05-817Council File # �S g�7
Green Sheet # J� ��� � ��
CITY
Piesented by
Referred To
RESOLUTION
SAINT PAUL, MINNESOTA
Comcnittee Date
3�
1 WF�EREAS, the Minnesota Commercial Railway Company desires to improve the at-grade railroad crossings on
2 Vandalia Street at Wabash Avenue and at Myrtle Avenue; and
3 WHEREAS, the City of Saint Paul desires to enter into an agreement with the Minnesota Commercial Railway
4 Company which defines en�neering, administration, construction and cost participarion responsibilities, including
5 approximately $30,000.00 (thirly thousand dollars) reimbursement in Minnesota SYate Aid funds from the City to
6 the Minnesota Commerical Railway Company for fair value ofmaterials required for improvement of these at-grade
7 railroad crossings with final actual costs determined by submission of certified invoices; now, therefore be it
8 RESOLVED, that we hereby authorize the proper City officials to sign this agreement with the Minnesota
9 Commercial Railway Company; and that we hereby authorize the proper City officials to process payment to
10 Minnesota Commercial Railway Company.
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17
if:
19 Adoprion Certified by C� cil Secretary
20 By: ,
21 Approved b�Q or: Date �" (
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Recommended by OFS D'uector:
By:
Form A r ed by City Attome
By:
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A pr ve y Mayor for S�miss
22 Bv: �� %!'�'�`
Adopted by Council: Date �,�f�✓n � � , �UO (�
os- 8�7
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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Confact Person 8 Phone:
` PHe Gali�her
2�Cr6085
Must Be on Councl Agem
��� ContractType:
RE-RESOLUTION
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Assign
Number
For
Routing
Orcler
Green Sheet NO: 3027605
Deoartrnent SentTOPerson mroavoate
0 btic W r �
1 � M1l' W ka Deoerlm rttDirecfor I�
2 CN Attornea
3 or's Offi Ma or/Assistant
4 Coandl __�—
5 nanc'alServices I FSnancialServices
( � �) erk
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Total # of S ignature Pag _( Clip All Locations for Signature)
Action RequesMd:
Approve Council Resolution authorizing pmper City Officials [o en[er into an agreement with Commercial Railway Company for
improvement of the existing at-grade railroad crossings on Vandalia Street at Wabash Avenue and at Myrtle Avenue.
dations: Appro�e (A) or R
Planning Commission
CIB Committee
Citil Service Commission
1. Has this persoNfitm e�er vmrked under a contract for this deparlment?
Yes No
2. Has this person/firtn e�er been a city employee?
Yes No
3. Does this persoNfirtn possess a skill not nortnally possessed by any
c��rent city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Minnesota Commercial Railway wishes to impcove the existing at grade ccnssings. Work to be Qerfocmed by Raflway Forces, w
reimbursement by the City for fair value of crossing matedals. Restoration of adjacent street paving [o be performed by City Forces. �
AdvanW5leslfApproved: �
Project will proceed. Safety and driveability will be improved for these at-grade railroad crossings.
Disadvantages IfApproved:
None
AUG 2 � 20�5
Disadvantages H Not Approved:
Pruject will not proceed.
Transadion:
Funding Source:
AUG 2 4 2005
$30,000
Minnesota State Aid
Activiry Number: C04-2T581
Financial information: Vandalia Street is a designated MSA route. Rail crossing improvements qualify for State Aid funding.
(Explain) /! {3 ,rn
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AUG
August 23, 2005 1:43 PM
CostlRevenue Budgeted: �'
Page 1
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CITY OF SAINT PAUL DEPARTMENT OF PUBLIC WORKS
Agreement for Rail Crossing Improvements
AGREEMENT:
THIS AGREEMENT is made and entered into by and between the City of Saint
Paul, Minnesota, hereinafter referred to as the "Cit�', and the Minnesota Commercial
Railway Company, hereinafter referred to as the "Compan}�'.
WIT'NESS:
THAT WHEREAS, Vandalia Street, as presently located within the City of Saint
Paul, crosses at grade the main line track of the Company at Wabash Avenue and Myrtle
Avenue; and the crossings thus formed aze constructed of flange rail and bituminous
pavement; and
WHEREAS, the parties hereto desire to upgrade the tracks at the crossings and to
reconsiruct the crossings proper with prefabricated concrete panels; and
WHEREAS, the City and its inhabitants and users of said public street will derive
benefit from reconshuction of the grade crossings, the City is willing to reimburse the
Company for fair value of materials required for improvement of these crossings
provided the Company perform at its expense the necessary labor to facilitate the
improvements; now
THEREFORE, in consideration of the premises and of the mutual covenants and
agreements as hereinafter contained, the parties hereto agree as follows:
SECTION 1. The parties hereto shall conshuct, ar cause to be constructed, the
following items of work:
1. The City shall reimburse the Company fair value for costs of materials,
estimated to be approximately $30,000.00, with final actual costs
determined by submission to the City of certified invoices or other
reasonable proof of purchase for qualified expense, required to complete
reconstruction of the crossings proper.
2. The City, at its expense, shall perform sawing of concrete pavement and
base, at the direcrion of the Company, to establish appropriate clearances
to facilitate installation of prefabricated concrete panels.
3. The City, at its expense, shall resurface crossing approaches on Vandalia
Street as necessary to accommodate the final elevations of tkte
reconstnxcted crossings. Railroad Frotective Liability Insurance will not
be required for City forces performing the resurfacing work.
4. The Company, at its expense, shall perform demolition of the existing
crossings and coordinate salvage or disposal off-site of existing crossing
materials.
Page 1 of 2
05
5. The Company shall purchase prefabricated concrete paneis and related
materials required for reconstruc6on of the crossings proper, with
reimbursement by the City as noted in Section 1.1.
6. The Company, at its expense, shall install prefabricated concrete panels
and related materials and complete reconstruction of the crossings proper.
7. The Compauy, at its expense, shall provide necessary advance notice
signing, traffic control signing, lane ciosures and detours as required under
City Ordinances and regularions, for the durarion of the project.
8. The Company, at its expense, shall provide a railroad flag person as
necessary during resurfacing by City forces of crossing approaches on
Vandalia Street.
SECTION 2. If at any time subsequent to this improvement, the track through
either crossing is eluninated, for any reason, the erossing proper and track materials
through that crossing shall be removed by the Company at its expense and salvaged off-
site. The City, at its expense, shall restore the roadway section in the area of the crossing
removal. The Company agrees that any future removal, reconstruction or maintenance of
the erossings that may disrupt Vandalia Street vehicular or pedestrian traffic will not be
undertaken without prior approval of the City and application for any required City
permits.
SECTION 3. Upon completion of the work herein contemplated, the Company,
at its expense, shall maintain the reconstructed crossings proper. The City, at its expense,
shall maintain the street sections abutting the installed prefabricated concrete panels.
Maintenance obligations shall conform to appropriate State statutes.
SECTION 4. This Agreement shall become effective upon execution by both
parties and shall be binding upon the parties, their successors or assigns.
IN WITNESS WHEREOF, the parties have caused these presents to be executed
in duplicate counterparts, each of which shall be considered as an original, as of the dates
indicated below.
City of Saint Paul, Office of Financial Services Date
Page 2 of 2
City of Saint Paul, Director of Public Works Date
�;iry oi aamt raui, i;iry Hnorney Late