06-355Council File #
Green Sheet #
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
Presented By:
bb-3SS
3029850
31
Referred To: Committee:Date:
1 BE IT RE50LVED, that the Saint Paul Police Department is authorized to enter into the attached
2 agreement, which includes an indemnification clause, with Trail Automotive to lease vehicles. A copy of
3 said agreement is to be kept on file and in the Office of Financial Services.
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Requested by Department of:
Police
CiTy
Adopted by Council: Date: ��, j/�� ��
Adoption Cerrified
BY� ��i�
Approved
�
Council Secretary:
�
Appro d by ayo for Si bmission to Council:
By:
Q:\Fiscal W O&CR�2006\TrailAUtomotive.cr2006.x1s
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
tlb-��C
Departmentloffice/council: Date Initiated: ��
Po -poti�e�„�„� 28-FEB-O6 Green Sheet NO: 3029850
CoMact Person 8. Phone• Deoartment Sent To Person Inkial/Date
Chief John HBrzingtOn � 0 oliee De rtmen Poli e De a ent
26Cr5588 puj9n 1 olice De rhnent De a ent Director
Must Be on Council Pyenda by (Date): Number y � ptto e " A ome _��
For
ROUting 3 a oc'sOffice Ma or/Assistaut
Order 4 onncil C u i1
5 Clerk Ci Clerk
6 olice De r[men Poli e De rpnent
ToWI # of Signature Pages 1 (Clip All Locations for Signature)
Action Requested:
Signatures on the attached commcil resolurion authoriaing the City of Saint Paul, Police Deparhnent, to enter into the attached
agreement with Trail Automotive.
RecommendaGOns: Approve (A) or Reject (R): Personal Service Contrects Must Answer the Following Questions: �
Planning Commission 1. Has this persoNfirm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this persoNfrm ever been a city employee?
Yes No
� 3. Does this personffirtn possess a skitl noi normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
lnitiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Saint Paul Police Department will lease vehicles from Trail Automorive for investigative purposes. For more information regarding
this council resolution please give Amy Brown a call at 651-266-5507.
AdvantapeslfApproved:
Ability to conduct undercover surveillance. ����
Disadvantaqes If Approved:
None. IYI/1YOR OFFICE ,
DisadvantageslfNotApproved:
Inability to monitor suspicious activity undercover.
ToWlAmountof not to exceed $SO,OB�URevenueBUdgeted:
Transaction: .
FundingSource: Q36-34127 ActivityNumber:436-34127
Fi nancial Information:
(Explain)
i
6���5�
Contract #02-13749-C
AGREEMENT
THIS AGREEMEI�'T, made and entered into this l�' day of March 2006, by and between Trail
Automotive, hereinafrer called "Supplier", and the CITY OF STAINT PAIJL, hereinafter called
"Cit}�';
WITNESSETH;
IT IS MUTUALLY AGREED BY AND BETWEEN THE SUPPLIER AND THE CITY AS
FOLLOWS:
That all times Suppliers will keep the terms and conditions of this agreement
confidential and shall not disclose usages hereunder to inquiries of third parties
without the prior consultation with the City's liaison hereinafter names.
2. That automobiles fumished to the City by the Supplier hereunder shall be for the
exclusive use of the City's Police Department and no other persons shall make use of
such vehicle
That the supplier wili have available during regular business hours for the City's use,
automobiles of a make and model as may be agreed to by the parties.
4. That in consideration of the use of supplier's vehicle(s) the City agrees to pay
Supplier the amount as outlined in the attached, per month. This agreement will not
exceed fifty thousand dollars during the length of the contract based on the current
need of eight lease vekucles per month.
5. That the City agrees to save and hold Supplier harniless from any and all claims
azising out of the Ciry's use of the vehicles hereunder and shall, additionally, repair at
its own expense any damage sustained by the vehicles during the course of City's
use, normal wear and tear excluded, and that in no event shall the liability of the City
exceed the limits set forth in MN Chapter 466.
6. That the City shall be responsible for supplying each vehicle rented hereunder with
gasoline needed to make the vehicle operational, but no other maintenance
obligarions shall be the responsibility of the City.
7. That the City will not use any vehicle for a period of more then one year (365 days)
without Supplier's consent, but the City reserves the right to request and receive from
Supplier a replacement vehicle of a type and make as above described at any time;
time being of the essence in fulfilling requests for replacement vehicles.
8. That the City acknowledges the right of the Supplier to demand the retum of the
vehicle rented hereunder upon twenty-four (24) hours' notice to the City and upon
such notice, the City will return said autoinobile.
9. That the use of the vehicle rented hereunder are for the use of the City's Police
Department and for the purpose of the admimstration of this agreement, Chief John
Harrina on or his designee, 367 Grove, Saint Paul, Minnesota, shall be its liaison.
b�- � SS
10. That this Agreement may be tertninated at any time by the Supplier or the City with
written notice, submitted by either party, 3� days prior to the temunation date.
11 _ That the Supplier a�ees to cttange the oil and inspect all such vehicles every 3,000
miles with reasonable advanced notice to the Supplier at no cost to the City.
12. That the City will be responsib]e for ensuring such vehicles are inspected and
maintained by the Supplier every 3,000 with reasonable advanced notice to the
Supplier.
13. That this aa eement shall be in affect for one year uriless terminated by erther party
pursuant to clause 10
14. That the Supplier agrees to abide strictly by Chapter 13, Minnesota Government Data
Practices Act, and in particular Minn. Stat. §§ 13.05, subd. 6& 11 and 1337, subd.
](b) and Minn. Stat. §§ 138.77 & 15.17. All data created, collected, received, stored,
used, maintained, or disseminated by the private person in performing functions
under the Agreement is subject to the requirements of the Minnesota Government
Data Practices Act and Supplier must comply with tbose requirements as if it were a
government entity. The remedies in Minn. Stat. § 13.08 apply to the Provider.
IN WITNESS THEREOF, the parties have set their hands the date first above written.
SUPPLIER: TRAIL �A�0M07't V�'
BY.�i��%�i1
C1T1�l��lYP
3y
Mayor
By
`�-� ,__SaintPau] Human RiahYs
`�..... ��...--
Assistant City At�orney
�_--
By ``�. !
Director, Dep'astment of
Finance and Management Services
03/09/2006 11:32 6512665966
Attachment
PAGE 02
0�-3SS
As an addendum to the Agreement between Trail Automotive, Inc., and the City of St.
Paul. Tzait Automotive will offer vehicles, with model yeazs fzom 2003-2006, to the
City of St. Paul for a monthly fee of zhe foilowing aznounts. The usual applicable
taxes, license fees, docuznentation fees, and transfer of [i[le fees will be extza. These
fees, excludi[�, the applicable taxes, will be a[otal of $184 pez vehicle pex lease.
These amounts are based off of 1,000 miles per month on each vehicle.
Cars:
Vans:
Trucks:
SUVs:
$375 + 6.5 % tax per month of lease
$395 + 6.5 % tax pez month of lease
$425 + 6.5% tax per month of lease
$445 + 6.5 % tax per month of lease
MAR-09-2006 11�34 6512665906 96i P.02