05-842Council File #
Green Sheet #
RESOLUTION
CITY OFSAII3T PAi}L. NfINNESOTA
Presented By:
Referred To:
o5-�az
3027702
1 WHEREAS, the City of Saint Paul, Police Department, has received a 2005 Law Eaforcement Terrorism
2 Prevention Grant from the Minnesota Department of Public Safety; and
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WHEREAS, this grant provides funding to develop and maintain information and intelligence [o preempt
possible terrorist attacks, establish and maintain a notification system for sharing of vital homeland
secarity inFormation, and fully cooperate with homeland secnrity intelligence efforts; aud
WHEREAS, the CiTy Council authorized the City of Saint Paul to enter into t6e attached grant
agreement oa August 10, 2005 (council fle #OS-730); and
WHEREAS, a 2005 financing and spending plan needs to be established for tLis grant; and
WFIEREAS, The Mayor pursuant to Sect.ion 10.07.1 of the Charter of the City of Saint Paul, does
certify that t6ere are available for appropria6on funds of $112,500 in excess of those estimated in
the 2005 budget; and
WHEREAS, The Mayor recommends that the following addi6on be made to the 2005 budget:
436-Police Special Projects Fund
FINANCING PLAN:
34097-2005 Law Enforcement Terrorism Prevention #2
3199-Other Federal Direct Grants-State
CURRENT AMENDED
BUDGE CHANGES BUDGET
0 112,500 112,500
25 Total Changes to Financing 112,5�0
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27 SPENDING FLAN:
28 34097-2005 Law $nforcement Terrorism Prevention #2 .
29 0141-Overtime 0 13�600 13,600
30 0219-FeesAther Professional Services 0 90,000 90,000
31 0251-Transportation 0 3,000 3,000
32 0252-Lodging/Meals 0 2,000 2,000
33 0253-Registration Fees-Out-of-Town 0 2,500 2,500
34 0439-Fringe BeneSts 0 1,400 1,400
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36 Total Changes to Spending 112,500
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38 THEREFORE BE IT RESOLVED, that tLe Saint Paul City Couucil accepts tLis grant and approves
39 the changes to the 2005 budget.
40
veas Nays Abunt � Requested by Department
r
✓
�-
Adopted by Council:Date: r� p[/ � �b� j
Adoption C�tified by Coun�il Secretary:
By:
Mayor for
By:
�3
2005 Law Enforcement Terronsm accept
For pp / ov�ed by City Attorney:
gY� /I A\ �
� _.
Green Sheet Green Sheet
Green Sheet Green Sheet Green Sheet Green Sheet �
�,-�-12
.... -
Departmentloffice/council: Date Initiated:
pD - po�;�v�an�eat „-A��S Green Sheet NO: 3027702
Contact Person 8. Phone: DeoartrneM Sent To Person Inftial/Date
Chief John HartingtOn � 0 olice De arhn t P G e ariment
266-5588 (�j 1 olice De arhne t D ar[ment Director
Must Be on Council Agenda by (Date): Number y n i 1 rvi Fin nciat
For /'
Routing 3 iN Attorn Ci Attorne _��_
Order 4 r' ce Ma r
5 ouncil Council
6 i r lerk
' 7 olice De artme t � Police De artmen[
ToWI # of Signature Pages _(Clip All locations for Signature)
Action Requested:
Signatures on the attached council resolution accepting a 2005 Law Enforcement Terrorism Prevention Grant and establishing a 2005
financing and spending plan for the grant.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questions:
Planning Commission 1. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
curcent city employee?
Yes No
Explain all yes answers on separate sheet and aHach to green sheet
Initiating Problem, Issues, Opportunity(Who, What, When, Where, Why):
The City Covncil authorized the City of St. Paul to erner into a 2005 Law Enforcement Terrorism Prevention Grant agreement on August
10, 2005 (council file #95-739). A 2005 financing and spending plan needs to be established for this grant.
AdvantageslfApproved:
The 2005 Law Enforcement Terrorism Prevention Grant provides funding to develop and maintam information and intelligence to
preempt possible terrorist attacks, establish and maintain a nohficarion system for sharing of vital homeland security information, and
fully cooperate with this grant.
DisadvantaAes If Approved:
None.
DisadvanWges If Not Approved: '
Inability to use grant funds available that will enable the police depar(ment to cooperate with law enforcement agencies throughout the
state and develop and maintain an efficient and expedi6ous sharing of inforniation and intelligence to preempt possible terrorist attacks.
Total Amount of 112500 CosURevenue Budgeted: � �C �R �° � � � �
Trensaction: r.� � r�
Funa�nqsource: StateofMinnesota ActivityNumber: 34OJ7 e�.v4—
Financiallnformation: ,�up � V 2��:J
(Explain) �\� A � g � `p
Lti B T d"1 1 i�f1N� €
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Referred To:
�
Police
�
By: 't
Form Ap�
1 WHEREAS, the City of Saint Paul, Police Department, wishes to enter into a grant from the Minnesota
2 Department of Public Safety for the 2005 Law Enforcement Terrorism Prevention Grant; and
3
4 WHEREAS, this grant allows for our agency to more fully coogerate with the homeland securiTy
5 intelligence efforts, develop and maintain information and intelligence that could preempt possible
6 terroist attacks, and establish and maintain a noti£cation system for sharing of vital homeland
7 security information with law enforcement agencies, first responders, government managers, and
8 private partners; and
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10 THEREFORE, BE IT ItESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul
11 to enter into, and Chief John Harrington to implement the attached grant agreement, which includes an
12 indemni�cation clause. A copy of said agreement is to tie kept on file and on record in the Office of
13 Financial5ervices.
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Requested by Department of:
By:
Approved by Mayor: Date:
B
2005HomelandSecurityTerrorism Intel Iigence2005.cr.xls
Council File # Q S— �f �),
Green Sheet # 3027451
a 5' � �:•2
Committee:Date:
City
by Mayor for Submission to
Adoption Certified b Council Secretary: -
By: i`
HSEM Grant # 2005-LETPP-00536
STATE OF N�NESOTA o � — � `y �
GRANT CONTRACT
'I'his grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv,
Division of Homeland Secun and Emer enc Mana¢ement 444 Cedar Street. Suite 223 St. Paul
Minnesota 55101-6223 ("State") and Citv of St Pau1 15 W Ke11oQS Boulevazd, St Paul Minnesota 55102
("Grantee").
Recitals
Under Minn. Stat. §§ 12 22 and 299A.01 Subd 2(4� the State is empowered to allocate and disburse
federal funds made available through the Department of Homeland Security and is empowered to enter
into this grant contract.
The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2005
Homeland Security Grant Program, Award Number 2005-GE-TS-0019, to purchase equipment for
protecting first responders and strengthen terrorism response capabiliries by providing funding for
exercises, training, planning and organizational acrivities.
The Grantee represents that it is duly qualified and agrees to perform all services described in this gant
contract to the sarisfacrion of the State.
Grant Contract
Term of Grant Contract
1.1 Effeciive date: Mav 23, 2005, or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully
executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.2
of this grant contract. Reimbursements will only be made for those expenditures made according to
the terms of this grant contract.
1.2 Expiration date: Mazch 31, 2007, or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of tlus grant
contract: 8. Liability; 9. State Audits; 10. Govemment Data Practices; 12. Publieity and
Endorsement; 13. Goveming Law, 7urisdiction, and Venue; and 15. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2005 Homeland Security Grant Program Application,
Attachment A, which is attached and incorporated into this grant contract. Approved equipment,
exercise, training, planning, organizational, and/or management and administration costs identified
in Attachment A were approved from the 2005 Homeland Security Grant Program Guidelines
incorporated into this grant contract by reference.
22 Comply with all program guidelines specified in the 2005 Homeland Security Program Grant
Application Packet provided to the Grantee by the State, and will comply with the standazds and
requirements attached and incorporated into this grant contract. These additionai standazds and
requirements are the following:
a. Federai Audit Requirements, labeled Attachment B, which is attached and incorporated into this
grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into tlus grant
contract.
2005 Homeland Security Program (04/OS) Page 1
HSEM Grant # 2005-LETPP-00536
c. Grantees receiving $100,000.00 or more must complete and retum the Certification Rega�ng� o��5, �
Lobbying form, labeled Attachment D, which is attached and incorporated into this grant
contract.
23 Funds approved under this grant contract sha11 be used to supplement, and shall not be used to
supplant, non-federal funds dedicated to this effort. The Grantee may be requited to supply
documentarion certifying that a reduction in non-federal resources occurred for reasons other than
the receipt or expected receipt of federal funds.
2.4 Provide all necessary traimng to their employees conceming the use of equipment purchased
through tlus grant contract, and shall not permit the equipment to be tampered with or operated by
individuals who aze not properly trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear
all costs of maintenance, repair and/or replacement related to equipment. Equipment purchased
through tius grant contract is the properry of the Grantee.
2.6 When pracricable, any equipment purchased with �ant funding shall be prominently marked as
follows: "Purchased with funds provided by the U.S. Department of Homeland Securit}�'.
2.7 Comply with all program guidelines specified in the 2005 Homeland Security Grant Program
Guidelines provided to the Grautee by the State and incorporated into this grant contract by
reference. Specifically, the Grantee is required to develop, implement, and adopt National Incident
Management System (NIMS), and Homeland Security Presidential D'uective (HSPD) that is
comprised of 8 initiatives in their jurisdiction and the Grantee is required to document and submit
documentation to the State to support proof of compliance.
Time
The Grantee must comply with all the time requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under ttus grant
contract as follows:
(1) Compensadion. The Grantee will be reimbursed an amount not to exceed $112.500.00
according to the breakdown of costs specified in Grantee's 20Q5 Homeland Security Grant
Program Application, Attachment A, which is attached and incorporated into this grant contract.
The Grantee will submit a written change request for any substitution of budget items in
Attachment A, or any deviation of more than 15% from tlae approved budget category amounts
in Attachment A. Change requests for substitutions of budget items, or a deviarion of more than
15% from the approved hudget category amount must be given in writing to the State's
Authorized Representative and at least 60 days prior to the Expiration date of this �'ant contract.
Grantees whose requests have been approved will be notified in writing by the State's
Authorized Representative to the Grantee's Authorized Representative. Requests must be
approved prior to any expenditure by the Grantee.
(2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching
requirement, for the grant contract, will be met by the Grantee: $0_00.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to
the Grantee under this grant contract will not exceed $112 Sd0.00 .
42 Payment
2005 Homeland Security Program (04/05) Page 2
o� 0 "� t � � HSEM Grant # 2005-LETPP-00536
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Crrant
Billing Form for the services actuaily performed and the State's Authorized Representative
accepts the invoiced services. Grant Billing Form must be submitted timely and according to the
following schedule:
a Grantee will submit the Grant Billing Form along with copies of Crrantee's itemized invoices
for actual costs incuned at least bi-annually due 7une 30 and December 31 for the life of the
grant, but not more often than monthly and within 30 days of the period covered by the Crrant
Biliing Form.
b. Expenditures for each state fiscal year (7uly through June) of this grant contract must be for
services satisfactorily performed within applicable state fiscal year. Final Grant Billing Form
pertaining to the first state fiscal yeaz of this grant contract must be received by the State no
later than August 15, 2005. Reimbursements from the second state fiscal year may
commence on or after 7uly 1, 2005. The final Grant Billing Form pertaining to the second
state fiscal year of this grant contract must be received by the State no later than August 15,
2006. Reunbursements from the third state fiscal yeaz may commence on or after July l,
2006. The final Grant Billing Form pertaining to the third state fiscal yeaz of this grant
contract must be received by the State within 45 days of the Expiration date of this grant
contract.
c. GZantee will submit financial and narrative performance reports at least bi-annually due June
30 and December 31, for the life of the grant, but not more often than monthly. The narrative
performance report shall consist of a comparison of actual accomplishments to the approved
work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. (Where applicable, ifblank this secrion does not apply) Payments under this
grant contract wili be made from federal funds obtained by the State through CFDA # 97.067,
Public Law 108 334 Department of Homeland Securitv Apvropriarions Act of 2005. The
Grantee is responsible for compliance with all federal requirements unposed on these funds and
accepts full financial responsibility for any requirements imposed by the Grantee's failure to
comply with federal requirements.
Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's
sarisfaction, as detemuned at the sole discretion of the State's Authorized Representative and in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The
Grantee will not receive payment for work found by the State to be unsarisfactory or performed in
violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Kristen Sailer Grants Specialist Division of Homeland
Securitv and Emereency ManaQement 444 Cedar Street Suite 223 St Paul MN 55101, phone
651 215-6939 fas 651 296-0459, or his/her successor, and has the responsibihry to monrtor the
Grantee's performance and the authority to accept the services provided under this grant contract. If
the services aze satisfactory, the State's Authorized Representative will certify acceptance on each
Grant Billing Form submitted for payment.
The Grantee's Authorized Representative is Matthew Bostrom Senior Commander. City of St.
2005 Homeland Security Program (04/OS) Page 3
o� C. HSEM Grant # 2005-LETPP-00536
PauL 367 Crrove Stree� St Paul Minnesota 55106 phone (6511266-5733 fax(6511266-5542. If
the Grantee's Authorized Representative changes at any tune dunng this grant contract, the Grantee
must immediately notify the State.
7 Assignment, Amendments, �'�'aiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obIigations under this
grant contract without the prior consent of the State and a fuily executed Assignment
Agreement, executed and approved by the same parties who executed and approved this grant
contract, or their successors in office.
72 Amendmenfs. Any amendtnent to this grant contract must be in writing and will nof be
effective untii it has been executed and approved by the same parties who executed and
approved the original grant contract, or their successors in office.
73 Wniver. If the State fails to enforce any provision of this grant contract, that failure does not
waive the provision or its right to enforce it.
7.4 Granf Contract Complete. This grant contract contains ali negotiations and agteements
between the State and ffie Grantee. No other understanding regazding this grant contract,
whether written or oral, may be used to bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and eraployees hannless from any
claims or canses of action, including attomey's fees incurred by the State, arising from the
performance of tkus grant contract by the Grantee or the Grantee's agents or employees. This clause
will not be construed to bar any legal remedies the Grantee rnay have for the State's faiture to fulfill
its obligations under this grant con�act.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting
procedures and practices relevant to this grant contract are subject to examination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the
end of this grant contcact.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it appiies
to all data created, coilected, received, stored, used, maintained, or disseminated by the Grantee
under this grant contract The civil remedies of Minn. 5tat. § 13.08 apply to the release of Yhe data
referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to ralease the data refened to in this Clause, the Grantee must
immediately notify the State. The State will give the Grantee instructions concerning tha release of
the data to the requesting party before tke data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to
workers' compensation insurance coverage. The Grantee's employees and agents will not be
considered State employees. Any claims that may arise under the iVtinnesota Workers'
Compensation Act on behalf of these employees and any claims made by any third party as a
2005 Homeland Security Program (04/OS) Page 4
� � ^ � �`' � HSEM Grant # 2005-LETPP-0a536
consequence of any act or oaussion on the part of these employees are in no way the State's
obligation or responsibility.
12 Pnblicity and Endorsement
12.IPublicity. Any publicity regarding fihe subject matter of this grant contract must identify the
State and the Department of Homeland Securiry as the sponsoring agency and must not ba
release@ without prior written approval from the STate's Authorized Representative. All
publications created with funding under this grant conttacY shall protninerifly contain the
following statement: "This document was prepared under a grant from the Office of State and
Loca1 Government Coozdination and Prepazedness (SLGCP), U.S. Deparlment of Homeland
Security. Points of view or opinions expressed in this document aze those of the authors and
do not necessarily represent the official position or policies of SLGCP or tl�e U.S. Department
of Homeland Security." For purposes of this provision, publicity inctudes notices,
informational pamphiets, press releases, reseazch, reports, signs, and similar public notices
prepared by or foz the Grantee individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this grant contract.
Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and inevocable
license to reproduce, publish, or otherwise use, and authorize others to use, for federal
govemment purposes: (1) the copyright in aay work developed under an award or sub-award;
and (2) any rights of copyright to Evhich a recipient or subrecipient purchases ownership with
Federal support. The Recipient agrees to consult with SLGCP regarding the aliocarion of any
patent righfs that arise from, or are purchased with, this funding.
12.2Endarsement. The Grantee must not claim that the State endorses ifs products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue
for all Iegal proceedings out of this grant contract, or its breach, must be in fihe appropriate sfate or
£ederal court with competent jurisdiction in Ramsay County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel this gzant contract at any time, with or
withouY cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee wiIl
be entitled to payment, determined on a pro rata basis, for services satisfactorily performed.
14.2Termination for Insufficient Funding. The State may immediately terminate this grant
contract if it does not obtain funding from the Minnesota Legislature, or other funding source;
or if funding cannot be ponrinued at a level sufficient to ailow for the payment of the services
covered here. Termination must be by written or f� notice to the Grantee. The State zs not
obligated to pay for any services that are provided after norice and effective date of
termination. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satzsfactorily performed to the exYent that funds are available. The State will not
be assessed any penalty if the grant contract is terminated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The State must
provide the Grantee notice of the lack of funding within a reasonable time of the State
receiving that notice.
14.3 Terminatian for Failure to Comply. The State may cancel this grant contract immediately if
the State finds that there has been a£ailure to compiy with [he provisions of this grant, that
reasonable progress has not been made or that tha pwpose for which the funds were granted
2005 Homeland Security Program (04/OS) Page 5
'¢ �� ENFOR EMENT
20
ATTACHIVIENT A
0�_��2
TERRORfSM PREVENTION PROGRAM
��,,,�{-�aoos_ ��rP�' oo.4h
Must be submitted by close of business MARCH 1i�2�fi5
.-- _ _ _i_�:.° __Y.z=��` _ .f�: ` Phone
-���'�. :a.: ° -
Name ii�at#�1e`uv�s�stfolii=.°. - - • - _ _ .
- __i_� - .3.�
�
a��n��f��ifll3771IG11UG1 .._.-:.: . .:... c: ... �. -. �.. : '" "- . _ _ _ _ _
, 367�GroveStreet'.::";�: � '. .,:.-` .: . ;_:..� °; __ , :!:i ;. -�:..' ,° ��„,.�
� County E22iTis?y:F "' State: MN Zip
SaintPaul:.: .:, • ::' : . .. • ;; _. .. _ _,.
. - aul:mi�:t�s: .,` r- Pax Number (.65� j 26E
Add�ess rriatt bosfto�n a�ci°§tpp ` _ .� --- . ,.
P(ease enter fhe amount awarded to your�urisdiction for �����r';°,��`.
� a �' ..
pmount f6is granf. Confact NSEM staff if fhis amount is not known. t��;='>,'�'t��,�
£-" '` Dispersed to Ci4ies(fownships �"�`;��u�#�'>;
i :t�sk�a ��':�::�.. �r:k£a.A=
ed by County _,�..,; -., ��:;.,-�:_.:,::, �.,�
R QBJECTIVES - Please exptain how the resources requested in this app���tion will enhance your
iction s ability fo prevent a terrorist act and be prepared to demo o� nd o sistenf with the overall
ved. Aiso, P�ease indicate how the specific items requested supp
Homeland SecurityStrategy. - -- = __ -' ="'
., ,..._
,_ .__ .:� ,_._..:�;;;,•i,; �::,;;;�;� an inteilfaence analyst;posifiQn at tiie-lnfot�iia�On S�aniig;an,dyAna ysis,,
w
�ii�sharirigof�#,ffa4atr�meiana�CU�,���y_•=,.�,�,,,,.�....., = p �.� - -
o,�, K , �, t , �
g oGemm�nYmanagers and°pnvate partners .
.... ..... ...... ..,.s-=;.:.,,.:. ...•' `' _. ,; ,� ., :_. •; ,.
:. . �,.. �, - �;;,,- • ,: _; .. - . .
STA7E STiZATEGY LINK - Explain how resources requested support the overet( SEate Nometand Security
Strategy. (n additiort, p�ease reference tfie specific g �{rd objectives idenfified in the State Strategy that
these requested equipment needs address: � p CJ e,_, a o'_mneso,a.; in __ -
ratea!l: SDeGi It3 y Da. _. -
�� throuqhout #he state wiil deq@lop and lna�ntain an exnc�en: a„� �r=�+-.°r,r<.
_ . . _. ._ ,., _.. . . `a��.flhiei-tivE$�:..
Signature:
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C.s�'...�^`v "4 '�x.ro'? L "x-"'�'S§ ° .�" �vCY3d�
°-�"'"��' ��'v£ mvF - . f_
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2005 !_.QW ENPORCEMENT TERRORISM PREVENTION PROGRAM o�����
EQUIPINENT WORKSHEET
Please use the highlighted tines below each category to indirate intended equipment purchases. !f more lines are
required, use those provided on tfie "Add7 Eqpt Lines" tab.
` UNIT PRICE SHOULD lNCLUDE TAX AND SHIPPINGMANDLING EXPENSES
" DISCIPLINE ALLOCATION: Please use the drop-down list to indicate the alloqted discipline forthe units (QTY) to be purchased. For
example, if seven unds are to be purchased for Hazardous Materials, select the HZ value. If more than one discipline is receiving
purchased units, specify the aAocagon using subsequent lines as shown in the example.
OisdP� LE -law Erdomement
FS-fire5errice PS-PUhficHea�th
qbbreviations: EMS-Emergen�yM�qlServices HZ-E���dousMateriaLS GA-Go�emmerttalAdministrative
FSM-Emetgen�yManagemen[ PW-PubticWorks HC-HealfhCare
PSC - Pubiic Safety Communiqtions
ODP PROJECT Please use the drop-down iist to seiect the ODP pre-defined proiect title for each equipment reauested.
1
2.
Item
���
a��
a� �
0
e
e
Device
0
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si
si
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s
s
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0
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3. Chemicai, Bioiogical, Radiologicai, Nuclear and Explosives (CBRNE)
Search and Rescue Equipment ^. ��� �
�
0
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0
0
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0
�
4. Information
0
0
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0
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0
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DPS/HSEM 2005 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
QNL
Jurisdiction
Page A-2
Page e-7
�
�
Communications
9. Medical
10. Power Equipment
Ej
�
0
0
E
0
0
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0
0
0
0
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0
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0
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a - W
tainment Costs $ - $
total � $
DPSlHSEM 20051AW ENFORCEMENT TERRORISM PREVENTION PROGRAM
2005 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM ������
Enhancement Equipment
�
0
0
0
0
0
0
w
NOT ELIGIBLE WITHIN THE LETPP GRANT
Page B-2
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HSEM Grant # 2005-LETPP-00536
ATTACHIVIENT B
FEDERAI. AUDTT REQUII2EMENTS
l. For subrecipients that are state or local ¢ovemments non-vzofit orQanizarions or Indian tribes
If the grantee expends total federal assistance of $500,000 or more per yeaz, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by 7anuary 1 1987, a constiturional or
statutory requirement for less frequent audits. For those govemments, the federal cognizant agency shall permit
biennial audits, covering both yeazs, if the govemment so requests. It shall also honor requests for biennial
audits by governments that have an admuustrarive policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients that aze institutions of hieher education or hosvitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and OtherNonprofit Organizations" as applicable. The
audit shall cover either the entire organization or ail federal funds of the organization.
The audit must detemune whether the subrecipient spent federal assistance funds in accordance with appiicable
laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-
133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in 1486. The
federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the
report, including a plan for conective action taken or planned and comments on the status of corrective action
taken on prior fmdings. If corrective action is not necessary, a statement describing the reason it is not should
accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to complywith the Single Audit Act Amendments of 1996 and OMB Circular A-133.
5. Grantees of federal financial assistance from subrecipients aze also required to comply with the Single Audit
Act and OMB Circular A-133.
6. The Statement of Expendihues form can be used for the schedule of federal assistance.
2005 Homeland Security Program (04/OS) Pa°e B 2
� � � � ;= �
� ;r
HSEM Grant # 2005-LETPP-00536
7. The grantee agees to retain documentation to support the schedule of federal assistance for at least four years.
OMB Circulaz A-133 requires recipients of more than $500,000 in federal funds to submit one copy of the audit
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East lOth Street
7effersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Adminisirarive Services
444 Cedar Street
Suite 126, Town Squaze
St. Paul, MN 55101-5126
Z005 Homeland Security Program (04/OS) Page B-2
� � a. :� i.� �
� i.' 4 i+
HSEM Crrant # 2005-LETPP-00536
ATTACHNIEI�'T C
FEDERAI. ASSURANCES
The Applicant hereby assures and ceriifies compliance with all Federal statutes, regulafions, policies, guidelines
and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
govern the application, acceptance and use of Fedenl funds for this federally-assisted praject. Also the
Applicant assures and certifies tfiat:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similaz action has been duly
adopted or passed as an official act of the applicant's goveming body, authorizing the filing of the application,
including all understandings and assurances contained therein, and directing and authorizing the person
identified as the official representarive of the applicant to act in connection with the application and to provide
such addirional information may be required.
2. it will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a
result of Federal and federally-assisted programs.
3. It will comply with provisions of Federal law which limit certain polirical activities of employees of a State
or local unit of govemment whose principal employment is in connection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maacunum hours provisions of the Federal Fair Labor Standards
Act.
5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the
appearance of being morivated by a desire for private gain for themselves or others, particulazly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the CompLroller General, through any authorized representative, access
to and the right to examine a11 records, books, papers, or docuxnents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shali be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Aet of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after Mazch 2, 1975, the purchase of flood insurance in communities where such insurance is
available as a condition for the receipt of any Federal financial assistance for construcrion or acquisition
purposes for use in any azea that has been identified by the Secretary of the Department of Housing and
Urban Development as an azea having special flood hazazds. The phrase "Federal financial assistance"
2005 Homeland Security Program (04/OS) Page C-1
o �- ��.�
HSEM Grant # 2005-LETPP-00536
inciudes any form of loan, grant, guazanty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of direct or indirect Federal assistance.
10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a 1 et seq.) by (a) consulting with the State Historic
Preservarion Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible
for inclusion in the Narional Register of Historic Places that are subj ect to adverse effects (see 36 CFR Part
800.8} by the activity, and notifying the Federal grantor agency of the existence of any such properties and
by (b) complying with all requirements established by the Federal grantor agency to avoid or mirigate
adverse effects upon such properties.
11. It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Title I of the Oauubus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the
current edirion of the Office of 7ustice Programs Financial and Administrarive Guide for Grants, M7100.1;
and all other applicable Federal laws, orders, circulus, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 20, Cruninal7ustice Information Systems; Part 22,
Confidentiality of Identifiable Reseazch and Statistical Informarion; Part 23, Crimival Intelligence Systems
Operating Policies; Part 30, Intergovemmental Review of Department of Justice Programs and Activities;
Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures
for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Onuribus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discriminarion, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Pxograms.
15. It will provide an Equal Employment Opporhmity Program if required to maintain one, where the
application is for $500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
2005 Homeland Security Program (04/QS) Page G2 '
� �° ����
HSEM Grant # 2005-LETPP-00536
ATTACHM��PiT D
CERTIFICATION REGARDING LOBBYING
For State ofMinnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of lus or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with tha
awarding of any Federal contract, the making of any Federal grant, the malang of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
�ant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
Discloswe Form to Report L,obbying in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the awazd
documents for ail subawazds at all tiers (including subcontracts, subgrants, and contracts under grants, loans and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
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Date
2005 Homeland Security Pro�am (04/OS) Page D-1