05-279Council File #
Green Sheet #
Presented By:
Referred To:
RESOLUTION
OF SQ,Il�TT PAiL, NIINNESOTA
Committee:Date:
OS-11°►
3025647
21
1 WHEREAS, the City of Saint Paul, Police Department, wishes to enter into a grant from the Minnesota
2 Department of Public Safety for a children's crisis response program; and
3
4 WHEREAS, this program provides on site crisis response to situations where a child is in crisis or
5 needs assistance; and
6
7 THEREFORE BE IT RESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul
8 to enter into, and Chief John Harrington to implement the attached grant agreement, which includes an
9 indemnification clause. A copy of said agreement is to be kept on file and on record in the Office of
10 Financial Services.
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veas rvays Absent Requested by Department of:
Benanav �
Bostrom �
Ha�ris �
He/gen �
Lantry ✓
Monfgomery +�
Thune ✓
� o (
Adopted by CounciL•Date: r� /(p o ,
Adoption Certified by Council Secretary:
BY� ����sd_�,_
Approved
����
- ii�
pp uval Recommended by' Financial Services:
By: �P
Form oved by City Attorney:
B ��-
Appro Mayor for Su�miss;on t,p Co ci :
Chiltlren's Crisis Response authorize ghdnnl agreement.cr ?A05
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
(`fi.'1''H
DepartmenUoffice/council: Date Initiated: v `� w �
P o -�o,;���„e�t o�-05 Green Sheet NO: 3025647
� Deoarhnent SentToPerson InitiallDate
Contact Person 8 Phone: �
Chief John Harrington 0 tic De artmen Potic e artm nt
. 2665588 Assign I oliceDe artmen[ - De a entDir ctor �
� Must Be on Countil Agenda by (Date): Number Z inan ial Servic Finan ial Servi es
For 1
Routing 3 i Attome Ci Attom y�
OrdBr 4 a or' flice' Ma or
5 ouncil Council
6 i Cler i Cler
v,.-, . _ . _ . 7
oliceDe artmen Police e artment
� Total # of Signature Pages _(Clip Ail Locations for Signature)
- Action Requested:
Signatures requested _on the attached council resolution authorizing the City of Saint Paul, Police Depardnent, to enter into the
attached agreement wrth the Minnesota Department of Public Safety.
�� NOTE:'•Greensliegt #3025648 mnstagpearon;tl�e_sazne council agenda,a£terxhis,.gteensheet: �
�.
� Rewmmendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions: .
Planning Commission 1. Has this personlfirm ever worked under a contract for this department?
CIB Committee Yes No
, Civil Service Commission 2. Has this person/firm ever been a city employee?
Yes No
� 3. Does this person/firm possess a skill not normally possessed by any
, current city employee?
Yes No
�;; , Explain all yes answers on sepa2te sheet and attach Co green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
T'he program will provide on site crisis response to situations where a child is in crisis or needs assistance..
�"
i "
�
e,.
� AdvanWge5lfAppfoved: �
The program will provide a safe haven for children in need. �� �����
Y'
Disadvantages If Approved: .
' None. p � � pp�
�d�� 1 /'"���
, i Disadvantapes If Not Approved:
Lost opportunity to work with outside agency to protect children in need.
�',: �
Total Amount of 50000 CosURevenue Budgeted: "
. T2nsaction: �
" Fundiny Source: MN Dept of Public Activitv Num6er. 436-34303 ����� �.
Financiallnformation: Safef�/
� (Explain� amn � � ����
��
�'
STATE OF MINNESOTA ��. ^,o'
GRANT CONTRACT d�
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Sa£etv. Office of Jusrice
Proerams. 444 Cedaz Sffeet. Suite 100 St. Paul MN 55101-5100 ("State") and Citv of St Paul_ Police Denartment. 367
Grove Street, St Paul. Minnesota �5101 ("Crrantee").
Recitais
1 Under Minu. $tat. § 299A.01_ Subd 2(4), the State is empowered to enter into this grant contract.
2 The Grantee represents thaT it is duly qual�ed and agtees to perform all services described in this grant contract to the
satisfaction of the State.
3 Federal funds for this grant contract aze provided from the Public Law 107-273, Depaztments of Commerce, 3ustice,
and State, the Judiciary, and Related Agencies Appropnations Act and Titles II and V of Juvenile Justice and
Delinquency Prevention Act of 1974, as amended, for the purpose of supporting delinquency prevention and
intervenrion efforts and juvenile jusrice system improvements.
4 The State is in need of specific projects that fulfill this purpose.
Grant Contract
1 Term of Grant Contract
1.1 Effective date. Januazv 1, 2D05, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Crrantee may
claim reimbursement for expenditures incurred pursuant to Clause 4.3 of this grant contract. Reimbursements
will only be made for those eJCpenditures made according to the terms of this grant contract.
1.2 Expiration dat� December 31. 2005, or unril all obligations have been satisfactorily fulfilled, whichever occurs
first.
1.3 Surviva[ of Terms. The following clauses survive the expirarion or cancellation of this grant contract: 8.
Liabiliry; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Goveming Law,
Jurisdicrion, and Venue; and 15. Data Disclosure.
2 Grantee's Dufies
21 Activities. The Grantee, who is not a state employee, will perform all duGes and tasks sgecified herein and in the
Crrantee's grant applicarion which is incorporated by reference into this grant contract and on file with the State,
located at 44A Cedar Street, Suite 100, St. Paul, MN 55101-5100. Crrantee shall also compl}� with all program
standards, which are hereby incorporated by reference and made a part of this grant contract.
22 Reparting Reguirements. Grantee shall report to the State as specified in the OFfice of Justice Program's Grant
Manual.
(1) Financial RepoMing. Crrantee sha11 submit a fmanciai reporting form to the State urilizing the format
identified by the State within 3Q days after the end of the reporting period.
(2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detailing
progress achieved towazds the accomplishment of the program goals and objectives within 30 days after the
end of reporting period.
(3} Other Reguirements. Crrantee shall submit such other reports and attend meetings and training as State shall
reasonably request.
(4) EvaTuation. State shall have the authoriry, during the course of this grant period, m conduct an evaluation of
the performance of the Grantee.
(5) Reguirement Changes. State may modify or change all reporting forms at their discretion during the grant
period.
(6) Special Reyuirements. The State reserves the right to include in the grant, at any time during the term of the
grant, special administrative requirements deemed necessary to assure the Grantee's successful
implementarion of the program. The State will notify the Grantee in wriring of any special adminisirarive
requirements.
3 Time
Title V Combined Q?104)
Title V J�venile Justice 05 1
OJP Gant Number 2005-TS-00360
- Upon the Grantee's request, an advance payment may be made after grant contract execution, in an am OSno�o �
exceed 30 days of the State's obligarion , as determined necessary by the State, for execution of the Grantee's
grant contract obligations.
The Crrantee agrees to retum any unused funds to the State unless prior approval for an extension has been granted
by the State's Authorized Representarive and an amendment to the grant contract has been duly executed. Unused
funds must be returned to the State within 45 days of the Expiration date of this grant contract. Any such
payment from Crrantee to State shall be by check made payable to "Minnesota Deparhnent of Public Safety."
4.4 Federat requirements. {Where applicable, if blank this section does not apply)
Payments under this grant conh�act will be made from federal funds obtained by the State through CFDA 16.523,
I b.�40, and 16.548. The Grantee is responsible for compliance with ail federat requirements imposed on these
funds and accepts full fmancial responsibility for any requirements imposed by the Grantee's failure to comply
with federal requirements.
The Grantee assures that matching funds required to pay the non-Federal portion af the cost of each program and
project, for which grant £unds aze made available, shall be in addarion to funds that would othenvise be made
available for these activities by the recipients of the grant funds.
The Grantee will comply with the Single Audit Amendments of 1996 and Office of Management and Bud�et
Circular A-133. An explanation of the Federal Audit Requitements is attached and incorporated and made a part
of this grant contract. See E�ibit B.
The Grantee agrees to comply with all Formula Grants Prograzn requirements as outlined in the Juvenile Jusrice
and Delinquency Prevention Act of 2002, the applicable guidelines, the Certified Assurances, and the most recent
OJJDP Formula Grants Consolidated Regulation (28 CFR Part 31), to the extent that those regulations are not in
conflict with the above.
The Grantee agrees to comply with all Title V Community Prevention Grants Program requirements as outlfned in
Delinquency Prevention Prograzn Cnzideline, Federal Register, Vol. 59, No. 146, August 1, 1994.
The Grantee agrees to comply with all Juvenile Accountability Incentive Block Cnants (JAIBG) program
requirements as ouUined in the JAIBG Program Guidance Manual, Version 3A (September 2000) or future
JAIBG Program Guidance Pvlanuals, and JAIBG program regulations (28 C.P.I2., Part 31).
The Grantee agrees to comply with the financial and administrafive requirements set forth in the current edition of
the Office of Justice Programs (OJP) Financial Guide.
The Grantee assures that federal funds made available under this grant contract wil] not be used to supplant state
or local funds but will be used to increase the aznounts of such funds that �aould, in absence of federal funds, be
made available for criminal jusrice acrivities.
The Grantee will not use any federal funds, either indirectly or directly, in support of the enactment, repeal,
modif"icatipn, or adoption of any law, regulation or policy, at any level of govemment, without the express prior
written approval of OJP.
The Crrantee will comply wiYh the minimum wage and maYimum hour provisions of the Federal Fair Labor
Standazds Act.
The Grantee will establish safeguazds to prohibit employees from using their positions £or a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particulazly those
with whom they have family, business, or other ties.
The Crrantee assures that in the event a Federal or State court or Federal or State adminish agency makes a
Title V Combined Q?l04)
Tiqe V Juvenile Jus4ce OS
O.7P Grant Number 200i-TS-00360
fnding of discriminarion after a due process heazing on the grounds of race, color, religion, narional orig n, s�e ��
or disability against the Grantee or its subcontractors, the Crrantee will forward a copy of the fmding to the State.
This grant conh�act is subject to all applicable federal and state statufes and regularions, including, but not limited
m the following:
1) 28 CFR Part 69, New Reslricrions on I,obbying, and 28 CFR Part 67, Government-Wide Debarment and
Suspension and Government-Wide Requirements for Drug-Free Workplace through the submission of a
certificarion form committing the Grantee to compliance.
2) 28 CFR 42.302 et.seq. through the submission of a ce�carion form regarding the Grantee's Equal
Opportunity Employment Plan compliance. The Grantee will provide an Equal Employment Oppor[unity Plan if
required to maintain one, where the application is for $500,000 or more.
3) 28 CFR Part 46 and ali federal Office of Jusrice Programs policies and procedures regazding the protection of
human research subjects, including obtainment of Insritutionai Review Board approval, if appropriate, and subject
informed consent.
4) 42 I3SC Section 3789g and 28 CFR Part 22 that aze appIicable to collection, use, and revelation of data or
informarion. Grantee further agrees to submit a Privacy Cert�cate that is in accord with requirements of 28 CFR
Part 22 and, in particulaz, secrion 22,23.
5 Condiqons of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discrerion of the State's Authorized Representative and in accordance with all applicable
federal, state, and Iocal laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found
by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Anthorized Representative
The State's Authorized Representative is Carrie Waslev, Juvenile Jusrice Soecialist Office of 7usrice Pro rams 444
Cedar Street Suite 100, St. Paul Minnesota 55101-5100. 651-296-2684 or hislher successor, and has the
responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant
contract. If the services aze satisfactory, the State's Authorized Representarive will certify acceptance on each invoice
submitted for payment.
The Cnantee's Authorized Representarive is John M Harrineton Chief of Police St Paul Police Deuazhnent 367
Groye Street_ St Paul Minnesot >5101 6�1-266 5588. If the Grantee's Authorized Representative changes at any
hme during this gr�t contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligarions under this grant conh�act
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the
same parties who executed and approved this grant contract, or their successors in o$`ice.
7.2 Amendments. Any amendment to this grant coniract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant contract, or their
successors in o�ce.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision
or its right to enforce it.
7.4 Gr¢nt Contract Complete. This grant contract contains all negotiations and agreements between the State and the
Grantee. No other understaziding regazding this grant contract, whether written or oral, may be used to bind either
P�3'
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes
of action, including attomey's fees incurted by the State, arising from the performance of this grant contract by the
Crrantee or the Grantee's agents or employees. This clause will not be conshued to bar any legal remedies the Grantee
may have for the State's failure to fulfill its ob3igations under this grant conh�act.
Title V Combmed (12/04)
Title V Juvenile 7us6ce OS
OJP Grant Number 2005-TS-00360
Sta:e Audits O ��a'� �
Under Minn. Stat. § 16C.0�, subd. 5, the Crrantee's books, records, documents, and accounring procedures and
practices relevant to this gant contract are subject to e�camination by the State and/or the State Auditor or Legislative
Auditor, as appropriate, for a minimum of six years from the end of this grant wntract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data pro��ided by the State under this grant conh�act, and as it applies to all data created, collecteti,
received, storetl, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Crrantee must immediately norify the
State. The State will give the Cnantee instructions concerning the release of the data to the requesting party before the
data is released.
il Workers' Compensation
The Grantee ceriifies that it is in compliance with Minn. Stat, § 176.181, subd. 2, pertaining to workers' compensarion
insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that
may arise under the Minnesota Workers' Compensation Act on behaif of these employees and any claims made by
any third parry as a consequence of any act or omission on the part of these employees aze in no way the State's
obligation or responsibility.
12 Publicity and Endorsement
12,1 Publicity. Any publicity regarding the subject matter of this grant contract must idenrify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of Yhis provision, publiciry includes nofices, informarional pamphlets, press
releases, research, reports, signs, and similar public notices prepazed by or for the Crrantee individually or jointly
with others, ot any subcontractors, with respect to the program, publications, ar services provided resulring from
this grant conffaCt.
122 EnQorsement The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Mmnesota law, without regazd to its choice-of-law provisions, govems this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court �vith competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30
days' written notice to the Crrantee. Upon termination, the Grantee will be entiUed to payment, determmed on a
pro rata basis, for services satisfactorily perfoxmed.
14.2 Termination by the Grantee. The Grantee may request termination upon 30 day's notice to the State's
Authorized Agent. Upon terminarion the Grantee is enritled to payment for services actuaily performed and
agrees to return any unused funds to the State.
143 Terminarion for Insufftcieni Funding. The State may immediately terminate this grant conh if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Termination must be by written or fax
notice to the Grantee. The State is not obligated to pay for any services that are provided after norice and
effective date of terminarion. However, the Crrantee will be entitled to payment, determined on a pro rata 6asis,
for services satisfactorily performed tA the extent that funds aze available. The State will not be assessed any
penalty if tlie grant contract is terminated because of the decision of the Minnesota Legislature, or other funding
source, not to appropriate funds. The State must provide the Crrantee notice of the lack of funding within a
reasonable time of the State receiving that notice.
Title V Combined (I?l04)
Trile V Juvrnile SusGCe OS
O,1P Grant Num6er ?A05-TS-00360
15 Data Disclosure � � a7 9
Under Mann. Stat. § 270.66, and other applicabie law, the Grantee consents to disclosure of its social security number,
federal employer tax iden�carion number, and/or Minnesota taac idenlificarion number, already provided to the State,
to federal and state tax agencies and state personnel involved in the payment of state obligations. These identificarion
numbers may be used in the enforcement of federal and state tax laws which could result in acrion requiring the
Grantee to file state Tax retums and pay delinquent state tax liabilities, if any, or pay other state ]iabilities.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
Titte V Combmed (17104)
TiUe V 7uvenile Ius4ce OS
OIP Gant Number 2005-TS-00360
or-a�q
1. ENCUMBRANCE VERIFICATTON
Individual certifies that funds have been encumbered ¢r
required by Minn. SYaL §§' 16A.15 and 16C.O5.
s��ea:
Date:
Grar,tContraci� o.: 200� \ �-0��
\
2. GRANTEE "
The Grantee cenifes that Ure" ¢ppra
have executed lhe g`i�anl contract on
require
By.
Title:
Date:
By:
Title.
Date.
3. STA'I'E AGENCY
B
Title:
Date:
�
Disiribut�on�
Agency
Grantee
State's Auihorized Representative
Title V Combmed (12lQ4)
Titie V Juvenile Jusnce OS
OIP Csrant Number?A05-TSAU360
R�NT O%PU@4C
/ � �'n
!.j �/ ��\
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r
� MINN� P
OFFICE OF JUSTICE PROGRAMS �-���
Grantee: St Paul Police Department E
Grant Number: 2005-T5-00360 �
�_.
Pfogram Component: Diversionllntervention: Children's Crisis Response -
Budget Category Award Match
Personnel $36,850.00 $18,425.00
Payrotl Taxes 8 Fringe $7,370.00 $3,685.00
Travel $500.00 $250.00
Supplies $2,600.00 $1,300.00
Equipment Purchases $300.00 $150.00
IndirectCOSt $2,380.00 $1,190.00
Total $50,000.00 $25,000.00
as- a7g
Exhibit B, page 1 of 2
FEDERAL AUDIT REQUIREMENTS
For subrecipients that are state or local aovernments non-orofd orqanizations, or Indian tribes
ff the grantee expends total federaf assistance of $500,000 or more per year, the grantee agrees to
obtain either a single audit or a program-specific audit made for the fiscal year in accordance with the
terms of the Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local govemment has, by January 1, 1987, a
constitutional or statutory requirement for iess frequent audits. For those governments, the federal
cognizant agencyshall permit biennial audits, covering both years, ifthe government so requests. It shall
also honor requests for biennial audits by governments that have an administrative policy calling for
audits less frequent than annual, but onfy audits prior to 1987 or administrative policies in place priar to
January 1, 1987.
For subreci�ients that are institutions of hiqher education or hosaitals
If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, lhe
grantee agrees to obtain a financial and compliance audit made in accordance with OMB CircularA-110
"Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicabie. The audit shafl cover either the entire organization or all federa4 funds of
the organization.
The audit must determine whether the subrecipient spent fede�al assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local
government auditor or a public accountant who meets the independence standards specified in the
General Accounting Office's "Standards 4or Audit of Governmental Organizations, Programs, Activities,
and Functions.'
3. The audit repoR shal( state that the audit was pertormed in accordance with the provisions of QMB
Circular A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in
1986. The federal government has apptoved the use of the audit guide.
I� addition to the autlit report, the recipient shali provide comments on the findings and recommendations
in the report, including a plan for corrective action take� or planned and comments o� the status of
corrective action taken on prior findings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, antl any independent
auditor designated by the grantor shalf have such access to grantee's records and financial statements
as may be necessary for the grantor to comply with the Single Audit ActAmendments of 1996 and OMB
Circular A-133.
Grantees of tederal financial assistance from subrecipients are also required to comply with the Single
Audit Act and OMB Circular A-133.
<oa�os�
� ,' • • � ' Exn�b�t� o? ? 9z
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
The grantee agrees to retain documentation to support the schedule of federal assistance for at least four
years.
8. Reguired audit reports must be filed with the State Auditor's Office. Sinafe Audit Division, and
with federal and state aaencies orovidina federal assistance and the Deoartment of Public Safetv
within six months of the qrantee's fiscal vear end.
OMB CircularA-133 requires recipients of more than $300,000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville. Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safetys audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative 5ervices
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
�oaios>
i
PROJECT IN�ORMATION SHEET
1. APPLICANT AGENCY
Legal Name: St Paul Police Qepartment
Address: 367 Grove Street
City/ZIP: St Paul
Phone: (651) 266-5588
2. PROGRAM CONTACT PERSON
Name: N�r. Ed Nauck
Address: 1167 Arcade Street
City/ZIP: St Paul
Phone: (651) 771-1301
E-mail: ehauck@spys.org _
3. PROJECT INFORMATION
Project Name: Diversion/Intervention
Project Start Date:
Project Funds Requested:
Rev. '10/182004
55101
Fax: (651) 266-5542
55106
Fax:
Project End Date:
Match Provided:
� <ov v<�c'�
,'�`� ry ��M; OFFICE OF JUSTICE PROGRAMS
�``� � 444 Cedar Street, Suite 100, SL Paul, MN 55101 !��
Main:651/284-3333—Fax:651/284-3317—TTY:651/282-6555 i �
`a";, f E-mail:o tate.mn.us—Internet:www.d s.state.mn.us/o ` '
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EXHIBIT A
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OFFICE OF JUSTICE PROGRAMS ��
Grantee: St Paul Police Department ��d�
" 3
Grant Number:
Program Component: Diversion/Intervention: Chiidren's Cnsis Response��
Budget Category Award Match
Personnef $36,850.00 $18,425.00
PayrollTaxes & Fringe $7,370.00 $3,655.00
Travel $500.00 $250.00
Supplies $z,6Q0.00 $1,300.00
Equipment Purchases $300.00 $150.00
IndirectCost $z,380.00 $1,190.00
Total $5�,0OO.OQ $25,OQ0.00
Allocation $0.00
Balance $0.00 $0.00
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