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06-266Council File # � � Green Sheet# # 3029655 RESOLUTION CITY OF SAINT PAUL, D'mVNESOTA Presented By: Referred To: Committee:Date: 1 RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached 2 agreement with Independent School District #625 (2005-2006 school year) to provide the School Police 3 Patrol Program to schools in the CiTy of Saint Paul. A copy of said agreement is to be kept on file and on 4 record in the O�ce of Financial Services. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Requested by Department of: Adopted by Council: Date: ��� /S hc/p�O Adoption Certified by uncil Secretary: BY� �/�Oif�� �iivsil�t� Approved By: Z� Date: ��g -�' Appro d b M or f S bm' ion to Council: ����¢ g Q:\Fiscal W.O&CR�2006\I SD#625School Patrol.cr.2006.x1s � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � [ �� . .i � �n� DepartrnenUoifice/council: Date Initiated: PD — policeDepamnent 08-FEB-06 Green Sheet NO: 3029655 ConWCt Person 8. Phone: Deoartment SeM To Person Initial/Date Chief John Hartington � 0 oti De artment P tice De artment 2665588 qu�9n 1 olice De artment De artment Director Must Be on Council /\qenda by (Date): Number 2 � p m Ci Attome For Routing 3 a or's Office Ma or/Assistant OfdOf 4 ouncil oun il 5 i Clerk C7 Clerk 6 lic D artment Poli D n ToWI # of Signature Pages (Clip All Locations for Signature) Action Requested: Signatures on the attached council resolution authorizing the City of Saint Paul, Police Deparhnent, to enter into the attached agreement with Independent School District #625. Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must Answer the Following Questions: Planning Commission 1. Has this person/frm ever worked under a contract for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No ' Explain all yes'answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportuni[y (Who, What, When, Where, Why): The Saint Paul Police Depar�nent will provide traffic safety instruction and police coordination to the School's Police Palrol Program for the 2005-2006 school year. For more information regazding this agreement please give Cdr Paul Strong a call at 651-266-5516. Advantages If Approved: � The Saint Paul Police Deparnnent will continue to provide for the safety and welfare of school children throughout the City of Saint Paul. � � DisadvantaqeslfApproved: , None. Disadvantages If Not Approved: The Saint Paul Police Department will not continue to provide the professional instrucrion and coordination of the Saint Paul School Police Patrol Program. Total Amount of � CostlRevenue Budgeted: Transaction: Funains� source: Independent School Activitv Number: MAR O�?t�n� Financiallnformation: DIStfICt#625 � Ps „ a# .vg� MA���"' �, � =1.� (Explain) �y �s�1 ' AGREEMENT ��-�z�� THIS AGREEMENT, made this day of 2006, by and between INEPENDENT SCHOOL DISTRICT 625, hereinafter referred to as "District" and CITY OF SAINT PAUL POLICE DEPARTMENT, hereinafter referred to as "City", IT IS HEREBY AGREED by and between the parties as follows: I. District agrees to pay City for the salary cost incurred to the assignment of 1 sworn police officer for duties and services to be performed on behalf of the Aistrict during the period of the 2005-2006 school year. Attached hereto as Exhibit "A" is the Scope of Services for this Agreement. The Scope of Services, duties, time periods, and rates for this Agreement. I� District will pay City for services and duties for the time periods and at the rates listed in Exhibit "A". III. City will perform services and duties in accordance with Exhibit "A" as directed by the District. � IV. All services and duties performed by the assigned Officer will be within the course and duty of employment of the City. Officer as a City employee assigned under the Agreement will remain an employee of the City, and therefore, is covered by the City's Workers Compensation program; will be paid by the City and entitled to City fringe benefits. Officer assigned under the Agreement will be expected to abide by and are governed by the rules and regulations of the City. � Cost of services for said program shall not exceed the sum of thirty-seven thousand five hundred twenty dollars. ($37,520.00) ' I �. / / VI. That the contract time shall be in accordance with the schedule mutually agreed upon between the District and the City as detailed in Attachment "A". VII. That the City and the District agree to abide by Chapter 13 of Minnesota Statutes (Minnesota Government Data Practices Act) as well as any other applicable federal, state and local laws or ordinances. VIII. That each party agrees it will be responsible for its own and its employees, officials, agents, and representatives acts and /or omissions in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/or omissions of the other party or that party's employees, officials, agents or representatives and the results thereof. The liability of the parties shall be limited and governed by the provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et sea' and other applicable law. IX. That the City and the District may request changes that would increase, decrease, or otherwise modify the Scope of Services. Such changes and methods must be authorized in writing in advance by the District and the City. � That any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when reduced to writing and duly signed by the parties. XI. That any failure of a party to assert any right under this Agreement shall not constitute a waiver of termination of that iight, this Agreement, or any provision of this Agreement. XII. That if a court or governmental agency with proper jurisdiction determines that this Agreement, or a provision therein, is unlawful, this agreement or that provision shall terminate. If a provision is so terminated and the parties can commercially and practicably continue this Agreement without the ternunated provision, the remainder of this Agreement can continue in effect. ' ����� . 06-� � That this Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation related to this Agreement shall be venued in the District Court of the County of Ramsey, Second Judicial District, and State of Minnesota. XIV. That neither the City nor the District shall be held responsible for non-performance of its duties or responsibilities under this Agreement if the party's performance was prevented by acts or events beyond the party's reasonable control including, but not limited to, severe weather and storms, earthquake or other natural occurrences, strikes and other labor unrest, power failures, electrical power surges or cunent fluctuations, nuclear or other civil military emergencies, or acts of legislative, judicial, executive or administrative authoriries. Additionally, the Officer will remain under the City's direction and control, and will be subject to serious police emergency recalls for service and /or activation of any tactical alert throughout the City if the need arises. Emergency recalUtactical alert decisions are within the City's discretion and are not subjected to question or liability under this Agreement. XV. That it is understood and agreed that this entire Agreement supersedes all oral agreements and negotiations between parties relating to the subject matter herein. XVI In cooperation with the District and City, a police officer will be assigned to these duries. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. o����� CITY OF SAINT PAUL By Mayor By Director, Department of Finance And Management Services By Chief of Police INDEPENDENT SCHOOL DISTRICT NO. 625 B Superintendent of Schools I1CPT.oYGS3 P1 �'�d B Approved as to Form: Assistant City Attorney day of , 2006 Approved as to Form: l �I � day of ���, 2006 �" -' , -.� � 1 ,-� Seli�� ; rd � torney �_ - •,.,. EXHIBTT "A" Saint Paul Public Schools Independent School District No. 625 Transportation Departrnent The contract between the Salnt Paul Police Department and the Saint Paul Public Schools for the Police Department to provide services for the elementary school patrol pro�ram shall include: 1. Contract Period: A 46 week contract — up to 20 hours per week, not to exceed a total of 940 hours for the 2005-2006 school year. Inclusive dates are July I, 2005 to June 30, 2006, excludin� the periods of Winter Break and Spring Break. 2. Provide services to the schools in the areas of: a. Swearing in of school patrol officers. b. Training of school patrol officers. c. Assistance to and for building school patrol supervisors. d. Periodic supervision of school pauol corner crossings. e. Assist in determmation of safe route to schoo](s). f. Training of summer school patrol members as needed. g. Supervision of summer school patrol members. 3. Salar : Salary will be based upon the actual hourly race of pay plus fringe benefits. Officer Charles Ly is currently assigned as School Patrol Officer. His 2005 hourly wage plus fringe benefits is $38.00 / per hour. Officer Ly's 2006 hourly wage pius fringe benefits is $41.60/hour Estimated salary for 2005-2006 school year is as follows: July 1, 2005 thru December 16, 2005: 22 Weeks @ 20 hours/week= 440 hours 440 hours at $38.00/hour = $ 16,720.00 January 3, 2006 thm June 3Q 2006: 25 weeks at 20 hours/week = 500 honrs 500 hours at $41.60/hour = $ 20,800.0C Estimated 2005-2006 schooi year salary =$ 37,520.00 4. Mileaee: Up to 400 miles/month for 11 months, not to exceed 4,400 miles at 37.5¢ per mile. Fstimated cost: $ 1,650.00 5. Conferences and meetinas: The school district will reimburse the school patrol officer for such expenses as are incurred while attending such meetings or conferences as may be requested by the District.