendations; review current chronic meeting to review current Hold monthly meetings to offender cases chronic offender cases review current chronic offender cases 6-9 10-12 Months 13-15 Review Pirst Light Responder Hold monthly meetings to Review First Response Audit Team report on procedural review current chronic Findings & Generate issues and inconsistencies offender cases Recommendations; encountered during case investigation, victun Review first yeaz end report protection and charging on First Light Responder processes; Generate Team data; recommendations to eliminate inconsistencies and address Hold monthly meetings to proceduralissues review current chronic offender cases City of Saint Paul 2005-X-1105-MN-VJE � tyo�. �, is Hold monthly meetings to review current cluonic offender cases 16-19 � 19-21 � 22-z4 Review 9ll audit findings for Review First Response audit Review compazative analysis impiementation compliance & fmdin�s for implementation of years one and two of First Generate Recommendations; compliance & Generate Light Responder Team data; Recommendations; Hold monthly meetings to Hoid monthly meetings to review current chronic Hold monthly meetings to review current chronic offender cases review current chronic offender cases offender cases How Success will be Measured Evaluation activities will be built throughout the F.L.A.R.E. Initiative to allow for real time review and possible improvements to the course of activities. The Sustainability-Committee will conduct monthly meetings to assess the progress of the Initiative; meetings will include the First Light Respondet Team police officer and advocate, and leaders from the audit team, In addition, the St. Paul Police Domestic Crimes Unit Commander will meet monthly with the St. Paul Intervention ProjecYs Executive Director and Program Manager to review the overall progress on the F.L.A.R.E. Initiative's stated objectives, with a concentrated focus on the First Light component. The Director of St. Paul Police Crrants and Research will meet monthly with the Audit Coordinator to review progress of the Audit, and Audit team members will meet regularly to review data and consider implications. Measuring/Evaluating the First Liaht component of the F.L.A.R.E. Initiative 1) Evaluate effectiveness in holding violent offenders accountable by the system through a compazative analysis of pre(post implementation data that includes the number of cases handled, police reports written, number of cases brought to Ciry and County Attomey's Offices for charging, chazging decisions, prosecution outcomes, final sentencing/ disposition City of Saint Paul 200�-X-1105-MN-WE 16 ��~�� 2) Evaluate victim safety - Collect pre/post unplementation data: number served, victun experience/satisfaction, rate of repeat assaults and/or threats of violence or harassing behaviors, number of First Lig1�x victims' OFP or court-ordered No Contact Order violations prosecuted, response time from 911 call to patrol arrival, number and types of services Measurin�/Evaluatin2 the Accountabilitv Audit component of the F.L.A.R.E. Initiative 1) Measure efficacy and utility of Audit process through evaluation surveys, interviews with Audit Team, practitioners, soliciting recommendations for improvement, next steps 2) Document Audit process, including timeliness of completing activities, identification of potential systems changes, unanticipated outcomes, and identify any systems change implemented during the course of the audit (resulting from audit process) 3) Report evaluation results as "success/challenges" of Audit process; lessons leamed, best practices and impact of changes made. MeasuringlEvaluatine the Response & Enforcement component of the F.L.A.R.E. Inieiative 1) Compile data on the following items for comparative analysis of prelpost implementation statistics: Number of OFP and No Contact Orders issued on First Light perpetrators, Number of violations of OFP/No Contact Orders by First Light perpetrators and ensuing number of violations prosecuted and case disposition, Number of chronic offenders re-incarcerated for violations of conditions of probation, Number of First Light perpetrator convictions for domestic abuse and related crimes, Type and frequency of First Light Responder Team and law enforcement contact with victims, type and number of refenals given to victims City of Saint Paul 2005-X-1105-MN-WE bf�-31 v PROGRAM IMPLEMENTATION Units of Government: City of Saint Paul, Saint Paul Police Department, City Attorney's Office, R.amsey County Attomey's Of�ice, Kamsey County Community Corrections Department — Probation Department Community-based Battered W omen's 13on-profit: Saint Paul Domestic Abuse Intervention Project Faith-based Organization: ISAIAH Description of the partners: The City of 5aint Paul: Population 287,151, is part of a diverse, seven-county metro area (population 3.5 million) with the lazgest Hmong and Somali populations in the U.S. Other populations include: 7.9% Latinos, 13% African American, 2% American Indian, 51 % female.. Over the past 15 yeazs the population living at or below poverty level has increased by 53% and residents from communities of color increased by 81%. The St. Paul Police Department (5PPD) -- The neazly 600 peace officers and 205 support staff of the SPPD reflect the diversity of the community they serve. The SPPD has established a Family Violence Unit to oversee investigation of domestic violence cases and resolution. St. Paul Domestic Abuse Intervention Project (SPIP) -- St. Pau1 Intervention Project is a non- profit, grassroots battered women's advocacy program serving the greater St. Paul area. Since 1984, the Intervention Project has provided dizect services using the criminal justice system to secure incxeased protection and critical services for victims, and hold perpetrators as highly accountable as possible. SPIP provides legal and general advocacy services to over A,300 battered women each year. Integral to its philosophy and massion is systems advocacy, community education, culturally competent outreach, advocacy for battered women in the health caze system, and special programming for immigrantlrefugee communities, older battered women, children of battered women, and younger battered women. City of Saint Paui 2005-X-1105-MN-WE � The St Paul City Attomey's Office — The City Attomey's Domestic Abuse Unit is responsible for prosecuting domestic misdemeanor and gross-misdemeanor cases, protecting victims from further abuse and deterring perQetrators from committing further acts of violence. The Ramsey County Attorney's Office -- The County Attorney's Office is responsible for prosecuting al1 adult felony level crimes and all juvenile cases in Ramsey County. It is also home to the Joint Domestic Abuse Prosecution Unit, where cily and county attorneys are cross- deputized to prosecute domestic abuse cases where children are present. Victim/witness assistance staff is a part of the County Attorney's Office. Ramsey County Community Corrections-Probafion -- The Corrections-Probation office provides supervision, treatment and custody of adult and juvenile offenders referred by the court, monitors/enfoxces court orders, and investigates/delivers relevant information to the court. ISAIAH: ISAIAH is a collection of congregations who have committed themselves to each other in order to build power for a woridview that prioritizes racial and economic justice. An ecumenical, multi-ethnic and nonpartisan organization, ISAIAH's 85 member congregations, in the Twin Cities and St. Cloud, focus on leadership development in order to enable people to work effectively on behalf of social issues in the public arena. Roles and Responsibilities Each partner, the City of Saint Paui, 5aint Paul Police Department, City Attorney's Office, Ramsey County Attorney's Office, Rainsey County Community Corrections Departrnent — Probation Department, Saint Paul Domestic Abuse Intervention Project and ISAIAH, agrees to support the work of the F.L.A.R.E. (First Light, Accountability, Response and Enforcement) to the full extent of their authority, specifically: City of Saint Paul 2005-X-1105-MN-WE (�3� 19 I. The City of St. Paul (Mayor s Office) will fully support the goals and objectives of the proposed F.L.A.RE. Iniriative, apply for grant funding, administer �ant monies, and ensure compliance within the parameters of the grant. II. T'he St. Paul Police Department and St. Paul Tntervention Project will jointly integrate the First Light component of the Initiative in the hirin�, (respectively), of a full-time officer and battered women's advocate, realizing the goals and objectives, and measuring and reporting proa ess of the program. TII. Each partnering organization will commit at least one representative to the Audit Team. This commitment will inctude 16 hours of initial training on the audit process, 16 hours of Team Meetings (two hours every two weeks for eight weeks x two audits), 36 hours of interviews and systems o6servation, (18 hours per audit x 2 audits), and 16 hours examining audit results and recommendations with the Sustainability Committee IV. The Sustainability Committee (CCRT), will oversee tYae effectiveness of the FLARE Initiative, implementataon of audit recommendations and the monitoring of any changes. V. The Audit Coordinator and Team members will collect and maintain Audit evaluation data and draft semi-annual progress reports to meet City and OV W report requirements. VI. Audited systems St. Paul Police 911/Dispatch and first response will cooperate as fully as possible, within ]egal boundaries, with the Audit process. This may include interviews, providing data and/or documents (confidential information redacted), and responding to reasonable inquiries/requests of the Audit 1'eam. VII. The City of St. Paul's Police Department wiil act as fiscal manager for the entire grant, administrator and coordinator of the First Light component of the grant, and be responsible for police staffing, su6-contracting, data collection, reportin�, etc. City of Saint Paul 2005-X-I105-MN-WE zo �'e-3 7 VIlI. To insure impartiality of the audit process, the City will contract wifh the St. Paul Intervention Project to serve as administrator and coordinator of the Audit portion of the prant, thus responsible for audiY staffmg and sub-contracting, data collection, and reporting to the City. IX. TSAIAH will monitor Audit outcomes, as well as participate in the audit process, acting as a strong community presence in the audit process and participating in the Coordinating Community Response Team's analysis of audit findings, implementation of recommendations and sustaining those changes. X. Each of the parties will provide in-kind support of the project including but not limited to personnel, space, utilities, portion of the printing, consumable supplies, phone, intemet access, postage, and project staff supervision. Each of the pazties will provide the following outline of activities and/or services: PARTNER City Police City County Probation SPIP ISAIAH St Paul A Attome OFP Monitoring & X X X Enforcement Case Investi ation X X X Victim Legal and � General Advocac Evidence Gatherin X X X X X Chronic Offender X X X X X X Monitorin Lethality X X X X X X Assessment Charging! X X Prosecution Continuous X X X X X X Improvement Data Gatherina Cont Improvement X � X X X X X X Eval & Recommend. Andit Data Anal sis X X X X X X X Audit Eval & Recom X X X X X X X City of Saint Paul 2005-X-1105-MN-WE `� u LYp-J� Sustainability Plan Beyond conducting the Safety Audit, �ant par[ners will ensure the susrainabilitv of chanses implemented in domestic abuse response systems urilizin� the existing Coordinated Communiry Response Team as a"Sustainability Committee" This committee will support systems change by analyzing the outcomes and recommendations of each Audit component, then reviewing with systems leadership (per Audit) the changes that will be unplemented. The Sustainability Committee will reseazch potential continuaxion funders for the First Light Responder Team positions identifying government, public and private foundation, and corporate potential donors. Given the time, commitment, personal and prafessional investment each partner has dedicated to planning the F.L.A.R.E. Initiative it is imperative to all parties that the lessons and momentum generated through this process continue beyond the infusion of OV W funds. The Ciry of St. Paul, St. Paul Police, City and County Attorneys' Offices, Probation and the St. Paul Intervention Project have a long and rich history of working together to eliminate domestic violence, and ISALAH has identified this issue as their social priority. This intense process will not only enable members of the Audit team/sustainability committee to examine and subsequently improve the way our criminal justice system responds to domestic violence, but by its very nature will fiu forge and strengthen each member's commitment and continued investment. A criticai objective of this program is sustaining this work indefinitely. Throughout preliminary design of the Safety & Accountability Audit, the intention to seek a mayoral and/or city council resolution mandating the continuation of the Sustainability Committee has been responded to favorably. Ongoing sustainability of Audit outcomes will be examined from the initial implementation of the project and secured within 18 months of the Safety Audit. City of Saint Paul 2005-X-1105-MN-WE �� MEMORANDTTM OF UNDERSTANDING Jannary 12,2005 The City of St Paul, The St Paul Police Deparlment, St Paul Domestic Abuse Intervention Project, St. Paul City Attomey's Domestic Abuse Unit, Ramsey County Attorney's Office, Ramsey County Community Corrections-Probation, and ISAIAH enter into an official Memorandum of Understanding (MOi� with one another per the following: Identifv the aartners: The City of Saint Paul: St. Paul, population 287,151, is part of a diverse, seven-county metro area (population 3.5 million) with the lazgest Hmong and 5omali populations in the U.S. Other popularions include: 7.9% Latinos, 13% A.frican American, 2% American Indian. An estimated 51 % of the city's inhabitants aze female. Over the past IS yeazs the population living at or below povezty level has increased by 53% and residents from communities of color increased by 81°l0. The St Paul Police Departnnent (SPPD) — The nearly 600 peace of&cers and 205 support staff of the SPPD reflect the diversity of the community they serve. The SPPD has established a Family Violence Unit to oversee the process by which domestic violence cases aze investigated and brought to resolution St Paul Domesfic Abuse Intervention Project -- St. Paul Intervention Pro}ect is a non-profit, grassroots batfered women's advocacy program serving the greater St. Paul area Since 1984, the Intervention Project has provided direct services using the eriminal justice system to secure increased protection and critical setvices for victizns, and hold perpetrators as highiY accountable as possible. St. Paul Intervenrion Projectprovides ongoing transitional services, community education, culturally competent outreach and legal and generai advocacy to immigrantlrefugee communities, older battered women, and children of battered women, younger battered women, and battered women in the health care system. City of St. Paul #2005-X-1105-MN-WE (� 31 29 The S� Paul City Attomey's Office — The City Attomey's Domestic Abuse Unit is responsible for prosecuting domestic misdemeanor and gross-misdemeanor cases, protecting victims from further abuse, and detesing perQetrators from committing further acts of violence. The Ramsey County Attomey's Office — The County Attomey's Office is responsble for prosecuting all adult felony level crimes and all juvenile cases in Ramsey County. It is also home to the Joint Domestic Abuse Prosecution Unit, where city and county attorneys are cross-deputized to prosecute domestic abuse cases where children aze present. Victvnlwitness assistance staff is a part of the County Attorney's Office. Ramsey County Community Corrections-Probation — The Corrections-Probation office provides supervision, treatment and custody of adult and juvenile offenders referred by the court, monitars/enforces courC orders, and investigatesldelivers relevant information to the court. ISAIAg: ISAIAH is a collection of congregations who have committed themselves to each other in order to build power for a worldview that prioririzes racial and economic justice. An ecumenical, multi-ethnic and nonpartisan organization, ISAIAH's 85 member congregations, in the Twin Cities and St. Cloud, focus on leadership development in order to enable people to work effectively on behalf of social issues in the public azena. Brief Historv of Collaharative Relationships: The City of St. Paul's Mayors Office, St. Paul Police Department, St. Paul Intervention Project, City and County Attomeys' Offices, Ramsey County Community Coaections — Probation Dept. and Ramsey County District Court haue partnered in several efforts concerning domestic abuse crimes since 1984. Examples include: developing the City Attorney's Office Domestic Abuse Unit; establishing the Second Judicial District Violence Coordinating Council to examine issues and implement changes related to domestic abuse cases; creating criminal justice systems training manuais on domestic abuse and community resources; developing ffie Joint Domestic Abuse Prosecution Unit; and creating the Police Department's Family Violence I3nit. These patties collaborate on local and statewide efforts, City of St. Paul #2005-X-1105-MN-WE ��3 '1 30 such as task forces, trainings, presentations, public awazeness/media events, etc. In 2001, the above parties created the Coordinated Community Response Team to red flag chronic/repeat offenders through each step of the criminal jusiice system and intensify the focus on their victims' safety. In 2002, Mary Louise HIas, a retired Ramsey County District Court judge and active member of ISAIAH, formed a task force of ISAIAH congregations. Its members interviewed domestic violence service groviders and public officials, conducted a series of public forums, partnered with the S� Paul Police Department and the St. Paul Intervention Project and mobilized faith community support for a Domestic Violence Safety and Accountability Audit of the city's criminal justice system resQonse to domestic violence. The parties to the MOU have developed and agreed to the following: I. Purpose and Scope The F.L.A.R.E. Initiative was developed by the City of St. Paul's Coordinated Community Response Team and ISAIAH to improve: i) the law enforcement response to violations of protection orders specifically and domesric abuse cails in general, 2) victim safety, 3) City and County Attorney's chazging rates, 4) arrest rates of Gone On Arrivals, and 5) aggressive monitoring of chronic offenders. F.L.A.R.E. stands for First Light, Accountability, Response and Enforcement. These components together will achieve the goals set-forth above. First Light - The St. Paul Police Department and St. Paul Intervention Project will parmer in developing and implementing a unique Responder Team concenirating on the eastside of St. Paul where 44%, (7,728 annually) of all 911 domestic violence calls aze generated. First LighYs goal is to improve both victim safety and the investigation of domestic violence cases where the perpetrator is either in custody or was Gone On Arrival, and is assessed with high lethality potential, and/or has already been identified as a Chronic Offender. Accountability audit - the Audit evaluates how victim safety and offender accountability either are or are not incorporated into the functions of the crimival justice system. Recommendations for City of St. Paul #2005 �-1105-MN-WE ' CY�-3'I 31 improvement will also be identified through the course of the 991 Calls and First Response data avdit� Response & Enforcement — Thtough the focus on chronic offenders, OFP enforcement, teaming of probation o�cers and police to investigate probation violations of chronic offenders, and implementation of accountability audit recommendations, the legal system response to domestic violence will improve. II. Roles and Resoonsibilities Each party to the MOU agrees to support the work of the F.L.A.RE. (First Light, Accountab�lity, Response and Enforcement) to the full extent of their authority, specificaliy: A. The City of St. Paul (Mayor's Office) will fuily support the goals and objecfives of the proposed F.L.A.R.E. Inifiative, apply for grant funding, administer grant monies, and ensura compliance within the parameters of the grant. B. The St. Paui Police Department and St. Pau1 Tntervention Project will jointly integrate the First Light component of the lnitiative in the hiruig, (respectively), of a full-tnne officer and battered women's advocate, realizing the goals and objecrives, and measuring and reporting progess of the program. C. Each partnering organization (ISAIAH> 911/Dispatch, St. Paul Police, City and County Attorney's Offices, Ramsey County Dishict Court, Community Correcrions-Probation, St. Paul Intervention Project) wiil commit at least one representative to the Audit Team. This commitment will include 16 hours of initial training on the audit process, 16 hours of Team Meetings (two houts every two weeks for eight weeks x two audits), 36 houts of interviews and systems observation, (18 hours per audit x 2 audits), and 16 hours exari.in;�g audit results and recommendations with tha Coordinated Community Response Team. D. The Coorclinating Community Response Team (consisting of key personnel from the St. Paul Police, City and County Attorney's Offices, Probation, St. Paul Intervention Project) will City of St. Paul #2005-X-1105-MN-WE t� 3� �ya oversee ffie effectiveness of the FLARE Initiative, implementahon of audit recommendations and the monitoring of any changes. E, The Audit Coordinator and Team members will collect and maintain data measuring the effecriveness of the Audit and draft semi-annual progress reports to the city to meet OV W grant reporting requirements. F. Audited systems St. Paul Police 911/Dispatch and first response will cooperate as fuliy as possible, within legal boundaries, with the Audit process. This may include interviews, providing data and/or documents (confidential information redacted), and responding to reasonable inquiries/requests of the Audit Team. G. The City of St. Paul's Police Department wiIl act as fiscal manager for the entire grant, administrator and coordinator of the First Light component of the grant, and be responsible for police staffing sub-contracting, data collection, reporting, etc. H. To insure impartiality of the audit process, the City will contract with the St. Paul Intervention Proj ect to serve as administrator and coordinator of the Audit portion of the grant, thus responsible for audit staffing and sub-contracting, data collection, and reporting to the City. I. ISAIAH will monitor Audit outcomes, as well as participate in the audit process, acting as a strong community presence in the audit process and participating in the Coordinating Community Response Team's analysis of audit findings, implementation of recommendations and sustaining those changes. J. Each of the parties will provide inJflnd support of the project including but not limited to personnel, space, utiliries, portion of the printing, consumable supplies, phone, intemet access, postage, and project staff supervision. III, Timin� -- Awazd Period: 24 months, commencing upon receiving grant. IV. BudQet -- All parties to the MOU have reviewed and approved the budget. Ci of St. Paul #2005-X-1105-MN-WE :E PAGE 1 OF 1 r. ��__.� ��--�______; Shelley Johnson CIine, Executive Director Saint Paul Domestic Abuse Intervention Project Manuel C tes, Saint Paul City Attorney � Susan Gaertner, sey County Attomey � ��.�Lbl �1w• 7��.�� Carol Pender-Roberts, Director Community Correction — Probation � Mary Gruber, President - ISAIAH 0� 3`1 33 �` � � � C� — � o - 0� date �- I��-C date /-/,� 'OS' date �,l0-0� date � _ � date + �i�ii�i.�. '' � date