Loading...
06-144Council File # RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By: Referred To: RESOLVED, that the City of St. Paul, Police Department, is authorized to enter into the attached agreement with Independent School District #625 to provide the School Resource Officer Program to schools in the City of St. Paul from January 1, 2006 through December 31, 2006. A copy of the agreement is to be kept on file and on record in the Office of Financial Services. A�C+rcnT \�•C1.��5 �v�jW��G1 R!'S`icsr+ 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1. -�i' � � � 0 Green Sheet # Committee:Date: Requested by Department of: Approved by �� . te: Z—l'�—l5la L� Appro by ay r for Submission to Council: B Adoption Certified by Council Secretary: BY� �>�.. ��„��c�i,.. '��t 1 �/ � � Green Sheet Green Sheet Green Sheet Green Sh'eet Green Sheet Green Sheet 01.-14� � Departmentloffice/council: Date Initiated: � � pD — PoliceDepazmiwt 13JAN-O6 Green Sheet NO: 3029406 ConWCt Person & Phone• DeoartmeM Sent To Person InkiallDate Chief John HBrringtOn � 0 olice Deoartment PoG D artment 266-5588 p�,c;yn 1 olice De artment De artment ' tor Must Be on Council qqenda by (Date): Num6er 2 � pnorn i A rne ✓ For 3 or's Office Ma odAss'stant Routing Order 4 ouncil ncil 5 i Clerk Ci Cle k 6 oli e D ent P i De artm n Total # of Sigriature Pages 1 (Clip All Locations for Signature) � Action Requested: Approval of the attached council resolution authorizing the Saint Paul Police Departrnent to enter into the attached agreement with Independent School District #625 (I5D #625). Recommendations: Approve (A) or Reject (R); Personal Service Contracts PAust Mswer the Following Questions: Planning Commission 1. Has this person�rm ever worked under a contract for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a ciry employee? Yes No 3. Does this persoNfirm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity(Who, What, When, Where, Why): Authorization is needed to enter into an agreement with ISD #625 to provide services for the School Resource Officer Program (SRO) from January 1, 2006 through December 31, 2006. AdVantapeslfApproved: Continuation of the SRO program in Saint Paul Schools from January 1, 2006 through December 31, 2006. DisadvantaqeslfApproved: None. � � � � � �� ' e a'�; .� � � _ Disadvantages If Not Approved: Inability to continue the SRO program in Saint Paul Schools. q bF °"�'"�°� ���`� �R�� h� ToWI Amount of CosURevenue Bud eted: 7rensaction: See attached. 9 FundinASource: See attached. ActivitvNUmber: 436-34107 Financial I nformation: (Explain) 0�- IY4 AGREE'_VIENT School Resource Officer (SRO) Program THIS AGREEMEIV't, made tlus day of , 2005, by and between INDEPENDENT SCHOOL DISTRICT NO. 625, hereinafter referred to as "DistricY', and CITY OF SAINT PAUL POLICE DEPARTMENT, hereinafter refesed to as "City", WITNESSETH: WHEREAS, the Boazd of Education of Independent School District No. 625 has by viriue of Boazd File No. , and the City Council, City of Saint Paul has by virtue of Council Resolurion No. , authorized an ageement providing School Resource Officer (SRO) services to the District; Now, therefore, IT IS HEREBY AGREED, by and between the parties, as follows: I. General. The district agrees to pay City for the total program costs incurred as specified herein to permit the assignment of School Resource Officers and Supervisor(s), all swom police officers, for law enforcement and educational duties and services to be performed on behalf of the District during the period of January I tluough December 31, 2006. The Scope of Services for this Agreement is as hsted below. 2. Scope of Services. The SRO Program has three components: a. Basic Servzces (Component A): The City will provide ten (10) SRO's for a period of 12 months. These personnel will be dedicaYed to the duties of their school assignments. These personnel will not be removed from the schools, except pursuant to section 6. b. COPS (7niversal Hirang Program (Component B): The Cify will provide two (2) additional SRO's for a period of 12 months whose posihons originated with funding from the COPS (Community Onented Policing Services) Grant Program. These personnel will not be removed from the schools, except pursuant to secuon 6. c. PAL program (Component C): The City will use the services of three (3) SRO's from the end of the regulaz school yeaz (June 14, 2006) hll the start of the next school yeaz (September 5, 2006) for the operation of the Police AUiletic League (PAL) program which will be operated for the benefit of students m the St. Paul Schools. Term of Agreemen[. This Agreement will cover the period of January 1, 2006 through December 31, 2006, inclusive. 4. Condition of Employment All services and duties perfonned by the assigned Officers will be within the course of employment by the City. O�cers, as City employees assigned under the Agreement, will remam employees of the City and, therefore, aze covered by the City's Workers Compensation Program, will be paid by the City, and are entitled to all benefits provided by their employer. Officers assigned under the Agreement will be expected to abide by and aze govemed by the rules and regulations of the City. 5. Indemnifica6on and Hold Harmless. Each party will indemnify and hold harmless the other party for actions and representarions made by its own employees, officials, agents and representatives, which occur in the performance of the terms of this Agreement or their employment duties and the results thereof to the extent au[horized by law and shall not be responsible for the acts and/or omissions of the other party or that party's employees, officials, agems or representatives and the results thereof. The liability of the parties shall be limited and governed by provision of the Minnesota Torts Clazm Act, Minnesota Statutes Chapter 466, et esq., and other applicable law. o+•- �44 6. Performance. Both pazties accept full responsibility for performance of rhe duties outlined herein but neither the City nor the District shal] be held responsible for non-performance of iu duties or responsibiliries under this Agreement if the party's performance was prevented by acts or events beyond the party's reasonable conirol, including but not limited to: severe weather and storms, earthquake or other natural occurrences, strikes and other labor unrest, power failures, electncal power surges or cuirent fluctuations, nuclear or other civil or military emergencies, or acts of legislahve, judicial, executive, or administiative authoriries. Additionally, each SRO will remain under the City's direction and control, and will be subject to police emergency recalls for service, activation of any Tactical Alert throughout the Ciry, and/or as officer necessiries arise elsewhere in the City. Emergency recalUtacrical alertlofficer necessity decisions are within the Ciry's disczetion and are not sub7ec[ to question or liability under this Ae eement. Data Privacy. The City and Dishict agree to abide by Minnesota Statutes (Minnesota Govemment Data Practices Act) as well as any other applicable federal, state, and local laws and ordinances. 8. Changes. a. The Ciry or District may requesT changes that would increase, decrease, or otherwise modify the Scope of Services. Such changes and methods must be agreed to and authorized in writing in advance by the District and City. Any alteranons, amendments, deleuons or waivers of the provisions of this Agreement shall be valid only when reduced to wriung and duly executed by the parties. b. It is understood and agreed that this entire Agreement supercedes any and all oral agreements and negotiations between the parties relating [o the subject matter herein. c. If the School District wishes to increase the number of officers, the Ciry may honor such a request at its sole discretion. The School District will fund the total program costs of the additional officers, unless otherwise agreed to in writing by the parties. Miscellaneous. a. Any failure of a party to assez't any right under this Agreement shall not constitute a waiver or a temunation of that right, this Agreement, or any provisions of this Agreement. b. If a court or govemment agency with propez junsdiction detexmines that any provision of this Agreement is unlawful and rules such provision void, the balance of this Agreement shall remain intact and in full force and effect. c. This Agreement shall be interpreted and consh according to the laws of the State of Minnesota. All litigation related to trris Agreement shall be venued in the Distnct Court of the County of Ramsey, Second Judicial District, State of Minnesota. d. The School District may conduct a study and analysis of the'u dmg prevention efforts and the enforcement duties at the schools. The Ciry shall have an active and participatory role in any of these studies. 10. Payments and Biltings. a. The City will bill the District for reimbursement as oudined herein for the costs of the SRO Program. All bills will be paid according to the terms of the Minnesota Prompt Pay Law (35 days). b. For the School DistricYs budgeting puiposes, in September of each year, the City will provide an estimate of the costs of the SRO program for the following yeaz. The estimated costs for 2006 have been identified and aze as stated in attached Exhibit A. The city will similazly provide cost esrimate of services for the following year each September but providing this estimate does not create an agreement for the following yeaz pb- Iy� a In all cases, actual costs and not a budget esrimate will forcn the basis for reimbucsement billings to the School District. If at any time during the period of tlus contract, the City estimates, or has reason to believe, that the fmal contract billing will exceed their original estimate by 10% or more, they shall promptly notify the District in writing. The District or the City shall have the option of suspending this progam for the balance of that school yeaz, but such suspension will not affect the annual renewal of ttns contract, as specified herein. 11. Termination. a. In the event that the SRO program is eliminated for any reason, this agreement will automatically terminate. At that point, services will be billed and paid for the time the program was in effect and police personnel provided. A new agreement must be executed prior to the resumption of the SRO prograzn. b. If either pariy wishes to termmate this agreement, it may do so by providing 60-day written notice to the other party, unless otherwise provided herein. Termination may occur according to a schedule mutually agreed upon in wnting by both parties. 12. Norices. Wntten notices required by this agreement are to be addressed to the following representatives of each party: City: City of Saint Paul Police Departrnent Commander, Youth Services Section 367 Grove Stseet Saint Paul, MN. 55101 District: Saint Paul Public Schools Executive D'uector Operations 360 Colbome Street Saint Paul, MN. 55102 01►- Iyy IN WI�I'NESS WHEREOF, the parties hereto bave executed this Agreement, the day and yeaz first above written. CITY OF SAINT PAUL Approved as to Formi By — Mayor Director, Department of Finance And Management Services Police Chief INDEPENDENT SCHOOL DIST. NO. 625 Chairperson Assistant Ciry Attomey Approved as to Form: School Boazd Attomey By— Clerk o�o• 14y E�ibit A: O1-06-06 School Resource Officers Estimate JANUARY 1 THROUGH DECEMBER 31, 2006 Police Officers Salary Arntzen, Matthew 58,271 Bakken, Greg 59,428 Banick, Donald 69,485 Goulet, Lori 64,703 Huston, firica 54,578 Kraus, William 64,703 Lee, Mong 56,524 Lohse-Johnson, Sean 59,428 Maidment, Julie 61,451 Simmons, Vernon 66,148 Tharalson, Michael 64,703 Wills, Michael 64,677 Total Salary for 12 Police Officer FTEs Police Officer Fringe Benefits 36% TOTAL SALARIES & FRINGE BENEFITS 1,011,975 SCHOOL RESOURCE OFFICERS ESTIMATE SUMMARY School Resource Officers Estimate Summary Salaxies: Fringe Benefits Total Costs 744,099 267,876 City of Saint Paul's Share ISD 625 Share 1,011,975 267,876 1,011,975 169,643 842,332 1,011,975