05-805RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Council File # �S' ��s
Green Sheet # ��� L�/ �"
�
Referred To: � Committee:Date:
1 RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached
2 agreement, which includes indemnificafion language, with Independent School District #625 to continue
3 to provide traffic and pedestrian control, and stadium security at high school football games in the City
4 of Saint Paul for the 2005-2006 football season. A copy of the agreement is to be kept on file and on
5 record in the Office of Financial Services.
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Yeas Nays absent Requested by Department of:
Benanav
Bostrom
Harris
Helgen
Lantry
Thune
�
r
�
�
✓
�
Adopted by Council: Date: ��-2%r Fa-Zr 7, � 005`
Adoption Cer6Fed by Council Secretary:
BY' ' ��1.
Approved by or: Date: . �w `���
By:
'�
�
by Clty
Mayor 1
ISD
� Green Sheet Green Sheet
� OS- $oS
Green She.et Green Sheet Green Sheet Green Sheet �
DepartmenUofficelcouncil: Date Initiated:
P -PO�,��»� ,�-���-05 Green Sheet NO: 3027415
Contact Person 8� Phone:
Deoartrnent Sent To Person InitiaVDate
Chief dohn Hartington 0 oli De arhne t Police e arhnent
266-5588 /�j 1 oGce De artment De a ent Direc[or
Must Be on Council Agenda by (Date): Number Z � pttoroe i ttorne `��
FOf 3 a or' Office Ma or/Assista t
Routing
Ordef 4 ouucil ouncil
5 Clerk Ci Clerk
• 6 oli De artn t Police e a ent
Total # of Signature Pages lip All Locations for Signature)
Action Requesied:
Approval of the attached council resolution authorizing the City of Saint Paul, Police Department, to enter into the attached agreement
with Independent School District No. 625 (ISD #625).
Recommenda6ons: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions:
Planning Commission t. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this persoNfirm ever been a city employee?
I Yes No
3. Does this persoNficm possess a skill not norcnally possessed by any
current city employee? �
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
ISD #625 will reunbuxse the Saim Paul Police Department for providing trafficlpedeshian control and stadium security at high school
football games. "
x
AdvantaQesif Approved:
The Saint Paul Police Department will continue to provide tr�c and pedestrian control, and stadium security at high school football
games for the 2005-2006 season.
Disativantages IfApproved: R�Z=�[Y
None. ` ' n
� �EsG a �,2��5 �,���I V EL.!
�> ;��,_„ �,���
Disadvantages If Not Approved:
��';:::"' , � ` JUL 2'7 20��a
Inability to provide traffic control and security for lugh school football games. `/ ^TT(yp �/
�8� i 9`! 6 9 t�[��� e
Total Amount of , Cost/Revenue Budgeted:
Transaction: .
Fundinq Source: State of Minnesota Activiry Number. 04100 G•�q�� ��}4��PCh (,
Financial I nformation: .
(Explainl A�A! � /� �EnQL
. f F9 a7 V LU el
m
AGREEMENT
os- gos
This agreement, dated this Sth day of May, 2005, by and between the CTTI' of SAINT PAUL, a
municipat corporation under the laws of the State of Minnesota, hereafter "City" and,
Independent School District No. 625 of the State of 1Vlinnesota "Schooi";
WHEREAS, the School has the need for police services at night football games in the City of
Saint Paul; and
NOW THEREFORE, it is mutually agreed by and between the City and School as follows:
1. Scope of Services: That for the consideration stated hereafter, the City will provide on-duty
police o€ficers to Highland, Central, Hazding and Humboldt school stadiums, for idenflfied
football games, located in the City of Saint Paul, in the number and manner requested by the
School to perform the following tasks;
A. Traffic and Pedestrian Control. To include but not limited to:
1. Assist with pazking and traffic complaints and
2. The direction and controlling of traffic in and around stadiuxns.
B. Stadium Security. To include but limited to:
1. Provide crowd control;
2. Provide management and general security;
3. Prevention of persons into unauthorized areas;
4. Assist stadium attendees and cifizens in and azound the affected area, and
5. To provide overall safety for stadium attendees and cifizens in and azound the affected area.
C. Service Time. It is anricipated that each football game police detail will be conducted from
approxunately 3:45 p.m. to 6:45 p.m. or 6:45 p.m. to 9:45 p.m..
os - �os
2. Reauest for Services Notification Time: A m;n;mum of 48 hours notification must be made to
the St. Paul Police DepartmenYs representative each time service under this Agreement is
requested involving a new or different date, time or service area, to allow for the scheduling of
officers and administration of this Agreement.
3. E�c uipment: That assigned police officers will be provided with police radios, complete
unifomi, and required uniform accessories necessary to perform the tasks identified within this
agreement.
4. Time for Completion: The services rendered by the City stall be commenced upon execution
of the agreement and will be completed in accordance with the schedule agreed upon with the
School, but no longer than one yeaz, unless renewed pursuant to Section 14 Amendment/Renewal
of Agreement.
5. Pavment: That the School will pay to the City, through its police deparnnent, an hourly fee
equal to 1.5 times the hourly rate plus 10.84 percent for fringe benefits for each patrol and/or
ranking officer during the time each officer is assigned during the term of this Agreement. School
to be billed and agrees to pay upon submission of registered bills/invoices from the St. Paul
Police Department for compleixon of services under this Agreement and Schaol shall remit
payment no more than thirty (30) days from date of registered biilsfinvoices. If in the event the
assigned officer/s/ are called away by the City pursuant to Section 6, Schooi will be reimbursed
for services paid on a pro-rated basis. The total payment amount for this Agreement shall not
exceed $14,500 unless School requests additional staffing.
6. Emereencv Recall: Each officer will remain under the City's direction and control, and will be
subject to serious police emergency calls for service andlor activation of any Tactical Alert
throughout the city if the need arises. Officers may be called away from a school stadium for
duties not related to, or as a result of, acfivities of the night football game.
7. Assignment: The City and the School each binds itself and its successors, legal representatives
and assigns of such other party, with respect to all covenants of the Agreement, and neither the
City nor the School will assign or transfer their interest in this Agreement without the written
consent of the other.
os- SoS
8. Hold Harn�less: City shall indemnify, defend, and hold School harmiess from and against
any and all liability, judgements, costs, damages, claims or demands,
including reasonable attomeys' fees, that arise out of the acts or omissions
of City, or its employees, agents or police officers and that arise out of the
performance of this Agreement.
School shall indeinnify, defend, and hold City harniless from and against
any and a11 liability, judgements, costs, dasnages, claims or demands,
inciuding reasonable attorneys' fees, that arise out of the acts or omissions
of School, or its employees or agents, and that arise out of the perFormance
of this Agreement.
9. Termination: This agreement will continue in full force and effect until complerion of the
project as described herein unless it is terminated at an eazlier date by either parry. Either parry to
this agreement may tenninate it by giving no less than 30 days written notice of the intent to
terminate to the other party. In the event of termination, the School will pay the City for all
services actually, timely and faithfully rendered up to receipt of the nofice of tennination and
thereafter until the date of termination. The School agrees to give at least 24 hour notice to the
City of cancellafion of scheduled police services. Failure to give 24 hour notice will result in a
four hour per scheduled officer "cancellarion" charge to the School.
10. Changes in Scope of Services: City or School may request changes that would increase,
decrease or otherwise modify the Scope of Services. Such changes and method of compensarion
must be authorized in writing in advance by both parties.
11. Records and Dissemination of Informa6on: Both parties agree to comply with Minn. Stat. §
13.01, et. seq.,
12. Entire A� It is understood and agreed that the enfire Agreement supersedes all oral
agreements and negotiations between the parties relating to the sub}ect matters hereof.
13. Rec�uirement of a Wririn�: Any aitemations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when reduced to writing and duly signed by the
parties.
14. Amendment of Agreement: This Agreement may be amended by further mutual written
agreement of the pazties thereto. If the Agreement is amended, the same terms and conditions
shall control the Ageement except where there is agreed upon amendments.
€ �,;.,,.–�—, , _��3
� � � 7�,�-�
os- �oS
IN WITNESS WI-IEREOF, the proper officials of the City and the School have executed this
Agreement.
CITY OF SAINT PAUL: INDEPENDENT SCHOOL DISTRICT #525:
Chief of Police
ISD #�5 Chairperson
\ APPR�p A��'•',
�'� �
Date:
�
U S_
✓ices
Date:
ISD #625 Treasurer