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05-621Council File # �S� �Oa Green Sheet # 3027163 RESOLUTION sanvT rAUi,,lvnrrrrESOTa Presented By Referred To Committee: Date: l3 1 WHEREAS, the City of Saint Paul Department of Pazks and Recreation and Mazkering will host a Hmong Community 2 Soccer festival on 7uly 2nd and 3rd 2005 at McMurray Field in Saint Paul; and 3 WHEREAS, the Department of Pazks and Recreation provides City employees to assist with the event facilitation, such as refuse removal, grounds maintenance and site specific tasks; and WHEREAS, through the work of Pazks and Recreation staff, community festivals are safer, more efficiently run and more proactive to residenrial concems; and 10 11 12 13 14 15 16 17 18 19 20 21 22 WHEREAS, the two-day event schedule requires approximately 25 - 30 employees to work at the event over xegular meal times and scope of this work makes it unpossible for these employees to take a much needed lunch or regular break;and WHEREAS, the City Council fmds a public purpose for providing food and beverages for City staff when the employees aze required to work over a meal time; and WHEREAS, Rambow Foods has donated $50 towazds the cost of this event. THEREFORE, BE IT RESOLVED, that the City Council on behalf of the citizens of Saint Paul, accepts the contribution of $50 from Rainbow Foods and authorizes the City's Mazkering Division to provide food and beverages, with the exception of alcohol, for City employees working during the Hmong Soccer Festival in an amount notto exceed $500. Yeas Nays Absent Benanav � Bostrom �/ Harris � Helgen � Lantry ✓ Montgome Thune Adopted by Adoprion Ce By: Approved b, By: Requested by Office of Citizen Services: B}': � �.L��lf/ Approved by Financial Services By: ��� Y �f � � . 05� �a� �- � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � cs -c�a s�;� Contact Person 8 Phone: Sarah Fossen 266-8�J89 Must Be on Councii Agen 06JUL-05 ContractType: 3WUN-05 � ' Assign Number For Routing Order AR-RESBLUTION W/$ TR,4NSACl10N I Total # of Signature Pages _(Clip NI Locations for Signature) Green Sheet NO: 3027163 0 1 2 3 4 5 6 Depariment SentTo Person InitiallDate itizen rvicec "tizen rvices De artneotDirtttor S?Nl G nancial S "c ce Financial Servi ��a�.� Attorne a or's Offite Ms or/Assistant oancil i Counnl �3 _ i Clerk Ci lerk Approve expenditure for food and beverages for Pazks and Recreation employees working at the Hmong Soccer Festival. Recommendations: Appro�e (A) or R Planning Commission CIB Committee Citil Service Commission Personal Service Contracts Must Answer the Following Questions: 1. Has this person/firm e�er waked under a contrect for this departmeM? Yes No 2. Has this person/hrtn eeer been a dty employee? Yes No 3. Does this person/firm possess a skill not nortnally possessed by any carrent city employee? Yes No Explain altyes answers on separate sheet and aHach to green sheet Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): The rivo day festival requires 25 - 30 employees to work at the event over meal times and the scope of work makes it difficult for employees to take a lunch or regulaz break. Advantages FFApproved: Disadvantages If Approved: None Disadvantages KNotApproved: TotalAmountof � Transaction: Funding Source: Fi`rancial information: (Explain) June 30, 2005 3:05 PM .CostlRevenue Budgeted: �( Activity Number: 00252 Page 1 ����� Y �D �JI 1 Y f'1 t 1��I�F� RECE)VEp JUN 3 0 2005 MAYOR'S OFFICE