05-591Council File # Q- 5q�
Green Sheet # -i! r �`�; "�
RESOLUTION
�AINT PAUL, MINNESOTA
Presented By:
Z�
Referted To: Committee: Date
� WHEREAS, the Department of Fire and Safety Services applied for the 2003 Federal Homeland Security
z EquipmeM and Exercise Grant of $'148,481.00 to purchase equipment and provide training to improve the
s interoperability between the members of the Fire DepartmenYs Hazard Materials (HazMat) team and Chemical
a Assessment Team (CAT) and the members of the Police DepartmenYs Ordinance Disposal Unit (ODU) and
e Critical Incident Response Team (CIRT), and
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WHEREAS, the original contractwas approved on Council Resolution 03-1017, and
RESOLVED, that the proper City officials are hereby authorized and directed to execute a grant contract
amendment for a timeline extension with the State of Minnesota, Department of Public Safety as provided
by Saint Paul's Department of Fire & Safety Services; a copy of said agreement is to be kept on file and
of record in the O�ce of Financial Services.
Requested by Department of:
Approval
�
Adopted by Council: Date �
Adoption Certified by Council Secretary:
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D'ate �
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by City
Mayor
�s:
�
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
n�- �a►
DepartmeMloffice/council: 6ate lnitiated: v � � - �
FR -��re 03JUN-05 Green Sheet NO: 3026715
Contact Person 8 Phone� Deoa[tmeM Seat7o Person n' " ate
Tim BuBer � 0 're — '�
228-62�� Assign 1 e D artment irector
Must Be on Council p�qenda by (Date): Number 2 � Au ro �/
Por
Routi� 3 a or'sOffce Ma or/ASSisFant
Order 4 na�
, 5 ' Clerk i Clerk
Total # of Signature Pages �' (Clip All Locations for Signature)
Action Requested:
Approval of the attached Council Resolution authorizing the Deparnnent of Pire and Safety Services to enter into a grant con4act
amandment for a timeline e�ension with the Shte of Minnesota fox the 2003 Federal Homeland Security Equipment/Exercise Grant
Recommentlalions: Apprwe (A) or Reject (R): Personal Service Contracts Must Mswer the Following Questians:
Planning Commission 1. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a aty employee?
Yes No
3. Does Nis personffirtn possess a skill not normally passessed by any
, current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The State of Minnesota has awazded the City of Saint Paul $148,481.00 to purchase equipmern and provide training to ixnprove the
interoperability between the members of the Fire Department's Hazazd Materials (Haz Mat) team and Chemical Assessment Team (CAT)
and the members of the Police DepartmenYs Ordinance Disposal Unit (ODin and Critical Incident Response Team (CIRT). T7us will
enhauce the Critical In6ident Response Team's ability to respond to a weapons of mass destruction incident.
AdvantageslfApproved:
I The City of Saint Paul Police DeparmienYs Criricai Tncident Response Teazn will have the abiliry to purchase equipment and receive
training to evl�ance their ability to respond to a weapons of mass destnxction incident.
'....,-___,..__..'._ _. _ _ _ . _ . _. . .-
Disadvantages If Approved:
None.
Rase�rr.n G�nter
Disadvantages If Not Apqroved:
Lost oppornuiity to obtain funds to purchase equipment and provide uaining to enhance the Police DepartmenPs ability to r�spond to
a weapons of mass destruction incident.
�� ��
iotal Amount of 14�8.� CosURevenue Budgeted: Y n C
� Transaction: --- --- �- — JUN � � 2U�J
� FundinaSource: Grant ActiviriNUmber 510-35201 �/ / (��
Financial information: „ � g ����� ��� ��� 1 f'! 9 0��A ���
(Explain) �Q4_p3a,�s .
005
,
d5
OS-592
A copy of the contract is available for review in the Council Research Office.
Preserrted By_ �
Refersed To:
OF
RESOLIlT10N
PAUL, MINNESOTA
Council Fiie #
Green Sheeti3
Commitfee: Date
�3- l�l"1
3407315
� WhfEREAS, the Department ot Fre and Safeiy Services has rec:eived a grant of $148,481.00 from fhe Staie of
2 Minnesota to be used io purchase equipment and provide fraining for the Saint Paul Police DepartmenYs Crifica!
3 Incident Response Team (CIft� to enhance their capabilities io respond to a weapons of mass destruction
4 incident, and
6 W EfEREAS, the equipmenf and #raining will improve the interoperablity between the mem6ers of the Fire
7 DepartmenYs Hazard Maferials (HazMat} team and Chemical Assessment Team (CA'n and fhe members of the
s Police DepartmenYs 4rdinance Disposal Unit (ODU) and Criticaf Inadenf Response Team (C3RT), and
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NOW THEREFORE, BE [T RESOLVED, that the City Council on behalf of the citizens of Saint Paul, accept Yhe
grant of $148,481.00 from the Sfate of Minnesota for the 20p3 Federal Homeland Security EquipmenUExercise
Grant.
Adopted by Council: Date /y�//, /g, aj�B3
Adoption Certified by Councit Secretary:
BY� / �'"//� 7.?�i.eso.
Approp�d�yMayor:Date �j� � �l
Requested by Deparfinent of:
ire & Safet Services
B.
Approval commended by Director of Financial Services:
By:
Fo p ed by City P
By: i
Approv b Mayor for S
t � �
�j' �Jrt �
AMENDMEIVT NO. 1 TO GRANT CONTRACT # 2000-9202
Original Con�act Effective date: November 10. 2003 Total Contract Amount: $148.481.00
Original Coniract Expiration date: November 30 2004 Original Conhact Amoant: $148,481.00
Amended Conlract Expiration date: September 30. 2005 Previous Amendment(s) Total: $ 0.00
Ctinrent Amendment Amount: $ 0.00
This amendment is between the State of Minnesota, acting through its Commissioner of Public Safety, Diyision
of Homeland Security and Emergency Management (formerly the Division of Emergency Management)
("State'� and City of St. Paul, 15 W. Kellogg Blvd., St. Paul, MN 55102 ("Grantee").
Recitais
1 The State has a grant contract with the Grantee identified as CttanY Contract 2000-9202 for the purchase of
specialized response equipment and exercise related costs.
2 The State and the Grantee ha�e agreed that additional time is necessary for the satisfactory completion of
this project.
3 The State and the Grantee aze willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
In this Arrzendment deleted contract terms will be struck out and the added contract ternts wild be underlined.
REVISION i. Clause 1, "Term of Crrant Contract", Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: "T�-��-�-'��-'^,'^^^ Sentember 30, 2005, or until all obligations have been
satisfactorily fulfilled whichever occurs first.
REVISION 2. Clause 4, "Consideration and PaymenY', Section 4.2, Pazagraph (1)b of the Qriginal Grant
Contract is amended as follows:
b: Expenditures for each state fiscal year (July through June) of this grant contract must be for equipment
purchased and received and exercise services provided within appiicable state �scal yeaz. Final invoice for
equipment purchased and received and exercise services provided through June 30, 2004 must be received by
the State no later than July 31, 2004. Final invoice for equipment purchased and received and exercise
services provided betweeri 7uly 1, 2004 and �T�-��.�o^-^. June 30, 2005 must be received by the State
no later thazt T'°^°--�''�^' �,�nnn Ju1V 31, Z005. Final invoice for equipment uurchased and received and
exercise services urovided from Julv 1, 2005 and SeDtember 30, 2005 must be received bv the State no
later than November 15, 2005.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Grant Amendment 02/04
(`�- 59 I
AMENDMENT NO. 1 TO GRANT.CONTRACT # 2000-9202
The Original Crrant Contract and any previous amendments are incorporated into this amendment by reference.
1. ENCUMBRANCE VERIFICATION 3. STATEAGENCY
LuTividunZc�tifies d+rstfi�ndr hme bea+ 0ecumbard as . .
required by M&uc Stat §§ 36AI5 and 16CO5. By.
(wiTh delegated authority)
Signed: Tifle-
Daze: �y
Grant Contract No. 2000.9202
2. GRANTEE
The Graniee certifies that the rsppropriate pason(s)
hsve executed the conn�act on brha7jof7he Grantee
required�i},a�litabk articl�eS, bylaws, resplunonp�
By: _
TiUe:
Date:
$r•
Tifle: Ciri Attomev
Daze:
By' -
Tifle:
Date:
Title: Director, Office of Financial Services
By.
Tide: Director. Human Riehts
Date:
Distnbution: DPS/FAS
G�tee
State'S Auffiorized Represrntative
Grant Amendment 02/04 3
_ �
�
Alcohol and
Gambling
Enforcement
Bureau of
Criminal
Apprehension
Capicol Security
Communications
Driver and Vehicle
Services
Hoxneland
Security and
Emcrgency
Management
Office of lustice
Proqrams
sunu �uu
Marshal and
Office of Pipeline
Safety
State Patrol
Traffic Safery
Yu�wuP�6fioLhry
HSEM
B�w6J Swnry
Bu„eq Ytuynul
�
Division of Nomeland Secu�ity and Emergency
444 Cedar SL, Sui[e 223, St Paut, MinnesoW SSi01-6223
Phone: 651l296-2233 FAX: 651l296-0459 TTY: 651i282-6555 �
Management
InterneL• irrraw ' O - � �
January 26, 2004
Mr. Dave Pieasants
City of St. Paui
100 East 11th Street
St. Paul, MN 55101
P`�
Co��t�aC�
�
� ���hQ"�
�
�e�ec�eK��
Re: Grant # 2000-9242 • �
2003 �ederal Homeland .Security Part 1 Equipment/Exercise Grant
Dear Mr. Pleasants:
Enclosed is a copy of the fully execufed 2003 Federal Hometand Security Part 1
EquipmenUExercise grant between the Minnesota Division of Emergency
Mariagement and St. Paul. The start date of this grant contract is 11/10/2003 and
the end date is 11/30/2004. All purchases for this grant,shouid occur within these
dafes. Your final request for reimbursement should be received by the State no
laterthan 12/31/2004.
An After Action ReportlCorrective Action Report (AAR/CAP} is a federal
requirement for the exercise portion of this grant program far each grantee (see
enclosed form). You will be required to submit an AAR/CAP for+n, with your
Regional Program Coordinator's signature, to Minnesota Homeland Security &
Emergency Management within 30 days from the date of each exercise.
Instructions foilow at the end of the form.
I have also enclosed a grant blling form for your request for re'unbursement. You
may request reimbursement as frequently as monthly. Please attach copies of ali
your invoices when you request payment.
If you have any further questions, please contact me at 651-282-5392, or by e-mail
at Bovd.Rasmussen(c�state mn us. Thank you.
Sincerely,
����
Boyd Rasmussen
Granfs Specialist
Enclosures
EQUAI OPPORTUNITY EMPLOYER
� , � � . . _ - , a5-�4f
O5 5 G 1
STATE OFMINNESOTA
GRANT CONTRACT -
Grant Contract # 2000-9202
This grant contract is between the State of Minnesota, acting througtt its Commissioner of Public Safety Division
of Emez¢encv Management 444 Cedaz Street Saite 223 St Paul Minnesofa 55101 6223 ("Sfate") and i of St.
Paul. 15 W KelIogQ Blvd St Paul Minnesota 55102 ("Grantee"). - _
� Recitais
1. Under Minn. Stat. § 299A.01 Subd 2(41 the State is empowered to enter into this grant contract.
2. Under Minn. Stat. § 12_22 the State is empowered to allocate and disburse federal aid made availablg through
the United States Department of FIomeland Security, Office for pomestic Prepazedness.
3- The State is in need of the dishibution of federal funds to eligible grant recipients pertaining to the U.S.
Department of Homeland Security, Office for pomes6c Preparedness (ODP) Federal Fiscal Year 2003 State
Homeland Security Grant Program (SHSCsP) Part I; Award Number 2003-T'E-TX-0173, for the purehase of
specialized response equipment and exercise related costs. ..
4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State.
� Grant Contract
Term af Grant Contract ' . - �"
1.1 Effective date: November 10. 2003 or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later.
The Grautec must �iot lregin worlc uudcr this grant contract until tt�is confract is fully executed and
tl�e Grantcc hxs bcen notificd by thc Statc's Aut6ori•r.ed 12epresentativc to begin the work.
1.21ixpirulivea dute: Nuvem�er 30 20(k1, or witit all ubligations havc Ucen satisPuctorily tidtillcd, whichcver
occurs first. -
13 Surviva! of Ternts. The foilowing clauses survivc thc cxpication or canccllation of this grant contract: 8.
Liability; 9. 5tate Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Goveming
Law, Jurisdiction, and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will: .
2.1 Purchase equipment in accordance with breakdown of �osts specified in Grantee's Worksheet for 2003
Federal Homeland Security Equipment/Exercise Grant Program, Part I, Attachment A, which is atEached .
and incorporated into this grant contract. Approved equipment for purchase identified in Attachment A
was approved from the Fiscal Year 2003 Auffiorized Equipment List, Iabeled Attachment B, which is
attached and incorporated into this granf contract.
2.2 Perform [he services and tasks for terrorism response-related exercise(s) as submitted and approved by the
State in the Gran,tee's Worksheet for 2003 Federal Homeland Security Equipment/Exercise Grant Program;
Part I, Attachment A, which is attached and incorporated into this grant contract. The approved se: vices
and tasks for tenorism response-related exercise(s) identified in Attachment A were approved from the
Fiscal Yeaz 2003 Authorized Exercise Cost List, labeled Attachment E, which is attached and incorporated
into this grant contract.
2.3 Comply with all program guidelines specified in the 2003 Federal Homeland Security Equipment/Exercise
Grant Program, Part I Grant Application Packet provided to the Grantee by the State, and will comply with
the standazds and requirements attached and incorporated into this grant contract. These additional
standards and requirements aze the following:
a. Federai Audit Requirements, labeled Attachment C, which is attached and incorporated into this
grant contract. .
2003 DHS ODP EquipmenbExercise Part I 08/03 Page 1
05:591
- - - : ;r ., _ -
� �i cone��c # a000-92oz
b. Federal Assurances, labeled Attactiment D, which is attached and�incorporated into this grant
contract.. .
c. For Grantees receiving federal funds over $100,000.0U, the Graritee must complete and retum the
Certification Regarding Lobbying, labeled Attachment F, which is attached and incorporated into
. this grant contrad. _
_. 2.4 Prdvide all necessary training to their employees concerning the use of equipment purchased througli this
grant contract, and shall not permit the ec}uipment to be tamper�d with or operated by individuals.who are
not properly trained, _ � .
2.5 Assuines totat responsibility of the proper handling, use, and maintenance of the equipment and will bear
all costs of maintenance, repair and/or replacement related to equipment.
2.6 Equipment purchased fhrough this grant contract is the pro�erty of the Grantee.
3 Time -
The Grantee mnst comply with all the time requirements described in this grant contract. I� the performance of
this grant contract, time is of the essence. .
4 Coasideration and Payment �
� 4.1 Consir���ation. Ttie State will.pay for all services performed by the Grantee under this grant�contract as
follows: - . _
(1) Competuatio�r. 'Fhe Grantec will be paid not more than $148.481.00 in accordance with breakdown of
costs specified in Grantee's Worksheet for 2003 Federal Homeland Security Equipment/Exercise Grant
Program, Part I, Attachment A, which is attaclted and incorporated into ihis grant contract. The Grantee
wiil submit a written change reqaest for any substitution of equipment in Attachment A or any increase .
of more than 15% from the approved equipment category aznount in Attachment A. Change requests for
substitutions of equipment or increase of more than 1S% from the approved equipment category amount
must be given in writing to Yhe State's Authorized Representative and at least 60 days prior to the
Expiration date of this grant contract. The State's, Authorized Representative �s•ill notify the Grantee's
Authorized Representative in writing of the approval. Requests must be appro��ed prior to the Grantee's
purehase of equtpment. ,
(2) Matching Requirements. (If Applicable) Grantee certifies that the following matching requirement, for
the grant contract, will be met by the Grantee 0.00. .
(3) Total Obligation, The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed_$148.481.00.
4.2 Paymetit
(1) Invoices The State wiil promptly pay the Grantee after the Grantee presents an itemized invoice for
the services actually performed and the State's Auihnrized Representative accepts the invoiced
services. Invoices must be submitted timely and according to the following schedule:
a. Grantee will submit itemized invoices for actual cosYs incarred quarterly, but not. more often than_
monthly and within 30 days of the period covered by the invoice. .
b. Exgenditures for each state fiscal year (July through June) of this grant contract must be. for
equipment purchased and received and exercise services provided within applicable state fiscal
year. Final invoice for equipment purchased and received and exercise services provided thr-0ugh
June 30, 2004 must be received by the State no later than July 31, 2004. Final invoice for
equipment purchased and received and exercise services provided between July l, 2004 and
� Novcmber 3Q 2004 must be receivicei by thc Statc no latcr than DcccmUcr 31, 2004.
a(:raniccs wh�i :irc municip:ditics musl cumply �vill� niunicip;il bi�ldirig i:iu�s.
(2) t ederalfie�zJs. Paymcnts undcr this grant contruct witt bc made fmm fcdcr�! funds obtuincd by thc
State through FY 2003 State Homcland Security Gr1nt Progr�m C�DA numbcr 16.007 of the
Omnibus A��ropriations Act of 2003 Public Law 108 7 The Grantee is responsible for compliance
2003 DHS ODP Equipment/Exercise Part I 08/03 n:,.,P �
.� . � a5-54�
GrantContract # 2000-920�
with all federal requirements imposed.on these funds and"accepts full finanoial responsibility for�any
requirements imposed by the Grantee's failure to comply with federai requirements. .
5 Conditions _of Payment :
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction,
as determined at the sale discretion of the State's Authorized Representative and in accordance with all
applicable federal, state, and Ibcal laws, ordinances, rules, and regularions. The Grantee will not receive
payment for work found by fhe State to be unsatisfactory or performed in violation of federal, state, or local
law, �
6 Authorized Representative
The State's Authorized Representative is Bovd Rasmussen Grants Snecialist Division of Emergencv �
Manaeement 444 Cedar Street Suite 223 St Paul MN 551 f}1 6623 (6511282 5392, or his/her successor,
and has the responsibility to monitor the Grantee's performance and the authority to accept the services
provided under this grant c, If the services aze satisfactory, the State's Authorized Representative
will certify acceptance on each invoice submitted for payment. �
The Grantee's Authorized Representative is Dave Pleasants. Assistanf Fire Chief_ City of St Paul 100 East
11 th Street St Paul Minnesota 551 QI (651) 228 6212. If the Grantee's Authorized Representative
changes af �ny time dvring this gant eontract, the Grantee must immediately notify the State.
7 Assignment, Acimendments, Waiver, and Grant Contract Complete
7.1 Assignnient The Grantee may neither assign nor transfer any rights or obligations under this grant
contract without tl�c prior conscnt of thc Statc and a luily cxccutcd Assignmcnt Agrccnicnt, cxccutcd
and approved by the same parties who executed and approved this grant contract, or their successors in
o�ce. . � �
7.2 Ames�[ments. Any amendment to this gant contract must be in writing and will not be effective until it
has bccn cxccutcd and approvcd by thc samc partics who cxecutcd and ap�rovcd thc original grant
contract, or thcir succcssors in otlicc.
73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Com,plete. This grant contract contains all negotiations and agreements between the
State and the Grantee. No other understanding regarding this grant contract, whether written or oral, -
may be used to bind either party. -
8 Liability _
'The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims
or causes of action, including attorney's fees incurred by the State, arising from the performance of this
grant contract by.the Grantee or the Grantee's agents or employees. This clause will not be construedto
baz any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant
contract. The Grantee's liability is governed by Minn. Stat. § 466 et. seq. and any other applicable law,
rule or regulation. -
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures
and practices relevant to this grant contract aze subject to examination by the State and/or the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six yeazs from the end of this grant contract.
10 Government Data Practices
The Grantee and State must compiy with the Minnesota Government Data Practices Act, Minn. Stat. Ch.
13, as it applies to all data provided by the State under this grant contract, and as it applies to all data
2003 DHS ODP EquipmentlExercise Part I 08I03 Page 3
o5-�q�-
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Grant Contract # 2000-9202
created, collected, received„ stored, used, maintained, or disseminated by the Grantee under this gran4.
contract. T'he civil remedies o£Minn. Stat. § 13.0$ agply to the release of the data referred to in this clause
by either the Giantee or the State.
If the Grantee receides a request to ielease the data referred to in this Clause, the Grantee must immediately
notify the State. The State will give the Grantee instructions conceming the release of the data to the
requesting party before the data is released
11 Workers' Compensation �
The Grantee certifies that it is in compiiance with Minn. Stat.§ 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State
employees. Any claims that may arise under the Minnasota Workers' Compensation Act on behalf of these
employees and any claims made by any third party as a consequence of any act or omission on the part of
these employees are in no way the State's obligation or responsibility.
12 Publicity and Endarsement
12.1 Publicity. Any publicity regarding the.subject matter of this grant contract must identify the State as
the sponsoring agency and must not be released without prior written approval frqm the State's
Authorized Representative. For purpQSes of this provision, publicity includes norices, informational
pamphlets, press releases, reseazch, reports, signs, and similaz public notices prepared by or for the
Grantee individually or jointly with others, or any subcontractors, with respect to the program,
publications, or services provided resulting from this grant contract. �
12.2 Endorsement. The G�antee must not claim that the State endorses its products or services.
13 Governing I.arv, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue for all
legal proceedings out of this grant contract, or its bieach, must be in the appropriate state or federal court
.with competent jurisdiction in Ramsey County, Minnesota.
14 Termination . .
14.1 Terntinatiar: by tlze State The Stafe may cancel this grant contract at any time, with or without cause,
upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it
does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot
be continued at a level sufficient to allow for the payment of the services covered here. Termination
must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that
are provided after notice and effective date of termination. However, the Grantee will be entifled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds
aze available. The State will not be assessed any penalty if the grant contract is terminated because of
the decision of ttie Minnesota Legislature, or other funding source, not to appropriate funds. The State
must provide the Crantcc notice of die lack of funding within a reasonable time of the State receiving
that notice.
143 Terntination for Failure to Comply. The State may cancel this grant contract immediately if the State
finds that there has been a failure to comply with the provisions of this grant, that reasonable progress
has not been made or that thc purpose for which thc funds we�e grantcd have not bcen or will not be
fidtiilcd, thc Statc may takc action to protcct thc intcrests of thc Stakc of Minncsota, including tllc
rcl'usal to Jisbursc additional functs ,utd requiring th4 rcturn of:dl or part ol'thc limds ah•cady disburscd.
15 Data Disclosure
2003 DHS ODP EquipmenUExercise Part I 08/03 Page 4
�5-591
� G�c coa��c # z000-sio:
UnderMinn. Stat§ 270.66, and other applicable law; the Grantee consents to disclosure of its social-
security number, federal employe�<tax identifica6on number, andlor Minnesbta tax identification number,
already provided to the State, to federat and state tax agencies and state personnel irivolved in the payment
of state obfigations. These iden6fication numbers may be used in the enf6icement offederal and state tax
laws which could result in action requiring the Grantee to file state tax retums and pay delinquent state tax
liabilities, if any, or pay other state liabilities. -
{,
1. ENCUMBRANCE VERIFICATION _ . 3. STATE AGENCY � __
]ndividual cert�es that funds have been encwnbered as ��
re uired M' �j A. �,� j ¢�� OS. B.
9 �1' " C����11� JI171` Y !�
( th delegated nty)
Signed: Tide: ,(�-/l7Ld�'le'w
.IAN 1 6 �
Date: Date: ♦ -� /S �G (�
�RlClt�S�f� -
c�ccon��cxo. Zooa9ao "
2. GRAIVTEE
The Grantee certifies that the appropriate person(s)
, have erecuted thegrant contract on behaljofthe Grantee as
requi�ed applicable6rticles, bylaws, ses lutz ns rordinances:
, sr , 2,.� , ✓ - �La.7f
TiUe: Fi Chief
Date:
BY•
Tid
Dat
By:
Tit
Dat
By:
Tit
Dat
By:
� e: Director of Financial Services
� ate: f ^ / 'Q�
Distribution:
Drs-rAs
Grantee
State Agency
2003 DHS ODP Equipment/Exercise Part I 08l03
Pag
.,
WORKSHEET FOR 2003
FEDERAL�HOMELAIVD SECURiTY
EQUIP.MENT/EXERCISE -
G�ANT PROGRAM,; PART 1
I by close of business Julv 39. 2003
Local Unit of Governr�ent-e�
� a.r � �P \
Contact Narime Alaa-Bata4lia
Address 100 East 11�' Street
"=`?'•AS��sto..r 2Z8
Fire Chief Phone 651-22$�'fS
�
City.Saint Paul County Ramsev State MN ZIP 55101
�5 591 •
ATTACHMENT A
- MINNESOTA
. 'Pub11e5e}ary
�o
��
MAJOR OBJECTIVES (Please explain how the equipment requested in this application wili
enhan�e your jurisdiction's abilify to respond to a WMD. incident). .
' The overall goal for the equipment requested in this grant is to enhance the Ciry of Saint PauPs
response to WMD incidenfs. The prima.ry objective is to impro4e the interoperabilify between the
members of the Fire DepartmenYs Fiazard Materials (HazMat) team and Chemical Assessment
Team (CAT) and the members of the Police Department's Ordinance Disposal Unit (ODU) and
Critical Incident Response Team (CIRT). The preceding fire and police units wiil be the first to
' respond to a WMD event and must function as a team of specia.lists. Previous city funds and DEM
grant dollars have provided similar�quipment for the HazMat, CAT, and ODU staff. The CIRT staff
are critical members in a joint response to a WMD incident. Therefore, the requested equipment
will allow our CIRT staff to be better prepared for, and protected against, the dangers associated
with a response to a WMD incident.
� - _..:; ..
I: - ,: -
.;:;: .: -` . `
::: . ;�w,:.:.
: �� �5`-;
,1NARDc _ .....K�j c
Se) . . / 1C'a�r/Pixt',�r� . '
.. : :.:....: : . :
DPS/DEM May 2003 Pederal Hometand Security EquipmenVExercise Grent Program, Part i
- r-t^x� t', , r .,;•.,
afe; ':�_.a=.�'�::t'���..
,. � ':� '� <iF�,:�'�,�:: ��
afe: ....'.�, ;:;;•-t.; n:�;::_:�%;
'�:; .
Paqe A-1
05-5q1
� FIRS7 RESPONIIER ALLOCATION: Please use itie foltowing abbreviations in the co(umn entiped'No, qf units attopted to each disdpline.
LE — Law Enforcement � � FS — Fre Service " PS — Pubfic Heaith - PSC — Public Safety� :
EMS—EmergencyMediplServices- FQ—HazardousMateria�s � . GA—GovemmentalAdminislrative Communications
� EMA—EmergencyManagement PW—PublicWorks� � � � � HC—HealthCare - - �
.,. �� Example: To indiqte 2 unitr �fot Law Enforcemerit vrtite LE —2 �
7. Personal Protective Eauioment
�c. tax and Allocated fo
sh�pptnp = quantify Tofa[ Each Disciolin
. � ,v b �, tc �.
_ ����.: s_ . . q5 �9 I
. � . .. ..
. . • ., _ - = .: . .�:�. _ . .: :.
, . ::�-� .: . • - �
FlRST RESPONDER ALLOCATION: Please use ifiefoliovnng abbreviations in tfte cotumn entiQed'No. of units allocated to each discipline.
' LE—lawEnforcemenf . FS—FueService � � PS'—PubGcHealth _� �� - PSC—pubticSafety �
EMS HZ_}{y�rdousMateriats ` � . GA—Gbvemmenfa(Adm(nistrative Communications'
EMA—EmergencyManagement PW—pubGCWorks - � - HC=HealthCare . -
' � � E�mple: To indp[e 2 units for Lavr Enforcement mite LE-2
2. EXDIOSNE �P_VICR Mi4inafinn �nA Qo...nA:.,i:".... - � � - �
- " � Inc. tax and
shipptng
$ . -
: c.
3. . Chemica(, Biological, Radiological, Nuclear and Explosives (CBRNE)
�C...,....L...:::rn___"'�.- _._'. . . .
inc. tax and
shipping
4. interoperable Communicafions Equipment pn an etfort to reaiize
Aurchased under this granf shouid be APCO25 comoliant See Authnriza
Inc. taz and
shipping
Nb. of Unifs
�Allocated to
Each Discip]ir
Allocated to .
interoperability, ail radios
:nt LisE for detai(s,
No. of Units ��
Allocated Yo ':St�te.�
y F I $641.00 ' 6
� _ . - - � -59 l
. ., . � � - _ -. .,
. . . . . . �:� :� _ . . _
' FIRST RESPONDER ALLOCATION: .Please use Ihe foltowing�abbreviations in the aotumn entif(ed �No.�of units atlocated to each disapPne.
LE—LawEnforcement � � ES—fireService � pS—PubfcFieaith - PSC—PublicSafety
� EMS—EmergericyMedpiServices t �- � GA—GovemrtienFalAdminisVative � '" ��CommunipGons
EMA—EmergencyManagemenf", � PW—Pub6cWorks� _ . - �- ' HC—HealthCare. - - � ' �
�. Exemple: To indcate 2 units for Law Enforcement write LE — 2 � �
5. DefectionFnnimm�ntirtho..,i��� tc:.,�....:,:.,� o..a:..�__:__�n�.__r:_��_�_.__�__.
.:. + Ina tax and � - � I Rllocated to
I Shippins Quantity Total Each Disciniine
- - - I :`�hU.W5.00 � �
SENSIR Analyzer TraveFlR HazMat Chemicai
1 � 59,372.00 ! HZ�
0
Ina Wu and � I I Allocated to
'Shipping O��an4ifv 'r'..�.,t e....�. n:..,.:_r.
COSfS
DPSIDEM May 2003 Federal Homeland Security Equipment/Exercise Grant Program, Part i _ Page A-=
7. Physical Security Enhancement Eauiament ts�rye�ua��p_ wa�.,��„ e��e��n.,+..��;�., e...,��..�
_ . . - � _. , �._�.. _ d5 59 J
;. ; . •
-' � FtRST RESPONDERl11.COCA'tiON: Please use the foilowing abbceviations in the column entilled'No. of uniLs aliocated to each discipline.
� LE—LawErtforcement � FS—FveSennce. � � pS—PubficHealth PSC—PublicSafaty� -
. Ef HZ—HaiardousMaterials � � GA—GovemmentalAdminisUalive- Communications
EMA—EmergencyManagement - PW � - FLC—HealthCare - r�' � � � �
�-- , _ � Eximple: To in�cafe 2 onits forlaw Enfoicement wn2e LE — 2 � � ��
8. Terrorism tncident Prevention Equipment {Terrbrism Eatly 1Narning, Prevention, and
D�terrence Equipment and Technotoaiesl
_ _-+_.,....�...
Helmet-mounted night•vision
Ine. tax and
shippirtg
95 '
> Aitoaated fo
Each Disci lir
LE- S
9.
CBRNE lncident
Inc. tax and
shlpping
Inc. tax an
shipptng
Allocated to
for ai(owable
Attocated Eo
DPSlOEM May 2003 Fede21 Homeland Security
, . . � !
-' PIRST RESPONOER ALLOCASION: Please use the following ab6reviations ln ihe column enGtled •No. of uni5 aitacateQ to each discipiine..
�E - l?w Enfor,cement . �' _ fS - Fre Service PS - Public Health �
EMS -�mergency MeGp( Ser'vices- �. FIZ _ Hazardpas Materials � �- � PSC - Public Safety �
� EMA-Emergencyb(anagemenf PW-pubGCWorics.. - -�-GovemmentalAdministrative Communications
- . . . . HC-HealfhCare -
� -- Exampie: To indicate 2 units fot !aw EnForcement vrtite LE -2 � �. - �
19. Medical Supplies and Pharmaceut��at�
Ina W�cand
. � � sh1PA1n8
p
Inc. taz and
shipping .
Print Name: Alan Bataalia
Signafure:
No. of Units
Attocafed to
EaCh Discinfir
No. of Units
A - - Aliocated to
Date: 7—�.S =U,�
DPSIDEM May 2003 Federal Homeiand Securiry
(Iist by position)
�5 5�i 1
2003 EXERCISE BUD:GET WORKSHEET = r �
Jurisdicfion: Citv of Sf. Paul �
MAJ012 OBJECT(VES (Please explain how the exercise funds requested in this app�ication
�ivitt enhance your jurisdiction's abilify to respond fo a WMD incident)..
tmprove inferoperabilify between the Fire Department Hazard Materials (HazMat) and Chemical
Assessment Te.am (CAT) staff and the Police Departmerit Ordinance Disposal Unit (ODU) and
Critical tneident Response Team (CIRT) staff by jointly 4raining to respond to VIfMD incidents. The
C+ty will use the previously mentioned staff to conduct functionaf WMD exercises with our regional
partners thaf wili include prepared scenarios, professional evaluations, and after-acfion
analyses/reports.
BUDGET (Please refer to Authorized Exercise Cost List)'
Number � Hours
or
��
6
. �., � �. :
an Development Costs
and/or Facilitation Costs
� and Supplies
Expended/Consumed
the
�L
rity Exercise
Print Name: Alan 8ataalia
Signature:
�� a► ?/2
/�`'� �
D,�
Date: 7 �.�—U�
DPSlDEIN May 2003 Fede21 Homeland
d5-5G
-Grant Contract # 2000-9202
' �ATTAGHMENT C
FEDERA,I; AUDIT REQUIREMENTS
For subrecinients that are state or local Qovemments non profit organizations or Indian Yribes
If the grantee expends tota2 federaI assistance of $300,000 or more per year,the grantee agrees to obtain
either'a single_ audit or a pmgram-specific audit made for the fiscal yeai in accordance with the ferms of the
Single Audit Act Amendments of 299b.
Audits shall be made annually unless Yhe state or local govemmettt has, by January 1, 1987, a consfitutionat
or statutory requirement for less frequent audits. Por those governments, ihe federal cognizant agency shall
permit biennial audits,- covering both yeazs, if the govemment so requests. It shall aiso honor requesLs for
biennial audits by govemments that have an administrative policy calling for andits less frequent than
annual, but only audits prior to 1987 or administrarive policies in place prior to January 1, 1987.
For subrecitiients that are institutions of hi er education or hos itals
If the grantee expeflds total direct and indirect federal assistance of $300,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in aCCOrdance with OMB Circular A-210
"Requirements for Grants and Agreements witk Universities, HospiYals and Other Nonptofit
Orgattizations" as applicable. The audit shall cover either the entire organization or ail federal funds of the
orgaztization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
O�ce's "Standazds for Audit of Governmental Organizations, Programs, Activities, and Functions: '
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circulaz
A-133 {or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued in 1986.
The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a p1an for conective action taken or planned and comments on the status o�
corrective action Yaken on prior findings. If corrective acrion is not necessary, a statement describing th�
reason it is not should accompany the audit report.
4• The grantee agrees that the grantor, the Legislative Auditor, the StaYe Auditor, and any independent audito�
designated by the grantor shall have such access to grantee's records and financial statements as may b�
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circula�
A-133.
5. Grantees of federal financia[ assistance from subrecipients are also required to comply with the Singl�
Audit Aci and OMB Circular A-133.
2003 DHS ODP Equipment/Exercise Part I 08/03 PaQe C-L
Z?5-5G1
6, The Statement of Ex endi v � � �- � �nt Contrncc # 2000-9202
_ -.. . P_ �ies form can be used for the scheclule of federal assistance..` `
- : .: _ :� ��s: _ •. . . _ '
�• The grantee agtees fo retain docwnentafion to.support tlie schedule:o�federal assisfance for aY least four
Yeais. : _; - - - � .
�
OMB Circular A-133 requires recipients of inore than $300,000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the central ciearinghouse at tlie follovding address:
Bureau of the Census µ
�ata Preparatioa Division
1201 East l Oth Street ..
Jeffersonville, Indiana 47132 • '
Attn: Single Audit Clearinghouse
The Deparhnent of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Servic�s
444 Cedar Street
Suite 126, Town Square . . "
Sf.Pau1,�MN 551(�1-5126 "
a
2003 DHS ODP Equipment/Exercise Part I 08/03
Page C-2
_ _. . . . - - �
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`k'EDE�Ai. ASSiJRANCES
U5-591
Grant Contract # 2000-9202.
. °. .: A�ri�AC�.�
_:
The Applicant hereby assures and certifies compliance with al] Federal statutes, regulations, policies, guidelines
an@ rcquircments, inciuding_OMB Circulars No. A-21, A-I Ip, q_�22 M�2g, A-87; {�.0. (2372 aiid UniFonn
Administratiye Requirements for Grants and CooperaYive Agreements 28 CFR, part 66, Common ru(e, that .�
govem fhe application, acceptance an& use of Fed�r�l funds for this federally-assisted project. Also the
Applicant assures and certifies that:
1. It possesses legal authority to apply for the grant; that a resolution, mofion or similaz action has been duly
adopted or passed as an officia�,�ct of the app2icanYs goveming body, authorizing the filing of the application,
including a11 ung�rsfandings and assurances contained therein, and direcfing and authorizing the person
identified as the officiat represeneative of the appticattt to act in connecrion with the application and to provide
such additional information may be required. _.
2. It wi11 coriiply with reguirements of the provisions of the Uniform, Relocation Assistance and Rea1 Property
Acquisitions Act of 197Q �r�;: �}.F46� Which piovides for fair and equitable treatment of persons disglaced as
a result of Federal and federally-assisted programs, _
3. It will coznply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of govemment whose principat employment is in connection witti an actjvity financed in rvhole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federa] Fair Labor Standards
Act. �
5. It wi21 establish safegaards to prohibit employees from using their p6sitions for a purpose that is br'gives the
appearance of being mdtivated by a desire for private gain for themselves or othcrs, particulariy those with
whom they have family, business, or other ties.
Ga
7
It wiIl give the sponsoring agency or the Comptroller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
It wi11 comply with all requirements imposed by the Federal sponsoring agency conceming special
requirements of law, program requirements, and other administrative requirements.
8. Tt will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for �isting by Yhe EPA.
L']
It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a).
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance
is available as a condition for the receipt of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of the Department of Housing and
Urbarx Development as an area having speciat flood hazards. The phrase "Federai financial assistance"
includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of direct or indirect Federal assistance.
It will assist the Federal grantor agency in its compliance with Secrion 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 TJSC 569a-1 et seq.) by (a) consalting with the Sfate Historic
Prescrvation Officcr on thc conduct of Invcstigations, as ncccssary, to idcntify properties listed in or
2003 DHS ODP Equipmenf/Exercise Part I 08/03
Pave Tl_1
10.
05-5.q_1
.--. .
.�
eligible for inclusion in ihe National Register of Historic Places fhat aze subject to adverse ef�'ects (see 3.6 �?
CFR Patt $ 0.0.8) by the activify; and notifying tlie Federal gantor agency of tlie cxistence of ariy such-
properties'and by (b� complying with all requirements established by the Federal grantor agency to avoid or
mifigate adverse effects upon such properties,
II
12.
13
. It will comply, and assure the compliance of all its sub-grantees and contractois, wifh'the applicable
provisions of Tifle I of fhe Omnibus Ciime Control and Safe Streets Act of 196$, as amended, the Juvenile
Justice and DelinquenCy Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the
current edition of the Office of 7astice Programs Financial and Administrafive Guide for Grants, M7100.1;
and all other applicable Federal`laws, orders, circulazs, or regulations. -
It will comply with the provisions of 28 CFR appticable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; part 20, Cruninal Justice Inforsnation Systems; Part 22, �
Con$dentiality of Identif able Reseazci� and Statisrical Information; Part 23, Criminal Intelligence Systems
Operating po]icies; Part 30, Intergovernmentai Review of Department of Justice Prograins and Acrivities;
Part 42, Nondiscrimination/Bqual BmpToyment Opporlunity �olicies and Procedures; Part 6I, Procedures
for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetlanc3
Protection Pmcedures; and Pederallaws or regulations applicabte to Federal Assistance Programs.
It will comply, and all its contractors will comply, with the non-discrimination requirements of the •
Omnibus Crime Control and Safe Streets Act of 1968; as amended, 42 USC 3789(d), ar Victims� of Crime
Act (as appropriate); Tit1e VI of the CiviI Rights Act af 1964, as amended; SecCion 504 of the
Rehabilitation Act of 1973, aS arriended; Subtide A, Title II of fhe Americans with DisabiliEies Act (ADA) -
(1990); Title IX of the Education Amendments of 1972; fhe.Age Discrimination Act af 1975; Deparfinent
ofJustice Non-Disorimination I�egulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, nationa] origin, sex, or
disability against a recipient of funds, the recipient �vill fonvazd a copy of the finding to the Office for Civil
Rights, Office of Jusrice Programs.
15. If wilt provide an Equal Employment Opportunity Progam if required to maintain one, where_ the -
application is for $500,000 or more.
16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97�348) cfated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new �ederal fands within the units of the
Coastal Barrier Resources System. � '
2003 DHS ODP Equipment/Exercise Part I 08/03
P�aP 1�_7
. . : ; _ a5 sqr
_ �. �
- Gxani Gonitact # 2000-9202
_ ATTACfIMENT E
Fiscal Year 2003 Authorized Exercise Cost List
Funds from the �xercise allocation may be used to enhance the eapabilities of state and local first responders by
covering the. costs of CBRN$ exercises. Allowable costs fall into the foltowing categories, which are described
bclow:l) expenses rclatcd to convcning an Exercise Pl�niiinb Wockshop; 2) hiring of fuii or part-timc staiff or
contractorslconsultants to supporf cxcrcisc aciivitics; 3) ovcrtimc for tirst responscicxcrcise ma�tagcment'
Personnel involveiI in the planning and conducting of exezcises; 4) travel associated with planning and
conducting exercises; 5) svpplies consumed during the course of planning and conducring exercises; and, 6) '
costs re2ated to implementation of the HSEEP to include the reporting of scheduled exercises, and the tracking
and reporting of afte� acfion reports and corrective actions from exercises; and,7) other costs related to planning
and conducting exercise activiYies.
1. Exercise Planning Workshop - Grant funds may be used to pIan and conduct an Exercise Planning Workshop
to include eosts related to planning, meeting space and other meeting casts, facilitation costs, materials and
supplies, travel and exercise plan development -
2. Full or Part-Time Staff or Contractors/Consultants - Fu11 or part-time staffmay be hired to support exercise-
related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or
unit(s) of local government and have the approval of the state or the awazding agency, whichever is applicable:
The services of contractois/consultants may also be procured by the state in the design, development, conduct
and evaluatioa oFCBRNE exercises. Ttie appticant's formai wriften procurement policy or the Federal
Acquisition Regulafions (FAR) must be followed.
3. OverCime - Payment of overtime expenses will be for work performed by awazd (SAA) or sub-award
employees in excess of the established work week (usuatty 40 haurs}. Further, overtime payments aze allowed
only to the extent the payment for such services is in accordance with Yhe policies of the state or unit(s) of locaI
govemment and has the approval of the state or the awazding agency, whichever is applicable. In no case is
dual compensation aIlowable. That is, an employee of a unit of governmeht may not receive compensation
from ttieir unit or agency of govemment AND from an award for a single period of time (e.g., 1:00 pm to 5:00
Pm), ��en though such wock may benefit both activities. Fringe benefits on overtime fiours are limited to FICA,
Workman�s Compensation and Unemployment Compensation.
4. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees
who are on travel status for official business related to ttle plaaning and conduct of the exercise project(s).
These costs must be in accordance with either the federal or an organizarionally-approved travel policy.
5. Supplies - Supplies are items that are expended or consumed during the course of the planning and conduct
of the exercise project(s) (e.g., copying paper, gloves, tape, and non-sterile masks).
6• Implementation of the HSEEP - Cosfs related to setting up and maintaining a system to track the completion
and submission of AARs and the imptementation of conective actions from exercises, which may include costs
associated with meeting with local jurisdictions Eo define procedures. (Note: ODP is developing a national
information system fo222r the scheduling of exercises and the traeking of AAI2/CAPs to reduce the burden on
the states and to facilitate national assessments of preparedness.)
7. Other Items - These costs include the renfal of space/tocations for exercise planning and conduct, exercise
signs, badges, cost of ineals and food for exercise participants, etc.
2003 DHS ODP Equipment/Exercise Part I 08/03 Page � 1
05-5�i1
.,
- _:�,� -Y>
Grant Contract # 2000-9202
Additional.Exereise Program Inforination:
The Offce for pomestic Preparedness (ODP) is responsibYe for'-implementation of fhe Homeland S``ecurity
Exercise and EValnation Program (HSEEP). The inajor features of the HSEEP are defined in the Homeland
Security.EXercise and Evaluation Program - Volume I: Program Overview and Doch and aze summarized
below. Other volumes of the HSEFP provide guidance on the Hesign and conduct of exercises, as wett as
• exercise evaluation and improVement
Homeland Security $xercise and Evaluation i'rog�am: Doctrine ..
ODP is committed to the implementation of a threat andperformance-based exercise program which inc2udes a
cycle, mix and range of exercise activities opvarying degrees of complexity and interaction that assess the
perPormance of homeland security tasks under speci&ed conditions and objectively verifiable performance �
standazds, with an analytical review, interpretation and strategic and operational application of resu�ts. ODP
will develop a set of scenarios and exeicise performance measures fo assist states and local jurisdicfions with
implementation of an exercise program that meets this challenge. . �
ODP requires that the following principles be used_to guide the design and implementation of state and local
terrorism exercise programs: ;
Each state has a comprehensive State Homelaztd Security Exercise and Evaluation Plan to implement the
exercise and e`vatnaYion component ofits Statewide Domestic Prepazed'ness Strategy and State Assistance Plan.
The State Homeland Security $xercise.and Evaluation Plan employ a cycle of exercise activity thaf includes
exercises of increasing levels of complexity. .
Exercises are designed to test performance, as well as the adequacy of CBRNE plans, policies and procedures.
Scenarios are developed to address the full array of terrarist threat possibilities and homeland security tasks that
must be performed to prevent and respond to those threats.
The selection of scenarios to be used in exercises is based on the threat assessment for the jurisdiction.
Scenarios are realistic ancI accurate based on the best available infoimation.
Exercises generally involve participants from multiple disciplines to test interagency relationships and
agreeinents.
Where possible, exercises are intergovernmental, including local, state and federal players.
Al2 exercises aze evaluated.
An AAR is prepared foliowing every exercise.
A CF,P is developed and implemented to address firidings and recommendations identified in the AAR.
The state reviews and updates its SHSS, ODP state assistance plan, and State Homeland Security Exercise and
Evaluation Plan to address deficiencies identified through exercises.
2003 DHS DDP EquipmenUExercise Part I 08/03
Page E 2
. - : 05-5.�i I
. . _ - J � �_ . . . - .
Lessons Iearned and best praetices idenhfied throu Gzant Contract �t 2QOO-92oz
communi gh exercises aze3 shar�d with t}ze homeland securify
n'' : -
Aceurate financial records reTatecl to exeFCise costs-are maintained. ..� . -
. . . 4 - / _'�� ' � . .
�' `�
}
2003 DHS ODP Equipment/Exerc'rse Part I 08/03 -
Page E 3
_ ' ��
}.
CERT�TCATION REGAI2DING LOBBl'InTG
For State of Mii�nesota Contrae�s �d Grants over $100,000 .
05 59
Grant Conhact # 2000-9202
ATTACHMENT F
The undersigned certifies, to the besi of his or her knowledge and be$ef that: --
(1) No Fe3eral apptopriated funds have been paid or wilI be paid, by or on behalf of the undersigned, to any `
person for influex�cing or attempting to iafluence an officer or employee of any agency, a member of Congress, an officer
oi employee of Congress, oi an employee of a Member of Congress in cannection with the awarding of any Federal
coahact, the maldng ag any Federal .grant, the maldng of any Federal loaa, the entering into of any coopeiative agreement,
and the erctension, continuation, renewal, amendment, or modification of any Federal coniract, grant, loan, or cooperative
agreement. . _ .
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for inftuencing
or attempting to influence an officer or employee of any agency, A Member of Congress, an o�cer or employee of
Congess, or an employee of a Member of Congress in connection wiih this Federal contract, grant, loan, or coop'erative
agreement, the undersigned shall compiete and submit Standard Form-LLL, DiscIosure Form to Report Lohbyittg in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for ail
subawazds at all tiers (including subcontracts, subgrants, and contracts under grants, loans andr000perative agreements)
and that all subrecipients shall certify and disclose accordtngly. .
This certification is a maferial representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into t[iis transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shail be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
{ City of Saint Paul
Organization Name
Douglas A. Holton, Fire Chief
Name and Title of Officia[ Signing for rganization
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$ y� � � � � �
Signa e of Officiai
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Date
2003 DHS ODP Equipment/Exercise Part I 08/03
Psae F_t