D001378CITY OF SAINT PAUL
OFFICE OF THE MAYOR
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ADMIlVISTItATIVE ORDER
ADNIINISTRATIVE ORDER,
No: �i 3�
DATE: �_��—
Whereas, the Department of Public Works hosted an open house event and committed to providing
entertainment to their guests, and;
Wtiereas, the Department of Public Works had authorization in place to host the event and to pay subsequent
expenses; however, entertainment was provided by a non-profit organization with an inability to invoice for
their services rendered, and;
Whereas, it is in our best interest to acknowledge their good will service with a monetary donation to their
club, and;
Now, therefore, be it resolved that the Department of Public Works has authorization to donate the sum of
one hundred dollazs to the Powderpuff Clown Club for providing entertainment at the open house event.
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APPROVFD AS TO FORM
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Assistant City Attomey
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D partment Head
l Admmistrahv e Assistant to Mayor �(�
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DEPARTMENT/OFFICE/COUNQL DA7E INITIATED }��- I J I U
Public Works �o�2v9� GREEN SHEET NO. 34
CONTACT PERSON & PHONE � ATE 1NIilAUDA7E
�DEPARTMEIJ�DIRECTOR � CIiYCAUNGL
Joanne Plankers 2666147 �pJMB fl WR Q qN ATTORNEY O CI7V CLERK
MUST BE ON COUNCIL AGENDA BY (DATE) ROUi1NG � BUDGE! DIRECTOR O FIN & MGT. SERVICES DIR
OflDEFi 1 MAY�R(OR ASSISTANTI ❑7 Haf+e¢ai 2f£E062
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TAL # OF SIGNATURE PAGES � (CLIP ALL IOCATONS FOfl SIGNANRE) �1 ASSOCIATE O DEPAflTTAEMACCOU 'O �
ACiION REQUESTED
Request authorizarion to donate one hundred dollazs to t6e Powderpuff Clown Club for services rendered at the Department of Public Works
1997 open house.
RECOMMEnlDA770nlS:Approve (A) or Reject (R) PERSONAL SERVICE CONTflACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_ PLANNING fAMMISSION _ CIVIL SER�ICE CAMMISSION �, Has this persoNfirtn ever worketl undera corrtrdct forthis departmentl
GB CoMM�TfEE _ YES NO
STnFF 2. Has this personfficm evec been a city employee?
— — YES NO
— DISiRICi CouNCi� _ 3. Dces this person/firtn possess a swll not nortnaily possessed by any cunent ciry empbyee?
SUPPORTSWHICHCOUNCILO&IECTNE� YES NO
Explain all yes answers on separete sheet and attach to green sheet
INITIATNG PFiOeLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHV):
The Powderpuff Clown Club is a non-profit otganization prohibited from invoicing for their services. The Departrnent of Public Works
requested their services as entertainment during the open house. City charter prohibits the Department of Public Works from maldng
donations without prior approval.
ADVANTAGESIFAPPROVED:
Powderpuff Clown Club will receive fair compensation for the clowns that entertained during the event.
„ _ ,:,, � ,
DISADVANTAGES IF APPROVED:
None iYOV 4 199! Wbe 2 � 7�aC
a:,1TY CLERK �°�'�� �
DISADVANiAGES IF NOT APPROVED
The open house is a major educational and good will event for the department. Success is achieved through community attendance and
interest shown in the technological and informational presentations. Offering entertainment promotes crowd appeal. The Powderpuff
Clown Club may not be interested in participaang in future events without recognition of their efforts.
AMOUNTOFTRANSACTION $ � �� no COST/REVENUE BUDGETED (CIRCLE ONE) YES No
FUNDINGSOURCE SewPrFnnd ACTIVfTYNUMBER 260-22201-0299
FINANCIAL INFORMAiION: (EXPLAIN)
Spending from wi[hin adopted 1997 operafing budget. "„j t � �
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