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05-393Council File # dS' �� 3 GreenSheet# 3Qa(POC?/ RESOLUTION SAINT PAUL, MINNESOTA Presented By: Referred To: 2 3 4 5 6 7 S 10 11 12 13 14 15 16 17 18 19 20 21 Committee:Date: WHEREAS, the City of St. Paul, Police Department, has entered into joint powers agreements with suburban agencies to albw sharing of information and operating efficiencies with the C+ty of St. Paul's Record Management Sys[em; and WHEREAS, the City of St Paul, Pulice Department, kas agreed to provide wireless report writing and report management services to these cities; and WHEREAS, these cities will pay up-front and ongoing wsts to purchase needed compoaents and support for the City of Sk Paul's Record Management System; and WHEREAS, t6e 2005 financing and spending plan needs to be amended for the wireless report writing and report management services provided to and supported by the suburban agencies; and WHEREAS, The Mayor pursuant to Section l0.OZ1 of the Charter of the City of St. Paul, does certify that there are available for appropriatioo funds of $139,241 in excess of those estimated in the 2005 budget; and WHEREAS, The Mayor recommends that the following addition be made to the 2005 budget: 22 436 - Special Projects-Police 23 FINANCING PLAN: 24 34152 - RMS Wireless Services 25 4399 - Services 26 9830 - Use of Fund Balance 27 2S 29 30 31 32 33 34 35 36 37 38 Total Changes to Financing SPENDING PLAN: 3A152 - RMS Wireless Services 0219 - Fees-Other Professional Services 0227 - Telephone-Monthly Non-Voice 0297 - Data Processing Service 0370 - Computer Equipment & Sapplies 0393 - PC Sofrivare 0848 - Capitalized Equipment Total Cha�ges to Spending CURRENT AMENDED BUDGET CHANGES BUDGET 200,000 0 90,000 0 72,936 0 56,059 30,000 62,962 76,279 139,241 -60,000 43,963 43,000 31,489 110,789 -30,000 �� THEREFORE BE IT RESOLVED, that the City Council approves these changes to the 2005 budget. Benanav .� Thune Absent � Adopted by Council:Date: ,J"(a.r,� 'T� oZ(7US Adoption Certifi,�d by Council Se�: By: ,i Approved Requested by Department oE Recommended by B Form B by City Attorney: for 262,962 '76,279 30,000 43,963 ll 5,936 31,489 166,848 0 o�a Services: By: � 34752 RMS � Green Sheet Green Sheet OS"!//"3 a '� Green Sheet Green Sfieet Green Sheet Green Sheet � DepartmenUofficelcouncil: . � Date Initiated: Po -Pa�;��p�„e�� �-,�R-05 Green Sheet NO: 3026001 � �artrneM Sent To Person Initiall te CoMact Person 8 Phone: - Chief John Haffington �� � 0 li D a eo P lice e nt - 266-5558 p��yn 1 oli eD artment � De artmentDirector `� Must Be on Council Agenda by (Date): Number Z ina cia Service Fti nc' 1 •^�i +.1 �01� - For " 3 i Attorne Ci A orn ' Rou[ing � Order 4 a r's ffi o A ista t � 5 ou cil Conncil -- � 6 i ler ' CI ck „ ,. , . - .� .. � .' , ' �7 olice De art ea Podce De artment •, ToWI # of Signature Pages ^ (Clip All Locations for Signature) " Action Requested: � � Approval of the attached council resolution amending the 2005 fmancing and spending plan for the Records Management Services (RMS) provided to suburban agencies. �, � Rewmmendahons: Approve (A),or Reject (R): Personal Service Contracks Must Answer the Foffowing Questions: Planning Commission 1. Has fhis person�rm ever worked under a wntrad for this department? =;r?�„=. CIB Committee Yes No Yi Civil Service Commission 2. Has this person/firm ever been a city employee? !fii,. Yes No '� - � 3. Daes tM1is person/firm possess a ekll not normatly possessed by any ..�,- curreht city employee� �;,Yi": , " Yes No Explain all yes answers on separate sheet and attach to green sheet ti' ;"" Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): .. �:: � The City of St. Paul Police Department, has enterad 'mfo a joint powers agreemants with suburban agencies to provide RMS to these s�° �- agencies. In consaderarion�for these services,�the suburban agencias will pay up-front and ongoing costs of RMS. d-.:=. r„- 4�°. �; - AtivanWgeslfApProved: � �� ,. #: Abiliry to provide the software, hardwaze, and services needed for RMS. � v�!"t �.;Cy� :="f'�'' : ? ; Disadvantages If Approved: A 1949 q��p�g9C �,. None. p'+ric u aauda �. DisadvanWges 1f Mot Approved: � ' RMS can not be provided without the necessary soflware, hardwaze, and services. St. Paul and suburban agencies wi11 not be able to submit poHce reports or dispaTCh to squads wirelessly. ��,, % � Total Amount of � 3�241 CosURevenue Budgeted: � Transaction: � � � � Fundinp Saurce: RMS ServiCes Activitv Number: 34152 '` ��G�� �- Fi nancial Information: (ExpWfil APR 2 2 �."��u, Y A ���l��Y � ;: . ;,4.