06-180Council File # V� � � V�
Resolution #
Green Sheet # �� a ��R�
RESOLUTION
OF SAINT PAUL, MINNESOTA
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Presented
Referred To
Date
WHEREAS, the City Council adopted resolution number 02-1070 that accepted a$200,000 grant
from the family housing fund and established guidelines to be used in the expenditure of those
funds on the tenant remedy actions initiative under State Law; and
WHEREAS, Resolution Number 02-1070 only authorized City initiated tenant remedies actions;
and
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WHEREAS, the Tenant Remedies Action Program has provided necessary and critical
improvements for numerous rental properties in the City of Saint Paul that have prevented building
condemnations and maintained safe and affordable housing for low income tenants; and
WHEREAS, the City Council desires to provide specific authorization for Southern Minnesota
Regional Legal Services (SMRLS) to continue to work with the City on tenant remedy actions; and
WHEREAS, the City Council wants to specifically authorize and identify the procedures that must
be followed in order to develop the appropriate contract with SMRIS to continue the Tenant
Remedies Action Program for both City initiated and SMRLS initiated tenant remedies actions;
NOW THEREFORE BE TT RESOLVED, that the City Council establishes the following
guidelines to be used in developing a contract with SMRLS for the use of these funds:
1.) Identify a pool of qualified administrators through the City's Contract and Analysis
5ervices Division; or, identify City employees from the Department of Planning and
Economic Development to act as court appointed administrators;
2.) That a master contract will be developed with SMRLS subject to approval by the City
Attorney;
3.) That all improvements that are done will be in compliance with the City's permit process
by duly licensed contractors. The TRA Fund shall not be used to reimburse the City for
staff time associated with code enforcement activities or staff Ume and court costs
associated with city initiated or SMRLS initiated tenant remedies actions;
4.) That a scope of work and a budget shall be developed for each property and approved by
both the City Attorney and the Director of NIIPI;
5.) A scope of work plan and budget shall be developed for each property for which the City
pursues a tenant remedy action where the TRA Fund may be accessed, and this plan shall
include:
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a) A"Dwelling Economic Viability Statement" shall be developed, in consultation with the
Department of Planning and Economic Development, for all properties for which the City
files tenant remedy acrions, pursuant to Minnesota Statutes, Chapter 504B.445, Subd. 8,
which states:
In considering whether to grant administrative funds under subdivision 4, the court
must consider factors relating to the long-term economic viability of the dwelling,
including:
(1)
(Z)
(3)
(4)
the causes leading to the appointment of an administrator;
the repairs necessary to bring the property into code compliance;
the mazket value of the property; and
Whether present and future rents will be sufficient to cover the cost
of repairs or rehabilitation.
b) In TRA cases where the TRA fund will be used, the order of the court shall specify a
specific plan for repayment of the TRA Fund including pernut requirements, and the
preparation of invoices to the finance department for payment; and
c) A limit of $3,000 in estimated unrecoverable expenses, e.g. those expenses the city
cannot recapture through the use of assessments, judgments, liens, rents or refinancing of
the property, is allowable per property when using the TRA fund, without a waiver by the
Council; and be it
FCTRTHER RESOLVED, that the Saint Paul City Council hereby requests the Director of
NHPI to develop the appropriate contract with SMRI.S to continue the Tenant Remedies
Action program; and be it
FINALLY RESOLVED, that the City Council hereby requests Director of NIIPI to provide
the City Council with a quarterly report that summarizes each Tenant Remedies Action
pursued by the City and by SMRLS and that the report contain information on number of
units affected, expenses for management and improvements, and an estimate of any un-
recoverable expenses.
O(a.-l8�
Adopted by Council: Date / o oa�
Adoption Certified by Council Secretary
By: /d/��, ��iillsd� _
Approved by Mayyr� e ��
/ /
By: ����
Requested by Department of:
DeparUnent of Neighborhood Housing and
Property Improvement
By: /��-I a
Bob Kessler, Director
Fo p oved by ity A tomey
B•
Approved by Mayor, for Submission to Council
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
NH — N�BhborhoodKousing/S'rop«ty
Contact Person 8 Phone:
Bob Kessier
266-9013
on Council Agenda by (Date):
Date Initiated: �_ ���
2z-FEB-06 Green Sheet NO: 3029790
�
Assign
Number
For
Routing
Order
Toql # of Sigmature Pages _(Clip Af1 Locations for Signature)
Approval of a Resolution establishing guidelines to be used in developing a contract with SMRLS for the use of Tenant Remedy
Actions Initiative funding and authorizing the Director of NHPI to develop the appropriate con4act.
idafions: Approve (A) or Rejed (R):
Planning Commission
CIB Committee
Civil Service Commission
Personal Service Contracts Must Answer the
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firtn ever been a ciTy employee?
Yes No
0 eiehborhood Housine/Proner i I
1 ei2LborhoodHousion/Prooer f DenartmentDirec[or 1
2 ;Citv Attornev i
3 a or' O� Ma odAss' tant
4 ouncil
5 i Clerk Ci Clerk
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and atWch to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
City Council Resolurion 02-1070 authorized the City of Saint Paul to accept a$200,000 gant from the Family Housing Fund and
authorized only City initiated tenant remedies acrion programs.
Advantasles If Approved:
DiSadvantaStes if ApproVed:
Disadvantataes If Not Approved:
Transaction:
Fundinp Source:
Cost/Revenue Budgeted:
Activity Number:
Financial Information:
(Explain)