05-731Council File #
Green Sheet #
RESOLUTION
� SAINT PAUL, MINNESOTA
Presented By:
Referred To:
-1� _
3027446
t1
Committee:Date:
1 BE IT RESOLVED, that the Saint Paul Police Department is authorized to enter into the attached
2 amendment to agreement #02-13312-C, which includes an indemnification clause, with Ron Saxon Ford
3 to lease vehicles. A copy of said agreement is to be kept on file and in the Office of Financial Services.
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Yeas Nays Absent � Requested by Department of:
Adop
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,... I I I I I I .�- I I Pnl:ra
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
Pp — Police Department
Contact Person 8 Phone:
Chief John Hartington
26Cr5588
Must Be on Council Aaen
Date Initiated:
19-JUL-05 Green Sheet NO
y
Assign
Number
For
Routing
Order
05-�31
3027446
Deoartrnent SeM To Person InitiaUDate
0 oGce D arhnent Police De artmen[
1 oGce De artment De artment DireUOr
2 i Attom Cti Attome
3 a or's Office Ma or/Assistant
4 oancil Council
5 i Clerk Citv Clerk
6 oi'ce De artment Police De artment
Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Signatures on the attached council resolurion authorizing the Ciry of Saint Paul, Police Departrnent, to enter into the attached amended
agreement#02-13312-C.
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
_._.... CivilServiceCommission
Personal Service Contracts Must Answer the Following Questions:
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this personffirm possess a skill not normally possessed by any
current ciry employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Ini[iating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Vehicle will be utilized for investigarive pucposes.
AdvantaqeslfApproved:
Ability to conduct undercover surveillance.
JUl 2 5 2005
DisadvantapeslfApproved:
None.
Disadvantages If Not Approved:
Inability ta monitor suspicious activity undercover.
���Tronsaction: 49900
Fundinq Source: 436-34127
Fi nancial 1 nformation:
" (Explain)
CosURevenue Budgeted:
,4ctivitv Number: 436-34127
�
� • w
(�J'� 3 �
AMENDMENT TO CONTRACT #02-13312-C
,�
THIS AGREEMENT is made and entered into this 19'' day of July, 2005, by and between
the City of Saint Paul, Minnesota, a municipal corporation under the laws of the State of
Minnesota, hereinafter called "City", and Ron Sason Ford whose address is 225 University
Avenue W., Saint Paul, MN 55103, hereinafter referred to as "Supplier".
WITNESSETH:
In considerarion of the muhxal terms and condirions, promises, covenants, and payments
hereinafter set forth, the City and Supplier agree to amend contract #02-13312-C as follows:
That in consideration of the use of the supplier's vehicle(s) the City agees to pay Supplier for the
sum of fifteen dollazs ($ I5.00) per day, per vehicle, to a maacimum of four hundred fifty dollazs
($450.00) per month per vehicle plus all applicable sales tas. This agreement will not exceed
forty nine thousand nine hundred dollus ($49,900) during the length of the contract based upon
eightlease vehicles per month.
IN WITNESS WHEREOF, the parties hereto have executed this amendment to agreement #02-
13312-C, the day and year first above written.
For the City:
By
Chief of Police
By
Director, Department of Finance
By
Assistant City Attorney
For the Supplier:
By
Signature
AGREEMENT
�fj-
THIS AGREEIv1ENT, made and entered into this ln day of January 2005, by and between
Ron Sason Ford, hereinafter called "Supplier", and the CITY OF SAINT PAUL,
hereinafter called "City";
WITNESSETH;
IT IS MUTUALLY AGREED BY AND BETWEEN TI� SUPPLIER AND THE CI'I`Y
AS FOLLOWS:
That at all times Supplier will keep the terms and conditions of this agreement
confidential and shall not disclose usages hereunder to inquiries of third parties
without prior consultation with the Ciry's liaison hereinafter named.
2. That automobiles fiirnished to the City by the Supplier hereunder shall be for the
exclusive use of the City's Police Department and no other persons sha11 make use
of such vehicles.
That the supplier will have available during regular business hours for the City's
use, automobiles of a make and model as may be agreed to by the parties.
4. That in consideration of the use of supplier's vehicle(s) the City agrees to pay
Supplier for the sum of fifteen dollazs ($15.00) per day, per vehicle, to masimum
of four hundred fifty dollars ($450.00) per month per vehicle plus a11 applicable
sales ta7i. This agreement wili not exceed thirry thousand dollazs ($30,000) during
the length of the contract based upon the current need of five lease vehicles per
month.
5. That the City agrees to save and hoid Supplier harinless from any and all claims
arising out of the City's use of vehicles hereunder and shall, additionally, repair at
its own expense any damage sustained by the vehicles during the course of City's
use, normal wear and teaz excluded, and that in no event shall the liability of the
City exceed the limits set forth in MN Chapter 466.
6. That the City shail be responsible for supplying each vehicle rented hereunder
with gasoline needed to make the vehicle operational, but no other maintenance
obligations shall be the responsibility of the City.
That the City will not use any vehicle for a period of more than one yeaz (365
days) without Supplier's consent, but the City reserves the right to request and
receive from Supplier a replacement vehicle of a type and make as above-
described at any time; time being of the essence in fulfilling requests for
replacement vehicles.
8. That the city acknowledges the right of the Supplier to demand the retum of the
vehicle rented hereunder upon twenty-four (24) hours' notice to the City and upon
such notice, the City will return said automobile.
^ 9. That the use of the vehicle rented hereunder aze for the use of the City's Police "� `�'
Department and for the purpose of the administration of this agreement,
Commander Todd Axtell, 367 Grove Street, Saint Paul, Minnesota,
(651)266-5619 shall be its liaison.
10. That this Agreement may be terminated at any time by the Supplier or the City
with a written notice, submitted by either par[y, 30 days prior to the termuiarion
date.
11. That the Supplier agrees to change the oil and inspect all such vehicles every
3,000 miles with reasonable advance notice to the Supplier at no cost to the City.
12. That the City will be responsible for ensuring such vehicies aze inspected and
maintained by the Supplier every 3,000 miles with reasonable advanced notice to
the Supplier.
13. That this agreement shall be in affect for one yeaz unless terminated by either
party pursuant to clause 10.
14. That the Suppiier agrees to abide strictly by Chapter 13, Minnesota Government
Data Practices Act, and in particulaz Minn. Stat. §§ 13.05, subd. 6& 11 and
1337, subd. 1(b) and Minn. Stat. §§ 138.17 & 15.17. All ofthe data created,
collected, received, stored, used, maintained, or disseminated by the private
person in performing functions under the Agreement is subject to the
requirements of Minnesota Government Data Practices Act and Supplier must
comply with those requirements as if it were a government entity. The remedies
in Minn. Stat. § 13.08 apply to the Provider.
IN WITNESS THEREOF, the parties have set their hands the date first above written.
SUPPLIER: Ron Saxon Fo
BY /lid� �
ignature
CITY OF SA1NT PAUL:
,7�
B �
� Director, Department of C� oS—lo I
Finance and Management Services
�
By r
ssistant Ci Attorney
� '� A�
Presented By:
��
Couttcil �ile # � —��
Green Sheet # �i
RESOLUTION �
? SAINT PAI7L, 11'QNNESOTA �� � `
� t•� ..ti 21
Referred To: Committee:Date:
1 BE IT RESOLVED, that the Saint Paul Police Department is autha�!�ized to enter into an agreement
2 which inclndes an indemnification clause, with Ron Saxon Ford to lease vehicles. A copy of said
3 agreement is to be kept on file and in the Office of Financial Services.
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Yeas Nays Absent Requested by Deparhnent of:
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Adopted by Council: Date:
Adoption Certified by Council Secretary:
�y' ��.�1
Approved by r: Date: �" C� �"""
By:
.2004
by Mayar for
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