06-193COLJNCIL FILE #: ��Q � I
GREEN SHEET #: 3029473
RESOLUTION
Presented By:
Referred to:
SAINT PAUL, MINNESOTA
Committee Date:
1 WHEREAS, the City of Saint Paul, Parks and Recreation provides property maintenance services as requested by the
2 Department of Planning and Economic Development and property abatement services as requested by the Department of
3 Neighborhood Housing and Property Improvement; and
5 WHEREAS, one of the services provided is the handling and removal of refuse and debris at P.E.D. ovmed properties and at
6 nuisance properties at the request of City Code Enforcement Inspectors; and
7
8 WHEREAS, in addition, the abatement services provided includes the tipping of 90 gallon trash barrels from citizens homes
9 where City Code Enforcement Inspectors have deemed that the citizen� has no apparent trash service under contract; and
10
11 WHEREAS, in order to properly provide these services, Pazks and Recreation owns and maintains the equipment required
12 to complete these tasks; and
13
14 WHEREAS, in retum for this service Pazks and Recreation receives payments at a pre-determined rate, a portion of which
I S is for equipment use; and
16
17 WHEREAS, fiznd balance has been generated as a result of these payments to allow for reinvestmern in equipment; and
18
19 WHEREAS, the current rear loading garbage compactor is unreliable and The City of Saint Pau] currently has no
20 suitable replacement; and
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
WHEREAS, in 2003 Pazks and Recreation initiated the purchase of a Load & Pack type one person refuse collection
compacting vehicles in order to change the way refuse banels are dumped in park and recreationa] areas; and
WHEREAS, the Load & Pack machine dumps up to 90 gallon refuse barrels with a hydraulic arm compared to the
30 gallon (maximum) barrels that must be used when hand dumped and has led to increased efficiency and reduced staffs
exposure to risk; and
�1
WHEREAS, Parks and Recreation has been using its existing Load & Packs (two units) to service the h barrels from
citizens homes with much service success, but at a toll to the equipment as it is being used beyond what would be considered a
typica] number of hours per day; and
WHEREAS, an additional Load & Pack unit would insure continued service levels in the event of a major breakdown, and
allow for scheduled planned maintenance to be done with out affecting our customers; and
WHEREAS, the equipment needs of providing these services have been reviewed by the activity and section managers; and
WHEREAS, it has been determined that in order to continue providing these services as efficiently and effectively as possible
an additiona] Load & Pack and a new Rear Loading Garbage Compactor are needed; and
WHEREAS, it is the request of Park and Recreation that the use of fund balance be authorized for the purchase of a
Load & Pack and a new Reaz Loading Gazbage Compactor; and
WHEREAS, Fund 370 has fund balance sufficient to cover this cost; and
G'IFN]IQTIWirkalResolutwns, AOs, Green S6eetslResolutionslRefuse Equ�pment'06 Resolution.xls Page 7 of 2
COUNCIL FILE #: _ �,, -IR 3
GREEN SHEET #: 3029473
RESOLUTION
CTTY OF SAINT PATI„ MINNESOTA
Presented By:
Referred to: Committee Date:
45
46 V✓HEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are
47 available for appropriation, funds of $275,000 in excess of those estunated in the 2006 budget; and
48
49 WHEREAS, the Mayor recommends that the following additions be made to the 2006 budget:
50
51 CLTRRENT AMENDED
52 FINANCING PLAN: BUDGET CHANGES BUDGET
53 370 - Pazks Supply and Maintenance
54 13110 - P.E.D. Properiy Maintenance
55 9925 - Use of Unrestricted Net Assets 0 137,500 137,500
56 13120 - Summary Abatement
57 9925 - Use of Unrestricted Net Assets 0 137,500 137,500
58 0 275,000 275,000
59 SPENDING PLAN:
60 370 - Pazks Supply and Maintenance
61 13110 - P.E.D. Property Maintenance
62 0827 - Compactors & Chassis 0 137,500 137,500
63 13120 - Sutmnary Abatement
64 0827 - Compactors & Chassis 0 137,500 137,500
65 0 275,000 275,000
66
67 THEREFORE BE IT RESOLVED, that the Council of the City of Saint Paul approves these changes to the 2006 budget.
Requested by:
Adopted by Council: Date:
Division of Pazks and Recreation
/f ___ .� � � ♦
Approval Recommended by Financial Services Director:
�1!'��Ol�lo By: � e
�
Adoption Certified by Council Secretary
BY� // //./��_s�/lir•C���/
Approved by May . Date: � �/�'1 "Oy
By. � ��
Form Approved by City
Counci]
G.IFMIQTIWirkalResolutions, AOs, G2en SheetslResolutionslRefuse Equipment'O6 Resolution xls Page 2 of 2
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
N IaZ
Department/office/council: Date Initiated: ��- � � ,
pR ����dR�,on Z�„�-� Green Sheet NO: 3029473
Confact Person & Phone• Deoartment Senf To Person Initial/Date
Michele LaMere � 0 arks and R r a'on � /�
Z66-6446 Assign 1 arks aod Recreafion De artment Director �v V�
Must Be on COUncil Agenda by (Date): Number 2 io n ial Services � e Financial Servi
For
Routing 3 i Att roev
� Ofder 4 r' ffice a or/Assistan
5 ouncil Ci Council
6 i le k i Clerk
Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Approval of attached resolution authorizing the use of fund balance for the purchase of a Load & Pack and a new Reaz Loading
Gazbage Compactor.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions:
Planning Commission 1. Has this person/firm ever worked ander a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this personffirm ever been a city employee?
� S-��{-�. Yes No
� � 3. Does this personffirm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating, Problem, Issues, Opportunity (Whq What, When, Where, Why):
Advanqqes If Approved:
The purchase of an additional Load & Pack will insure continued service levels in the event of a major breakdown, and allow for
scheduled planned maintenance to be done with out affecting our customers. The purchase of a Reaz Loading Garbage Compactor will
allow service levels to be unirnerrupted with the current unit to be used as a back-up.
DisadvantaStes If Approved: �� � , �
None
��
DisadvanYages If Not Approved:
By not authorizing this use of Fund balance we would risk service interruptions and could put staff at risk. Current bac -up measures
aze inadequate.
Total Amount of 27��p CostlRevenue Budgeted: rJ � ���
Trensaction: �°'� ��
Fundinn Source: Fund Balance Activiri Number: 370-13110, 13120 ��
Financial Information: � � � �`' ; , �� �'��'
(Explain) . �
' �� E 8 � t § ��l�Dl=. �