05-365Council File #
RESOLUTION
OF SAINT PAUL, MINNESOTA
Presented By:
Referred To:
Committee:Date:
1 WHEREAS, the City oS Saint Panl, Police Department, wishes to enter into a grant from the Minnesota
2 Department of Public Safety for a youth achievers program; and
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WHEREAS, this program provides skills and inuer resources youth need to cope witL the pressures
that can lead them into unhealthy and anti-social behaviors; aad
THEREFORE BE IT RESOLVED, that the Saint Paul C'sty Council authorizes the City of Saint Paul
to enter into, and Chief John Harrington to implement the attached agreement, which includes an
indemnification clause. A copy of said agreement is to 6e kept un file and on recurd in the Office
of Financial Services.
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Y� Nays Absent
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Adopted byCouncil:Date: l�¢'� � a�, ad�s
Adoption Certified by Council Secretary:
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Approved
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N�ayor:Date: _
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Green Sheet #
oS ar�
3025804
0
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by City
Mayor for
Youth Achievers Program authorize grant agreement cc2005
Requested by Department of:
n... __
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
DepartmenNofficelcouncil: �ate Initiated:
PD — policeDepartment 17-MAR-OS Green Sheet NO: 3025804
Contact PerSOn 8 Phone• Deoartrnent Sent To PerSOn fnitiaVDate
Chief John Harrington � 0 olic e artmeo Po ice De art e[
266-5588 Assign I oliceDe eo[ De rtmentDirecor
Must Be on Council Agenda by (Date): Number 2 'n nci 1 ervices F an ial ervic
For _ �
Routing 3 " A ome i AKOme
, Ofder 4 a or' Offic Ma r
� 5 ouncil Council
6 i lerk Ci Cler
' 7 � olice De a tment Pol'ce e rt en[
Total # of Signature Pages (C�ip All Loca6ons for Signature)
Action Requested: '
Signatures requested on the attached council resolution authorizing the City of Saint Paul, Police Department, to enter into the
attached gant agreement with the Minnesota Department of Public Safety for a youth achievers program.
Recommentlations: Approve (A) or Reject (R): , Personal Service Contrects Must Answer the Following Questions:
Planning Commission L Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Gommission 2. Has this person/firm ever been a city employee?
Yes No
.. 3. Does this personlfirm possess a skill not normally possessed by any
- wrreM city employee? '
Yes No
' Explain al{ yes answers on separate sheet and attach to green sheet
Initiating Problem; Issues, Opportunity (Who, What, When, Where, WhyJ: �
The program will provide ski]ls and inner resources for youths to help them cope with pressures that can lead them into unhealthy and
anti-social behaviors.
Advantapes If Approved: � ` !�
Ability to use grant funds and work with outside agen y{o�r��o�it� "$1�+�5�""youths using preventive resources.
� r�
�� C�il " 1 ���
Disadvantapes If Approved: �� � , � � � � � � �
None. � _
APR 0 4 2';^5
DisadvantageslfNOtApproved: ��T� qTTo[}��a�
Lost opporiunity to use grant funds and work with outside agency to help "at risk" youth. � s'1 1 S 1'� Y
Tota! Amount of 50000 CosURevenue Budgetetl: ��{-^� s� il�, �
Transaction: �„�`�,,,,;•;_,� . ��,r
Funding Source: Stete Of MN � Activity Number. 34162 �
Financial lnfortnation: ��� '`' �3fJ�
4/
(Explain) �4���:�_s� n-_p ,
' , i�.
STATE OF i�IIrTNESOTA
GRANT COI�iTRACT
OS 3�
This gtant conizacY is between the State of Minnesota, acting through its Commissioner of Public Safetv. Office of Justice
Pro�ams. 444 Cedar Street Suite 100_ St Paul. MN 55101-5100 ("State") and Citv of St Paul. Police Department. 367
Grove Street. St Paul_ Minnesota 5� 101 ("Grantee").
Recitais
1 Under Minn. Stat. S 299A.01. Subd 2(41, the State is empowered to enter into tlus grant contracG
2 The Grantee represents that it is duly qualified and agrces to perform all services described in this gant conhact to the
satisfaction of the State.
3 Federal funds for this graat contract aze provided from the Public Law 107-273, Departments of Commerce, 7usrice,
and State, the Judiciary, and Relatefl Agencies Appropriations Act and Titles II and V of Juvenile Jusrice and
Delinquency Prevention Act of 1974, as amended, for the purpose of supporting delinquency prevention and
intervention efforts and juvenile justice system improvements.
4 The State is in need of specific proj ects that fulfill ti�is purpose.
Grant Contract
1 Term of Grant Contract
1.1 Effective date. Jannar�, 2005, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.OS, subdivision 2, whiehever is later. Once tlus grant contract is fully executed, the Grautee may
claim reunbursement for expenditures incuned pursuant to Clause 43 of this grant contract. Re3mbursements will
only he made for those expenditiu�es made according to the terms of this grant contract.
1.2 Fxpira8on datz December 31. 2005, or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
13 Survival of Terms. The following clauses survive the expiration or cancellation of trris grant conhact: 8. Liability;
9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction,
and Venu,e; and 15. Data Disclosure.
2 Grantee's Duties
2.1 Activikes The Grantee,. who is not a state employee, wi11 perform all duties and tasks specified herein and in the
Grantee's gant application which is incorporated by reference into this gant contract and on file with the State,
located at 444 Cedar Street, Suite 100, St. Paul, MN 55101-5100. Grantee shall also comply with all program
standards, which are hereby incorporated by reference and made a part of this gant contract.
2.2 Reporting Requirements. Grantee shall report to the State as specified in the Office of Sustice Program's Grant
Manual.
(1) Financial Reporting. ('irantee shalI submit a financial reporting form to the State utflizing the format
identified by the 5tate within 30 days after the end of the reporting period.
(2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a qwvterly progress detailing
progress achieved towards the accomplishment of the progiaiu goals and objectives within 30 days after the
end of reporting period.
(3) Other Requirements. Grantee sk�all submit such other reports and attend meetings and training as State shall
reasonably request.
(4) Evaluatiox. State shall t�ave the authority, during the course of this grant period, to conduct an evaluation of
the performance of the Grantee.
(5) Requirement Changes. State may modify or ci�ange all reporting forms at their discretion during the grant
period.
(6) Special Requirements. The State reserves the rigbt to include in the gcant, at any time during the term of the
grant, special administrative requirements deemed necessary to assure the Grantee's successful implementation
of the pmgram. The State will notify the Grantee in writing of any special adminishative requirements.
Title V Combined Q2/04)
TiUe V Juvenile lustice OS
OJP Grant Numbet 2005-TS-00354
05 3 �s
3 Time
The Grantee must comply with all the time requirements described in ttus gant conhact. In the performance of tkris
gant contract, time is of the essence.
4 Consideration and Payment
41 Cnnsideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(I) Compensadon. The Grantee will be reimbursed an amount not to excced $50.000.00 according to the
breakdown of costs contained in Exhibit A, which is attached and incorporated into this grant contract. The
CTrantee will submit a revised budget for any devtarion of at least 10% or $200.00, wluchever is greater,
between approved budget lines in Exhibit A and the revised budget must be approvefl by the State's
Authorized Representative before any expenditures can be made based on the revised budget.
(2) Travel Expenses. Reimbu�emeut for travei and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this giant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relarions
which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and
subsistence expenses incurred outside Minnesota unless it has received the State's prior written approvai for
out of state travel. Minnesota will be considered the home state for detemuning whether travel is out of state.
(3) Matching Requirements (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: $102.400.00.
(4) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under tlus grant contract wiil not e�cceed $50,000.00.
4.2 Fiscal Requirements. Grantee shall report to the State as specified in the Offce of Justice Program's Grant
Manual.
(1} Financial C;uidelines. Grantee shall comply with all policies, procedures, and provisions applicable to each
source of fixnding received. Grantee shall comply with the current Office of 7ustice Prograzn's Grant Manual.
I�o funds will be disbursed for activities not identified in the goals and objectives or work plan submitted on
ttae grant application forms prescribed by the State. No fiu�ds from a specific funding source will be disbuised
for activides that do not meet the requirements of that funding source.
(2) Budget Revisiorrs. Grantee shall submit a written budget revision request to the State's Authorized
Representative before any eapenditure ean be made based on the revised budget. Submission and approvai of
a budget amendment is necessary if a) a line item will deviate by $200 or 10%, whichever is higher, from the
approved budget, or b) a new ]ine item that was not part of the approve� budget will be created.
(3j Closeout. Grantee shatl t�ave until 45 days after the Expiration date af this grant contract, to submit a report of
all funds and interest received and disbursed. If a report is not submitted within this time period, expenses
claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee.
(4) Records. Grantee shall retain all financial records for a minimum of six (6) years after the date of submission
of the finat financial status report, or until completion of an audit which has commenced before the expiration
of this siz-year period, or until any audit findings andlor recommentlations from prior audit(s) have bee.n
resolved between the C'irantee and State, whichever is later.
43 Payment
Invoices The State will prompfly pay the t`,rantee after the Grantee presents an itemized invoice for the services
actually performed and the State's Authorized Representative aecepts the invoiced services. Invoices must be
submitted timely and acwrding to the following schedule: Itemized invoices will he filed in arrears at least
�uarterlv but not more often than monthly and within 30 davs of the �eriod covered bv the invoice for services
satisfactorily uerformed.
Expenditures far each state fiscal year of this grant contract must be for services perFormed witk�in the applicable
state fiscal year. Every state fiscal year begins on July 1 and ends on Sune 30. The finat invoice pertainine to each
state fiscal vear of this grant contract must be received by July 31 of that calendaz year. Reimbursements from the
next fiscal vear(sl may commence on or a$er July 1 of that calendar vear The final invoice must be received no
later than 45 days a8er the Expiration date of this erant contract
'I'ille V Combined (12/04)
Titic V Iuvenile Jvatice OS
O.fP Giant Number2005-TS-00354
oS - 3�S
Upon the Grantee's request, an advance payment may be made after grant contract execution, in an amount not to
exceed 30 days of the State's obligation , as deternrined necessary by the State, for execution of the Grantee's grant
conuact obligarions.
The Grantee agrces to retum any unused funds to the State unless prior approval for an extension has been gcanted
by the State's Authorized Representative and an amendment to the gant contract has been duly executed. Unused
funds must be retumed to the Siate within 45 days of the Expuation date of this �ant conhzct. Any such payment
from Grantee to State shall be by check made payable to "Minnesota Department of Public Safety. ""
4.4 Federal requirements. (Where applicabie, if blank ttus section does not apply)
Payments under this grant contract will be made from federal funds obtained by the State through CFDA 16.523,
16.540, and 16.548. The Grantee is responsible for compliance with all fedecai requirecnents imposed on these
funds and accepts full financial responsibility for any requirements imposed by the Grantee's failwe to comply
with federal requirements.
The Grantee assures that matching funds required to pay the non-Federal portion of the cost of each program and
project, for which grant funds aze made available, shall be in addition to funds that would otherwise be made
available for these activities by the recipients of the gcant funds.
The Grantee will comply with the Single Audit Amendments of 1996 and Office of Management and Budget
Circular A-133. An explanation of the Federal Audit Requiretnents is attached and incocporated and made a part
of this grant conhact. See Exhibit B.
The Grantee agtces to comply with all Formula Grants Pmgcam requirements as outlined in the Juvenile dustice
and Delinquency Prevention Act of 2002, the applicable guidelines, the Certified Assurances, and the most recent
OJIDP Formula Grants Consolidated Regulation (28 CFR Part 31), to the extenC that those regulations aze not in
conflict with the above.
The Grantee agrees to comply with all Title V Community Prevention Grants Program requirements as outlined in
Delinquency Prevention Program Guideline, Federal Register, Vol. 59, No. 146, August 1, 1994.
The Grantee agrees to comply with all7uvenile Accountability Incentive Block Grants (JAIBG) program
requuements as outlined in the 7AIBG Program Guidance Manual, Version 3A (September 2000) or fuhue JAIBG
Program Guidance Manuals, and 3ATBG program regulations (28 C.F.R, Part 31).
The Grantee agrees to comply with the financial and adnunistrative requirements set forth in the current edition of
the Office of Justice Programs (OJP) Financial Guide.
The Grantee assures that federal funds made available under this grant contract will not be used to supplant state or
locat funds but will be used to increase the amounts of such funds that would, in absence of federal funds, be made
available for eriminat }uskice activities.
The Grantee will not use any federal funds, either indirectly or directly, in support of the enactment, repeal,
modification, or adoption of any law, regulation or policy, at any level of government, without the �press prior
written approval of OJP.
The Czrantee will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor
Standards Act.
The Grantee will establish safeguards to prohibit employees from using their positions for a purpose that is or gives
the appearance of being motivated by a desire for private gain for themselves or others, particulazly those with
whom they have fanrily, business, or other ties.
1'itle V Combined (12/94)
Tide V )uvelrile3ustice OS
OIP Grant Number 2005-TS-00354
oS - 3bS
The Grantee assures t6at in the event a Federal or State court or Federal or State administrative agency makes a
finding of discriminarion after a due process hearing on the grounds of race, color, religion, national origin, se� or
disability against the Grantee or its subcontractors, the Gtantee will fonvazd a copy of the finding to the State.
11ris grant contract is subject to all applicable federal and state statutes and regularions, including, but not limited
to the following:
1) 28 CFR Part 69, New Reshictions on I,obbying, and 28 CFR Part 67, Government-Wide Debazment and
Suspension and Govemment-Wide Requirements for Drug-Free Workplace tluough the submission of a
certification form coaunitting the Grantee to compliance.
2) 28 CFT2 42302 etseq. through the submission of a certification form regazding the Grantee's Equal
Opportunity Employment Plan compliance_ The Grantee will provide an Equal Employment Opportunity Plan if
required to maintain one, where the application is for $500,000 or more.
3) 28 CFR Part 46 and all federal Office of Justice Progams policies and procedures regarding the protecrion of
human research subjects, including obtainment of Institutional Review Boazd approval, if appropriate, and sub}ect
infotmed consent.
4) 42 USC Section 3789g and 28 CFR Part 22 that are applicable to collection, use, and revelation of data or
information_ Gtantee fiuther agees to submit a Privacy Certificate that is in accord with requirements of 28 CFR
Part 22 and, in patticulaz, section 22.23.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the 5tate's satisfaction, as
detemvued at the sole discretion of the State's Authorized Representative and in accordance with all applicabie federal,
state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the
State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authoriaed Representative
The State's Authorized Representative is Carrie Wasley. 3uvenile 7ustice Snecialist. 444 Cedar Street, 5uite 100, St.
Paul. Minnesota 55101-5100. 651-296-2684, or hislher successor, and has the responsibility to monitor the Grantee's
performauce and the authority to accegt the services provided under this grant contract. if the services are satisfactory,
the State's Authori2ed Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representafive is John M. Harrington. Chief of Police. St. Paul Police Department 367
Cnove Street. St. Paui. Minnesota, 55101. 651-266-5588. If the Grantee's Authorized Representarive changes at any
time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Cumplete
7.1 Assignment The Grantee may neither assign nor transfer auy rights or ob]igarions under Uus grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the
same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been
executed and approve3 by the same parties who �ecuted and approved the original giant contract, or their
successors in office.
73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or
iYs right to enforce it.
7.4 Grant Contract Cnmplet� This grant contract contains all negotiations and agreements between the State and the
Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either
P�Y�
8 Liahility
The Gcantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of
action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the
Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee
Title V Com6iaed (l2/Q4)
Tide V Juvenile Justice OS
OIP GrnntNumber200i-TS-0035G
OS - 3�5
may have for the 5tate's failure to fulfill its obligations under this grant conttact.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedwes and
pnctices relevant to this gant contract are subject to examination by the State and/or the State Auditor or Legislative
Auditor, as appropriate, for a minimum of six years from the end of this �ant contract.
10 Govemment Data Pracrices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under ttus grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Giantee under this gant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in ttris Clause, the Grantee must immediately notify the
Siate. The State will give the Grantee instructions conceming the release of the data to the requesting party before the
data is released.
11 Workers' Compensaflon
The Grantee certifies that it is in compliance with Minn. Stat, § 176.181, subd. 2, pertaining to workers' compensation
insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that
may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any
third party as a consequence of any act or omission on the part of these employees aze in no way the State's obligation
or responsibiliry.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regazding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For putposes of this provision, publicity includes notices, informational paznphlets, press releases,
research, reports, signs, and similaz public notices prepared by or for the Grantee individually or joinfly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from this
grant conhact.
122 Endarsement The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant conuact. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appzopriate state or federal court with competent
jurisdiction in Raznsey County, Minnesota.
14 Termination
141 Terminalion by the State. The State may cancel this grant contract at any time, with or without cause, upon 30
days' written norice to ffie Grantee. Upon ternunation, the Grantee will be entitled to payment, detemuned on a
pm rata basis, for services satisfactorily performed.
14.2 Termination by the Grantee. The Grantee may request tP +nahon upon 30 day's notice to the State's
Authorized Agent. Upon tecmination the Grantee is entitled to payment for services acmally performed and agrees
to return any unused funds to the State.
1 A3 Termination for Insufficient Funding. The State may immediately temvnate ttris gant contract if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Temunation must be by written or fax notice
to the Grantee. The State is not obligated to pay for any services that aze provided after nofice and effective date of
termivation. However, the Grantee will be entitled to payment, determined on a pm rata basis, for services
satisfactorily performed to the extent that funds aze available. The State will not be assessed any penalty if the
grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to
Tide V Com6ined (12/�4)
"Cide V Juvenile Justice OS
OIP Grant Number 2005-TS-00354
pS -365
appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable tixne of the
State receiving that notice.
15 Data Disclosure
Under Minn. Stat.§ 270.65, and other applicable law, the Grantee consents to disclosure of its sociai security number,
federal employer tax identification number, and/or Minnesota ta,z identification number, already provided to the State,
to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification
numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the
Giantee to file state tax ietums and pay delinquent state tax liabilities, if any, or pay other state liabiliues.
REMAII�DER OF PAGE II�3TENTIOI�3ALLY LEFT BLANK.
Title V Combined (IJJ04)
'Title V hrvenile 3ustice OS
OJP Grant Number 2005-TS-00354
1. ENCUMBRANCE VERIFICATION
Individiraf certifzes thatfr�ndr have been encumbered as
required by �nrz. St[u §� 16A.15 and 16C.05.
Sigaed:
Due:
G�ant Conuact No.: 2005-T5-00354f9300-1441
2. GRANTEE
The Grantee certifau that the appropriate person(s)
have erecuted the grant contract on behalf of ihe G�antee as
required by applicable articles, bylaws, resolurions, or ordinances.
By:
Title: Chief of Police
DaTe: -
By:
Titte: CiCy Attorney
Date:
By
Tit1e: Financial Services Director
Date:
�
Title: Mayor
Date:
Tifle V Combined(11104)
Tifle V Juvenite Jusrice OS
OJP Giant Nimmber 2005-TS-00354
DS- 3�s"
3. STATE AGENCY
By.
(with deiegated awhoriry)
Tde
Date:
Disnibution:
Agency
Grevtee
Siate's Authonzed Representative
7
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EXHtBIT A
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¢°4� m`�
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8 ? T
9 ��urtrt+``�
OFFICE OF JUSTICE PROGRAMS �
Gra�tes: St Pauf Police Department =. _
£; , �-;
Grant Number. �005-T5-00354 t � _
P�09�8fTt CORIPOfi@11Y: Prevention/Diversion: YWCA -Youth Achievers Program -
Budget Category Award Match
Personnel $39,034.00 $8D,000.00
Payro{I Taxes & Fringe $8,841.00 $'18,000.00
Suppiies $375.00 $800.00
Indirect Cost $1,750.�0 $3,600.0�
Ta�� $50,000.00 $f02,400.00
OS-3�s
Exhibit B, page 1 of 2
FEDERAL AUDIT REQtlIREMENTS
'I. For subrecioients that are state or local oovemments. non-orofit oraanizations. or Indian fibes
4f the grantee expends total federa4 assistance oT $300,00� ar mose per year, the grantee agrees to
obtain either a singie audit or a program-specific audit made for the fiscal year in accordance with the
tertns of the Single Audit Act Amendments of 1996.
Audits shalt be made annuatly untess the staYe or tocal govemment has, by January 1,1987, a
constitutional or statutory requirement for less, frequent audits. For those govemments, the federal
cognizant agency shall pertnit biennial audits, covering both years, "rfthe govemment so requests. It shall
also honor requests for bienniaf audits by govemments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administrati�e policies in place Qrior to
January 1, 'I987.
For subrecioients that are institutions of fiioher eduqtion or hosoitals
If the grantee expends total direct and indirecf federal assistance of $300,000 or more per year, the
grantee agrees to obtain a financial and compliance audit made in accordance with OMB CircularA-110
°Requirements for Grants and Ag�eements wfth Universities, Haspita{s and Other Nonprofit
Organizations" as applicable. The audit shall cover either the en8re organization or aii federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accorda�ce with
applicabfe laws and regulations.
2, The audit shaif be made by an independent auditor. An independent auditor is a state or tocal
govemment auditor or a public accountant who meet5 the independence standards specified in the
General Accounting Office's "Standards forAudit of Govemmental Organizations, Programs, Activities,
and Functions."
3. The audit report shail state that the audit was perfortned in accordance with the provisions of OMB
Circular A-'133 (or A-110 as applicable).
The repoRing requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits ofState and Local Govemmental Unifs," issued in
1986. The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shatl provide comments nn the findings and recommendations
in the report, including a plan for corrective action taken or planned and comments on the status of
corrective_action taken on priorfindings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit repart.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financiai statements
as may be necessary fo� the grantor to comply with the Single Audit Act Amendmsnts of 1996 and OMB
Circular A-133.
5. Grantees of federal financiai assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circular A 133.
(04lQ3)
o S - 3�S
Exhibit B_, Page 2 of 2
6. The Statement of Expendifures fortn can be used for the schedule of federal assistance.
7. 'fhegrenteeagreestoretaindocumentationtosupportthescheduieoffederalassistanceforatfeastfour
years.
8. Reauired audit teoocts must be filed with Yhe State Auditoc's Office. Sinale Audit Oivisiort, and
with federal and state aaencies orovidina federal assistance, and the Deoartment of Public Safetv
within six months of the arentee's £scal vear end.
OMB CircularA-133 requires recipients of more than $300,000 in federal funds to submit one copy ofthe
audit repoR within 30 days after issuance to the central clearinghouse at the follnwing address:
Bureau of the Census
Data Preparation Division
1201 East 10th SVeet
Jeffersonviile, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit �eport should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and AdministraGve Services
444 Cedar Street
Suite 126, Town Square
Si. Paul, MN 55101-5126
(oaos�