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06-1003Council File # RESOLUTION Presented By Referred To Committee: Date 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing on the lst day ofNovember 2006, in the City Council Chambers for the purpose of establishing the level of Right of Way maintenance to be performed in the City of Saint Paul in 2007, and the amount of assessments to be levied against benefited properties; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Right of Way Maintenance to be performed within the City of Saint Paul in 2007 shall be in the manner as set forth and described in the attached report of the Department of Public Works, and the appropriate City departments are hereby authorized to perform the necessary work as set forth in said notice and shall, in accordance with said Chapter 62 the Administrarive Code, keep an accurate record of all costs attributable to the program and report such information to the Office of Financial Services. Requested by Department of: P li orks By . ? � Bruce Beese, Director Adopted by Council: Date �a�/��U� Adoption Certified by Council Secretary By Apprc � Green Sheet # CITY OF SAINT PAUL, MINNESOTA � Form Approved by City Attorney B `�/S(ti i7f • ���% Approved by Mayor for Submission to Council By: i ( .1/iI'1 G� � �4�� O -�.�'�L < ��, I , ri � �� � 1�, r� ' DEPARTMEMlOFFICFJCOUNCIL DATE INITIATED 3032040 rusLtcwo�cs �9��r,,,zoos GREEN S T No. � INITIAVDATE CONTACT PERSON 8 PHONE ,(� I� DEPARTMENT DIRECTOR O CIiY CAUNCIL GARYL. ERICHSON 292-6600 / C� s wN �c�n.An��. ❑cmc�wc NUMBERFOR MUSTBEONCAUNCI�AGENOABY(DA'IE) ROIJ(ING �gUDGEfDIRECTOR ❑3 OFFICEOFF�NANCIALSVCS ORDER NOVEMBTsR1�2006 �� MAYOR(ORA$$ISTAf�tT) �ri.�- ,f,�❑ OSAL#OFSIGNATUREPAGES 1 tCL1PALLLOCAT10N5FORSIGNATUR� uASSOCIATE uDEPT.ACCOUFffAM CTION REQUESTED esolurion authorizing Right-of-Way Maintenance for 2007. ttachments: (F) Council Resolution, (G) Scope of Work Under 2007 Rightof-Way Maintenance Assessment, RECAMMENDATIONS: Appmve (A) a� Rejeu (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PL4NNINGCAMMISSION CNILSERVIGECOMMISSION 1. HasthispersoNfirtneverworkedundera��hactforfhisdeparlment? YES NO _CIB COMMITiEE _ 2. H2S fhiS {IZ(50f1!(rtI1 EvEf bEE� d CAIy CMPWyE _STAPF YES NO — 3. Dces this persoNfirm possess a skill not nortnally possessed by any current city employee? DISTRICTCOUNGI _ YES NO SUPPORTS WHICH COUNCIL OBJECTIVE� Ezplain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY) This will allow for collecrion of monies to fund the 2007 Program. ����' V �� ADVANTAGESIFAPPROVED A�� 21 2do6 See Above ���� �a�l,����� RECE9VED DISADVANTAGESIFAPPROVED AUG 2 3 2006 �A���9s ����c� RECEIVED AUG 2 2 2006 P DISADVAMAGES IF NOTAPPROVED rV Cour���i �2����rcta �' ri ��er p�6 2 4 2006 TOTAt AMOUNT OF TRANSACTf�N $ 2006=$25,453,295; 2007�25,257,577 COSTIREYENUE BUDGETED (CIRCLE ONE) YF NO FUNDING SOURCE A. ssessmeou, Aids, Fund Balance qCIN1TY NUMBER 4231 ��1IOU h 42366 FINANCIAL INFORMATION: (E%PLAIN) GLEIIz n6-��� (Attachment to GS# 3032040) (G) SCOPE OF WORK iJNDER 2007 RIGHT OF WAY MAINTENANCE ASSESSMENT The purpose of the Public Hearing is to consider the level of service for Right of Way maintenance to be performed in the City of Saint Paul in 2007 and to consider the cost of such service to be assessed against benefited properties in accordance with Chapter 62 of the Administrarive Code. The particular service to be performed and the estimated costs as proposed by the appropriate City departments aze as follows: CLASS I-A - DOWNTOWN STREETS Description: Class I-A service will be performed on all downtown streets (face of curb to face of curb) within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick)). Proposed 2007 Level of Services: The downtown streets will be swept three rimes per week and flushed five times per week. All routine maintenance, including patching, repairing of street surfaces, tree trimming, streetlight maintenance, and snow plowing will be performed on an as-needed basis. Pr000sed Assessment; All Class I-A service will be assessed at a rate of $11.10 per assessable foot for all. CLASS I-B - DOWNTOWN STREETS -- RICK Descriprion: Class I-B service has been pexformed on all downtown brick streets (face of curb to face of curb): St. Peter St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha; Market St., Kellogg Blvd to Fourth St.; Market St., Fifth St. to Sixth St.; Washing[on St., Kellogg to Fourth St.; Fourth St., St. Peter St. to Washington St.; Fifth St., Market to St. Peter St.; Sixth St., Market to St. Peter St.; Kellogg Blvd., north side; Wabasha St, just west of Minnesota (Wild) Club and adjacent to Xcel Arena; and Kellogg Blvd., south side: Seventh St to the RiverCentre Parldng Ramp. Proposed 2007 Level of Services: The above listed downtown brick streets will be swept three times per week and flushed five times per week. All rourine maintenance including patching, repairing of the brick surfaces, tree trimming, streetlight maintenance, and snow plowing will be performed on an as-needed basis. Pronosed Assessment: All Class I-B service will be assessed at a rate of $13.23 per assessable foot for all. D� -/�3 (Attachment to GS# 3032040) (G) CLASS II- OUTLYIIIG COMMERCIAL AND ARTERIAI, STREETS Descriurion: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the maj or arteries in the City and have both heavy volumes of vehiculaz and pedeshian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: UniversiTy Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Snmmit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Deparhnent of Public Works, 900 City Hall Annex. Pronosed 2Q07 Level of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance including patching, repairing of street surfaces, sidewalk maintenance, right of way tree maintenance and trimming, streetlight maintenance, and snow plowing will be done on an as-needed basis. Pro�osed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be $6_02 per assessable foot and the residential property rate will be $2_46 per assessable foot. CLASS III - ALL RESIDENTIAL STREETS Description: Class III service would be performed on all residential streets including oiled streets, paved streets and intermediate type streets. Proposed 2007 Level of Service: Residential streets, including oiled, paved and intermediate streets, will receive a thorough cleaning in the spring which includes sweeping and flushing. Patching, repair work, sidewalk maintenance, right of way tree maintenance and trimming, streetlight maintenance, and snow plowing will be done on an as-needed basis. To further improve service and efficiency, a new chip sealing policy became effective in 2000: All residential streets (oiled and paved) will be chip sealed on an 8 yeaz cycle. One-eighth of these residential sireets (a total of 64 miles) will be chip sealed each year. In the fall leaves will be picked up from these streets. Pr000sed Assessment: Under Class III service to residenrial streets, we have two assessment categories. The commercial property rate would be $4_52 per assessable foot and the residential property rate would be $2_34 per assessable foot. Page 2 of 5 D6-�ao.3 (Attachment to GS# 3032040) (G) CLASS IV - ALL OILED AND PAVED ALLEYS Descrinrion: Class IV service would be performed on all oiled, paved and intermediate type alleys within the City. Pronosed 2007 Level of Service: All oiled, paved and intermediate alleys will be swept during the season. All rourine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. To further improve service and efficiency, a new chip sealing policy became effecrive in 2000: All residenrial streets (oiled and paved) will be chip sealed on an 8 year cycle. One-eighth of these residential streets (a total of 64 miles) will be chip sealed each yeaz. Proposed Assessment: The proposed assessment rate is $.83 per assessable foot for commercial property and $.53 per assessable foot for residential property. CLASS V -i3NIMPROVED STREBTS Descriqtion: Class V and service will be performed on unimproved streets. By unimproved, we mean those streets that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never peritioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Pronosed 2007 Level of Services: The maintenance and repair of these streets will consist of patching, minor blading, placing of crushed rock and other stabilized material, right of way tree maintenance and trimming, streetlight maintenance, and snow plowing in order to make them passable and reduce hazards. Proposed Assessment; The proposed assessment rate on unimproved streets is $2_38 per assessable foot for commercial property and $1_34 per assessable foot for residenrial property. Page 3 of 5 I , r. (Attachment to GS# 3032040) (G) CLASS VI - i.JNIMPROVED ALLEYS Descrinrion: Class VI service will be performed on unimproved alleys. By unirnproved, we mean those alleys that have not been developed for one reason or another. They aze platted City rights-of-way; however, the abutting residents have never peririoned for their improvement nor have there been any assessments levied. Because they aze City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Pr000sed 2007 Level of Services: The maintenance and repair of these alleys will consist of patching, minor blading, placing of crushed rock and other stabilized material in oider to make them passable and reduce hazards. Pronosed Assessment: The proposed assessment rate on unimproved alleys is $.37 per assessable foot for commercial property and $.25 per assessable foot for residenrial property. Page 4 of 5 �� ��o � SubS�ilv�� p 5 ��I51oc� (Attachment to GS# 3032040) (G) 2007 PROPOSED EXPENDITURES FOR STREET MAINTENANCE S ep nding Financing Assessments Aids/Fees Use of Fund Balance Maint. Program $17,834,158 $12,620,728 $3,018,396 $2,195,034 Forestry $2,241,095 $2,241,095 Sidewalks $543,856 $543,856 Bridge $1,335,145 $1,335,145 Sueetlight Mtce $2,861,698 $2,861,698 Total $24,815,952 $18,267,377 $4,353,541 $2,195,034 Municipal State Aid $1,709,300 Tnznk Highway Aid 302,264 County Aid 333,466 Miscellaneous Receipts 2 008 511 $4,353,541