06-251,. 1
Presented By:
W HEREAS, the Department of Fire and Safety Services has received a grant of $700,000.00 from the State of
Minnesota for the 2005 State Homeland Security Grant to upgrade the public safety radio system by converting to th�
800 Mhz system, and
WHEREAS, the Department of Fire and Safety Services was granted authority in Council Resolution #05-536 to
accept this grant from the State of Minnesota, and
WHEREAS, the financing and spending plans have not been established for the grant received, and
W HEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the Ciry of Saint Paul, does certify that there
are available for appropriation funds of $700,000.00 in excess of those estimated in the 2006 budget; and
Council File #
Green Sheet #
Referred To: Committee: Date
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3
4
5
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7
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9
io
1I
12
13
14
15
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17
�s
19
20
2t
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2a
25
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W HEREAS, the Mayor recommends that that following addition be made to the 2006 budget:
FINANCING PLAN: Current Budget Change
510 Fire Responsive Services
35205 - 2005 UASI Supplemental
3199 - Other Fed Dir Grants - State 700,000.00
- 700,000.00
SPENDING PLAN:
510 Fire Responsive Services
35205 - 2005 UASI Supplemental
0380 - Communication Equipment
0389 - Other Misc. Supplies
0394 - Office Equipment
All Other Activity Spending
RESOLUTION
�AINT PAUL, MINNESOTA
- 684,945.00
- 1,000.00
- 14,055.00
700,000.00
���
3029627
'�
Budget
700,000.00
700,000.00
684,945.00
1,000.00
14,055.00
700,000.00
THEREFORE BE IT RESOLVED, that the City Council accepts this grant, authorizes the City of Saint Paul to enter
into, and Chief Douglas A. Holton to implement the attached agreement, which includes an indemnification clause,
and approves the changes to the 2006 budget.
Adopted by Council: Date /iy� �s ���
Adoption Certified by Council Secretary:
By: �// �lGs �ili .I
Approved by Ma . ate ` "�� / ��
By: � .(,�G��f"'Gy�
Requested by Department of:
e,& Safet Services �
B : � 7 '-X
Approval Reco mended by Director f Financial Services:
BY� ���
�� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
`���zsi
DepartmenUofficelcouncil: Date Initiated:
FR — Fire �FE�6 Green Sheet NO: 3029627
Contact Person & Phone:
DenartrneM Sent To Person n iallDate
Tim BUUer '` � 0 re ' �o
�� 0.55ign 1 �re De a entDirector
Must Be on Council /\qe�da by (Date): Number 2 in nci 1 'ces Offic Financial ervi
For �
Routing 3 i Attorn
Ofdef 4 a or' �ce M or/A sta [
5 o nci iri Council
6 ' Clerk Ci CI rk
ToW I# of Signature Pages _(Clip Al! Locations for Signature)
Action Requested:
Approval of the attached Council Resolurion authorizing the Deparhnent of Fire and Safety Seivices to set up the financing and
spending plans for the 2005 Homeland Security Grant.
Recommer�dations: Approve (A) or Reject (R): Personal Service Contracts Must Answer ihe Following Questions:
Planning Commission �. Has this perso�rm ever worketl under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/fimi ever been a city employee?
Yes No
3. Does this person/firm possess a skill not nortnally possessed by any
curcent city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Probiem, Issues, Opportunity (Who, What, When, Where,
The State of Minnesota has awarded the City of Saint Paul $70Q000.00 to pwchase 800 Mhz radio equipment for the Department of Fire
and Safety Services and the Police Department. Such interoperable communicarions equipment is a specific goal of the Urban Area
Security Sffategy. •
AdvantaqeslfApproved:
The City of Saint Paul will be able to fund a significant portion of the mobile and portable radio needs of the Police and Fire
Departments and help integrate our communications with other emergency departments azound the metro azea. The fmancing and
spend'mg plan will be established for the 2005 Homeland Security Grant.
Disadvantages If Approved: -
None. MAR � 7 Z�O6
e
Disadvanfages If Not Approvetl: '
Lost oppornuuty to secure adequate funding for critical public safety systems impacting all aspects of emergency response for the
Police an Fire Departments.
Total Amount of
700000 Cost/Revertue Budgeted: y -�, q � �=- ` �� � e,
' Transaction: '„ 4 z , � � � �,� ys � �;
Funaina source: Grant ActiviN Number: 35205 � """" �`"'� �'""" � " `'""' �"
Financial Mformation: p ; �,�
(Explain) WiFR,n n�,4E?r' ��'n .... .
'���``� ���"���?��
„
c�-� �� � �,s ��
HSEM Grant # 2005-SHSP-.00476
STATE OF MINNESOTA f �,� _ i � � � — �
GRANT CONTRACT ��J
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety,
("State") and Ciiv of St Paul, 15 VJ Kelloee Boulevazd. St. Paul. Minnesota 55102
("Cnantee").
Recitals
Under Minn. Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to allocate and disburse
federal funds made available through the Department of Homeland Security and is empowered to enter
into this grant contract.
The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2005
Homeland Security Grant Program, Awazd Number 200�-GE-TS-0019, to purchase equipment for
protecting first responders and strengthen terrorism response capabilities by providing funding for
exercises, training, plauiung and organizational activities.
The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contrac# to the satisfaction of the State.
1 Term of Grant Contract
Grant Contract
1.1 Effective date: May 15, 2005, or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is laYer. Once this grant contract is fully
executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.2
of this grant contract. Reimbursements will only be made for those expenditures made according to
the terms of this grant contract.
1.2 Expiration date: Mazch 31, 2007, or until all obli�ations have been satisfactorily fulfilled,
whichever occurs first.
13 Survival of Terms. The following clauses survive the expiration or cancellation of this grant
contract: 8. Liability; 9. State Audits; 10. Govemment Data Practices; 12. Publicity and
Endorsement; 13. Goveming Law, Jurisdiction, and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2005 Homeland Security Grant Program Application,
Attachment A, which is attzched and incorporated into this grant contract. Approved equipment,
exercise, training, planning, organizational, and/or management and admiiustration costs idenfified
in Attachment A were approved from the 2005 Homeland Security Grant Program Guidelines
incorporated into this grant contract by reference.
2.2 Comply with all program guidelines specified in the 2005 Homeland Security Program Grant
Application Packet provided to the Grantee by the State, and will comply with the standards and
requirements attached and incorporated into this grant contract. These additional standazds and
requirements aze the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this
grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant
contract.
2005 Homeland Security Program (04/OS) Page 1
o�-�si
HSEM Grant # 2005-SHSP-00476
c. Grantees receiving $100,000.00 or more musf complete and return the Certification Regarding
Lobbying form, labeled Attachment D, which is attached and incorporated into this grant
contract
2.3 Funds approved under this grant contract shall be used to supplement, and shall not be used to
supplant, non-federal funds dedicated to this effort. The Grantee may be required to supply
documentation certifying that a reduction in non-federal resources occurred for reasons other than
the receipt or expected receipt of federal funds.
2.4 Provide all necessary training to their employees concerning the use of equipment purchased
through this grant contract, and sha11 not permit the equipment to be tampered with or operated by
individuals who are not properly trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear
all costs of maintenance, repair and/or replacement related to equipment. Equipment purcfiased
through this grant contract is the property of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominenfly mazked as
follows: "Purchased with funds provided by the U.S. Department of Homeland Security".
2.7 Comply with all program guidelines specified in the 2005 Homeland Security Grant Program
Guidelines provided to the Grantee by the State and incorporated into this grant contract by
reference. Specif�cally, the Grantee is required to develop, implement, and adopt National Incident
Management System (NIMS), and Homeland Security Presidential Directive (HSPD) that is
comprised of 8 initiatives in their jurisdiction and the Grantee is required to document and submit
documentation to the State to support proof of compliance.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will gay for all services performed by the Grantee under this grant
contr as follows:
(1) Compensation. The Crrantee will be reimbursed an amount not to exceed $700,000.00
according to the breakdown of costs specified in Grantee's 2005 Homeland Security Grant
Program Application, Attachment A, which is attached and incorporated into this grant contract.
The Grante� will submit a written change request for any substitution of budget items in
Attachment A, or any deviation of more than 15% from the approved budget category amounts
in Attachment A. Change requests for substitutions of budget items, or a deviation of more than
15% from the approved budget category amount must be given in writing to the State's
Authorized Representative and at least 60 days prior to the Expuation date of this grant contract.
Grantees whose requests have been approved will be notified in writing by the State's
Authorized Representative to the Grantee's Authorized Representative. Requests must be
approved prior to any expenditure by the Crrantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching
requirement, for the grant contract, will be met by the Grantee: $0_00.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to
the Grantee under this grant contract will not exceed $700,000.00 .
4.2 Payment
2005 Homeland Security Program (04/OS) Page 2
Q�-�,51
HSEM Grant # 2005-SHSP-00475
(1) Grant Billing Form. The State will prompYly pay the Crrantee after the Crrantee presents a Crrant
Billing Form for the services actually performed and the State's AuThorized Representative
accepts the invoiced services. Grant Billing Form must be submitted timely and according to the
following schedule:
a Crrantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices
for actual costs incurred at least bi-annually due 7une 30 and December 31 for the life of the
grant, but not more often than monfhly and within 30 days of the period covered by the Grant
Billing Form. _
b. Expenditures for each state fiscal year (July through June) of this grant conhact must be for
services satisfacforily performed within appIicable state fiscal year. Final Grant Billing Form
pertaining to the first state fiscal yeaz of this grant contract must be received by the State no
later than August 15, 2005. Reimbursements from the second state fiscal yeaz may
commence on or after July 1, 2005. The fmal Grant Billing Form pertaining to the second
state fiscal yeaz of this grant contract must be received by the State no later than August 15,
2006. Reimbursements from the third state fisoal yeaz may commence on or after July l,
2006. The final Grant Billing Form pertaining to the third state fiscal yeaz of this grant
contract must be received by the State within 45 days of the Expiration date of this grant
contract.
c. Crrantee will submit financial and narrative performance reports at Ieast bi-annually due June
30 and December 31, for the life of the grant, but not more often than monthly. The narrative
performance report shall consist of a comparison of actual accomplishments to the approved
work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. (Where applicable, if biank this section does not apply) Payments under this
grant contract will be made from federal funds obtained by the State through CFDA # 97.067
Public Law 108-334 Deoaztment of Homeland Security Appropriafions Act of 2005. The
Grantee is responsible for compliance with a11 federal requirements imposed on these funds and
accepts full financial respansibility for any requirements imposed by the Grantee's failure to
comply with federal reguirements.
5 Conditions of Payment
All services provided by the Crrantee under this grant contract must be performed to the State's
satisfaction, as determined at the sole discretion of the State's Authorized Representative and in
accordance with all applicable federai, state, and local laws, ordinances, rules, and regulations. The
Grantee will not receive payment for work found by the State to be unsatisfactory or performed in
violation of federal, state, or locallaw.
6 Authorized Representative
The State's Authorized Representative is Shazon Olson Grants SDecialist Division of Homeland
Securitv and Emereencv Mana2ement, 444 Cedar Street Suite 223 St Paul MN 55101 phone
(651) 282-5392, faY (651) 296-0459 or his/her successor, and has the responsibility to monitor the
Grantee's performance and the authority to accept the services provided under this grant contrnct. If
the services aze saflsfactory, the State`s Authorized Representative will certify acceptance on each
Grant Billing Form submitted for payment.
The Grantee's Authorized Representative is Tim Butler, Emer�encv Manaeement and
2005 Homeland Security Progazn (04/OS) Page 3
o� �s�
HSEM Grant # 2005-SHSP-00476
Communications Chief St Paul Fire and Safei�Services 100 E Eleventh Street St Paul Minnesota
55101, rohone (651) 228-6215 f� (65 11 228-625 5. If the Grantee's Authorized Representative
changes at any time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendmenfs, Waiver, and Grant Contract Comgtete
7.1 AssignmenL The Grantee may neither assign nor iransfer any rights or obligations under this
graut contract without the prior consent of the State aad a fully executed Assignment
Agreement, executed and approved by fhe same parties who executed and approved this grant
contract, or their successors in office.
7.2 AmendmenLs. Any amendment to this grant contract must be in writing and will not be
effective until it has been executed and approved by the same parties who executed and
approved the original grant contract, or their successors in office.
7.3 W¢iver. If the State fails to enforce any provision of this grant contract, that failure does not
waive the provision or its right to enforce it.
7.4 Granf Contract Complete. This grant contract contains all negotiations and agreements
between the State and the Grantee. No other understanding regazding this grant contract,
whether written or oral, may be used to bind either pariy.
Liability _
The Grantee must indemnify, save, and hold the State, its agents, and employees hazmless from any
claims or causes of action, including attorney's fees incurred by the State, arising from the
performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause
will not be construed to baz any legal remedies the Grantee may have for the State's failure to fulfill
its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting
procedures and practices relevant to this grant contract aze subject to exainination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the
end of this grant contract.
10 Government Data Practices -
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn.
Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies
to ali data created, collected, received, stored, used, maintained, or disseminated by the Grazrtee
under this grant contract. The civil remedies of Mimi. Stat. § 13.08 apply to the release of the data
referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Crrantee must
immediately notify the State. The State will give the Grantee instructions conceming the release of
the data to the requesting parry before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to
workers' compensation insurance coverage. The Grantee's employees and agents wili not be
considered State employees. Any claims that may arise under the Minnesota Workers'
Compensation Act on behalf of these employees and any claims made by any third parry as a
2005 Homeland Security Program (04/05) Page 4
.D�'�SI
HSEM Grant � 2005-SHSP-00476
consequence of any act or omission on the pait of these employees aze in no wa5� the State's
obligation or responsibility.
12 Publicity and Endorsement
12.1Publicity. Any publicity regazding the subject matter of this gant contract must identify the
Stafe and the Deparhnenf of Homeland Security as the sponsoring agency and must not be
released without prior written approval from the State's Authorized Representative. All
publications created with fuuding under this grant contract shall prommendy contain the
following statement: "This doevment was prepared under a grant from the 6ffice of State and
Local Government Coordination and Prepazedness (SLGCP), U.S. Department of Homeland
Security. Points of view oa opinions expressed in this document aze those of the authors and
do not necessarily represent the official position or policies of SLGCP or the U.S. Department
of Homeland Security." For purposes of this provision, publicity includes notices,
informational pamphlets, press reIeases, research, reports, signs, and similaz public notices
prepared by or for the Grantee individually or joindy with others, or any subcontractors, with
respect to the program, publicatians, or services provided resulting from this grant contract.
Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use, for federal
govemment purposes: (1} the copyright in any work developed under an a���ard or sub-awazd;
and (2) any rights of copyright ta which a recipient or subrecipient purchases ownership with
Federal support. The Recigient agrees to consult with SLGCP regazding the allocation of any
patent rights that arise from, or are purchased with, this funding.
12.2Endorsement. The Grantee must not claim that the StaYe endorses its products or services.
13 Governing Law, 3urisdicfion, and Venue
Minnesota law, without regazd to its choice-of-law provisions, govems this grant contract. Venue
for all legal proceedings out of this grant eontract, or its breach, must be in the appropriate state or
federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by tl:e State. T'he State may cancel this grant contract at any time, with or
without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will
be entifled to payment, deternuned on a pro rata basis, for services satisfactorily performed.
14.2Termination for Insufficient Funding. The State may ixnmediately terminate this grant
contract if it does not obtain funding from the Minnesota Legislature, or other funding source;
or if funding cannot be continued at a level sufficient to allow for the payment of the services
covered here. Temunation must be by written or fax notice to the Grantee. The State is not
obligated to pay for any services that aze provided after notice and effective date of
ternunation. However, the Grantee will be entitled to payment, detemrined on a pro rata basis,
for services satisfactorily performed to the extent that funds aze available. The State will not
be assessed any penalty if the grant contract is tenninated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The State must
provide the Grantee notice of the lack of funding within a reasonable time of the State
receiving that notice.
143 Termination for Failure to Comply. The State may cancel this grant contract immediately if
the State finds that there has been a failure to comply with the provisions of this grant, that
reasonable progress has not been made or that the purpose for which the funds were granted
2005 Homeland Security Prograzn (04/OS) Page 5
o�-as i
HSEM Grant # 2005-SHSP-00476
have not been or will not be fulfilled. The State may take action to protect the interests of the
State of Minnesota, including the refusal to disburse additional funds and requiring the retum
of all or part of the funds already disbursed.
15 Data Disclosure
Under Minn. Stat § 270.66, and other applicable law, the Csrantee consents to disclosure of its
social security number, federal employer tax identification number, and/or Minnesota tax
identification number, already provided to the State, to federal and state tax agencies and state
personnel involved in the payment of state obligations. These identification numbers may be used
in the enforcement of federal and state taY la�vs which could result in action requiring the Grantee to
file state taY rehuns and pay delinquent starte tas liabilities, if any, or pay other state liabiliries.
1. ENCUMS
Individuaf ti
required ii
Signed:
Date:
Grant Contract No
2. GRANTEE
O 3. STATE AGE CY �
§§16A.lSa . . $y; �'
SE (with defe ted authori
Title: //GG'�
�� 7_dJ
Date: � - -� �
7he Granteecert�u that the approp�iale person(s)
have rsecuted the grmu contract on behalf of the Grarstee as
regur a,plrcable articlea by(aws, resolutrons, or rdi:an ..
/
By: ,
Ticle: Fire hief
Distribution:
DPS/FAS
Grancec
State's Authorized Representavve
2005 Horneland Security Program (04/OS) Page 6
Title: Dizector of Financial Services
Date: lJ S�/�31
�
03/04/2005 18:37
6512266255
�--sNsp-
2005 STAI
SECURITY G
Must be
Name �Fi79'1
m
ress 1
CITY STPAUL FIRE
—��-ny/
HOMELAND
1NT PROGRAM
of business
�_ .
:1
;:m�W-:��; �-,,;
: �;:._::..a.,,,::� .:
; ;
�:
��
Phone 651-228-6215
S��t Paul ' C�
Address Eirri.b�atler.��i,stpaul,mr
Please enfer the amounf a
Amount this grant. Confacf HSEM
by County $ . -
mn�utt utwet, � ivw - r�ease ezp�ain nvw ine �cau�
jurisdlcfion's ability to prevent a terrorisf act and be
improved. Also, please indicate how the speciflc Iter
State Homeland Securiry Strategy.
The resources requested ii� Ehis aP#sl9cation vai!! enl
for, respond fa, & recover #rom a CBRAtE incident,
have access to in�eroperatile eortvnunications us.e�
Frocuremerit of 800 Mhz portable $� mobile radio e
�qsfem, wiil ensure �hat Saint Paul's responders c
respanders. Such equipmani wili d"�rectiy support i
City, •8 directly support the.goais & abjectives of th
Rams�.y State: MN tip �101
- �ax Number 651-228-6255_
ed to yourjorisd/cNon for
/f thfs amounf is not known.
Dispersad to CiEiesR'awnships $
3s requested in this applicatior� wifl enhance your
apared to demonstrate how homeland eecurity wili be
requested support and are consistent with the overalf
inoe the Gity af Saint Pa�al`s ability to [nitigate, •prepare
uluding terrorist euents, by ensur.ing City responders
by other local, state, & federal response agencies.
uipmeni, coinpatabie with the Metropolitan Radio
i safet�, searrd�sslq, & e�ciently corrtmunicate wifh ot
gional and sta�ewide response teams operated 5y the
State HS Strategy. �
STATE STRATEGY IINK - Explain how resources re uested support the overall State Homeland Security
Strategy. I� addition, please reference the speclffc g als and obJectives identiPied in the State Strategy that
these r�quested equipmenf naeds address:
resouccas requested in this apptication direetly supp rt eEforta to regfonalize CBRkE ceponse capa6iliHes and build
•aper�6la commundatlotra systems t{aroughout the 3t te. The resou ee-requusted�lrectiy support the goals 8
ves af MN State Nomeland SecuH cifioa! . Go �+ 8; Implementatlon Stepe'1 &2; Goal
bjectiu , mplementaiion Step 1� Goaf 7, Objecti e, Implementation 3tep 1. ?� ��
�nature: _ Do�t�#as 1-lolt�, Fire
I of S&i�nt Pau( Date: 11-Mar-OS
�rr�r� APP�2 �✓f�E : � �' � 3/��/"� �'
a �SS;�s�s ������ -� �'�s, �
�t��q .., I rAi �/1�b,ic,�.ri 3 �� �� ���� � 1:�. \ �� Page A-1
(�b?5!
03%09/2005 18:37 6512266255 CIN STPAIA FZRE PA6E 04
� 20�5 STATE HOMELAND SECURITY GRANT PROGRAM
EQUIPMENT WORKSHEET
Please use tfie hightighted iines below sach category to indicata intended equipment purchasas. if more lines are
required, use those provided-on the "Add'i Eqpt Linss" tab. '
UNIT PRICE SFlOULD INCLUDE TAX AND SHIPPING/HkNDLING EXPEk5E5
° DISCIPLINE ALLOCATION: Please use the drop-down Gst to Indicate the atlocated disdpline for the wits (Q7Y) fo 6e purchased. For
exampte, if seven unhs aw to be purchased for Hazardous Materiais, select the HZ value. ff rtrore than one disciplina is receivirLq
purchased units, speeify the aliocatlon using subsequent tines as shown in the examp�e.
D'isdpGne LE �{,aw Enforoement FS- F'ee Service PS - Publie HealN
Abbrevietions: EMS-EmergentyMed�Smviees FQ•Haz�douaMgtertety Gq-C,ovemnwncalAdmkNStrative
ENA-E+ner9enGyMenapemaM pYJ•PuWicWo`ix � HC-HealthCem
� PSC-Pub6c5efetyComnW�iqJorN
OPR/NRFM JOOF Hnrrwiann S.n�ri�.. �.�.,i
Page A-2
""ODP PROJECT: Pfease use the dron-down llst to selecf the ODP uT2-d0fln0d oroiect tifia foreach equfPmentreavested.
3. Chemical, Biological, Radiological, Nuciear and Explosives (CBRNE)
. • c�-a�i
03/09/2005 18:37 6512286255 CITY STPAUL FIRE PAGE 05
20U5 STATE HOMELAND SECURITY GRANT PROGRAM
_ . Page A-3
03%09/2005 18:37 6512286255
CI7Y STPAl1� FIRE
20U5 STATE HOMELAND SECURM GRANT PROGRAM
06-�51
PAGE 06
Pave, A-4
. c� a5�
03/99/2605 16:37 6512266255 CITY STPAUL FIRE PAGE 07
2005 STATE HOMELAND SECURITY GRANT PROGRAM
Paee A-5
Total E uipment Amount Re uested S ssa ,945
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Page A-10
0�
HSEM Crrant # 2005-SHSP-00476
ATTACHIVIENT B
F'EDERAL AUDTI' REQUIREl!'IENTS
For subrecioients that aze state or 2ocal govemments non-Drofit or¢anizations or rndian tribes
If the grantee expends total federal assistance of $500,000 or more per yeaz, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal yeaz in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by January 1, 1987, a constitutional or
statutory requirement for less frequent audits. For those govemments, the federal cognizant agency shall pernut
biennial audits, covering both yeazs, if the govemment so requests. It shall also honor requests for biennial
audits by governments that have an administrative policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subreci�ients that are institutions of hieher education or hospitals
Tf the grantee expends total direct and indirect federal assistance of $500,000 or more per yeaz, the gantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements
for Crrants and Agreements with Universities, Hospitals and OtherNonprofit Organizations" as applicable. The
audit sha11 cover either the entire organization or all federal funds of the organization. ,,
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable
laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Govemmental Organizarions, Proa ams, Activities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-
133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. .The
federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the
report, including a plan for corrective action taken or planned and comments on the status of cozrecfive action
taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should
accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circulaz A-I33.
5. Grantees of fedezal financiai assistance from subrecipients aze also required to comply with the Single Audit
Act and OMB Circulaz A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2005 Homeland Security Program (04/OS) Page B-1
�hh-d 5 /
HSEM Crrant # 2005-SHSP-00476
7_ �The grantee aa ees to retain documentation to support the scheflule of federal assistance for at least four yeazs.
8. ReouiredanditrennrE� mneth<f.iod...:sl,a,eec..c„♦._ans__e_�cc'_ ne__i_.�ee.r--_'__ __� _..
OMB Circular A-133 requires recipients ofmore than $500,000 in federal ftmds to submit one copy of the audit
report within 30 days after issuance to the central clearinghouse at the foTlowing address:
Bureau of the Census
Data Preparation Division
1201 East lOth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Pubiic Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administsative Services
444 Cedaz Street
Suite 126, Town Sguare
St. Paul, MN 55101-5126
2005 Homeland Security Program (04/OS) Page B-2
V V �,•
HSEM Cnant # 2005-SHSP-00476
ATTACA1VIEi�TT C
FEDERAL ASSUR.ANCES
The Applicant hereby assures and certifies compliance with all Federal sfatutes, reguIafioas, policies, guidelines
and requirements, including OMB Circulazs No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Adminisfrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
govern the application, acceptance and use of Federal fimds for this federally-assisted project. Also the
Applicant assures and certifies that:
1. It possesses lenai authority to apply for the grant; that a resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application,
including a11 understandings and assurances contained therein, and directing and authorizing the person
identified as the official representative of the appiicant to act in connection with fhe application and to provide
such additional information may be required.
2. It �vikl comply with requitements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a
result of Federal and federally-assisted programs. -.
3. Ii will comply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of govemment whose principal employment is in connection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act.
5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the
appeazance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptrolier General, through any authorized representative, access
to and the right to examine aIl records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project aze not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
9. It will compiy with the flood insurance purchase requirements of Section ] 02(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31,1976, Section 102(a)
reqnires, on and after Mazch 2, 1975, the purchase of flood insurance in communities where such insurance is
available as a condition for the receipt of any Federal financial assistance for construction or acquisirion
purposes for use in any azea that has been identified by the Seeretary of the Department of Housing and
Urban Development as an azea having special flood hazards. The phrase "Federal financiai assistance"
2005 Homeland Securiry Program (Q4/Q5) Page Gi
06 as� -
HSEM Grant # 2005-SHSP-00476
includes any form of loan, grant, guazanty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of directorindirect Federal assistance. '
10. It will assist the Federal grantor agency in its compliance with Section 106 of the Nafional Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Qrder 11593, and the Arcfieological and
Historical Preservarion Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the eonduct of.Investigations, as necessary, to identify propezties listed in or eligible
for inclusion in the National Register of Historic Places that aze subj ect to adverse effects (see 36 CFR Part
806.8) by the aciivity, and natifying the Federal grantor agency of the e�stence of any such properties and
by (b) complying with all requirements established by tl�e Federal grantor agency to avoid or mitigate
adverse effects upon such properties. -.
11. It will compiy, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe S�eets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of thz
current edition of the Office of Justice Programs Financial and Administrative Guide for Crrants, M7100.1;
and all other applicabie Federal laws, orders, circulazs, or regulations.
12. It will comply with the provisions of 28 CFR applicabie to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 2Q Criminal Justice Information Systems; Part 22,
Co�dentiality of Identifiable Reseazch and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovemmental Review of Department of Justice Programs and Activities;
Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures
foz Implementing the I3ational Environmental Policy Act; Part 63, Floodplain Management and Wefland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
13. It wi11 comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimuiation Regulations, 28 CFR Part 42, Subparts C,D,E, and. G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrinunation after a due process hearing on the grounds of race, color, religion, national origin, sex, or.
disability against a recipient of funds, the recipient will forwazd a copy of the finding to the Office for Ci� il
Rights, Office of Justice Programs.
15. It wiil provide an Equai EmpIoyment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
16. It will compiy with the provisions of the Coastal Barrer Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Bamer Resources System.
2005 Homeland Security Program (04lOS) Page C-'
06-�51
HSEM Grant # 2005-SHSP-00476
ATTACFIll�NT D
CERTIF'ICATION REGARDING LOBBYING
For State of Minnesota Contracts and Crrants over $100,000
The undersigned certifies, to the best of lus or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or wi11 be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awazding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal conlract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an o�cer
or employee of Congress, Qr an employee of a Member of Congress in connection with this Federal contract,
grant, loan, ot cooperative agreement, the undersi�ed shall complete and submit Standard Form-LLL,
Disclosure Form to Report Lobbying in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the awazd
documenu for all subawazds at all tiers (including subconh subgrants, and contracts under grants, loans and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for maldng or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Cit�- of Saint Paul
Department of Fire and Safety Services
Organization Name
Dcu4las A. Holton, Fire Chief
Name and Title of Official Signing for Or anization
Sy: ,
gnature of Official
� �7-�S
Date
2005 Homeland Security Program (04/OS) Page D-1