05-61Council File #
RESOLUTION
� SAINT PAUL, MINNESOTA
Presented By:
Green Sheet #
.4 '�-
207136
IZ
Referred To: Committee:Date:
1 BE IT RESOLVED, that the Saint Paui Police Deparhnent is autLo�ized to enter into an agreement
2 whic5 includes an indemn�cation clause, with Ron Saxon Ford to {ease vehicles. A copy of said
3 agreement is to be kept on file and in the Office of Financial Services.
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Ye�as Nays ABsent I Requested by Department of:
�enanev
�ostrom ' �
�anis r �
�une
�opted by Council: Date:
option Certi£ed by
/I`1i.�e„ .
�roved by �ay�or: Datet
ii Secretary:
s�-L,
�° � ��'.
by Mayar for
.2004
� /1 �°`���-,�� ^
ivisioa I GREEN SHEET
John HarrinQton 266-5588
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
)N REQUES7ED
atures requested on the attached council resolution authorizing the City of St. Paul, Police Department, to
� into an agreement wiih Ron Saacon Ford to lease vehicles. (A copy of said agreement is attached.)
7. Has this person/firm ever worketl under a contrac[ for this tlepaAmentt
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has this person/firtn ever been a ciry employee�
CIVIL SERVECE COMMISSION YES NO
3 oces this person�rtn posuss a sk�ll �wt rwrmally possessed by any wrtent cM1y empbyee�
YES NO
4 Is this personffirm a targeted ventlor�
YES NO
� Ezplam all yes answers on sepa2te sheet antl attach tp green sheet
wil3 be utilized for investigative purposes.
� "_ ,. .,... a.._. `��
to conduct undercover surveillance.
TAGES iF NOT APPROVED
to monitor suspicious activity undercover.
TOTAL AMOUNT OF TRANSACTION S
FUN�ING SOURCE
FINANCIAL INFORMATION (EXPLAIN)
see agreement
436-34127
� � _ �r
:
COSTIREVENIfE BUDGETED (CIRCLE ONE) YES NO
ACTIVITY NUMBER 436-34127
RonSaconFord crgs2005
AGREEMENT �'
(�`�`�`
THIS AGREEMENT, made and entered into ttris 1�` day of January 2005, by and between
Ron Saacon Ford, hereinafter called "Supplier", and the CITY�F SAINT PALJL,
hereinafter called "City";
WI'T1�iESSETH;
IT IS MIJTUALLY AGREED BY AND
AS FOLLOVJS:
1.
2.
4.
5.
�
That at all times Supplier will keep the
confidential and shall not disclose usa
without prior consultation with the C�
That automobiles fumished to
exclusive use of the City's Po:
of such vehicles.
SUPPLIER AND THE CITX
ms and conditions of this agreement
hereunder to inquiries of third parties
liaison hereinafter named.
rCity by the Supplier hereunder shall be for the
Department and no other persons shall make use
That the supplier wi11 have vailable during regulaz business hours far the City's
use, automobiles of a m e and model as may be agreed to by the parties.
That in consideration f the use of supplier's vehicle(s) the City agrees to pay
Supplier for the sum f fifteen dollars ($15.00) per day, per vehicle, to maximum
of four hundred fi dollars ($450.00) per month per vehicle plus all applicable
sales tax. This a eement will not exceed thirty thousand dollars ($30,000) during
the length of the ontract based upon the current need of five lease vehicles per
month.
That the Ci agrees to save and hold Supplier hannless from any and all claims
arising ou of the City's use of vehicles hereunder and sha11, additionally, repair at
its own e pense any damage sustained by the vehicles during the course of City's
use, no al wear and tear excluded, and that in no event shall the liability of the
City e ceed the limits set forth in MN Chapter 466.
T the Caty shall be responsible for supplying each vehicle rented hereunder
' gasoline needed to make the vehicle operational, but no other maintenance
ligations shall be the responsibility of the City.
7. That the City will not use any vehicle for a period of more than one year (365
days) without Supplier's consent, but the City reserves the right to request and
receive from Supplier a replacement vehicle of a type and make as above-
described at any time; time being of the essence in fulfilling requests for
replacement vehicles.
8. That the city acknowledges the right of the Supplier to demand the return of the
vehicle rented hereunder upon twenty-four (24) hours' notice to the City and upon
such notice, the City will return said automobile.
9. That the use of the vehicle rented hereunder are for the use of the City's Polace O<j- ty�
Deparhnent and for the purpose of the adnunistration o£ this agreement,
Commander Todd f�ttell, 367 Grove Street, Saint Paul, Minnesota,
(651}266-5619 shall be its liaison. �
�S1a
il.
12.
13.
That this Agreement may be terminated at
with a written notice, submitted by either �
date. �
That the Supplier agrees to change
3,000 miles with reasonable advan
time by the Supplier or the City
, 30 days prior to the termination
and inspect all such vehicles every
;e ta the Supplier at no cost to the City.
That the City will be responsible fdr ensuring such vehicles are inspected and
maintained by the Supplier every�3,000 miles with reasonable advanced notice to
the Suppiier.
That this agreement shall be � afFect for one yeaz unless terminated by either
party pursuant to clause 10.
14. That the Supplier agrees
Data Practices Act, and i
13.37, subd. 1(b) and Mi
collected, received, stor�€
person in perfornung fr�u
requirements of M
comply with those
in Minn. Stat. § 13
IN WITNESS
SUPPLIER: Ron Saxon
f:�`I
?abide strictly by Chapter 13, Minnesota Govemment
�articulaz Minn. Stat. §§ 13.05, subd. 6& 11 and
. Stat. §§ 138.17 & 15.17. All of the data created,
used, maintained, ar disseminated by the private
ions under the Agreement is subject to the
Government Data Practices Act and Supplier must
nents as if it were a government entity. The remedies
apply to the Provider.
, the parties have set their hands the date first above written.
r�
CITY
�
By
Finance
of
of
ant City Attorney
Eric W illems - GS # 207140 Lease of 5 undercover cars Page 1 t
0 5-�.�
From: Eric Wil(ems
To: Kiine, Ron; Smith, Matt
Date: 12f28/2004 11:58:40 AM
Subject: GS # 207140 Lease of 5 undercover cars
Matt -
The attached resolufion (GS#207140) is to a�fhorize the SPPD to enter into a car lease for five
undercover investigative vehicles with Ron Sa�on Ford. These five vehicles are going to be used for
undercover work/ surveillance.
The details of the lease are:
- lease rate per vehicle is $15/day with a maximum monthly iease of $450.00 pius appiicable sales tax
- The cost of the lease is capped at no more than $30,000
t'r��
- The lease is for one year
- The City will provide the gas for the vehicles at no cost to dealer
- The dealer wiA change the oil and inspect vehicles at no cost to City every 3,000 mifes
- City will indemnify dealer for claims arising out of City use of vehicles and wiil repair any damage
beyond normai wear and tear at no cost to the dealer
This kind of arrangement has been used by the SPPD for years now. The SPPD is able to use multipie
vehicles and prevent the puBlic/third parties knowing which vehicles are SPPD surrei(lance vehicles.
Compared to the regular squad car lease, this is a fairly good deal. The 2�05 squad car lease is going to
cost about $20 a day to lease ($178,000 cost for 2005 i 6 months =$29,666.67 / 50 cars leased =
$593.33 cost per month per squad ! 30 days =$19.777777777). And the City has to maintain the squads.
This lease requires the City to only provide gas for the vehicles and $15 per day.
I would recommend approval of this lease.
Eric
December 28, 2004