224372 ORIGfN�TO CLTY GLlRK CI I 1 F T I Z��� �
�� O S . PAUL FOENCIL NO �+ i
��� OFFICE OF THE CITY CLERK � '
C UN L R O UTION-GENERAL FORM I �
�RESENTED EY ' r
COMMISSIONE �rE
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W,IIEItLAS� there. egiats a joint Gity-County microfilming program, �
a.nd '
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WAFRF.AS* the Gity Comptroller's, office� is desirous of micro-
filming some of its recortls and haa applied to the kii.ririesota State ;
Archives and Records Service for authority to destroy certain of its ' i
records� and ,
+ WuF.RF.A�,# the purpoae of the application is to determine, under � i
exiating procedures, which records must be reta�ned and which may be �
destroyed� now therefore be it �
� RESOLVEA, that the Gity Council doea concur in the application I
submi.tted by the �ity Comptroller to the kiinnesota 3tate Archives �
Commi.ssion. A copy �is attached. ,
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� + JUL 8 'i965 �
COUNCILI�N j Adopted by the Council 19.— �
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Yeas Nays �
Dalglish 3 Ju�- 8 � �,
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Holland pprove 19—
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Loss � �n Favor � i �
Meredith
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Peterson ' (7 � MAyor
A gainst
� Rosen I
Mr. Ptesident, Vavoulis � �'t' �� � j
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DUrLICATC TO rA1NT[R �
��� CITY OF ST. PAUL F1�NCIL ND ; ' �
T OFFICE OF THE CITY CLERK
COUNCIL RESOLUTION-GENERAL FORM
IRESENTED tY
COMMISSIONE� DATF
WHERL�AS, there.ex�.sts a joint City-County micro�ilming program,
and •
WSE&E,A3, the Citg Can�trollex's office is desixouA o£ micro-
filming soma of its reccxds aud ha� applied to thc Minnesota State
Archives au�i Records Service Eox authority to destroy cerCafa of ies
record�, s�d '
WS�tEAS, the purpose o€ the application ia ro determine, un.der
eaiatiug procedures, which records muat be ratained ead which may be
dastroyed� now thereiore be it
RESOLVED, �hat the City Coitncil doea concur in Che application
submi.tted by the City Comptroller to the Mianesota State Archives
Co�i.seion. A copy i.s attached.
�UL 8 ��
COUNCILMEN Adopted by the Council 19—
Yeas Nays
Dalglish JuL $ �
Holland Approve� 19—
Loss ___�__In Favor
Meredith
Peterson ('� M�yOr
A gainst
Rosen
Mr. President, Vavoulis
ion� e�.as
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— � INSTRUCTIONS FOR COMPLETING THIS PORTION OF THE APPLICATION i r
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List each type or group of records as a separate item. Describe accuretely, including citles end focm numbers. Give a bcief statement about the j
activity to which each record or group relaces, its pucpose or function. Stete whecher the records are originals or copies, and whether che infor- !
ma�ion which they contain is duplicated or summarized elsewhere. Give earliest and latest dates for each record type or group to be destroyed. ,
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�EM N0. j DESCRI.PT�OF RECORDS INCLUSIVE DATES
- w� �crr ru�taFZ.� •
1. �n�,�onria�,�on LedRer S�a��m�nta: Month-and summ�riee of approgriation Le¢-
ger. Original records. Not dupl�.cated. � 1926 - 1963 ' '
. 2. Fncwc�brance (Qrdezs xs�u�d); Pariodic l.istiag by appropri�Cioa anrl fund
wiChin each�departmmnt of each item encua�bered. Origin.A1 rocords. No� ; '
• duplicnted. � Summrarized (posted by total) on �ippropria�ion Ledger. 1945 - 1963 � ,-
3. ��►vxQ�I Sc edules: Payroll period sw�mararyr by appropriaCion and fund withia � � �
euch deprirtimoat of amounts expBnded for payroll. Originsl racords. Atot
duplicated. � . 1g44 - 1963 j
w�, Mzrc�oz�x��� k
,P'�-�� ��rp � • � � 1
4. ,� r� r a��Qn Led�er. Provide reserve an�i unencumbered ba�la�sces, au�ounts �
;�'"'°` ' availuble arul expended by uppropriatien and fund. Originr�� records. No�
dupl ated. �ummnrized on Appropria�ion Ledgar Statemants. � 1929 � 1963 �
5.�� �enera�,, a al: Control �otal entr3ea by £un,d for General Le,dger. Ori- �
�ry�. tn�1 records. No� dupXicated. NoC su�r3.zed elsawhare. I916 - 1963 �
. 6..,1' y9uchex Sche�lu�as: Periodic �,iating by appropriation and fund w3.thin aach �
�A� departmant of each �tem oF e�panditure. Jrigina1 recozda. Not dup�icated. i
„p¢� Suusnarized epostod by �otal) on Appropriation LedgQr. "1944 - 1963 �
�� 7. � �a,�,y,sYS o Ct�sh �tecein s: Px'ovides �etiaiX of type of re�enus and fvad
`� credited. Ori i�ul racorna. T��� du ].icated. Su�ar3.zed in Aunua1 ReForta 1Q29 • 1963 �
S�� g u P ;
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�' yQuc�er Chc�ck is uc�a: Provides a1�Y�.nbe�ic search abiliCy of aIl paqments. !
�(''t'r�' DuplicaCa of checks �arit�en. Duplicated by originul check. Not oummarized 1933 - 1963 j
G.r�^"n' `
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9.�a ,�nd v d��l E.�xni.r� Rg„cords; �nployee earnin�a by pa�r pez�.od. Qz�.ginaX I
��^�'�' records. Noti duplicated. NoL•:..eu�arized. 1943 • 1963 �
10. �ayrol.l �es��sters_; Empl.oyee earnings for a pay period. Or3g�na1 xecords. �
NoL duplfcated. Summ�rizEd for Qmployeo on Individual. Earning Record. 1927 - 1963 F
11. C�n�xACts - IyLa�c��3�ls & Sun»7�es 'S��L•ac�?]. Y�xol�em�n�: Contracts, as��ori- �
zations and spacifications. Qriginral records. Not duplicated. Not , �
$�X�'li�• ' 'y' ' , 17 iL - 1,963 C
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If additional space is needed, use ARS Form 20-12 (61) continuation shee�s. �
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ARS Form so-�� �ei> MINNESOTA STATE ARCHIVES AND RECORDS SERVICE y '`'-
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117 University Avenue, St. Paul 1, Minnesota �.
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, A�PPLICATION FOR AUTiiORITY TO DESTROY PUBUC RECORDS l
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1. TO: Minnesota State Ar�chives Commission DO NOT USE TNISSPACE �
� ' A plication No. �
2. FROM: C7�.'Y COMPTILOLLER �
Depertmant or egency Dlvlelon or�ection Date �CCelved:
3. Space occupied by records: $28 cubic feet approximately. The records lisced in che applicecion are noi
4. Location of records: city Huii � courr IIoasa, basemant V31i��, needed for post audic purposes. �
5. Laws other than M.S. 138.17 which relate to the destruction or safekeeping of the ,
Public Exeminer Dept. Date f�
records: IIttltttoc:+*+ ' — -
6. I certify that the records listed in this epplication are accurately described, and that AP}�ROVALS: f
they have no further administrative, legal�r fiscal value for this agency. r . I
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� . I�(I�l•°C �� T i 1 �i%�:{� `^'' .1_ �/'.�Gl..�r .� Publlc Examiner , D�te�
� � Departinent head or euthorized �igneture Date �
Under authority of Minnesofa Stafutes, Section 138.17, if is hereby ordared fhat fhe Attomay General n.eo�
records listecl in this application be destroyed. • -
• ,•� Stote Auditor pote
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Commlo�loner of Adminlstrntton Date Director, Mlnna�oto Hlstorlc�l Soclaty D��Q�
Chalrmon,Stete Archives Commla�lon • — �
' � ' DO NOT USE THIS SPACE i
ADDENDUM: . �
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Prenare in quadruplicato: Complece icems 2, 3, 4, 5 and 6, and list records to be destcoyed on reverse side of this sheet. IE addicionat i
space is net�ed, use ARS Form 20-12 (61) continuation sheets. Submit original and 2 copies to the State Archives and Records Service, i
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117 University Avenue, �c. Paul 1, Minnesota. Retain one copy until epproved copy is retucned to you. .=ti� �-��