06-146s
Council File #
Green Sheet #
Presented By:
Referred To:
Fire &
i WHEREAS, the Department of Fire and Safety Services applied for 2004 State Homeland Security Program
z Grant of $50,000.00 to purchase equipment and provide training for the Saint Paul Department of Fire and
a Safety Services Hazardous Materials Response Team, and
4
s WHEREAS, the original contract was approved on Council Resolution 04-859, and
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WHEREAS, State of Minnesota, through an amendment to the original grant contract, has extended the end
date of the original grant in order to allow sufficient time for project completion, and
NOW THEREFORE IT BE RESOLVED, that the proper City officials are hereby authorized and directed to
execute a grant contract amendment for a timeline extension with the State of Minnesota, Department of Public
Safety as provided by the Saint Paui's Department of Fire and Safety Services; a copy if said agreement is to
be kept on file and of record in the Office of Financial Services.
Requested by Department of:
Approval
�
Adopted by Council: Date ��, /s��i�
Adoption Certified by Council Secretary:
BY� ��lQilu �n/.c�v�s�
Approved by Ma : Date ����
By: (� `'�-�L--
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
C�b-lu
3029544
��
�
Committee: Date
Services
by Director of Financial Services:
by City Attorney:
Submission to Councii:
�
� Green Sheet Green
Sheet Green Sheet Green Sheet Green Sheet Green Sheet
��-tyb
�
Departmenllofficeicouncil: Date iniYiated:
FR — Fire 36JAN-O6 Green Sheet NO: - 3029544
CoMact Person 8 Phone: Deoartrnent Sent To Person t' I Date n
Tim Butler � 0 're —� �c�
�� Assign 1 ire De arhneotDrec[or L��
Must Be on Council qqenda by (Date): Number 2 ' Attorn
For
ROUtiOg 3 or's Office Ma or/Assi nt
Orcler 4 ouncil
_ 5 irv Cierk Ci Clerk
Total tl of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Apptoval of the attached Council Resolurion authorizing the Departrnent of Fire and Safety Services to enter into a grant contract
amendment for a timeline extension with the State of M'vmesota for the 2004 State Homeland Security Program Grant.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions:
Planning Commission 1. Has this person/fir� ever worked under a conVact for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm passess a skill not nortnally possessed by any
curtent city emp�oyee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The City of Saint Paul had previously been awazded a 2004 State Homeland Security Progam Grant for $50,000.00 from the State of
Minnesota. The State of Minnesota has granted additional time for the Ciry to complete the tasks and services covered by the grant.
� Advantastes if Approved:
The City of Saint Paul will be able to complete the procurement of equipment for the Saint Paul Department of Fue and Safety Services
Hazazdous Matetials Response Team and conduct a joint traixilng exercise with the Critical Incident Response Team and Ozdinance
Disposal Unit of the Saint Paul Police Depariment.
Disadvantages If Approved: ������} �
None.
FEB 0 � 2005
, �:�
e
Disadvantages if Not Approved: '
Lost opporhmity to secure adequate funding to purchase equipment and provide traiuing exercises for severaT`of Saint Paul's crirical
public safety response teams capable of responding to a wide variety of nahual and man-made disasters.
Total Amount of
Transaction: 50000 CosURevenue eudgeted: y
Funding Source: Gfant Activity Number: 00 1-051 21 � ���
Financial Information: F L� � i ����
(Explain) �-�Lt�`ai �,�{ �'i�i"�,�:
9Rr'�� �`
���� ��������
:� �
• AMENDMENT NO.1 TO GRANT CONTRACP # 2000A591 �� I ��
Original Conhact Effective date: Julv 1 2004 Total Contact Amoimt: �S� 000 00
priginal Contract Ezpiration date: November 30, 2005 Original Conhact Amount: S50 000 00
Au�ended Contract Expiration date: Mav 31 2006 Previous Amendment(s) Total: $ 0.00
Cmrent Amendmeat Amount $ 0.00
Ttris ameadment is between the State of Minnesota, acting through rts Commissioner of Pubhc Safetv Drvision
of Iiomeland Securi and Emer enc Mana emen 444 Cedar Str Suite 223 St. Paui Minnesota 55101-
6223 ("State") and Citv of St Paul 15 West Kelloe¢ Blvd, St. Paut MN 55102 ("Grantee").
Recitals
1 The State has a gant contract with the Grantee identified as Graat Contract 2000-9591 to putchasa
equipment for protecting first responders and streagthen terrorism response capabilities by providing
funding for exercises, training, palnning and organizational activities.
2 The State and the Grantee have agreed that additional time is necessary for the satisfactory completion of
this pmject.
3 The State and the Grantee are willing to aznend the Originat Grant Contract as stated below.
Grant Contract Amendment
In this Amendment deleted contract terms will be struck out and the added contract terms will be underlined.
REVISION 1. Clause 1, "Term of Grant Contract", Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: �7e�eFSk�er-39�983 Mav 31, 2006, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REST OF THIS PAGE IN'I'ENTIONALLY LEFT BLANK
Grant Amendment 02/04
c . ✓
AMENDMENT NO.1 TO GRANT CONTRACT # 2000-9591 � �
�=��- �
Except as amended herein, the terms and conditions of the Original Grant Contract and all previous
amendments remain in full force and effect.
By eacecution of tlus amendment, the terms and conditions of the Original Grant Contract and all previovs
amendments are expressly restated and reaffirmed.
1. ENC[JMBRANCE VERIF'ICATION
Irdividual certifeu ilwt funds have been encum6ered as
required by Minn. Stat. §§ l6A.15 and 16C.05.
Signed:
Dau:
�tcon��No. aooa9s9i
2. GRANTEE
Tht Grantee cenifies tlwt the appropriate person(s)
hm�e esecuted !he grartt corttract on 6ehalJojtFe Grantee as
required by applicable articles, bylaws, resolutions, or ordirtancu.
By:
Tide: Fire Chief
3. STATE AGENCY
(with delegated authority)
Tifle:
Dau:
Date:
�
Tide: Cit Attorne
Dau:
By:
Title: Mayor/Assistant
Date:
By:
Title: Director of Financial Services
Date:
Distribu6on:
DPS/FAS
crancee
State's Authorized RryRCenmtive
Grant Amendment 02/04 Z
�� . °
4. -- _ �
Grant Contract #2000-9591
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissiorier of Public Safety, Division of
Homeland Securitv and Emergency Manaeement 444 Cedar Street Suite 223 St Paul Minnesota 55101 ("State") and -
Citv of St. Paul. 15 West KelloQe Blvd St Paul MN 55102 ("Grantee").
Recitals
1 Under Minn. Stat. §§ 1222 and 299A.01 Subd 2 f41 the State is empowered to allocate and disburse federal aid made
avaiIable througJi the Department of Homeland Security and is empowered to enter into this grant contract.
2 The State is in need of the distribution of federal funds to eligible grant recipients pertauinig to the 2004 Homeland
SecuriTy Grant Program, Award Number 2004-GE-T4-0028, to purchase equipment £or protecting first responders and
strengthen terrorism response capabilities by providing funding for exercises, traiuing, planning and organizational
activiries.
3 The Grantee represents th`at it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: July l. 2004, or the date the State obtains all required signahues under Minnesota Statutes Section
16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contxact until this contract is fully executed and the
Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expirakon date: November 30. 2005, or until all obligations have been satisfactorily fulfilled, whichever occurs
fust.
13 Surviva[ of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Goveming Law, Jurisdiction,
and Venue; and 15. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2004 State Homeland Security Grant Program Application, Attachment A,
which is attached and incorporated into this gzant contract. Approved eguipment, exercise, training, pianning,
and/or management and admniistration costs identified in Attachment A were approved from the 2004 State
Homeland Security Grant Program Guidelines incorporated into this grant contract by reference.
2.2 Comply with all program guidelines specified in the 2004 State Homeland Security Program Grant Application
Packet provided to the Grantee by the State, and will comply with the standacds and requirements attached and
incorporated into this grant contract. These adc�itional standards and requirements aze the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant contract.
c. Grantees receiving $100,000.00 or more must complete and retum the Certification Regazding Lobbying form,
labeled Attachment D, which is attached and incorporated into this grant contract.
2.3 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Grantee maybe required to supply documentation certifying that a
reduction in non-federal resources occiured for reasons other than the receipt or eapected receipt of federal funds.
2:4 Provide all necessary training to their employees conceming the use of equipment purchased through this grant
conh�act, and shall not permit the equipment to be tampered with or operated by individuals who are not properly
trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and beaz all costs of
maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant contract is the property of the Grantee.
2004 State Homeland Securiry Program (OS/04) Page 1
� :: °-• — _ v.
Grant Contract #2000-9591
3 Time
The Grantee must comply with all the time requirements described in flus gant contract. In the performance of this
grant conhact, time is of the essence.
4 Consideration and Payment �
4.1 Consideration. The State will pay for all services performed by the Grantee under this graut contract as follows:
(1} Compensafion The Caautee wIll be reimbursed an amount not to exceed 50 000.00 according to the
breakdown of costs specified in Grantee's 2004 State Homeland Security Grant Program Applicarion,
Attachment A, which is attached and incorporated into this grant contract. The Grantee will submit a written
change request for any subsritution ofbudget items in Attactunent A, or any deviafion of more than 15%
from the approved budget category amounts in Attachment A. Change requests for substitutions of budget
items, or a deviation of more than I S% from the approved budget category amount must be given in writing
to the State's Authorized Representative and at least 60 days prior to the Expiration date of this grant
contract. Cnant�'es whose requests have been approved will be notified in writing by the State's Authorized
Representative to the Grantee's Authorized Representative. Requests must be approved prior to any
expenditure by the Grantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Cnantee: $0.00.
(3) Total ObligaBon. The total obligation of the Sfate for all compensation and reimbursements to the Grantee
under this gant contract will not exceed $50,000.00.
4.2 Payment
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Grant Billing Form
for the services actually performed and the State's Authorized Representa6ve accepts the invoiced services.
Grant Billing Form must be subnritted timely and according to the following schedule:
a. Grantee will subsriit the Grant Billing Form along with copies of Cttantee's itemized invoices for actual
costs incurred at least bi-annually due June 30 and December 31 for the life of the grant, but not more often
than monthly and witkrin 30 days of the period covered by the Grant Billing Form.
b. Expenditures for each state fiscal yeaz (July through June) of this grant contract must be for services
satisfactorily performed within applicable state fiscal year. Final Grant Billing Form pertaining to the first
state fiscal year of this grant contract must be received by the State no later than August 15, 2005.
Reimbursements from the second state fiscal year may commence on or after July 1, 200�. The final Grant
Billing Form pertaining to the second state fiscal year of this gant contract must be recei�-ed by the State
within 45 days of the Expiration date of this grant contract.
c. Grantee will submit financial and narrative performance reports at least bi-annually due June 30 and
December 31, for the life of the grant, but not more often than monthly. The nazrative performance report
shall consist of a comparison of actual accomplishments to the approved work plan in Attachment A. These
reports must be submitted before reimbursement will be paid.
(2) Federal funds. (Where applicable, if blank this section does not apply) Payments under thi, grant contract
will be made from federal funds obtained by the State through CFDA # 97.004. Public La�v 108-90, the
Department ofHomeland Security A��ronriations Act 2004. The Grantee is responsible for compliance with
all federal requirements imposed on these funds and accepts full financial responsibility for any requirements
imposed by the Grantee's failure to comply ���ith federal requirements.
5 Conditions of Payment
All services provided by the Grantee under this �rant contract must be performed to the State's satisfaction, as
detemuned at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and reb lations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in ��iolation of federal, state, or local law. °
2004 State Homeland Security Program (OS/04) Page 2
��`-- �:
Grnnt Contract #2000-4591
Authorized Representative
The State's Authorized Representative is Bo� Rasmussen. Grants Specialist Division of Homeland Securitv and
Emereencv Mana�ement 444 Cedaz Sh-eet Suite 223 St Paui MN 55101-6623 (6511282-5342 or his(her
successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant contract. _ If the services aze satisfactory, the State's Authorized Representative will certify
acceptance on each Cttant Billing Form submitted for payment '
The Grantee's Authorized Representative is Dave Pleasants. Assistant Fire Chief. St. Paul. 100 East l lth Street. St.
Paul. MN 55101 �11228-6212. If the Grantee's Authorized Representative changes at any tune during tius
grant contract, the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this graut contract
without the prior consent of the State and a fixlly executed Assigament Ageement, executed and approved by
the same parties,Who executeci and approved this gant contract, or their successois in office.
7.2 Amendments. Any amendmeni to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
73 Waiver. If the State fails to enforce any provision of tkus grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Camplete. This grant contract contains all negofiations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either parry.
8 Liability
The Grantee musf indemnify, save, and hold the State, its agents, and employees hamfless from any claims or
causes of action, including attomey's fees incurred by the State, arising from the perfomiauce of this grant coniract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant comract aze subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Data Pzactices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request fo release the data referred to in this Clause, the Grantee must immediately notify
the State. The State will give the Grantee instructions conceming the release of the data to the requesting party
before the data is released.
11 Workers' Compensarion
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Any claims that may arise under the Minnesota �Vorkers' Compensation Act on behalf of these employees and any
claims made by any third par[y as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
2004 State Homeland Security Program (OS/04) Page 3
Grant Contract #2000-9591
12 Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this gant contract mus[ identify ihe State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, sigqs, and similaz public notices prepazed by or for the Cttantee individually or
jointly with others, or any subcontractors, withrespect to the prograzn, publicafions, or services provided �
resulting from this grant contract.
122 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law pmvisions, govems this grant contract. Venue for all legal
proceedings out of this grant conlract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Raznsey County, Minnesota.
14 Termination ;�"
14.1 Termination by the State. The State may cancel this grant contract at any tune, with or without cause, upon
30 days' written notice to the Grantee. Upon temilnation, the Grantee will be entitled to payxnent,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufficient Funding. The State may immediately tensunate this grant contract if it does
nof obtain funding from the Minnesota Legislature, or other fuuding sburce; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Temunation must be by written or
fa7c notice to the Grantee. The State is not obligated to pay for any services that are provided a8er notice and
effective date of termination. Aowever, the Grantee will be entitled to payment, deteimined on a pro rata basis,
for services satisfactorily performed to the extent that funds aze available. The State will not be assessed any
penalty if the grant contract is tenninated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding
within a reasonable tnne of the State receiving that notice.
143 Termination for Failure to Comply. The State may cancel this gant contract immediately if the State fmds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the retum of all part of the funds already disbursed.
15 Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer taY identification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations.
These identification numbers may be used in t}ie enforcement of federal and state tax laws which could result in
action requiririg the Grantee to file state taY retums and pay delinquent state tax liabilities, if any, or pay other state
liabilities.
REST OF PAGE INTENTIONALLY LEFT BLANK
2004 State Homeland Security Program105104) Page 4
^
�� �_.. � .
Grant Contract #2000-9591
1. ENCUMBRANCE VERIFICATION
lndividucl cer�ifiu thotfimdr have been erscumbered as
,egnued by Mirse. s �l �� J�� E�
Signed: tf 9
i�U� f. 1
Datc
GrentContractNo. �20 959 f �' K � e �I
3. STATE AGE Y
By.
(with delegaz auttibriry)
Title: a��
Date: 7�� / �� �l
2. GRANTEE
The Grantee ceriifres fha! the appropriale person(s)
Fave rxecuted the grant convact on behaljof J�e Graatee as
requ' by (icoble artic[ ; bylmvs, resoluUont or �hsfi vanc s.
BY' / .i ��
'r�cie: Fir Chief '`'
Datr•
By:
Tifl�
Dati
By
Ti
Da
�
Title: Director of Financial Services
Date: � (3 �G�
:tribution:
DPS/fAS
Gmntee
State's Authorized Represen[a4ve
2004 State Homeland Security Program (05/04) Page 5
. � �.,
ATTACHMENT A
oFw �a _ _ '- -
�`� �� 2004 STATE HOMELAND � � � � ��
SECURITY GRANT PROGRAM � �
.�, <
�
��w� ,
:t Name
Title
>s �Q,� 11
;��i�t:Pa�
Address
Must be submitted
�'�-;_����:_:=:_ . .--..
� close of business OS/14/04
3aI1tS Phone
�
_ _ � _.' .
County RamSey:. Y =-_� State: MN Zip _;
° �s-v-.
F�tn:us _ Pax Number 651 228-6255
P�ease enter the amounf awarded to yourjurisdiction for
Amount this grant: Confact HSEM staff if this amount is not known.
by County
_ - Dispersed to Cities/Townships
�
OR OBJECTIVES - Please explain how the resources requested in this application wiil enhance
jurisdiction's ability to prevent a terrorist act_and be prepared to demonsfrate how homeland
rity will be improved. Also, please indicate how the specific items requested support and are
cistent with the overall Sta4e Homeland Security Strategy.
Qveral( goal for the equiprrient:and pianning items requested in fhis grant in concert wifh the
� homeland security strategy is to enhance the City of Saint Paui's response to CBRNE terrorist
��s to include WMD and Med'!um Coitapse incidents. The primary obje,ctive is to improve the
�perabiiity between the meinbers of the Fire Qepartment's Hazardous Materials Team and
nical Assessment Team and members of the Police Department's Ordinance Disposal Unit anc
:al Incident Response Team. We request the foliowing equipmen# included in this grant. The
=ding `fire-and police units will be fhe frst to respond to CBRNE.event and must function as a
of specialists using this equi,pment and ptanning items. Thermal imaging search cameras will
equipment and planning resources requested in this section su�ports ourjurisdiction's ability to
ent, deter, respond to, and recover from CBRNE events of terrorism. The specific goals and
ctives for these requests are: Goal 4(Equipment), objective E, steps 1-3 and Goal 2(Planning)
Signature: �='�- ,1�`'� Date: i���' �� L L;,,:>�
,
..,
2004 STATE HOMELAND SECURITY GRANT PROGRAM � w"' �- -� ��
EQUIPMENT WORKSHEET
Please use the highlighted lines below each category to indicate intended equipment purchases. If
more lines are required, use those provided on the "Add'1 Eqpt Lines" tab.
' UNIT PRICE SHOULD INCLUDE TAX AND SHIPPING/HANDLING EXpENSES
'* FIRST RESPONDER ALLOCATION: Please use the drop-down list to indicate the allocated discipiine for the units —
(QTY) to be purchased. For example; if seven units are to be purchased for Hazardous Materials, seiect the HZ value.
If more than one discipline is receiving purchased units, specify the allocation using subsequent lines as shown in the
example.
Discipline LE - Law Enforcement FS - Fire Service
Abbreviafions: EMS HZ-HazardousMaterials
EMA- Emergency Management PW - Public Works
PS - Pu61ic Health
GA - Govemmental Administrative
HC - Health Care
PSC - Public Safety Communications
2004 STATE HOMELAND SECURITY GRANT PROGRAM v��° .� -: �
2. Explosive Device Mitigation & Remediation Eauinment
2004 STATE HOMELAND SECURIN GRANT PROGRAM �'" �`� '
4. Interoperable Communications Equipment
3. Chemical, Biological, Radiologicai, Nucfear and Explosives (CBRNE)
2004 STATE HOMELAND SECURITY GRANT PROGRAM � Y � 4.
� ���
2004 STATE HOME4AND SECURITY GRANT PROGRAM �: ��' - '
Item I Unit Price* I QTY I Totai I Discipline** State
Use
F�
0
0
0
�
`
0
�
0
0
0
e
S
O T__ . . .. - . _
9. CBRNE Logistical Sunoort Ern�ir,�„Ant
2004 STATE HOMELAND SECURITY GRANT PROGRAM
� ;;a � _. � �
10. CBRNE Incident Response Vehicies
12. CBRNE ReferPncP �AatPrta��
! � "< i v a
. 2004 STATE HOMELAND SECURITY GRANT PROGRAM O�� ='� °°
14. CBRNE Prevention and Response Watercraft
. 2004 STATE HOMELAND SECURITY GRAN7 PROGRAM F _ p
I � "' .�i
15. CBRNE Aviation Equipment �� ffi "��
17. Intervention Equipment
,� 2004 STATE HOMELAND SECURITY GRANT PROGRAM �� �' a; �' �
Total E ui ment Amount Re uested $ 35,875
2904 STA3E HOMELAND SECURITY GRANT PROGRAM
PLANNING BUDGET WORKSHEET
��° -- _�
�va���e oi �unsatcnon:
ot samt Yaut
I MAJOR OBJECTIVES — Please explain how the requested PLANNING resources wili enhance your
,�urisdiction's ability to prevent a terrorist act and be prepared to demonstrate how homeland
isecurity wi{{ be improved: '
IThe requested planning resources in this grant request will support the overall State Nomeland Securiry
Strategy by enhancing the ability and jinteroperability of the City of Saint Paul' public safety personnel as
weil as appropriate other Juristictions fo prevent and recover from a terrorist act. Through careful evaluation
of existing plans and aperating procedures, MIMS, and updating of the same; issues will be resolved
concerning response to CBRNE incidences. Mutual aid agreements, interoperability between public safety
entities and the ability to assemble caches of equipment as a resuit of planning will enable the City of Saint
Paul to achieve the goals and objectives set out in the State Homeland Security Strategy.
In addition, please explain how the resources requested support the overail State Homeland Security
Strategy. Piease reference the specific goal and objective identified in the State Strategy that the
requested resources wili address:
planning resources requested in this section in concert with the overall state homeland security strategy
�orts our jurisdiction's ability to prevent, deter, respond to, and recover from CBRNE events of terrorism.
cite goal number 2, objectives B: implementation steps 4,6, 7, 10, 11; objective D, implementation steps
BUDGET
` Select
which the Plannina is
ALLOWABLE PLANNING COSTS
cstaonsnmenc or ennancement ot mutual aid a reements
Development or enhancement of emergency operations pians and
m
m
�
�
and
security pians
risk mitipation
ESTIMATED I Disc*
COST �
$ 9,125.00I FS
Development of communications and interoperability protocols and $
solutions
Coordination of citizen and family preparedness plans and programs, $
inciudin donations ro rams and volunteer initiatives
Conductin locai or re ionai ro rarri im lementation meetin s $
Conducting point vulnerability assessments ai critical infrastructure $
ieni or remeoianonisecuritV plans
�ber risk and vulnerability assessments
or enhancement of continuity of operations and
of
ns
Hiring of full or part-time staff or contractorslconsultants to assist with $
any of the above activities (not for the purpose of hiring public safety
ces to facilitate activites
diem
above
A L P�ANNING AMOUNT REQUESTED
° � A ;, :
� 2004 STATE HOMELAND SECURITY GRANT PROGRAM ��' �'` "�
MANAGEMENT & ADMINISTRATIVE BUDGET WORKSHEET
Name of
of Saint Paul
AlLOWABLE MANAGEMENT AND ADMINISTRATIVE COSTS
> more than 3°10 of the total amount allocated may be used for management and administrative (M&A)
rposes. With an award amount o'F $50,000, the maximum Management and Administrative amount is
,500
Current expenditures listed sum to $5Q,0�0, so the'currenY availabte M8�A amount is $i,504
BUDGET
* Number of people, hours expended, and average hourly pay rate shou�d be used to approximate total cost
** Select the Discipline for which the M&A is intended. If multiple disciplines, assian to one receivina areate
Category
3rt-Time Staff
ENT &
�PS/HSEM 2004 Hameland Sernritv f:rar+t
Number*
{STRA
Hours* �Avg.
AMOUNT
e* Cost Disc�"
- $ -
- $ -
$ 1,500.00 EMA
$ -
$ -
$ -
$ -
$ -
$ 1.500.00
('n•ant Contract #2000-9591
ATTACHII�NT B
FEDERAL AUDTT REQUII2EMENTS ,.a .� ', p:�
�. � ° _ -.
For subrecioients that aze state or local ¢ovemments flon nrofit or�wizations or Indian inbes
Tf the grantee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a single
audit or a progr�-specific audit made for the fiscal year in acconiance with the temis of the Single Audit Act
Amendments of 1996.
Audits shall be made annually unless the state or local government has, by 7anuary 1, 1987, a constitutional or statutory
reguirement for less frequent audits. For those govemments, the federal cognizant agency shall pemut biennial audits,
covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that
have an administrative policy calling for audits less frequent than annual, but only audits prioz to 1987 or adiniuistrative
policies in place prior to January 1, 1987.
For subrecipients that are institutions of hiaher education or hos io �tals
If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the gantee agrees to obtain
a Snancial and compliance audit made in accordance with OMB Circular A-110 "Requirements for Grauts and
Ageements with Universities, Hospitais and Other Nonprofit Organizafions" as applicable. The audit shall cover either
the entire organization or all federal funds of the organization.
The audit mnst determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and
regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a
public accountant who meets the independence standards specified in the General Accounting Office's "Standazds for
Audit of Govemmental Organizations, Programs, Activities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-133 (or A-
110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Insfitute of Certified Public
Accounts' (ATCPA) audit guide, "Audits of State and Local Governmental Units," issued in 1986. The federal govermnent
has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report,
including a plan for corrective acfion taken or planned and comments on the status of cosective action taken on prior
findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit
report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by
the grantor shall have such access to grantee's records and financial statements as may be necessary for the gantor to
comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133.
5. Grantees of federal financial assistance from subrecipients aze also required to comply with the Single Audit Act and OMB
Circulaz A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2004 State Homeland Security Program (OS/04) Page B-1
(��-`;:;�
7• The grantee agrees to retain documentation to support the schedule of federal assistance f at�east four y�S000-9591
8. Required audit renorts must be filed with the State Auditor's Offce, SinQle Audit Division and with federal and
state aQencies nrov�d�n2 federal assistance wrthm si� months of the_grantee's fiscal vear end
OMB Circular A-133 requires reczpients of more than $300,000 in federal funds to submit one copy of the audit report
within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Puti�c Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Adnriiustra6ve Services
444 Cedaz Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2004 State Homeland Security Program (05/04)
. Page B-2
�;�p �':�
Grant Contract #2000-9591
ATTACHA�NT C
FEDERAL ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and
z�cluirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Adnunistrative
Requirements forGrants and Cooperntive Agreements 28 C.'FR, Part 66, Common rule, that govern the application,
acceptance and use of Federat funds for this federally-assisted proj �t. Also the Applicant assures and certifies that:
1. It possesses legal authority to apply for the gant; that a resolution, mo6on or similaz acfion has bezn duly adopted or
passed as an official act of the applicanPs goveming body, authorizing the filing of the application, including all
understandings and assurances contained therein, and directing and authorizing the person identified as the official
representative of the applicant to act in connection with the application and to provide such addilional infomiation may be
required.
$v ,
2. It will comply with requuements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions
Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and
federally_assisted programs.
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit
of government whose principal employment is in connection with an activity financed in whole or in part by Federal gants
(5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act.
5. It will establish safeguazds to prohibit employees from using their positions for a purpose that is or gives the appearauce
of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family,
business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the
right to examine all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law,
program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of
the project are not listed on the Environmental Protection Agenc}�s (EPA) list of Violating Facilities and that it.will
notify the Federal grantor agency of the receipt of any communiaation from the D'uector of the EPA Office of Federal
Activities indicating that a facility to be used in ihe project is under consideration for listing by the EPA.
9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of
1973, Public L,aw 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and afrer March 2,
1975, the purchase of flood insurance in communities where such insurance is available as a condifion for the receipt of
any Federal fmancial assistance for construction or acquisition purposes for use in any azea that has been identified by
the Secretary of ihe Department of Housing and Urban Development as an azea having special flood hazards. The
phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of d'uect or indirect Federal assistance.
10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of
1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Presen ation Act of
1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of
Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic
Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federa] grantor
2004 State Homeland Security Program (OS/04) Page Gl
��'. (�j � c 3 'f v
Gram Contract #2000-9591
agency of the existence of any such properties and by (b) complying with all requirements established by the Federal
grantor agency to avoid or mitigate adverse effecfs upon such properties.
11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable provisions of Title
I of the Omnibus Czime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency
Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the ciuzexit edition of fhe Office of _
Justice Programs Financial and Administrative G�ide for Grants, M7100.1; and all other applicable Federal laws,
orders, circulars, or regulations.
12. It will.comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Aduunistrative Review Procedure; Part 20, Crinunal Justice Information Systems; Part 22, Confidentiality of
Idenrifiable Research and Statisticai Information• Part 23, Crimival Intelligence Systems Operating Policies; Part 30,
Intergovemmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimniation/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental
Policy Act; Part 63, Floodplain Management and Wetland Protecrion Procedures; and Federal laws or regulations
applicable to Federal t�istance Prograuis.
13. It will comply, and all its contractors w$1 comply, with the non-disciimivation requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victisns of Crime Act (as appropriate); Title
VI of the Civil Rights Aet of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle
A, Title II of the Americans with Disabilities Act (ADA) (1990); Title TX of the Education Amendments of 1972; the
Age Discrimination Act of 1975; Department of Justice Non-Discivimiation Regulations, 28 CFR Part 42, Subparts
C,D,E, and G; and Department of 7ustice regulations on disability discrimniation, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a fmding of discrimination after a
due process hearing on the grounds of race, color, religion, narional origin, sex, or disability against a recipient of
funds, the recipient will forward a copy of the fmding to the Office for Civil Rights, Office of Justice Progruns.
I5. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for
$500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System.
2004 State Homeland Security Program (OS/04) Page G2
� ° ': �
�_ 3��
Gcant Contract #2000-9591
.ATTACHIV�NT D
CERTIFICATION REGARDI1i*G I,OBBYING
For State of Minnesota Contracts and Grants over $ I OQ000
The undersigned certifies, to the best of his or her Imowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, fo any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awazding of any Federal contract,
the making of any Federal gant, the making of any Federal loan, the entering into of any cooperative agreement,_and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
r�
(2) If any funds other"than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, A Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, gant, loan, or cooperafive
agreement, the undersigned shall complete and submit Standazd Form-LLL, Disclosure Form to Report I,obbying in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawazds at all tiers (including subconh subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into tlus transaction imposed by 31
L3.S.C. 1352. Anyperson who fails to file the required certification shall be subject to a civil penalty ofnot less than
$] 0,000 and not more than $100,000 for each such failure.
�Cu'�l 1 -�lY���2y
Organization Name „
� �-� . L���
1C�ame Title of Official Signing for Org ' ation
By:_ .
Signature of Official
Iv 8�f
Date
2004 State Homeland Security Progam (OS/04) Page D-1