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05-431Council File # Presented By: RESOLUTION � SAINT PAUL, NIINNESOTA Green Sheet # os - Ns� 3026227 /3 Referred To: Committee:Date: 1 WHEREAS, the City of Saint Paul, Police Department, has the expertise to share it's Record 2 Management System with other agencies to allow sharing of information and operating efficiencies; and 3 4 BE IT RESOLVED, that the City Council authorizes the City of Saint Paul to enter into the attached 5 joint powers agreement amendment with the City of New Brighton. 6 7 S 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Requested by Department of: Adopted by Council: Date:�� E��/��?�l�S T' Adoption B � Approved � Secretary: a�or: Date:• �` ���� C Ijor A • ved by City�rlttorney: � By: Mayor for oS- �{3/ � Green Sheet Green Sheet Green SheeY Green Sheet Green Sheet Green Sheet � DepartmenVofficelcounci�: Date Initiated: PD — PoliceDeparhnent � � 22-APR-05 Green Sheet NO: 3026227 Conqct Person 8 Phone• DeaaAment Sent To Person InitiaUDate Chief John Harrington � 0 li D� srtmeot Poiice De artment 2665588 Assign 1 oliceDe artmen[ De artoen[Director � Must Be on Council Agenda by (Date): Number z � ptt me Ci Anome Fof 3 a or's Office Ma or/Assistant Routing Order 4 ouocil uo 'I 5 i Clerk Ci Clerk 6 olice e men[ Polic D r men[ Total # of Signature Pages 1 (Clip All Locations for Signature) Action Requested: Signatures requested on the attached council resolution authorizing the City of Saint Paul, Police Department, to enter into the attached joint powers agreement #02-12986-I amendment with the City of New Brighton. Recommendations: Approve (A) or Rejed (R) Personal Service Contracts Must Answer the Following Questions: Planning Commission 1. Has this person/firm ever worked under a contract for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/Firm ever been a ciTy employee� Yes No 3. Does this person/frm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Problem, Issues, Opportunity (Whq What, When, Where, Why): The Saint Paul Police Department will expand iPs Record Management System (RMS) to provide additional services to New Brighton Deparhnent of PuBlic SafeTy. New Brighton is adding additional squads and request RMS access to these squads. AdvanWgeslfApproved: � Increase revenue to the Saint Paul Police Department and to further provide regional policing within the county. Disadvantages If Approved: � � �� � � �, e �� None. �� APR 2_ s 2005 DisadvantageslfNotApproved: 6'�'T0� pTT/�yp9��`e Loss revenue to the City of Saint Paul and inability to provide service to additional squads. �•/ e T B'1 1 � t�f'1 i Total Amount of see contract CostlRevenue Budgeted: Transaction: ' Fundin� Source: NeW Brighton Activity Number: 436-34152 �a�y� y'�Q�t?e�� �'�° (`f Financial Information: Department of Public � (Explain) S8f81� B 9Q1 � U 2Goa7 .., Amendment to Joint Powers Agreement Between t!-�e City o; Saint Paul and Ner�� Bzghtan os- y3i An amendment to Agreement #�2-12986-I between The City of Saint Paul and ?�ew Br�ghton is being made and entered into ttris 25 day ofMarch, 2005. Inconsideration of the mutual terms and conditions, pror.rises, covenants and pavments hereinat2er cet forth, The City of SainY Paul and New Brighton agree to amend ths abo�e-mentioned contraci as foilows: I. The City of Saint Paui and New Brighton shali agree to additional terms and conditions as outlined below and as set fo�th in its proposal of April3r 2004. The additional :erms and conditions shatl iaclude: Section d. paragraph B. St. Paul will provide the fallowing in phases: The City, through its Police Department, puesuant te authority set fartl� in the Saint Paul Citv Charter, Codes and applicable State Statutes. shall pro��ide: 6 Additional Packet Cluster Licenses 1 Addiiional Packet Writer License 6 Additional Packet Ciuster ?nstallations i Additionai Packet Writer Installations Section l, paragraph C: In exchange for additional Packet Writer and Packet Ciuster licenses ard installations, New Brighton additionallv agrees to pay: Additional ane time (up front gaymeni) due on contract signing ��,095 Plus additional on gaing monthly payznent 3 585 II. The Citv of St Paul and New Brighton agree to fu*ther amend this agraement to be able to add (up to lfl additional) a: a future date Packet Cluster and Packet Writer licenses and instailations. In exchange for additional Packet Writer and Packet Clustes iicenses and installatians, New Brighion a�rees to additionallv pay: i each Packet Wrster (up-frant casts) �'�`�5 1 each Packet Cluster (up-f,-ont costs) $i450 1 each manthly on going Packet ik riter $ 15 1 each monthly an going Packet Cluster $ 9S That the New B_*ighton Designative Representative will give wriiten not'sce d'arecting the City �. � bs"- �{ 3 ( Polica Department to add ad3itional Packet Cluster and Packet Writer licenses aad instaiiatiors. :II. And, tha: The City of Saint Paui and :�Tew Brie�ton agree to abide by all � f The terms and conditions of ihe oa¢ina3 Agreement. ths Ci!y of For Vew Brigl:ton: Harringfon, Chief f Police of Saint Paul Poli Departr.ient Date: ���� �J�' _ Approved as to forin: Assistant City Aztomey Date: ��1�.i►�l'1 - x,anan Rigt,cs, Gireccor � JOINT POWERS AGREEMENT �� l Zq�-tv oS- �31 Between the City of Saint Pau{ and New Brighton THIS AGREEMENT, is made and entered into this 13th day of April, 2004 by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and the City of New Brighton, (Ramsey County, Minnesota), hereinafter referred to as " New Brighton." WHEREAS, the City of Saint Paul and New Brighton, pursuant to the provisions of Minnesota Statutes, Chapter §471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Police Department is authorized to provide, Wireless Report Writing and Report Management System Services (`WRW&RMS") and other related support services and has expertise in these services; and, WHEREAS, the City wishes to extend the expertise of its WRW&RMS Services staff to other local governments to help all parties achieve operating efficiencies and to secure for them W RW&RMS Services, and other related support services; WHEREAS, New Brighton wishes to take advantage of these benefits and services; NOW, THEREFORE, IT 1S HEREBY AGREED, by and between the parties hereto as follows: 1. Scope of WRW&RMS Services. The City, through its Police Department, pursuant to authority set forth in the Saint Paui City Charter, Codes and applicable State Statutes, shall provide WRW&RMS Services, and other related support senrices as requested by New Brighton in accordance with applicable Statutes, policies, and the City's currently held software, licensing, network, systems, CAD system, support and maintenance agreements. The WRW&RMS Services to be �" 1�" oS- �3I provided New Brighfon under this Agreement includes the below indicated services with their related costs: A. New Brighton wili provide: Laptop computers in their squads, including mounts and desktop computers in offices. This includes the cost of mounts and installation. Note: St. Paul Rad'+o Shop +s available to instalt equipment at an additional cost. B. St. Paul will provide the foilowing in phases: Phase 1: Wireless connectivity for 11 squads to Computer Aided Dispatch (CAD). This includes the Aether Packet Cluster software maintenance and wireless subscription fees for CAD dispatching, MINCIS, NCIC and Alert. Additional functionality includes intra squad messaging. This includes: 11 View Packet Cluster Licenses 11 RMS CAD Wireless Phase 2: The City Police Department will provide, as mutually agreed to by the parties, access to various internet sites. Potentiai sites include: Department of Vehicle Services (DVS), DVS traffic accident reporting, CrimNet and others as needed. Phase 3: The City Police Department will provide wireless police report writing, installation, and training for Records Management System (RMS). 1 Packet Cluster License 28 Packet Writer installations 28 Packet Writer maintenance 21 View police reports only Records Management System (RMS) Phase 4: The City Police Department wili provide wireless access to New Brighton police reports. This includes access by CN number, address, and name. Phase 5: New Brighton wili provide the City Police Department access to archived police report data. The City Police Department will then assist New Brighton by uploading the archived data into New Brighton's new RMS. The City Police Department will work with New Brighton to develop an appropriate way to report crime stats. C. New Brighton Payment: In exchange for the above New Brighton agrees to pay: One time (up front payment) due on contract signing $31,800 Plus on-going monthly payment $ 2,933 '"2� as- y3l D. The City will provide written notice to New Brighton by July 1 of each year what the contract costs will for the subsequent calendar (fiscal) year. 2. Designated Representative. As part of any request for WRW&RMS Services, New Brighton agrees to designate an individual who can serve as a point of contact for WRW&RMS Services staff in the provision of any service mutually agreed upon. This individual shall have the authority to transmit instructions, provide required information, and assist in resolving any questions or issues that may arise. This individual shall also provide copies of any relevant policies, procedures, or standards adopted by New Brighton that may have an impact on the manner in which City WRW&RMS Services staff delivers the requested service. New Brighton further agrees to provide a representative to participate in an advisory user group. 3. Local Funding. In participating in such joint WRW&RMS Services activities, the City and New Brighton agree that neither parry shall assume any responsibility for the accountability of funds expended by the other or compliance with applicable Minnesota Statutes or other laws. Each parry is responsible for any particular purchase order it issues or purchases from outside vendors. 4. Indemnification. Nothing in this Agreement shali constitute a waiver of the rights, privileges, and benefits that each party is entitied to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof, to the extent authorized by law and shall not be responsib�e for the acts and/or omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by provision of the Minnesota Torts �"3� os- `�l3 ! E L•a t1 ,� �� Claims Act, Minnesota Statutes Chapter 466, et seq. and other applicable law. Data Pracfices. Nothing in this Agreement can be construed to be contrary to Minnesota Statutes, Chapter 13, Minnesota Government Data Practices Act, and in particular Minn. Stat. §§ 13.05, subd. 6& 11 and 13.37, subd. 1(b). All of the data created, collected, received, stored, used, maintained, or disseminated by the parties in performing functions under the Agreement is subject to the requirements of Minnesota Government Data Practices Act and all parties must comply with those requirements. If any provision in this Agreement is in conflict with the Minnesota Government Data Practices Act, the Act will control. Term/Cancellation. This Agreement will be affective untii termination by either party, which may be effectuated without cause, upon 180 (one hundred eighty) day's prior written notice, to the other party. Assignment. Neither parry to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. Amendments. Any amendment or modification to this Agreement shail be in writing and shall not be effective untii executed by all parties to this Agreement. Entire Agreement. This Agreement contains the entire Agreement between the parties with regard to the matters set forth herein. IN WITNESS WHEREOF, the City and New Brighton have executed this agreement the day and year first above-written. � .� .. i� � ., i -. �, . '� � ��� �� _ . New Brighton Approved as to form: .� : � � ��-- � �4�" �r Randy Kelly, Director, Office of Financial Services � ��� �� n��� U�- os- y3 � "5'"