D001461C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
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Approved Copies to:
City Clerk (Original)
Finance Dept's Accounting Division
Requesting Dept
No: �V ��L�I
Date: �
1 WHEREA5, the Saint Paul Police Department's Volunteer Services and Community Services Units are
2 seeking endorsement to sponsor a banqnet at the Holiday Inn East, St. Paul, on Satarday, Apri14,
3 1998 for the Department's volunteer groups. These volunteers provided thousands of hours of free
4 labor this past year, and
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WHEREAS, the purpose of this banquet is to recognize the services that these groups provide to the
City of Saint Paul and the police department. Public events in the City such as the Winter Carnival,
Taste of Minnesota, Grand Ol' Days, etc. would not be possible without the support and services of
these volunteers. They are also responsible for providing security and traffic control at all of the
festivals, local parades and similar events throughout the city, and
WfIEREAS, the only recognition these volunteers receive is via the awards banquet and it is important
to the morale of these groups that time is taken to recognize their contributions. Awards and plaques
are presented at the banquet to those volunteers who contribute the most, which is an incentive to the
rest. Moneys needed for this banquet would provide for the room rental, decorations, and meals, and
NOW, BE IT ORDERED, the proper City Officials are hereby authorized to pay for costs associated
with the above mentioned banquet, not to exceed $6,000.00 from account code 001-04000-0299-40070
and 001-04000-0299-40071.
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Approved by: C�ty Attomey Date
h �� V�^�'f/ �' � �v
Appro d y: Financial Services �irector�. Date
ADNIINISTRATIVE ORDER
banquet
F r
s� � POLiCE DEPARTMENT ' � � �
FTILLIAli K. FINNEY 292-35$8
TOTAL �f OF SIGNATt7RE
GREEN SHEET
� DEPARTMENT DIflECTOq
�qSY AS50PNEY
FOR BUDGETDIRECTOR
� � MAYOR (OR ASSfSTANT)
(CLIP ALL LOCATIONS FOR SiGNATURE)
1�00 i�.�al
N° 25399
iwmnuon�
Q CITY CAUNqL
� CISY CLERK
PIN. & MG7. SEflVICE3 DIR.
❑
Approval of the attached Administrative Order authorizing the Saint Paul Police
Department to pay for expeases related to the Volunteers Banquet at the Holiday Inu East,
Saint Paul, on Saturda�, April 4, 1998.
e.
_ PLANNIN6 COMMISSION _ CIVIL SERVICE COMMISSION
_ q6 CAMMIITEE _
^ STAFF _
_ DISTPICTCWRT _
SUPPORTS WHICH COUNpL OBJEGTVE?
VERSONAL SERYICE CONTRACTS MUST ANSWER TkIE FOLLOWItJG QUESTIONS:
t. Has this persoMrm ever worked under a con[ract For this tlepartmentt
YES NO
2. Hes Mis person/firm ever been a c�ry employee?
YES NO
3. Does Mis perwnJfittn possess a ski0 not normally possessed by ary cunerM1 City employee?
YES NO
Explain all yes answers on aeparete sheet anC attach to green sheet
What, Whan, Where, Why):
Every year, the Volunteer Services Unit and the Co�unity Services Unit sponsor a banquet
for tke Department's volunteer groups. These volunteers provided over 31,973 hours of
free labor in 1997 and this is the only form of recognition that thep receive. The cost
of the banquet will be approximately $6,000.00. It will be held on Saturday,
April 4, 1998, at the Holiday Inn East, Saint Paul. This amount will cover all meal
expenses.
�is is the only vehicle we have to recognize the tremendous service that these groups
provide to the City and the Police Depaxtment. Every public event in the City such as the
Winter Camival, Taste of Minnesota, Grand Old Days, etc., enjoys the support of these
volunteers. In fact, without.their help we probably couldn't adequately staff these event
It is very important to the morale of these groups that we take the time to recognize their
cantribntions. 'We also present awards and plaques at.the banquet to those volunteers who
con[ribute the most, which is an incentive to the rest.
QISAOVANTAGES IF APPROVEO:
None apparent.
�dECE4�ED
MAR � � 41998
�I�fY CLERK
DISADVANTAGES IF NOT APPflOVED:
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fER -2 6 1998
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Without the support of this function, the volunteers will undoubtedly begin to feel
that they are not appreciated. The likely result would be signi£icant attrition in
membership. With the increase of activities in Saint Paul, such an atErition would
be devastating to our ability to address the growiag number of eIIents.
TOTALAMOUNTOFTRANSACTION $�Ot t0 fXC00d $G�OOO.00 COST/REVENUEBUDGETED(CIRCLEONE) YES NO
FUNDIfdG SOURCE �nex81 FUIId �OOS� pCTIVITY NUMBEF 0�+000
FINANCIAI. INFOflMAT10N: (E%PLAIIJ)
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