05-730RESOLUTION
CTI'X QF SAINT PAUL, MINNESOTA
Presented By:
Referred To:
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Cou�cil F�e # �
Green Sheet # �—"
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WHEREAS, the City of Saint Paul, Police Department, has recei�ved a 2005 Law Enforcement
Terrorism Prevention Grant from the Minnesota Department of Public Safety; and
WfIEREAS, tltis grant provides funding for equiQment and training that will enable bomb tecLnicians
to prevent or mitigate acts of terrorism; and
WHEREAS, the City Council authorized the City of Saint Paul to enter into the attached grant
agreement on July 13, 2005 (council £ile # OS-62'n; and
WIIEREAS, a 2005 fmancing and spending plan needs to be estabGshed for this grant; and
WIIEREAS, The Mayor pursnant to Section ]0.07.1 oF the Charter of the City of Saint Pant, does
certify that there are available for appropriation funds of $74,212 in excess of those estimated in
the 2005 budget; and
WHEREAS, The Mayor recommends that the following addirion be made to the 2005 budget:
CURRENT AMENDED
BUDGET CHANGES BUDGET
436-Police Special ProjecCs Fund
FINANCING PLAN:
34096-2005 Law Enforcement Terrorism Prevention
3199-Other Federal Direct Grants-State 0 74,212 74,212
Total Changes to Financing 74,212
SPENDING PLAN:
34096-2005 Law Enforcement Terrorism Prevention
0251-Transportation
0252-Lodging/Meals
0253-Registration Fees-Out-of-Town
0389-Other-Miscelianeous Supplies
0845-Capitalized Equipment
2,500 2,500
2,948 2,948
7,700 7,700
23,374 23,374
37,690 37,690
34 Total Changes to Spending 74,212
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36 THEREFORE BE IT RESOLVED, that the Ssint Paul City Council accepts this grant and approves
37 the changes to the 2005 budget.
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Yeas II Nays �� AbseM
Boshom
Adopted by Council:Date: _�i�%„�` 5
�4�
Adoprion Ceyl�fied by Council Secretary:
By:
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by Department of:
A�ppf�oval Recommended't�y Financial Services:
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By:
Form p oved by City
By:
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App Mayor for
2005 Law Errforcement Terrorism accept grant & butl9et.cr2005.x1s
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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DepartmeM/office/councii: Date Initiated:
pp - ao�icepepa,�me„c ,�,��-05 Green Sheet NO: 3027388
ConWCt Person & Phone- Departrnent SeM To Person initiallDate
Chief John HarringWn � � 0 oGce e artrnent Po �ce De artmen[
Z66a58S Assign 1 oGce e artnent Po ice De arMen[
Must Be on COUncil /�genda by (Date): Numbe� 2 �nanc al Services Financiel Services
RoUt�ng 3 i Attorne Ci Attome �
Order 4 s r•s ffi Ma or
5 ounci Council
6 i erk Ci Clerk
7 olice De artment Potice De artment
Total # of Signature Pages _(Clip NI Locations for Signature)
Action Requested:
Signatures on the arrached council resolution accepting a 2005 Law Enforcement Terrorism Prevention Grant and establishing a 2005
financing and spending plan for the grant.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Pollowing Questions:
Planning Commission �. Has this person/firm ever worked under a contract for this department?
CIS Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
� 3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Wby):
The Ciry Council authorized the City of Saint Paul to enter into a 2005 Law Enforcement Terrorism Prevention Grant agreement on July
, 13, 2005 (council fale #OS-627-see attached). A 2005 financing and spending plan needs to be established for this grant.
AdvantaqeslfApproved:
The 2005 I,aw Enforcement Teirorism PrevenUOn Grant provides funding For equipment and ffaining that will enable bomb tectmicians
to prevent or mitigate acts of tenorism.
DisadvanWqes If Approved:
None.
Disadvantages If Not Approved:
Inability to use grant funds available that will provide equipment needed to better prepare for anticipated acts of tecrorism and provide
haining to allow integrated regional response capabilities. �
Total Amount of 742� 2 CosURevenue Budgeted: (_
Transaction: V �
Fundinq source: State of Minnesota activitv Number: 34096 '11 � C
Financial Information: � � 6 LaOJ
(Explain) - - '�/ y - �/� pn�c`�
��8 0 �� l�JRIVG!
Council File #
Presented By:
Referred To:
Green Sheet #
Committee:Date:
v�
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1 WHEREAS, the City of Saint Paul, Police Department, wishes to enter into a grant from the Minnesota
2 Department of Public Safety for the 2005 Law Enforcement Terrorism Prevention Grant; and
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4 WIIEREAS, this grant provides funding for equipment and training that will enable bomb technicians to
5 prevent or mitigate acts of terrorism; and
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7 TfiEREFORE BE IT RESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul
8 to enter into, and Chief John Harrington to implement the attached grant agreement, which includes an
9 indemnification clause. A copy of said agreement is to be kept on file and on record in the Office of
10 Financial Services.
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RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
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Yeas
Absent
Reguested by Department of:
Adopted by Council:Date:
Adoption Certified by Council Secretary:
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Approved by Mayor:Date:
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pO11CC
By:
Approval Recommended by Financial Services:
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Form ApQroved by City Attorney:
By:
Approved by Mayor for Submission to Council:
By:
2005 Law Enforcemen[ Terrorism authorize grent agreemen[.cr2005.x1s
O5 -136
HSEM Graut # 2005-LETPP-00508
STATE OF MfNNESOTA
GRANT CONTRACT
This �ant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv.
Division of Homeland Securii}� and Emereencv Mana�emen� 444 Cedar Street, Suite 223. St Pau1,
Minnesota 55101-6223 ("State") and Citv of St Paul 367 Grove Street St. Paul. Minnesota 55101
("Grantee"). _
Recitals
1 Under Minn. Stat. §§ 12.22 and 299A.01 Subd 2(41 the State is empowered to allocate and disburse
federal funds made available through the Department of Homeland Security and is empowered to enter
into this grant contract.
2 The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2005
Homeland Security Grant Prograin, Award Number 2005-GE-TS-0019, to purchase equipment for
protecting first responders and strengthen terrorism response capabilities by providing funding for
exercises, training, planning and organizational activities.
3 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State. .
Grant Contract
Term of Grant Contract
11 Effective date: Mav 23, 2005, or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully
executed, the Grantee may ciaim reimbursement for expenditures incurred pursuant to Clause 4.2
of this grant contract. Reunbursements will only be made for those expenditures made according to
the terms of this grant contract.
1.2 Expiration date: March 31 2007, or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
13 Survival of Terms. The following clauses survive the expiration or cancellation of this grant
contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and
Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 PerForm the work in the Cnantee's 2005 Homeland Security Grant Program Application,
Attachment A, which is attached and incorporated into this granx contract. Approved equipment,
exercise, training, planning, organizational, and/or management and administration costs identified
in Attachment A were approved from the 2005 Homeland Security Grant Program GuideIines
incorporated into this gant contract by reference.
2.2 Compiy with all progra.m guidelines apecified in the 2005 Homeland Security Program Grant
Application Packet provided to the Grantee by the State, and will comply with the standazds and
requirements attached and incorporated into this grant contract. These additional standards and
requaements are the following:
a. Federal Audit Requirements, labeled Attachment B, which is attached and incorporated int� this
grant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this erant
contract.
2005 Homeland Security Program (Q4(OS) Page 1
05-73p
HSEM Grant # 2005-LETPP-00508
c. Crrantees receiving $100,000.00 or more must complete and return the Certification Regazding
Lobbying form, labeled Attachment D, which is attached and incorporated into this grant
conlract.
23 Funds approved under this grant contract shall be used to supplement, and shall not be used to
supplant, non-federal funds dedicated to this effort. The Grantee may be required to supply
documentation certifying that a reduction in non-federal resources occurred for reasons other than
the receipt or expected receipt of federal funds.
2.4 Provide all necessary tra.ining to their employees concerning the use of equipment purchased
ttirough tlus grant contract, and sha11 not permit the equipment to be tampered with or operated by
individuals who aze not properly trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and beaz
all costs of maintenance, repair and/or replacement related to equipment. Equipment purchased
through this grant contract is the properiy of the Cnautee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently mazked as
follows: "Purchased with funds provided by the U.S. Department of Homeland Security".
2.7 Comply with a11 progtam guidelines specified in the 2005 Homeland Security Crrant Program
Guidelines provided to the Grantee by the State and incorporated into this grant contract by
reference. Specifically, the Grantee is required to develop, implement, and adopt National Incident
Management System (NIMS), and Homeland Security Presidential Directive (HSPD) that is
comprised of 8 initiatives in theiz jurisdiction and the Grantee is required to document and submit
documentation to the State to support praof of compliance.
3 Time
The Cnantee must comply with all the time requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for a11 services performed by the Grantee under this grant
contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $74,212.00 according
to the breakdown of costs specified in Grantee's 2005 Homeland Securiry Grant Progam
Application, Attachment A, which is attached and incorporated into this grant contract.
The Grantee will submit a written change request for any substitution of budget items in
Attachment A, or any deviation of more than 15% from the approved budget category amounts
in Attachment A_ Change requests for substitutions of budget items, or a deviation of more than
15% from the approved budgeY category amount must be given in writing to the State's
Authorized Representative and at least 60 days prior to the Expiration date of this grant contract.
Grantees whose requests have been approved will be no6fied in writing by the State's
Authorized Representative to the Cn•antee's Authorized Representative. Requests must be
approved prior to any expenditure by the Grantee.
{2) Matching Requirements. (If Applicable.) Grantee certifies that the following matching
requirement, for the grant contract, will be met by the Grantee: $0_00.
(3) Total Obligation. The total obligation of the State for a11 compensation and reimbursements to
the Grantee under this grant contract will not exceed $74.212.00
4.2 Payment
2005 Homeland Security Program (04/OS) Page 2
45-73a
HSEM Crrant # 2005-LETPP-00508
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Graut
Billing Forxn for the services actually performed and the State's Authorized Representative _
accepts the invoiced services. Grant Billing Form must be submitted timely and according to the
following schedule:
a. Grantee will submit the Crrant Billing Form along with copies of Grantee's itemized invoices
for actual costs incurred at least bi-annually due June 30 and December 31 for the life of the
grant, but not more often than monthly and within 30 days of the period covered by the Grant
Billing Form.
b. Expenditures for each state fiscal year (July through June) of this grant contract must be for
services satisfactorily performed within applicable state fiscal year. Final Crzant Billing Form
pertaining to the first state fiscal yeaz of this grant contract must be received by the State no
later than August 15, 2005. Reimbursements from the second state fiscal yeaz may
commence on or after July 1, 2005. The final ('irant Billing Form pertaining to the second
state fiscal year of this grant contract must be received by the State no later than Aub st 15,
2006. Reunbursements from the third state fiscal year may comnnence on or after July 1,
2006. The final Grant Billing Form pertaining to the third state fiscal yeaz of this grant
contract must be received by the State within 45 days of the Expiration date of this grant
contract.
c. Grantee will submit financial and narrative performance reports at least bi-annually due June
30 and December 31, for the life of the grant, but not more often than monthly. The narrative
performance report shall consist of a comparison of actual accomplishments to the approved
work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(Z) Federal funds. (Where applicable, if blank this section does not apply) Payments under this
grant contract will be made from federal funds obtained by the State through CFDA # 97.067
Public Law 108-334, Department of Homeland Security Appropriations Act of 2005. The
Grantee is responsible for compliance with all federal requirements imposed on these fixnds and
accepts full financial responsibility for any requirements imposed by the Grantee's failure to
comply with federal requirements.
5 Conditions of Payment
All services provided by the Crrantee under this grant contract must be performed to the State's
satisfaction, as detexxnined at the sole discretion of the State's Authorized Representative and in
accordance with a11 applicable federal, state, and local laws, ordinances, rules, and regulations. The
Grantee will not receive payment for work found by the State to be unsatisfactory or performed in
violation of federal, state, or local law.
6 Authorized Representafive
The State's Authorized Representative is Kristen Sailer, Grants Specialist, Division of Homeland
Security and Emer�ency Mana�ement, 444 Cedar Street, Suite 223, St. Paul, MN 55101, �hone
(651) 215-6939. fas (651) 296-0459, or his/her successor, and has the responsibility to monitor the
Grantee's performance and the authority to accept the services provided under this grant contract. If
the services aze satisfactory, the State's Authorized Representative will certify acceptance on each
Grant Billing Form submitted for payment.
The Grantee's Authorized Representative is Lawrence Ro¢ers, Sergeant, City of St. Paul. 367 Grove
2005 Homeland Security Program (04/OS) Page 3
05-�30
HSEM Grant # 2005-LETPP-00508
Street St. Paul. Minnesota 55038, phone 651) 266-5768, fax(6511266-5706. If the Grantee's
Authorized Representarive changes at any time during this �ant contract, the Cnantee must
immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
71 Assignment The Grantee may neither assign nor iransfer any rights or obligations under this
grant contract without the prior consent of the State and a fully executed Assignment
Agreement, executed and approved by the same parties who executed and approved this grant
contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be
effective until it has been executed and approved by the sazne parties who executed and
approved the original grant contract, or their successors in office.
73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not
waive the provision or its zight to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements
between the State and the Grantee. No other understanding regazding tYus grant contract,
whether written or oral, may be used to bind either parry.
Liability .
The Grantee must indemnify, save, and hold the State, its agents, and employees hannless from any
claims or causes of action, including attorney's fees incurred by the State, arising from the
performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause
will not be construed to baz any legal remedies the Grantee may have for the State's failure to fulfill
its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting
procedures and practices relevant to this grant contract are subject to examination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the
end of this grant contract.
10 Government Data Practices
The Grantee and SYate must comply with the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, as it applies to all data provided by the State under tkus grant contract, and as it applies
to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this �ant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data
refened to in this clause by either the Grantee or the State.
If the Gxantee receives a request to release the data referred to in this Clause, the Grantee must
immediately notify the State. The State will give the Grantee instructions concerning the release of
the data to the requesting party before the data is released.
il Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to
workers' compensation insurance coverage. The Crrantee's employees and agents will not be
considered State employees. Any ciaims that may arise under the Minnesota Workers'
Compensation Act on behalf of these employees and any claims made by any third parry as a
2005 Homeland Security Program (04/OS) Page 4
05-730
HSEM Grant # 2005-LETPP-00508
consequence of any act or omission on the part of these employees aze in no way the State's
obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this grant contract must identify the
State and the Depamnent of Homeland Security as the sponsoring agency and must not be
released without prior written approval from the State's Authorized Representative. All
publications created with funding under this grant contract shall prominently contain the
following statement: "This document was prepazed under a grant from the Office of State and
Local Government Coordination and Preparedness (SLGCP), U.S. Department of Homeland
Security. Points of view or opinions expressed in this document aze those of the authors and
do not necessarily represent the official position or policies of SLGCP or the U.S. Department
of Homeland Security." For purposes of this provision, publicity includes notices,
informational pamphlets, press releases, reseazch, reports, signs, and similaz public notices
prepazed by or for the Grantee individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this grant contract.
Recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish, or othenvise use, and authorize others to use, for federal
government purQoses: (1) the copyright in any work developed under an award or sub-awazd;
and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with
Federal support. The Recipient agrees to consuit with SLGCP regazding the allocation of any
patent rights that arise from, or are purchased with, this funding.
12.2Endorsement. The Cnantee must not claim that the State endorses its products or services.
13 Goveming Law, Jarisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue
for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or
federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel tYus grant contract at any time, with or
without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will
be entitled to payment, deterxnined on a pro rata basis, for services satisfactorily performed.
14.2Termination for Insufficient Funding. The State may immediately terminate this grant
contract if it does not obtain funding from the Minnesota Legislature, or other funding source;
or if funding cannot be continued at a levei sufficient to allow for the payment of the services
covered here. Termination must be by written or faY notice to the Grantee. The State is not
obligated to pay for any services that are provided after notice and effective date of
termination. However, the Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that fixnds are available. The State will not
be assessed any penalty if the grant contract is temunated because of the decision of the
Minnesota Legislature, or other funding source, not to appropriate funds. The State must
provide the Grantee notice of the lack of funding within a reasonable time of the State
receiving that notice.
14.3 Termination for Failure to Comply. The State may cancel this grant contract immediately if
the State finds that there has been a failure to comply with the provisions of this grant, that
reasonable progress has not been made or that the purpose for which the funds were b anted
2005 Homeland Security Program (04/OS) Page 5
05 -73U
HSEM Grant # 2005-LETPP-00508
have not been or will not be fulfilled. The State may take action to protect the interests of the
State of Minuesota, including the refusal to disburse additional funds and requuing the return
of all or part of the funds already disbursed.
15 Data Disclosure
L3nder Minn. Stat. § 270_66, and otber applicable law, the Grantee consents to disciosure of its
social securiry number, federal employer tas identification number, and/or Minnesota tax
idenrification number, already provided to the State, to federal and state tas agencies and state
personnel involved in the payment of state obiigations. These identification numbers may be used
in the enforcement of federal and state taY laws which could result in action requiring the Grantee to
file state tax returns and pay delinquent state tas liabilities, if any, or pay other state liabilities.
1_ ENCUMBRANCE VERIFICATION
Indimdunl cerhfies that fimds have been enczonbered as
required by Minn. Stat §§ 16A.15 and I6C.05.
Signed:
Date:
Grant Contract No 2005-LETPP-00508 / 2000-10430
2. Gi2ANTEE
The Grantee cert�es that the appropr�ate person(sJ
have eucuted the grant contract on behalf of the Crarzfee as
requmed by applicabGe artacles, bylaws, resoluttons, or ordinances.
By:
Title:
Date:
3. STATE AGENCY
By:
(with delegated authority)
Title:
Date:
Dishibulian:
DPS/FAS
Grantee
$ta[e's Authorized Aepresentative
�.'�
Title:
Date:
2005 Homeland Security Program (04/OS) Page 6
03/1L/2005 14:43
2b65529 F D5 730
/ � , � p ATTACHNIENT A
�� �Tl"r '�����J '�O (i�
2005 LAW ENFORCERAENT
TERRORISM PREVENTION PROGRAM
GravrF �- ZG�S_ c.�rPP - Do Sd g� .�
Must be submitte
ittion ;St�:€?atil�=F?t3lice:BF
:c Name 'SgE:<:E:awvrerice #�e
: :.....: :....... ... ........
'.�o�ttEi:S�ua"tf Gtits
_ ....... . :. .... .
......... .
;s .357 ��V;? ;~'::::::;�:i;'
s�:'fi?ati1.: <:.'�::;..: '.-::::; ::: =:: <:° °:;:: .
Address �fiTNcTO`Q�F5.1E'.�.Ci:St
��I dose of busin�
__: ---:- :::. -
-
��.i{z��d. � ;= :::-.:.::::�:.:
ES"::i-�:�` a::.:;>-: � :'7:.� [
a�#er : .
county
'
':' Phone :'6J1:�2&6=r37�$:.'.:;: <
State: MN 7�p
Fax Number 6.51-26$:
Please ente� the amount awarded to yourjurisdictlon for
Amouot tltls grant. Contact NSH►! stafP if th'rs amptppf is rrot knoxm.
by Countl/ �'::s::i:_::`-:. : �` Dispersed to Cities/iownships ;.' $ '.>.:::.
'.. �s;+,
m�a.,�R uwec: � ivr� - Nrease exp�ain how the resoorces requested in this applFcation wiit enhance your
jurisdiction's abilityr to prevent a Lerrorisi act and be prepared to demorestrate how hameland secqrity wiil be
improved. Also, please indiceta how the specific items requested support end ere consistent with the overali
�tate Homeland Security Strategy.
_.... .__.- - -------.::.. . ..-°---_... ,._ .. _._-- ° --..
__._..,
-
41;equipr�ienf iteriis::are: feaFs which er�abte tfie ti�ained bamb.tPCtiiniGans-to or mkig�te acts:of .:: :
!�rronsm ;The pfsnning;sessions wEll ertisbie our:ie�hrnaans to better �Srcpare� foranticrpa't�ii:acts.of
:.. .. . . ... . .:.:.. . .. '
!erttirisrtr:.:'The,tr�ining;+biiil;'atlow.:us'tapPoGitle:infegrafed.Pegional re'sponse::capatiil'iiie5a'; :; ; :;_?:;;;` , ` ; <;;.
::. :..: .. . ..: ...:. ... .:. :...:::. ..: .. . . .... ::=::.::::: ..::..:..:::... ,..
..-. .:.: r•: .
iTATE 5TRATEGY UNK - Encplain how resources requesfed support the overall State Homeland Security
3trategy. In addPtion, piease refierence ihe specific goals and objectives identified in the State Strategy that
�hese requested equipment needs address:
,�� t.5�.:tST�jtct7v
r ,,1
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A-1
,�. � :.........::..::'_::'_:.::�_.�:.�,...,.:.. . ,.......... .....
... :.. .. ... .. . . . . ., ., .
Signature: ;::: .::-. Date: :::::;.....'.'...3(1.�f2oa�
� . 05 -�3fl
2005 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
EQU(PMENT WORKSHEET
Please use the highiighted lines below each cafegory to indicate intended equipment purchases. If more lines are
required, use those provided on the "Add'I Eqpt Lines" tab.
` UNIT PR10E SHOULD 1NCLUDE TAX AND SHIPPINGlHANDLING EXPENSES
" DISCIPLINE ALLOCATION: Please use fhe drop-down list fo indicate the allocated discipfine for tfie uniis (Qll� to be purchased. For
example, 'rf seven units are to be purchased for Hazardous Materials, select the HZ value. If more than one discipfine is receiving purchased
uni�, specify the allocation using subsequent fines as shovm in the exarnple.
Discipfine LE-LawE�fiorcemerit F5-rFresernce PS-Wb{icHeaflh
Abbreviaiio`rs: EAAS-Emerge(wyMiedkalSe�vices t�-HazardousMaterials GA-GOVemmenlalAdministrafive
EMA - Emergency Managemeni PW - Pubfic Works HC- Heaifh Care
PSC - Public Safety Commun'icatiwis
""'ODP PROJECT: Piease use the drop-down list to setect the ODP pre<Sefined ptoiect title for each equioment requested.
1. Personal Protective Equipment
Item Unit Price` QTY Totai Disc"* ODP Project Receiving Jurisdiction
rue�i�a�,[�iateetive�aF�SeT:`;: _ � :_a� �4� �_;�'s..: S s.s74 ;rsL•Eiw. -=,3�.�s�rsaas ;$F.,Pau(Pzzl�ie��ai�t=Saua
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s
2. Explosive Device Mitigation & Remediation Equipment (Bomb
Item Unit Price' QTY Total Disc•
IEIk1ELS�1€�?zsr€�e��!ai€;Efls�s[ibf�:.i.;..�, .; .�:<;18sr3<'�'DO�.::;::7.<:.:> $ 18,520 '+i:l:�� ;;:
f�atiatA�taclimstrtdt3 aiie ..:::: - $.:7517#�flCl.> $ t9,t7o ::L':�s: �•
FlttalSflncF,Ts�bg E�€a.f5� ... ,`, �,: � ;"`-�.� �IlD:. � � ' $ 1,068 �� LE>� ;.';
: .. .._ . . --. . ..: -. ,
�T4tsl5 ::. .......... . .......... . ..$. 9.% $ 1,000 :C;C'.E.'L•:'i:
A'e#319€e{3penit��R" z�ing K?t .. s ; .�,,..: $ €}2f? ¢4: `[ 9 ,l $ 4,026 "c:;L'E'E:: :; �
SustainmentCosts ;5��:;1'�'['�'ii��`:'�-..�;:':':>�°I`��:' $ -
Subtotal $ 43,784 M �
3. Chemical, Biologicai, Radiologicai, Nuclear and Explosives (C
ONLY) /��
nomV cvnn onpG 1 pIDl FAIFlIO(`FMF[JT TFIJRIIqICMi PAFVFNT�(1AI PRnQRCM
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2005 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
8. Decontamination Equipment
Item Unit Price` 47Y Total Disc' ODP ProjecY Receiving Jurisdiction
. . � . 05 = 13C
2005 LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
Subtotal S
11.. CBRNE Reference Materials
12. CBRNE Incident Response Vehicles
$
$
$
13. Terrorism Incident Prevention Ec
Item Unit
$
$
$
14.
C�5Y5
15. InsP
Item
Enhancement
$
and Scree
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Item Unit Price• QTY 7ota1
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Sustainment Costs 5r . �i $ -
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a5-�3a
2005 LAW ENFORCEMENT TERRORISM PREVENTlON PROGRAM
Page A-5
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Totai Equipment Amount Requested $ s1,os4
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05-�34
Page A-11
�
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m
a
05-73a
HSEM Grant # 2005-LETPP-00508
ATTACHMENT B
FEDERAL AUDIT REQZIIREMENTS
For subrecinients that aze state or local ¢overnments non-profit oraanizations, or Indian tribes
If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a
single audit or a prograui-specific audit made for the fiscal yeaz in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by 3anuary 1,1987, a constitutional or
statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit
biennial audits, covering both yeazs, if the government so requests. It shall also honor requests for biennial
audits by governments that have an administrative policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients that are institutions of hiaher education or hos ip ta1S
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circulaz A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The
audit shall cover either the enrire organization or all federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable
laws and regulations.
2. The audit sha11 be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standazds for Audit of Govemmental Organizations, Programs, Activities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-
133 (or A-110 as applicabie).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Loca1 Governmental Uzrits," issued in 1986. The
federal government has approved the use of the audit guide.
In addifion to the audit report, the recipient sha11 provide comments on the findings and recommendations in the
report, including a plan for conective action taken or planned and comments on the status of corrective action
taken on prior fmdings. If correcrive action is not necessary, a statement describing the reason it is not should
accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor sha11 have such access to grantee's records and fmancial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133 _
Grantees of federal financial assistance from subrecipients aze also required to comply with the Single Audit
Actand OMB Circular A-133.
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
2005 Homeland Security Program (04/OS) Page B-1
�� ♦
HSEM Crrant # 2005-LETPP-00508
7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four yeazs.
��
OMB Circular A-133 requires recipients of more than $500,000 in federal funds to submit one copy ofthe audit
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Prepazation Division
1201 East lOth Street
7effersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Departrnent of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
OfFice of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
2005 Homeland Security Program (04/OS} Page B-2
� ��
HSEM Grant # 2005-LETPP-00508
ATTACI�VIENT C
FEDERAL ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines
and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administrative Requirements for Cnants and Cooperative Agreements 28 CFR, Part 66, Common rute, that
govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the
Applicant assures and certifies that:
1. It possesses legal authoriry to apply for the grant; that a resolution, motion or similaz action has been duly
adopted or passed as an official act of the applicanYs governing body, authorizing the filing of the agplication,
including all understandings and assurances contained therein, and directing and authorizing the person
identified as the official representarive of the applicant to act in connection with the application and to provide
such additional information may be required.
2. It will comply with requirements of the provisions of the Unifozm Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a
result of Federal and federally-assisted programs.
3. It will comply with provisions of Federal law which lunit certain political acfivities of employees of a State
or local unit of government whose principal employment is in connection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act.
5. It will establish safeguazds to prohibit empioyees from using their positions for a pwpose that is or gives the
appearance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they haue family, business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
7. It will comply with a11 requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
8. It will insure that the faciliries under its ownership, lease or supervision which shali be utilized in the
accomplishment of the project aze not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal b antor agency of the receipt of any communication
from the Director of the EPA OfFce of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
9. It will comply with the flood insurance purchase requuements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is
available as a condition for the receipt of any Federal financial assistance for construcrion or acquisition
purposes for use in any area tkat has been identified by the Secretary of the Departrnent of Housing and
Urban Development as an azea having special flood hazards. The pl�rase "Federal financial assistance"
2005 Homeland Securiry Program (04/OS) Page C-1
DS-�3o
HSEM Grant # 2005-LETPP-00508
includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or
�ant, or any other form of direct or indirect Federal assistance.
10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq_) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible
for inciusion in the National Register of Historic Piaces that are subject to adverse effects (see 36 CFR Part
800.8) by the activity, and notifying the Federal grantor agency of the e�stence of any such properties and
by (b) complying with all requirements established by the Federal grantor agency to avoid or mifigate
adverse effects upon such properties.
11. It will comply, and assure the compliance o£ all its sub-grantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the
current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1;
and a11 other applicable Federal laws, orders, circulars, or regulations.
12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Reseazch and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities;
Part 42, Nondiscrimination/Equal Employment Opportuniry Policies and Procedures; Part 61, Procedures
for Ixnplementing the National Envirorunental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
13. It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Titie IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulatio�s, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discriminaUon, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, O�ce of Justice Programs. �
15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
Z005 Homeland Securiry Program (04/05) Page G2
b5=(30
HSEM Grant # 2005-LETPP-00508
ATTACI3ME1�iT D
CERTIFICATION REGARDING LOBBYING
For State of Vtinnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her lrnowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, conrinuation, renewal, amendment, or modification of any
Federal contract, gant, loan, or cooperative agreement.
(2) If any fixnds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer
or employee of Cong�ess, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard.Form-LLL,
Disclosure Form to Report Lobbying in accordance with its instnxctions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for a11 subawazds at all tiers (including subcontracts, subgrants, and contracts under grants, loans and
cooperative agreements) and that all subrecipients sha11 certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Organization Name
Name and Title of Official Signing for Organization
�
Date
Signature of Official
2005 Homeland Security Program (04/OS) Page D-1