06-145Council File #
Green Sheet #
Presented By:
Referred To:
Committee: Date
i WHEREAS, the Department of Fire and Safety Services applied for 2004 State Homeland Security Program
z Grant of $99,999.00 to train and provide equipment for a medium collapse structure rescue team, and
a WHEREAS, the original contract was approved on Council Resolution 04-1153, and
s WHEREAS, State of Minnesota, through an amendment to the originaf grant contract, has extended the end
� date of the original grant in order to aliow sufficient time for project completion, and
s NOW THEREFORE IT BE RESOLVED, that the proper City officials are hereby authorized and directed to
io execute a grant contract amendment for a timeline extension with the State of Minnesota, Department of Public
ii Safety as provided by the Saint Paui's Department of Fire and Safety Services; a copy if said agreement is to
�z be kept on file and of record in the Office of Financial Services.
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Adopted by Council: Date �U �
Adoption Certified by Council Secretary:
BY� // //vlu�i�.<'�so.z
Approved by M r: ate Z��'—�(p
By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
�•�
3029542
��
Requested by Department of:
Fire & Safe �ervices
B:
Approval Recommended by Director of Financial Services:
�
F m Appr ved by City Attorney:
By:
Approved b�y rfor Submission to Council:
t /
By: (.%v� �
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
�1L,_►�6 c
pepartmentloffice�council: Date lnitiated: � v � 1'"'�
FR — Fire 30-JAN-06 Green Sheet NO: 3029542
Conqct Person & Phone: Deoartrnent Sent To Person 1 ial/Date
Tim Buller � 0� ire �-C`��v
228-6217 puiyn 1 ire De artmentDirector �
Must Be on Council Agenda by (Date): Number y � p r ev
For
Routing 3 a or's Offi e Ma odAssistant
Order 4 ouncii
5 i Clerk Ci Cterk
Total # of Signature Pages _(Clip All Locations for Signature)
Adion Requested:
Approval of the attached Council Resolution authorizing the Department of Fue and Safety Sennces to entet into a giant con4act
amendment for a timeline extension with the State of Minnesota for the 2004 Stafe Homeland Security Program Grant for a collapse
shucture rescue team
Recommendatlons: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions:
Planning Commission 1. Has this persoNfirm ever worked under a contract for this departmenY?
CIB Committee Yes No
Civil Service Commission 2. Has this person�rm ever been a city employee?
Yes No
3. Dces this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): �
The City of Saint Paul had previously been awazded a 2004 State Homeland Securiry Program Grant for $99,999.00 from the State of
Minnesota. The State of Minnesota has granted addiuonal time for the City to complete the services and tasks covered by the gcant.
AdvantaneslfApproved:
The City of Saint Paul will be able to complete the training and purchase equipment for a regional medium collapse structure rescue
team The team will be capable of responding to confined spaces and collapsed shuchues in Saint Paul and throughout the metro axea.
Disadvantastes If Approved: 6 L��td
None.
FEB 0 � 2A05
•i^.r
DiSadvantages If Not Approved: ,
Lost opporhinity to secure adequate funding for a crirical public safety response team capable of responding to a wide variety of
natural and man-made disasters.
7otalAmountof 99999 Cast/Revenue Budgeted: Y
Transadion: � �� � � � �
FundinpSource: G�ant ActivityNumber: 51035203
Financial information: � �„.�
(FxPlain) d"��$ � � ��i��
�;���' ,�`�'°����l��'
AMENDMENT NO.1 TO GRANT CONTRACP # 2000-9997 ��— I y J
priginat Contcact Effeclive date: November 1. 2004 Total Conhact Amount: 99 999.00
Original Conhact Expuation date: November 30. 2005 Original Con�act Amo�mt S99 999 00
Amended Contract Expintion date: Mav 31. 2006 Previous Amendment(s) Total: $0 00
C�urent Amendment Amotm� $ 0.00
This amendment is between the State of Minnesota, acting thmugh its Commissioner of Public Safet Division
of Homeland Securitv and Emereencv Mana¢ement 444 Cedar S�eet Suite 223 St Paul. Minnesota 55101-
6223 ("State") and Ciri of St Paul I S West Kelloge Blvd. St. Paul. MN 55102 ("Grantee").
Recitals
1 The State has a gant contract with the Grantee identified as Grant Contract 2000.9997 to purchase
equipment for protecting first responders and strengthen terrorism response capabilities by pro��S
funding for exercises, training, palnnin8 and organizational activities.
2 The State and the Gcantee have agreed that additional time is necessary for the sarisfactory completion of
this project.
3 The State and the Grantee aze willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
In this Amendment deteted contract terms wilI be struck out and the added contract terms will be underlined.
REVISION 1. Clause l, "ferm of Grant Contract", Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: , Mav 31, 2006, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Grant Amendment 02/04
AMENDMENT NO. 1 TO GRANC CONTRACT # 2000.9997 "` /��
Except as amended herein, the terms and condirions of the Original Grant Contiact and all previous
aznendments remain in full force and effect.
By execution of this amendmenk the terms and conditions of the Qriginal Crrant Contract and all previous
amendments aze expressly restated and reaffirmed.
1, F1HC[JMBRANCE VERIFICATION
Individval tert�es tRat funds lim�e 6een ertcumbered as
�equired by Minn. Stot. §§ 16AJ5 and 16C.05.
Signed:
Date:
Giant Contract No. 2000-9997
2. GRANTEE
The Grantee rertffies that the appropriate person(s)
have esecuted tl�e grant contract on 6ehaljof the Grantee as
required by applica6le arficles, 6ylaws, ruolutions, or ordinancu.
By:
Tide: Fire Chief
3. STA'i'E AGENCY
By:
(with delegated authority)
TiUe:
Dau:
Date:
!'-��
TiUe: City Attorney
Date:
By:
Title
Date:
Distnbuuon:
DPS/FAS
��«
Statc'S Authaized� RePresrntativc
By:
Title: Human Rights
Date:
ay:
Title: Director of Financial Services
Date:
Grant Amendment OZ/04
V U /' l�
STATE OF NIINNESOTA
GRANT CONTRACT
Graut Contract #2000-9997
This grant contract is between the State of �vlinnesota, acting through its Commissioner of Public Safetv Division of
Homeland Securitv and Emer e�ncv Management 444 �edar Street Suite 223 St Paul Minnesota 5510 T("State") and
Crtv of St Paul_ 15 W KEllog� Blvd St Pati MN 55102 ("Grantee"). _
Recitals
1 Under Minn, Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to allocate and dishurse federal aid made
available through ihe Deparhnent ofHomeland Secuiity and is empowered to enter into tlus grant contract.
2 The State is in need of the distdbution of federal funds to eligible grant recipients pertauung to the 2��4 Homeland
Security Grant Program, Awazd NumBer 2004-GE-T4-0028, to purchase equipment for protecting first responders and
strengthen terrorism response capabilities by providing funding for exercises, training, plam�ing and organizational
activities.
3 The Grantee represents that it is duly qualified and agees to perform all services described in this grant contract to the
satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effecfive rlate: November 1. 2004, or the date the State obtains all required sigu�tures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and the
Grantee has been notified by the State's Authorized Representafive to begin the work.
1.2 Expirafion date: November 30. 2005, or until all obligations have }�een satisfactorily fulfilled, whichever occurs
first. _
13 Surviva[ of Terms. The foilowing clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Goveming Law, Jurisdiction,
and Venue; and 15. Data Disclosure:
Grantee's Dufies
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2004 Siate Homeland Security Grant Progam Application, Attachment A,
which is attached and incorporated into this grant contract. Approved equipment, exercise, tr planning,
and/or management and administration costs identified in Attachment A were approved firom the 2004 State
Homeland Security Grant Program Guidelines incorporated into this grant contract oy reference.
2.2 Comply with all program guidelines specified in the 2004 State Homeland Security Proaam Grant Application
Packet provided to the Grantee by the State, and will comply �cith the standards and requirements attached and
incorporated into this grant contract. These additional standards and requirements aze the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this grant contract.
b. Federal Assurauces, labeled Attachment C, which is attached and incorporated into this grant contract.
c• Grantees receiving $100,000.00 or more must complete and retum the Certification Regarding Lobbying form,
labeled Attachment D, whichas .attached and incorporated into this grant contract.
23 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Grantee may be required to supply documentation certifying that a�
reduction in non-federal resources occuned for reasons other than the receipt or expected receipt of federal fiznds.
2.4 Provide all necessary training to their employees concerning the use of equipment purchased through this grant
contract, and shall not permit the equipment to be tampered �� ith or operated by individuals who are not properly
trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and beaz all costs of
maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased through this grant cor.tract is the propert}� of the Grantee.
2004 State Homeland Security Program (OS/04) Page 1
�(�-�u� .
Grant Contract #2000-9947
3 'I�me .
The Grautee-must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence. •
4 Consideration and Paymenf -
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed 99 999.00 according to the
breakdown of costs specified in Grantee's 2004 State Homeland Security C}rant Progam Application,
Atfachment A, which is attached and incorporated into this grant contract. The Grantee will submit a written
change request for any substitution of budget items in Attachment A, or any deviation of more than 15%
from the approved budget category amoiints in Attachment A. Change requests for substitutions of budget
items, or a�Ieviation of more than i 5% from the approved budget category aznount must be given in writing
to the State's Authorized Representative and at least 60 days prior to the Expiration date of this gant
contract. Grantees whose requests have been approved will be notified in writing by the State's Authorized
Representative to tke Grantee's Authorized Representative. Requests must be approved prior to any
, expenditure by the Grantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: $0_00.
(3) Total Obligation. The total obligation of the State for all compensatiot� and reimbursements to the Grantee
under this grant contract wiil not exceed 99 999.00. .
4.2 Payment ,
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Grant Billing Forn�
for fhe seroices actually performed and the State's Authorized Rep�e�entative accepts the invoiced services.
Grant Billing Form must be submitted timely and according to the following schedule:
a. Grantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices for actual
costs incurred at least bi-annually due June 30 and December 31 for the life of the grant, but not more often
than monthly and within 30 days of the period covered by the Grant Billing Form.
b. Expenditures for each state fiscal }•ear (July through June) of this grant contract must be for services
safisfactorily performed within applicable state fiscal year. Final Grant Silling Form perSaining to the first
state fiscal year of this grant contract must be received by the State no later than August 15, 2005.
Reimbursements from the second state fiscal year may commence on or after July 1, 2005. The final Grant
Billing Form pertaining to the second state fiscal yeaz of this grant contract must be received by the State
within 45 days of the Expiration date of this grant contract.
c. Grantee will submit financial and narrative performance reports at least bi-annually due June 30 and
December 31, for the life of the grant, but not more often than monthly. The narrative perFormance report
shall consist of a comparison of actual accomglishments to the approved work plan in Attachment A. These
reports must be submitted before reimbursement «ill be paid.
(2) Pederal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract
will be made from federal funds obtained by the State through CFDA # 97.004. Public Law 108-90 the
Denartment of Homeland Securitv Approoriations Act 2004. The Grantee is responsible for compliance with
all federal requirements imposed on these funds and accepts full financial responsibility for any requirements
imposed by the Grantee's failure to comply with federal requirements.
5 Condirions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
detemuned at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
2004 State Homeland Security Program (OS/04) Page 2
o�-i��
' ' ° Grant Contract #2000-9997
6 Authorized Representative ' -
. The State's Authorized Representative is Boyd Rasmussen. Grants Speciafist. Division of Homeland Securitv and
_ Emer encv Management 444 Cedar Streef Suite 223 St Paui MN 55101 (651) 282-5392, or his/her successor,
and has the responsibilify to monitor the Grantee's perfonnance and the authority to accept the services provided
under this grant contract. If the services aze satisfacfory, the State's Authorized Representative will certify.
acceptaace on each Grant Billing Form submitted for payment
., � .
The Gmntee's Authorized Representative is Dave Pleasants, Assistant Fire Chief. St. Paui. Cit�f. 100 East 11 th
Street. St. Paul. MN 55101 (651) 228-6212. If the Grantee's Authorized Representa�ive changes at any time
during this grant contract, tk�e Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignmenz The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fiilly executed Assignment Agreement, executed and approved by
the same parties who executed and approved tlus gant contract, or their successors in office.
7.2 Amendments. Any amendment to this graut contract must be in writing and will not be efFective until it has
been executed and approved by the sazne parties who executed and approved the original gant contract, or
their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
- provision or its right to enforce it. .. . .-
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either party.
8 LiabiliTy
The Grantee must indemnify, save, and hold the State, its agents, and employees hannless from any claims or
causes of action, including attomey's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to baz any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contxact.
10 Government Data Pracrices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it appiies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data refened to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify
the State. The State wiil give the Grantee instructions conceming the release of the data to the requesting party
before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, peitaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
2004 State Homeland Security Program (OS/04) Page 3
�� 1�
Grant Contract #2000-9997
12 Publicity and Endorsement . �
12.1 Publicity. Any publicity regarding the subj ect matter of ttris grant eontract must identify the State as the
sponsoring agency and must nof be released without prior written approvat from the State's Authorized
Representative. For purposes of this provisibn, publicity includes notices, inforruational pamphlets, press
°' releases, researcl�, reports, signs, and similar public norices prepared-by or for the Grantee indiviilually or
jointly with others; or any subcontractors, with respect to the progam, publications, or services provided
resulting from this graut contrac�. � �
122 Endorsement. The Grantee must not claim that the State endorses its prodncts or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choic�of-law provisions, govems this grant contract. Venue for all legal
° proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court wi�h competent
jurisdict'ion in Ramsey County, Minnesota.
14 Termination
14.1 Terminafinn by the Statz The State may cancel this gant contract at any time, with or without cause, upon
30 days' written notice to the Grantee. Upon termination, the Grantee will be entifled to payment,
detemuned on a pro rata basis, for services satisfactorily performed.
14.2 Terminarion jor Insu�cient Fundirig. The State may unmediately terminate this grant contract if it does
not obtain funding firom the Minnesota Legislature, or Rthez. funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Ternunation must be by'written or
fas no6ce to the Grantee. The State is not obligated to pay for any services that aze provided after nofice and
effective date of temrination. Aowever, the Grantee will be entitled to payment, deternvned on a pro rata basis,
for services satisfactorily performed to the extent that funds aze available. The State will not be assessed any
penalty iP the gFant contract is terminated because of the decision of the Mfnnesota Legislahue, or other
funding source, not to appropriate funds. The State must provida tfie Grantee notice of the lack of funding
within a reasonable time of the State receiving that notice.
143 Termination for Failure to Comply. The State may cancel this grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for which the funds were granted have not bean or will not be fulfilled. The State
may take action to protect the interests of [he State of Minnesota, including the refusal to disburse additional
funds and requiiing the retum of all part of the funds already disbursed.
15 Data Disclosure
Under Minn. Stat. § 270.66, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or lYlinnesota tas identification number, already provided
to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations.
These identifacation numbers may be used in the enforcement of federal and state tax laws which could result in
action requiring the Grantee to file state tax retums and pay delinquent state tax liabilities, if any, or pay other state
liabilities.
REST OF Pt�GE INTENTIONALLY LEFT BLANK
2004 State Homeland Secwity Program (OS/04) Page 4
o�-i��
Gran�Contract #2000-9997
I..ENCUMBRANCE VERIFICATION
Irdividual cer6 �}' e ed ¢s
regvired by Afn���.�-5 d�
� : � � � I
Dace: �,� �an v Gninvnn��
—���! :
Grant Contraa No. 2000-9997 '
2. GRANTEE
3. STATE AGENCY -
By:
(vrith del Ced authority�'
Title: . /�� ^� �
Date: � �� d�
The Grontee certifiu-!ha[ fhe oppropriate person(s)
have rxecuted lhe grant conVaci on behatjof the Grantee ¢t -
reqviredbyapp' 6(e rdc/u,byimus,ruofuliou,orordinances.
By. � '✓lY'"U
�—
'ritte: Fire Chief �
, Date: I Z � Z✓ � �
By. � /�1Y � ,
i
Title:
Date:
By:
Tit
Dat
By:
Title: Human Ri hts
Date: r � �
� By �
'��itle: Director of Financial Services
Date: / '(G
C F�'{—� � 53
Distribulion:
DPS/FAS
Grantee .
Sfate's Authorized Representative
2004 State Homeland Security Prograzn (OS/04) Page 5
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_
2004� ��f'ATE�HC?ME�,AND
SECURITY`GRANT PROGRA1Vt
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E-mail qddress r�dve.afea�dTfEar��ist aul.rnn.Us
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AJOR OBJECTIVES - Please explain how the resources requestsd in thls applicaEion wl11 enhance
�urjurisdiction's abllity to prevent a terrordst act and be prepared to derrlonsfrate how homeland
�curity uyi�} be improved. Also, piease indicate how the specific items requested support and are
�nststent with the overali State Homeland Security Strategy.
�e overait goal €or.fhe. Trairiiflg a�id eqU�pr�ent ifems requested i[i this �ran.t in eoncerC:vrith th�
�te homel�t�d secufity strat�gy.i� to enha;nce the Ci.ty of Sairit.Fa4�k'sresponse to CBf2NE terrarFSl
ents to incl.ude 1N{yPp and caBiapse strwe�ure �ncidents, Th'e C'ity of �aint Paul w,fi ut�}�2s rhe Qffi�,
Dom�sYio Prepardriess (ppP) specialized adyanced trainln� cla�se5 to°tra8n ouir p�r$Q�hel fo the
7kapse :S'�ructure Rescu� Techriician (euel. Ft�nc#s wilt 6e asetl for �u�idn,'trave), roarri and 6�r�i
d baekfilf�overfime. In addition, v,re �equest replaeairi°f equ�ptYfent .fartMat:wf�ich i;uill b�
�entlec! cturing trairiing of p�r coiJapse rese.us. team s�ch as rriasc cJ�ainsa� blades,
i bits,_ etc:
--- •- ���«.+ �davurces aaaress
training and �qwipment resour�es recjuested ir� this seetiori. sup�ort� oia� juristJiction ��Il4iY �O
��nd #o C8)�(VE ar,d 1A/Mq incic�ents to inolucke struefural collap.SQ resaue T'he;s��ci�c gflals
objectives Por these requesCs ase: �oa�l 1 (T�ait�ing), ObjscEiv� �., ��eps 1=�.
Please enteP fhe amounf awarded to yourjurisdicSon for
thfs grant. Confact HSEM staff /f thfs amount is not known.
Date:
� .:
0
� ��� ��
9/?0/2004 10:24 65122Eb255
CITY STPAUL FIRE
2004 STATE HOMELAND SECUi�ITY GRANT PROGRAM
TRAINING BU�GET llUORKSHEET
D(��f��
PAGE 02
RANTEES WHO WiSH TO USE GRANT PUN�S TO SUPPORT ATTENDANCE ATAND/OR DEVELOPMENT OF
ON-ODP SPONSORED TRAINING Ml1ST RECEIVE APPROVAL FROM ODP PRIOR TO USING FUNDS FOR THIS
URPOSE.
Name of Jurlsdiction: - - Ci of Saint Paul
MAJOR OBJECTNES = Please explaln how the requested TRAINWG resources wlll enhattce your
jurlsdiction's a6ilify to prevenf a terrorist act and be prepared to demonstrate how homeFand :- .
securify wili be improved: ' ` ` '" `
�
The oueraii gaal.for the.7 �alnf�ig arrd. eAuiptnsnt ite�xrs requested in this grent im conce�t vui.Eh the state.
hc3rnefand ���city sifat�gy i.S to enhance ttte.�ity of �aint PauFs resp.or�s ta CBI�TlE ?ferrorist e.vents to
iri�lude V�i@1D and call'�p§e S1YU�t�re ici.ciderk�s. Tfie Gity of �aint P�kii.w3lk�tilize the O�ee df Domestic
Fxeparilness {�DP} gp��ia�ized �uar�eed training classes fio trairi aur persortnel tb fF�e Cc�ttapse SfruetuFe
F3�s,ce� Tecttni�ian isvel: �u�ids �.b.e used.fortuiY�on, travel �bom and �oard, and backtiti/uver�ime. In .
additron, we Peg�est Fep.la:camenk �q�lipmeiit f,ar that �vhich will be eXpend�d durfrig t_rainii�g of auF collapse
rescu�.team suCh as maso��ry blad�s, c��s�w blades; drifl b[fis, e�e. :
In addiYlon, please explain how the resources requested support Yhe overalf State Homeland Securit
Sfrategy. Piease refarence the speclflc goal afld abjective identifled in the State Strategy that fhe
reqUested resaurc&s will address:
ThE tdaini�g atitl equipri��M't r�soc�ress. requ�sted in tkris seefion su(aport� our jurisdiction's ability to ;respand.
4o'CBRN� znd 1�7NID irtciden:tr.tq inCludE s#nactura) co]lapse r�scue, Tfte:specifregaals and.objeefives for
t#i��e �equssts �re; Goal 'I (Tiai�lin�}, :objeei]ve A, S�eps 1-3.
BUDGE7
hPF/NFFRA'JMd Hr.mo1�...` ca,.,,l.�.� n.�.,� P�ne A- Z
' Number of people, hours at training, and average hourly pay rate should be used to approximate total cost
�� / I ���
FEDERAL AUDTT REQU7REMENTS
Grant Contract #2000-9997
ATTACHl«NT B
1. - For subrecipients that are state or local novemments non- ron fit organizations or Indian tnbes
If the granYee expends total federal assistanc� of $300,000 or more per year, tiie grantee agrees to obtain either a single
audit or a progcam-specific audit made for the fiscal year in accordaace with the terms of the Single Audit Act
Amendments of 1996. � "
Audits shall be made annually unless the state or local government has, bg January 1, 1987, a constitutional or statutory _.
requirement for less frequent audits. For those govemments, the fedecaI eagnizant agency shall peimit biennial audits,
covering both years, if the government so requests. It shall also honor reguests for biennial audits by govenunents that
have an administrative policy calling for audits less frequent than annua�, but only audits prior to 1987 or admuustrative
policies in place prior to January 1, 1987. __ .
For subrecipients that are institutions of higher educatiori or hospitals
If the gantee expends total direct and indirect federal assistance of $30�,0�0 or more per year, the grantee agrees to obtain
a financial and compliance audit made in accordance with ONI$ Circulai� A-110 "Requirements for Grants and
Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cover either
the entire organization or all federal funds of the organization.
� ,.
The audit rriust detemvne whether the subrecipient spent federal assistance funds in accordance with applicable laws and
regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment auditor or a
public accountant who meets the independence standards specified in ttae General Accounting Office's "Standards for
Audit of Governmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circulaz A-133 (or A-
110 as applicable).
The reporting requirements for°audit �ports shall be in acwrdance with the American Institute of Certified Public
Accounts' (AICPA) audit guide, "Audits of State and Local GovemmentaI Units," issued in 1986. The federal govenunent
has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the fmdings and recommendations in the report,
including a plan for conective action taken or planned and comments on the status of corrective acrion taken on prior
findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit
report.
4. The grantee a� ees that tha grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by
the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to
comply with the Single Audit Act Amendments of 1996 and OMB Circulaz A-Z 33.
5. Grantees of federal financial assistance from subrecipients are atso required to comply with the Single Audit Act and OMB
Circulaz A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2004 State Homeland Security Program (OS/04) Page B-1
V .
bf� ��'��
� ' Grant Contract #2000-9997.
7. The gantee agrees to retain documentation to support the schedule of federal assistance for at least four years.
8. Reauired audit renorts must be £iled vvith the Sfate Auditor's O�ce. Sinale Audit Division and with federal and
state a2encies nrnvidin2 federal assisfance. within sia months of the 2rantee's fiscal vear end -
OMB Circular A-133 requires recipients of more than $300,000 in federal funds to su�nvt one copy of tke audit report
within 30 days after issuance to the central clearinghouse at the following address:
Buteau of the Census.,,,.�,,,,.._ . ` y
Data Preparation Division
1201 East l Oth Street
Jeffersonville, Indiana. 47132
Attn: Single Audit elearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
O�ce of Fiscal and Admnustrative Services
444 Cedaz Sheet= . -
Suite 126, Town Square
St. Paul, MN 55101-5126 .
, . .. � � _ �� . �,,�..,..,.�
2004 State Homeland Security Program (OS/04) Page B-2
�t�'���
Grant Contract #2Q00-9997
ATTACHII�N£ C
FEDERAI.ASSURANCES
The Applicant hereby assures and certifies compliance with all Fedeial statutes, regutations, policies, guidelines and
requiraments, including OIvIB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Adnunistrative
Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that govem the application,
acceptauce and use of Fedefal funds for this federatiy-assisted proj ect. Also ttie AppIicant assures and cerEifies that:
1. It possesses legal authority to apply for the gant; that a resolution, motion or snriilaz action has been duly adopted or
passed as an official act of�he� applicanYs govetning body, authorizing the filing of the appfication, including aIl
understandings and assucances contained therein, and directing and autfiorizing the person identified as the official
representative of the applicant to act in coanection with the application and to provide such additional in£ormation may be
required. .
2. It will comply with requirements of the provisions .of the Uniform Relocation Assistance and Real Pmperty Acquisitions
Act of 1970 (P.L. 91-646) wIucfl provides for fair and equitable treahnent of persons displaced as a result of Federat and
federally-assisted programs. _ , _
3. It will compIy with provisions of Federal law which limit certain political activities of employees of a State or local. unit
of govermnent whose piincipal employment is in connection with an activity fmanced in whole or in part by Federal graats
(5 USC 1501, et seq.). '
4. It will comply with the minimum wage and maYimum haurs provisions of the Pederal Fair Labor Standar3s P,ct.
5. It wilt estabIish safeguards to prohibit employees from nsing their positions for a purpose that is or gives the appearance
of being motivated by a desire for private gain for themselves or others, par[icularly those with whom they have family,
business, or other ties.
6. It will give the sponsoring agency or ihe Comptroller General, thruugh any authorized representative, access to and tfie
right to examine all records, books, papers, or docuznents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency conceming special requirements of law,
program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of
the project are not listed on the Environmental Erotection Agency's (EPA) list of Violating Facilities and that it will
notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal
Activities indicating that a facility to he used in the project is under consideration for listing by the EPA. .
9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, appmved December 3I, 1976, Section 102(a) requires, on and after March 2,
1975, the purchase of flood insurance in communities where such insurance is available as a condition �or the receipt of
any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by
the Secretary of the Deparfinenc of Housing and Urban bevelopment as an area having special flood hazards. The
phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebaYe, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
10. It will assist the Federa] gantor agency in its compliance wiYh Section 106 of the National Historic Preservation Act of
1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Hisiorical Preservation Act of
1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of
InvestigaUons, as necessary, to idenYify properties listed in or eligible for inclusion in the �lational Register of Historic
Places that are subject to adverse effects (see 36 CFR Part 80D.8) by the activity, and notifying the Federal grantor
2004 State Homeland Security Program (OS/04) Pa�e Gl
a
D�'�`t�
Grant Contract #2000-9997
agency. of the existence of any such properties and by (b) complying with a11 requirements established by the Fedenl
grantor ageucq to avoid'or mitigate adverse effects upon such properties. -
11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable provisions of Title
I of the Ommbus Crime Control and Safe S�eets Act of 1968, as amended, the Juvenile Justice and Delinquency
Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of
Justice Progiams Financial and Adnunistrative Guide for Grants, M7100.1; and all othe�applicable Federal laws,
orders, circulazs, or regulations. �
12. It will comply with the provisions of 28 CFR applicable to gants and cooperative agreements including Part 18,
Adnuuistrative Review Procedure; Pazt 20, Crinvnal Justice Information Systems; Part 22, Confidentiality of �
Identifiable Research and Sfatistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovemmentai Review of Department nf Justice Prograzns and Activities; Part 42, Nondiscrinunation/Equal
Employment OpporiunityPolicies and Procedures; Part 61, Procedures for Implementing the National Environmental
Policy Act; Part 63, FloodpIain Managefnent and Wetland Protection Procedr�res; and Federal laws or regulations
applicable to Federat Assistance Proa
13. It will comply, and all its contractors will comply, with the non-discrimi�iation requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate}; Title
VI of the Civil Rights Act of 1964, as_ amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle
A, Tifle II of the Americans with Disabilities Act (ADA) (1990); Tifle IX of the Education Amendments of 1972; the
Age Discrinunation Act of 1975; Department of Justice Non-Discrunniation Regulations, 28 CFR Part 42, Subparts
� C,D,E, and G; and Department of Justice regulations on di$ability discrimination, 28 CFR Part 35 and Part 39.
14 In the event a Federal or State court or Federal or StaYe adiTiuustrative agency makes a finding of discr:mination after a
due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of
funds, fihe recipient will forward a copy of the fmding to the Office for Civil Rights, Office of Jusfice Programs.
15. It will provide an Egual Employment Opportunity Program if required to maintain one, where the application is for
$500,000 or more.
16. It wili comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) wluch prohibits the expendiitzre of most new Federal funds within the units of tke Coastal Barrier
Resources System.
2004 State Aomeland Security Program (OS/04) Page C-2
. , � - � o�-���
CERTIFICATION REGARDING LOBBYING
For State of M'vu�esota Conhacts and Grants over $100,000
Grant Contract #2000-9997
ATTACHIVIENT T3
The andersigned certifies, to the best of his. or her knowledge arid betief that: "
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congess, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awazding of any Federal contract,
the making of any Fedeial gant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuarion, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. �
(2) If any fizuds other than Federal appropriated funds "have been paid or will be paid to any person for infIuencing
or attempting to influence an officer or employee of any agency, A Member of Congess, an officer or employae of
Congress, or an employee of a Member of Congress in connection with this FederaI contract, grant, loan, or cooperative
agreement, the undeisigned shatl complete and submit Standard Form-LLL, DiscIosure Form to Report Lobbying in
accordance witl� its instructions. --
(3) The ¢ndersigned shall require that fhe Ianguage of this certification be incIuded in the award documents for all
subawazds at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperafive agreements) and
that all subrecipients shall certify and disclose aecordingly.,
This certification is a material representation of fact upon which reliance was placed when this transacrion was made or
entered into.. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shaIl be subject to a civil penalty of not Iess than
$10,000 and not more than $100,000 for each such failure.
S r ' `c�J � � rL `� k,� �
Organization Name � �>
f�-....Z ) { i.�.>s�,.���3 /�s;-s�-,.��v�.CC.��
Name and Tifle of Official Signing for Organization
BY: ( �j/![/�
Signature of O�cial
Date
2004 State Homeland Security Program (OS/04) Page D-1